BOARD/ADMINISTRATIVE WORK SESSION March 17, 2008

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1 BOARD/ADMINISTRATIVE WORK SESSION March 17, 2008 Board President Randy Bauer called the session to order at 5:30 p.m. at the District s Educational Services Center Board Room. Board members present: Randy Bauer, Shirley Exline, Norm Zahradnik, John Titler, Greg Kelsey, Laurie Hughes. Absent: Dawn Tucker, Administrators present: None Also in attendance: Vicki Hyland, Stacey Hanley, Nick Bettis, Pat Loeffler, Jason Barton-Norris Stacy Hanley of OPN Architects presented the Playground Committee Report. Information was shared about the current state of all playgrounds on campus and the National Program for Playground Safety assessment of the playgrounds. The assessments and current state indicated that the District needs to remove some of the older equipment and create accessible areas to more of the equipment. Recommendations for the four year plan are based on those areas of most critical need to be addressed first with each playground site receiving updated equipment and accessible surfacing. Vicki Hyland, Construction Project Coordinator updated the Board on the progress at each of the District construction sites. The primary focus of the update was to explain the change orders at both the Recital Hall and 7-9 building. Both projects continue to make satisfactory progress although the winter weather has put them a few weeks behind schedule. Nick Bettis of Hall & Hall Engineers was available to answer questions about the site amenity bids for Prairie Point. Martin Van Roekel, Prairie Alternative Site Teacher and Oelweus trainer shared information about the Oelweus anti-bullying program with the Board. The Program is designed for k-12 students and is preventative and responsive. The focus is on changing norms in the buildings to ensure that bullying is recognized and addressed effectively by all adults. The research based program is a continuous process that encourages kids to also effectively address bullying and advocate for themselves and others who may be bullied. Superintendent Whitehead explained the proposed Transition program designed for year old special education students who require additional training and educational opportunities. The program would be housed on the Kirkwood Community College Campus providing access to age alike peers and training in domestic, community, vocational, and recreational life long activities. Jim Rotter, Director of Business Services presented preliminary information concerning the Fiscal Year Budget. The budget workshop included discussion of the state funding formula and the impact on the district s tax levy. Additional fund information and tax rate calculations were presented to the Board. The Board was reminded of the Report Card to Community meeting scheduled for April 8 at 6:30 in the HS Library. The session was concluded at 7:30 P.M. Randy Bauer, Board President Jim Rotter, Board Secretary

2 PUBLIC HEARING $10.0 MILLION IN GENERAL OBLIGATION REFUNDING BONDS March 17, 2008 The hearing was called to order by President Bauer at 7:30 PM in the Educational Services Center Board Room. Roll call indicated the following members present: Bauer, Zahradnik, Exline, Kelsey, Titler, Hughes; Absent; Tucker Jim Rotter, Board Secretary, verified at President Bauer s request that the hearing notice had been published as required by law. Others in attendance included: Laura McKinley, Kristina Andino Motion by Kelsey, seconded by Titler to approve the Agenda as presented. No written objections or comments were received by the Board Secretary nor were there any comments from the audience concerning the hearing. President Bauer announced that this is the time, place and date to hold a hearing on the proposed resolution directing the advertisement for sale and approving electronic bidding procedures for $10.0M General Obligation Refunding bonds Motion by Titler, seconded by Zahradnik to approve a resolution directing the advertisement for sale of not to exceed $10,000,000 of General Obligation School Refunding Bonds, Series 2008, and approving electronic bidding procedures. Roll Call Vote: Approved Motion by Kelsey, seconded by Zahradnik to adjourn the hearing at 7:50 P.M. Randy Bauer, President James Rotter Jr., Secretary

3 MINUTES BOARD MEETING COLLEGE COMMUNITY SCHOOL DISTRICT MARCH 17, 2008 Board Minutes are not official until approved at the next regular scheduled board meeting. The Meeting was called to order by President Bauer at 7:50 p.m. in the Educational Services Center Board Room. Roll call indicated the following members present: Bauer, Exline, Zahradnik, Kelsey, Hughes, and Titler Absent: Tucker Others in Attendance: Laura McKinley, Kristina Andino Jim Rotter, Board Secretary, verified that the meeting notices had been posted as required by law Motion by Hughes, seconded by Zahradnik to approve the agenda as presented. President Bauer asked for citizen comments concerning any agenda items Motion by Titler, seconded by Tucker to approve minutes of the work session of February 20, 2008, and the regular Board Meeting of February 20, 2008; to approve the Athletic Summary, the Summary of Account Balances, the Miscellaneous Revenue Summary, and Percentage of Expenditures to date for the Month ended February 29, 2008; to approve the following list of bills: # through # Rocky Bennett, High School Activities Director, presented an updated plan for Board consideration which would upgrade the stadium field from the current grass playing surface to a synthetic field turf. Mr. Bennett requested that the $ s allocated from the Board for varsity competition field upgrades be redirected after the baseball and softball fields are completed. The proposal would re-allocate $400,000 to the installation of the synthetic surface with the remaining $400,000 coming from private donations and other student support organizations. Details and timelines will be forwarded to President Bauer for further board consideration Motion by Hughes, seconded by Zahradnik to approve the resignation of: Clay Stoffer (Asst. Soph. Basketball), Larry Reutzel (Varsity Soccer), Chris Klostermann (Asst. Varsity Tennis), Heather Sims (ECC Director), Wendy Zimmerman (Art Teacher), Colin Crichton (Asst. Soccer), Mike Dankert (Asst. Soccer), Anne Deguc (Special Ed. Teacher), Laura Readout (Asst. Soccer), Vicki Stolte (Elementary Teacher), Sandi Zahradnik (Replacement

