IAAE Purdue Chapter Minutes August 29th, The officer meeting was called to order at 5:33 p.m. by President Brian Springer.

Transcription

1 August 29th, 2007 The officer meeting was called to order at 5:33 p.m. by President Brian Springer. Officer Reports: None Special Reports: None Mentor Program was discussed by Ryan Wynkoop, Sarah Newkirk, and Aaron McKim. Game night will be September 4 th, 79pm in FS Tentative dates for upcoming events will be: September 18 th (Study Table), October 30 th (Movie Night, Halloween theme), November 13 th (Study Table), and November 27 th (Eat out, Thanksgiving theme). Any other ideas are welcome. Purdue Secretary Alicia Batta is currently not attending Purdue this semester so discussion about how to fill the spot was made. Discussion about collecting dues was made. James Wolff will start collecting as soon as possible. Dues are $15. It was mentioned that on the display board we need to actually spell out what means for the public. Dan Gottschalk suggested that this year we should try to create a budget for the club, and discussed how we could change our scholarship to incoming freshman. Dr. Peters talked about an opportunity to attend a meeting about fundraisers. It was also noted that individuals could talk to other students about fundraisers at the upcoming AAAE conference. It was discussed that the Chicken BBQ be planned further ahead of time next year by the executive committee. Soils Invitational coming up September 22nd Executive Committee meeting Wednesday September 5 th, 5:30pm, all chairs expected to attend. The meeting was adjourned at 6:15 p.m. by President Brian Springer.

2 Jenny Cherry Purdue Historian Brian Springer Purdue President Mission: Using leadership and community involvement to break social boundaries and build bridges to broaden horizons. Motto: Success; the goal of all, the reality of Purdue

3 September 5th, 2007 The meeting room was called to order at 5:32 p.m. by President Brian Springer. Officer Reports: James Wolff made the treasurers report. Our current balance is $ Special Reports: None Megan Oldham has contacted Kyle Bymaster about fundraisers; he will be meeting with them on Tuesday. They elected cochairs during meeting and did introductions of members. Articles were assigned and due Sept. 17 th to have a newsletter out by Sept. 25 th. Had introductions of members, will be discussing Fall Frolic next meeting. Melissa Burcham has looked into having a display in the Stewart Center during State Convention. James Wolff would like everyone to pay dues as soon as possible, $15, this will be mentioned in all classes. It was suggested that Campus and Community look into preparing for Pumpkin Carving and Trafalgar Work Day. Stated that on our display board needs to be spelled out so others know what it means. Suggestion was made to invite other clubs to our fall frolic like ACT If anyone wants to get clothes for Purdue it needs to get done early, Publicity committee will decide on how to handle it. Everyone needs to participate in committee meetings in YDAE 240, and they need to be done around 11 or 11:05 to have the regular meetings. Next executive meeting will be in two weeks. The meeting was adjourned at 5:57 p.m. by President Brian Springer. Jenny Cherry Purdue Historian Brian Springer Purdue President

4 Mission: Using leadership and community involvement to break social boundaries and build bridges to broaden horizons. Motto: Success; the goal of all, the reality of Purdue Members in Attendance: Megan Oldham Ryan Wynkoop Jenny Cherry Annie Davis Jacquelyn Stephenson Aleesa Hege Sarah Newkirk Holly Shore Mary Ferguson Greg Brawner Nicole Fitzsimmons Becky Korb Joey Dunn Sheila Cole Aaron McKim James Wolff Jamie Fuchs Brian Springer Awards Membership & Finance cochair Reporter Historian/Secretary Chaplain Ag. Council Representative Campus & Community cochair Vice President Newsletter cochair Publicity cochair Vice President Publicity cochair Program and CDE s cochair Program and CDE s cochair Campus & Community cochair Assistant Treasurer Treasurer Awards Membership & Finance cochair President

