ASUSF Senate Meetings

Transcription

1 ASUSF Senate Meetings Agendas Minutes Fall 2015 Archive

2 ASUSFSenateRegularMeeting Tuesday,August25,2015 UC4 th FloorLounge 6:00B8:00pm 1. CalltoOrder 2. RecitationoftheMission 3. RollCall 4. ApprovalofAgenda 5. ApprovalofMinutes [6:05] 6. OpenForum a. Anyone&who&wishes&to&address&the&Senate& b. PresentationItem:Welcome [6:05B6:10] By:ASUSFSenateExecutiveBoard c. PresentationItem:DonsElections [6:10B6:25] By:BrittanySanguma,AssistantDirectorforCampusEngagement andnicholasheng,graduateinternforstudentgovernment 7. OldBusiness a. PresentationItem:InductionofSenateOfficers [6:25B6:35] By:LaureanoFigueroa,ASUSFPresidentandSenateExecutives 8. NewBusiness a. PresentationItem:SenateRetreat [6:35B6:45] By:LaureanoFigueroa,ASUSFPresident b. PresentationItem:ASUSFSenateWeek [6:45B6:50] By:RaissaReis,VicePresidentofPublicRelations c. PresentationItem:DonsontheLawn [6:50B6:55] By:NicholasFragoso,VicePresidentofSustainability 9. ExecutiveReports [6:55B7:00] a. LaureanoFigueroa,ASUSFPresident b. StefaniMcNamee,VicePresidentofInternalAffairs c. PatriciaKealy,VicePresidentofBusinessAdministration d. RaissaReis,VicePresidentofPublicRelations e. ShayaKara,VicePresidentofMission f. NickFragoso,VicePresidentofSustainability 10. AdvisorReports [7:00 7:05] a. BrittanySanguma,AssistantDirectorforCampusEngagement b. NicholasHeng,GraduateInternforStudentGovernment 11. SenatorReports [7:05 7:10] a. Any&Senator&that&wishes&to&address&the&Senate& &

3 ASUSF Senate Meeting Minutes Tuesday August 25, 2015 Call to Order The regular meeting of the Associate Students of the University of San Francisco Senate (ASUSF Senate) was held in the University Center 4 th Floor Lounge on Tuesday May 12, Chairperson Stefani McNamee, the Vice President of Internal Affairs was unable to attend the meeting, thus Laureano Figueroa, ASUSF President called the meeting to order at 6:01 p.m. Martin Juarez, the Executive Assistant, will record minutes for this meeting. Roll Call Juarez conducted roll call. The following members were present: Laureano Figueroa, President Patricia Kealy, Vice President of Business Administration Raissa Reis, Vice President of Public Relations Shaya Kara, Vice President of Mission Nicholas Fragoso, Vice President of Sustainability Christian Caddali, College of Arts and Sciences Representative Ekaterina Rebenok, College of Arts and Sciences Representative Giorgia Scelzo, School of Management Representative Jamie Craven, School of Nursing and Health Professions Representative Hafsah Badar, School of Nursing and Health Professions Representative Jonathan Munoz, Senior Class Representative Jasmin Rezaize, Junior Class Representative Ashley Lam, Sophomore Class Representative Bree Zamora, Sophomore Class Representative Krystal Sandoval, Off-Campus Representative Vanni Aurelio, Off-Campus Representative Christian Polak, On-Campus Representative Henna Samtani, On-Campus Representative Lichao Zhang, International Student Representative Sherry Feng, International Student Representative Thomas Bond, Students of Color Representative Nahiha Jiwani, Students of Color Representative Delvin Hodges, LGBTQ Representative Martin Juarez, Executive Assistant Brittany Sanguma, Advisor, Assistant Director for Campus Engagement Nicholas Heng, Advisor, Graduate Intern for Student Government Positions not filled: School of Management (1) Junior Class Representative (1) Freshman Class Representative (2) Nontraditional Age Student Representative (2) Students with Disabilities Representative (1) 1

4 Positions not present: Stefani McNamee, Vice President of Internal Affairs Positions who were late to the meeting: Nick Wu, Senior Class Representative Pearci Bastiany, Students with Disabilities Representative Tin Dinh, LGBTQ Representative A total of 26 members were present. Quorum was met and business was conducted. Approval of Agenda A motion was made by Scelzo, and seconded to approve the agenda. The agenda was approved as written. Approval of Minutes A motion was made by Polak, and seconded to approve the minutes. The minutes were approved as written. Open Forum To begin Open Forum, the floor was open to anyone who wished to address the Senate. Joseph Finberg, a student-at-large addressed the Senate. Finberg stated that advocacy is large and important part of what makes USF an important place. Come here on behalf of the politics department. Advocacy group should be created. Came here to ask you the senate, restart these advocacy organizations. Community organizes and make more aware what is going on. Finberg hopes that Senate could spread the word and get together to do this. Figueroa introduced the ASUSF Senate Executive Board as the guest speaker and their subject was a Welcome to the Senate. Each of the executives gave a short presentation on their roles on Senate as well as what they did over the summer that related to their position. Figueroa introduced the Brittany Sanguma, Assistant Director for Campus Engagement and Nicholas Heng, Graduate Intern for Student Government, as the guest speaker and their subject was a Dons Elections. Sanguma started off by asking the Senate some questions. What do you know about elections? Need to get the freshman representatives elected in, improve voter turnout, fill other seats, and support the candidates through out the process. Collaborative effort ASUSF Senate and the Residence Hall Councils. Why do we have these two groups here together? RHC to represent needs of the hall; it serves as a mini senate within the halls. You all have a common purpose and goal, thus both groups participate in the election process. Common goal positions of representation and influence: understanding constituencies, serving as their voice, lead initiatives towards positive change. There are 34 positions; open seats are freshman (2), junior (1), sophomore (1), school of management (1), nontraditional age (2), students with disabilities (1). Commitment involves participating in retreats, senate meetings, committee member, office hours, summits, and community action. Executives have a different commitment tied to them. RHC has different commitments and are a bit more flexible. Elections timeline: Nominations are due this Friday Aug 28. Applications due Friday Sept 4. Candidate Orientation Tuesday Sept 22. Meet the candidates Tuesday Sept 22. Elections Thursday Sept Candidate Results Meeting Thursday Oct 1. Spreading the word is needed by the senators, it is a simple application located in OrgSync. Please nominate people, promote the elections and vote. Go 2