4 contract), Kevin Patterson (Asst. Volleyball), Rachel O Connor (MS Math Teacher); To approve the Leave of: Chris Crist ( through ), Nicole Greazel ( through ), Sarah Covington ( through ), Amy Welp ( through ); To approve the successful completion of probationary status of: Janette Martin (Paraprofessional), Blanca Jacobs (Cook), Lisa Pettit (Paraprofessional), Randy Koskovich (Paraprofessional), Trisha Stolba (Paraprofessional), Joy Kelly (Cook); Motion by Hughes, seconded by Zahradnik to approve open enrollment in for the school year for: Jordan Welty (10), Jade McLane (K): to approve open enrollment out for the school year for; Jessica Novresky (10), Hailey Baumhauer (K), Kingston Garcia (9): to approve open enrollment in for the school year of: Aiden Djerf (K), Breanna Flickinger (K), Bryce Damrow (K), Mariah Berry (K): to approve open enrollment out for the school year of: Trevor Heitland (9), Darius Fuller (9), Draven Fuller (8), Clayton Hromidko (2), Zoe Ceynar (3), Elizabeth Ceynar (2) Motion by Hughes, seconded by Zahradnik to approve the early separation of support staff per Board Policy as presented Motion by Hughes, seconded by Zahradnik to approve a resolution recognizing National Paraprofessional Appreciation Day of April 2, Motion by Hughes, seconded by Zahradnik to approve second and final reading of Board Policies 300, 300.1, and as presented Motion by Hughes, seconded by Zahradnik to approve a student teaching agreement with Mount Mercy College for the school year Motion by Kelsey, seconded by Hughes to set a public hearing for April 14, at 7:30 pm in the Board Room of the Educational Service Center to consider the fiscal year budget.

5 Motion by Hughes, seconded by Zahradnik to approve the bid of LL Pelling in the amount of $1,128, to complete the Prairie Point Site Amenities Motion by Titler, seconded by Exline to approve change orders with Knutson Construction #3 for an additional $7,890.00, Miron Construction #7 for an additional $33,078.00, Iowa Direct Seating #1 for an additional $1, Motion by Zahradnik, seconded by Kelsey to approve the fund transfer from the PPEL and SILO Funds in the amounts of $375, and $599, to the Debt Service Fund for the payment of debt as presented Motion by Titler, seconded by Hughes to approve ratification of the working agreement with the Teamster Workers for the and fiscal years with a 3.87% increase in the first year at an additional cost of $197, Motion by Kelsey, seconded by Hughes to approve a rental agreement with Kirkwood Community College for use of Kirkwood site to conduct the District s Transition Program for Special Education Students beginning on August 15, Motion by Hughes, seconded by Zahradnik to approve the Substitute Teacher pay for the school year at $14.25 per hour for assignments up to four hours and $13.75 per hour for assignment over four hours and to approve the Substitute Employee Management System budget for the year at a cost of $11, Superintendent Whitehead presented a proposal for the study of the current student transportation system. The study would include a committee of up 50 appointees from the community which represent different age leveled students and parents of students who currently ride single and double route buses. The committee will be charged with answering key questions about the current system including the efficiency, effectiveness, and sustainability of the system for all students. If their findings support continuation of the current system then that will be reported to

6 the Board. If their findings conclude that there are deficiencies, then their task will be to identify and recommend solutions to the Board Motion by Titler, seconded by Exline to approve the revised Superintendent Job Description as presented Motion by Hughes, seconded by Titler to approve the 1 st reading of revised Board Policies 400.8, , 401.9, and as presented. The Board reviewed Board Policies 402 through and made recommendations for revision Motion by Hughes, seconded by Zahradnik to approve the quote of Seating and Athletic Facility Enterprises to supply and furnish all materials and labor for the replacement of the High School North Gym Bleachers in the amount of $39, Motion by Hughes, seconded by Kelsey to adjourn at 9:04 PM. Randy Bauer, President James Rotter Jr., Secretary