5 September 19, 2007 The meeting room was called to order at 5:32 p.m. by President Brian Springer. Officer Reports: James reported the treasury of having $ and said he had dues from about half of the members. Greg talked about community service at the Women s Shelter. They had two things they could have us do (repairing steps, and putting together a storage building), both only requiring 25 people. The grant from Purdue also needs to be placed immediately if we wanted to help the Women s Shelter. Discussion was that members would like something that more of the club can participate in. It was also suggested to contact the Boiler Volunteer Network for a community service project that could involve the entire club. Special Reports: None Trafalgar Work Day is scheduled for October 13 th and housing is still questionable. Aleesa is going to try to get a list of items they need us to do so we can get necessary tools. Pumpkin Painting will be Monday October 15 th at 5pm at the Boys and Girls Club. All articles were turned in for the newsletter and it should be out by next Tuesday. Supplies have been checked upon for the Fall Frolic, and a list is being made for supplies to buy. It will be October 4 th at Happy Hollow Park, we have a shelter reserved from 49pm, eating will begin at 5:30pm. Committee members are asked to bring a list of possible banquet speakers to the next meeting in YDAE 240. Discussion with Jared Roberts came to the conclusion that it is a bad idea to order both hoodies and tshirts. If more people order one item only we will get a bigger discount on price. The decision will be made in YDAE 240. Discussion on how to collect the money was made, one suggestion was to collect a down payment from members who wanted a clothing item. Every committee needs to bring ideas for clothing designs to the next YDAE 240 meeting. James and Aaron have put together a rough estimate of expenses/income in order to plan a club budget. They would like to meet with the cochairs of the Program and Career Development, and the Awards, Membership, and Finance committees to work more on the projected budget. Mary brought up the condition of our display board, and would like to make improvements to it. Suggestions were to purchase a new one or put time into repairing the one we have.

6 James said that the Collegiate 4H Club asked if we would volunteer our time to make sandwiches for them for their regional conference, but they would pay for our expenses. The conference is November 24 th. He is going to ask for volunteers in YDAE 240 and ask the Collegiate 4H their budget for the sandwiches. Fall Frolic October 4 th, 5:30pm at Happy Hollow Park Trafalgar Work Day October 13 th Pumpkin Painting October 15 th, 5pm Boys and Girls Club College of Agriculture Hog Roast October 16 th Next Executive Meeting October 17 th National FFA Convention October 2227 th The meeting was adjourned at 6:18 p.m. by President Brian Springer. Jenny Cherry Purdue Historian Brian Springer Purdue President Mission: Using leadership and community involvement to break social boundaries and build bridges to broaden horizons. Motto: Success; the goal of all, the reality of Purdue

7 October 3, 2007 The meeting room was called to order at 5:33 p.m. by Vice President Sarah Newkirk. Officer Reports: Greg said he has kept in contact with Rita at the Women s Shelter and that she would gather things for something for us to do for next spring. James gave the treasurers report of $ , and said about 65 people have paid dues so far. James also reminded everyone that event planning forms need to be turned in 2 weeks prior to the event if it is within the county, and travel planning forms if it is out of the county. If this is not done our expenses may not be reimbursed. Special Reports: None Talked to Sarah McGee about selling fruit and their school is not allowed. They will be in contact with Benton Central or Delphi to see about fruit selling and storage. There are 2 fruit companies that give scholarships to Purdue, so these companies will be the priority to buy from. Another idea for fundraiser is selling bags of popcorn. There will be 50 pumpkins for Pumpkin Painting, they are not sure if they will be donated or purchased yet. Pumpkin Painting will begin at 5:00pm so members need to arrive at 4:45pm at the Boys and Girls Club. s will be sent out as reminders for Pumpkin Painting and Trafalgar Work Day. Talked with the Boiler Volunteer Network and we just need to give them a date and they will plan an event for us. The next newsletter will not be out until November. Discussed Fall Frolic, 1216 members of ACT said they will be coming. Still taking banquet speaker ideas, discussed when this needs to be decided and by whom. The committee will decide on the banquet speaker since we don t have another meeting for some time. After voting is done on the shirt designs they will be in contact with Jerry. Oct. 16 th, YDAE 240 will be held in the Deans Auditorium and their will be a reception afterwards. Volunteers are needed to serve food and drinks from 11:2012:20, expected to dress nice. Doug Loudenslager is the speaker on the topic of Future of Agriculture Education. Mentor/Mentee Halloween Costume Party is set for October 30 th. There will be drinks, apple cider, and prizes. Trafalgar Work Day October 13 th Pumpkin Painting October 15 th, 5pm Boys and Girls Club College of Agriculture Hog Roast October 16 th

