INTERNATIONAL VISA/CITIZENSHIP INFORMATION IN PEOPLESOFT

Transcription

1 Admissions Graduate Power Users International INTERNATIONAL VISA/CITIZENSHIP INFORMATION IN PEOPLESOFT Step 1: Entering a new Citizenship and Visa Information The citizenship link is associated to a person. To locate the link first navigate to the Biographical Details tab. First click on the Citizenship link on the bottom right hand side of the Biographical Details Tab:

2 Admissions Graduate Power Users International This will open a new page where you can enter the Citizenship information: Click on the prompt next to the Country text box and select the appropriate country. Select Citizen or Permanent Resident from the Citizenship Status drop down box. If you have any additional information the rest of the fields can be filled in, otherwise leave them blank. Select OK when you are finished. Now that a non-usa citizenship has been selected the visa type can be entered. Please note: PeopleSoft only contains information for US visas.

3 Admissions Graduate Power Users International Select the Visa/Permit Data on the bottom right hand side of the PeopleSoft Biographical Details page: Fill in the Country with USA

4 Admissions Graduate Power Users International Select the Visa type from the list by clicking the prompt, or filling in the appropriate visa type.

5 Admissions Graduate Power Users International Fill in the remaining known fields with the appropriate information. For instance, a Permanent Resident with a Green Card/Permanent resident card would look like this: With the appropriate fields filled in, including the type of Documentation received, the Issue and Expiration Date, and the appropriate Status. Fill in the appropriate information when documents arrive. If the visa type on the Visa/Permit Data page matches the information received, post the documents received in the appropriate fields. If the updated information arrives i.e. a new expiration or change in visa status, enter a new effective dated row with the updated information, do not change the previous data.

6 Admissions Graduate Power Users International For example:

7 Adding the Application Application Number: always leave blank ID: if you have carried over the ID number from a student from the Search/Match that number should be populated here. If this is a brand new record this field should say NEW Academic Institution: should always be ASU00 Academic Career: choose the right career GRAD Graduate Student UGRD Undergraduate Student Once you have saved the application, the application number and ID (if the student is brand new) will be assigned to the student record.

8 After clicking add you will be taken to the actual biographical info/application entry pages. The 1 st two pages/tabs deal with the student s biographical data, the last 3 pages/tabs deal with application data Tab #1: Biographical Details: Many of the fields (first name, date of birth, etc) are self explanatory. Effective Date: date of application/applicant entry, only change this if we need to backdate (for example to make it effective to register for the term) Campus ID: you do not need to know or enter this Birth Information: if student is domestic, you do not need to go to this page. For international students, clicking this link will give you the option of entering Birth Location, Country, and State.

9 National ID: default value is Primary ; this needs to be left checked For USA students, this is the student s Social Security Number (SSN). For International students, this will represent a SSN that has been assigned by the US Government. This field should not be used for the Alien ID # from a greencard or ID # from their country of citizenship. Phone Number: When entering more than one phone number, one has to be marked as preferred. Always use HOME for preferred. Addresses: If you need to modify an address choose Edit Address. To add a new address, click on the + mark next to the current address. one has to be marked as preferred. Always uses the ASU as preferred. To add an additional National ID, Phone Number, or , click on the Add button located just below that particular field. Visa/Permit Data and Citizenship: These links will take you to pages where you can record the student s citizenship and visa data; please see the visa/citizenship business process guide.

10 Tab #2: Regional This tab is only used for domestic students. Always choose USA when determining ethnicity these are the codes used for federal reporting. You may see several categories in the listing when you click on the magnify glass look for the following categories (based on the application for admission) of Standard Choices: African American, not Hispanic Asian American or Pacific Islander White, not Hispanic American Indian/Alaskan Native Specify Tribal Membership Hispanic Specify National Origin/Ancestry Chicano/Mexican American Cuban American Puerto Rican Other

11 Tab #3: Application Program Data: Note that the Program number is not editable Choose an Admit term by clicking on the magnify glass You will see a listing of terms with new 4-digit codes & descriptions Make sure to choose the correct term for which the student is applying Expected Graduation term: Leave this field blank. Choose the students Academic Program from the provided list. Based on the Academic Program you will then need to select the appropriate Campus. The Downtown campus is currently included in the Tempe Campus. Academic load: This will default to full time Program Status: this will default to Applicant First row should always be entered as applicant (AP) Program action will initially default to application Action Reason: Not all action codes have attached action reason Action Date: This field is not editable; this is the date the application was loaded. Plan Data: Click on the magnify glass to the right and a menu of plans (majors) for the academic program will become available. Choose the appropriate plan (major) for that program. Hint: by adding a row here, PS will assume that you are adding an application, not changing an application status (to admit, for example.) The screen should look like the following:

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13 Tab #4: Application Data: Choose the student s Application center: GRAD should be your only choice. Application Date: date application was submitted This date will default to the date on which you are entering the application this date can be changed to back date an application if needed. Academic Level: anticipated academic level (not required) Application method: if entering a manual application, select hard copy Housing interest and financial aid: We don t need to enter information in these fields File information: Asking for a mod to mark this complete (driven by checklist) External app number: free form field that we are not currently using Application fee: If the app loads from the web application it will already be calculated; otherwise click on Calculate Application Fee (described below) Fee type: select Standard for all applications. Admit Type: select a choice from the menu (examples: degree seeking student, non-degree, sponsored application) Calculate Application fee When entering a payment by check, use this field to enter the check number and the name on the check. Mark fee as received, pending, or waived as appropriate.

14 Application School/Recruiting This page can be left blank.