8 National FFA Convention October 2227 th Sandwich Making October 24 th. The meeting was adjourned at 6:17 p.m. by Vice President Sarah Newkirk. Jenny Cherry Purdue Historian Brian Springer Purdue President Mission: Using leadership and community involvement to break social boundaries and build bridges to broaden horizons. Motto: Success; the goal of all, the reality of Purdue

9 October 17 th, 2007 The meeting room was called to order at 5:34 p.m. by President Brian Springer. Officer Reports: James reported the treasury at $ Special Reports: None s have been sent to the fruit companies but they have received no replies yet. They are checking into selling popcorn as a fundraiser also. Pumpkin Painting went well, everyone had fun, and they had 32 kids show up. The November newsletter will be the last one for the semester. Fall Frolic went well. The banquet speaker has not been decided yet. Campus and Community won the shirt votes. A deadline is needed for collecting money and taking orders. Mary discussed a deadline for taking shirt money. James suggested three weeks which would give two meetings in YDAE 240 for collecting money. This would make it due by November 6 th. Sarah said the Mentor Committee will be shopping at Walmart for Apple Cider, prizes, and will be renting a movie for the Halloween night, and they need a budget. Sarah moved to give the Mentor Committee a budget of $50, motion was seconded and passed. Mariah Wise brought up the Evaluation of Activities sheet for Purdue events. It hasn t been used in a while and everyone discussed starting using it again. It was also suggested to revise the POA in the committee folders as the year goes along. The evaluation sheet was read over to everyone and small revisions are going to be made and prepared for the Oct. 30 th committee meetings. Brian brought up the Christmas Party. Someone needs to contact farmhouse, and a date needs to be set. December 6 th is a possible date so far. Brian told everyone how the officer procedures work. James said that everyone needs to get their event/travel planning forms in earlier than they have been getting turned in. They should be turned in at least 2 weeks prior to the event. It was suggested to fill them out as soon as a date is set for the activity. National FFA Convention October 2227 th The meeting was adjourned at 6:02 p.m. by President Brian Springer.

10 Jenny Cherry Purdue Historian Brian Springer Purdue President Mission: Using leadership and community involvement to break social boundaries and build bridges to broaden horizons. Motto: Success; the goal of all, the reality of Purdue

11 November 7 th, 2007 The meeting room was called to order at 5:31 p.m. by President Brian Springer. Officer Reports: Aaron announced the treasury to be roughly $8900. Special Reports: None Discussed possibility of having a chili cookout for next semester. Went over items needed for the Christmas party that will be December 4 th. Eating will begin at approximately 7:30 p.m. Discussed having everyone bring a canned food item to donate to the Women s Shelter. Also discussed going caroling which was previously at Heritage Healthcare. Articles for the newsletter are due Nov. 13 th and the article will be published later this month. Banquet speaker will be John Demerly, discussed having him talk about the Advanced Life Science classes and careers in agriculture. Sweatshirt orders are done; they will be places as soon as the design is finalized. 52 orders were received. Sweatshirts should be in before Thanksgiving break. Discussed location of this year s officer retreat. Keith s house was brought up as a possibility. Possible dates could be January 11 th and 12 th or the 18 th and 19 th. The meeting was adjourned at 5:51 p.m. by President Brian Springer. Jenny Cherry Purdue Historian Brian Springer Purdue President Mission: Using leadership and community involvement to break social boundaries and build bridges to broaden horizons. Motto: Success; the goal of all, the reality of Purdue

12 1/23/08 The meeting room was called to order at 6:00 p.m. by President Joey Dunn. Officer Reports: James Wolff told the committee s as of January 8 th we had $ in our account. Ryan Wynkoop talked about the Women s Shelter and we discussed the things we could do for them. They need to have a large room that needs to be stripped of wallpaper and repainted, crown molding that needs repaired, staircase that needs refinished, new shed or repair the old shed, fence needs repaired, door replaced and painted, winterize shelter doors with weather stripping, a wall that needs to be scraped and properly water proofed before painting, and the tops of the outdoor staircases at the shelter replaced with treated lumber. Special Reports: BanquetJoey Dunn ed our speaker John Demerly and he asked that we come up with some topics that we would like for him to talk about in the speech at the banquet. Topics discussed were: talk about the development of the ALS courses, impact on the job market, and how it is an advantage to be certified to teach the ALS courses. None Megan Oldham and Dan Morris Cochairs Fundraiser of popcorn and samples will be handed out in class and they are thinking about awards David Mohler CoChair Spring Fling and Spring Fest are being discussed Suggested to talk to Isaac Dorrel since he was in charge of these events last year Elise Brown and Sabrina White elected as Cochairs Becky Korb and Desiray Simmons CoChairs Event planning form for next year s banquet is being filled out and they are planning to have it in the Union again Mary Ferguson and Michelle Gohn Cochairs Display board will be updated with new pictures, and new backing Animal Science Ambassadors Formal March 28 th in the South Ballroom from 811 pm. Dinner will be served. They are looking for clubs to help sponsor this event. The sponsorship could be anywhere from 100 to 250 dollars. The executive committee decided to talk to the membership in 240 and get an idea on what they would like to do. If you are not going to be able to make it the meetings you need to let Joey know.

13 The meeting was adjourned at 6:50 p.m. by President Joey Dunn. Allison Sapp Purdue Secretary Joey Dunn Purdue President Mission: It is the mission of the Purdue Officer team to promote the following: membership involvement, increase in community service, better servant leaders, encourage freshman involvement, recruitment, prepared and proactive, energetic, strict on deadlines through active participation throughout the year. Motto: Purdue: Educating Teachers for Tomorrow, Building Friendships for Life.

14 4/23/08 The meeting room was called to order at 5:30 p.m. by President Joey Dunn. Officer Reports: James Wolff reported we have approximately $10, in our treasury. We have about $3000 to deposit from popcorn sales and banquet. We haven t paid banquet at this point either. Special Reports: None None Talked about possible fundraisers Spring Fest went smoothly Banquet went well nothing new to report. Casey Bault s care package was sent out. We talked about giving Sheila an opportunity to show the year in review at the beginning of fall semester in 240. Joey Dunn suggested having an Executive Committee retreat in the fall. We need more fun activities. Becky Korb moved to have the nonchicken chicken BBQ on September 7 th at Hort Park. Second. Passed Talked about a few new fundraiser ideas such as antique tractor show, invitational CDE s COME TO SUMMER EVENTS!!! WATCH YOUR S!!!! The meeting was adjourned at 6:10 p.m. by President Joey Dunn. Allison Sapp Purdue Secretary Joey Dunn Purdue President Mission: It is the mission of the Purdue Officer team to promote the following: membership involvement, increase in community service, better servant leaders, encourage freshman involvement,

15 recruitment, prepared and proactive, energetic, strict on deadlines through active participation throughout the year. Motto: Purdue: Educating Teachers for Tomorrow, Building Friendships for Life.