5 onto the new website and if they have any questions please contact Old Business Figueroa introduced himself as the guest speaker and their subject was Induction of Senate Officers. Figueroa inducted: Raissa Reis, Vice President of Public Relations Jonathan Munoz, Senior Class Representative Sherry Feng, International Student Representative New Business Figueroa introduced the Raissa Reis, Vice President of Public Relations as the guest speaker and their subject was a ASUSF Senate Week. Reis stated that the ASUSF Senate Week starts next week from the Monday till Friday. Photo Campaign empowering YOUSF, how do you plan on changing the world from here, taking into account what students are passionate about? Sign up for those time slots. Involvement fair, first way to expose you to the student body. Meet the senate, get more students coming in see and meet everyone. Dons on the Lawn, Presidents Roundtable. What we need: we need active participations, promote senate week to friends and other students, create a presentation to show to students, sign up for tabling. Bring two people with you who are not in senate. We want to get the conversation started with people. Senate week matters, expose both new and returning students to what we do, what our plans are, and why it matters. Figueroa introduced the Nicholas Fragoso, Vice President of Sustainability as the guest speaker and their subject was a Dons on the Lawn. Fragoso said that the event would take place next Tuesday from 11:30-1. Bring awareness to Senate s ties to sustainability; showcase the new office of sustainability on what they plan on doing. How can senate help? Multiple stations will be there, a couple of lawn games going on, Corn hole, smoother bike, jenga tower. Executive Reports The President reported that senate executives were at attendance in NSO, welcome weekend, planning presidents roundtable, working on codes for Tobacco Plan Advisory Committee so that we can figure out to addressing that initiative. The Vice President of Internal Affairs had nothing to report. The Vice President of Business Administration reported that she attended convocation, SOM orientation, FA training, and is getting ready for Finance Committee to start. The Vice President of Public Relations reported that she is working on senate week, there was some hold up on the graphics, summit, getting a social media calendar ready, so that people can get ready. Get students more involved. The Vice President of Mission reported that she made an inter-faith presentation at NJSLC, she has had transition meetings with IC, CFCC, McCarthy Center, and also attended convocation. The Vice President of Sustainability reported that he met with campus sustainability coordinator, raise awareness on issues and new plans. Working on next event for movies that matter, FA training, sustainability committee meeting. 3

6 The Executive Reports were received and attached to the minutes as Appendix A. Advisors Report Brittany Sanguma, Assistant Director for Campus Engagement reported that there was Senate Retreat on Saturday and that it s a time to get together, come with ideas of initiatives, we will get deep into that as well as connecting with each other, photos, polo s will take place after this meeting. Nicholas Heng, Graduate Intern for Student Government had nothing to report. Senator Reports No Senators had a report. Committee Reports No committee reports. Announcements Senate Dates: a. ASUSF Senate Retreat Saturday, August 25, 2015 UC 4 th Floor Lounge 9:00am - 5:00pm b. Elections Application Deadline Friday, September 4, 2015 myusf.usfca.edu/sle/elections ASUSF Funded Events: c. CAB Fall Kick-Off: Dons Night Out Friday, August 28, 2015 McLaren Complex 7:00pm d. ASUSF Senate Week Monday-Friday, August 30-September 4, 2015 Other Announcements: e. Involvement Fair Next Week f. Senator headshots and Family meetings to follow meeting Adjournment A motion was made by Polak, and seconded to adjourn the meeting. The motion carried unanimously. McNamee, adjourned the meeting at 6:53 p.m 4

7 Appendix A Executive Reports Tuesday August 25,

8 ASUSFSenateRegularMeeting Tuesday,September8,2015 UC4 th FloorLounge 6:00F8:00pm 1. RecitationoftheMission 2. RollCall 3. ApprovalofAgenda 4. ApprovalofMinutes [6:05] 5. OpenForum a. Anyone&who&wishes&to&address&the&Senate& b. PresentationItem:StudentLeadershipandEngagementIntroductions [6:05F6:20] By:MarciNunez,DirectorforStudentInvolvement c. PresentationItem:USFSustainabilityCoordinatorIntroduction [6:20F6:30] By:RichardHsu,SustainabilityCoordinator d. PresentationItem:NJSLCPresentation [6:30F6:45] By:GeorgeUccelli,EricDong,UmaJoshi PeerAdvisingTeam.Patel,EmilyRoft,AlexHuynh,Javier? LosLocos 6. OldBusiness 7. NewBusiness a. PresentationItem:ElectionsVideo [6:45F6:50] NicholasHeng,GraduateInternforStudentGovernment Break [6:50F6:55] b. PresentationItem:TobaccoBanAdvisoryCommittee [6:55F7:15] LaureanoFigueroa,ASUSFPresident 8. ExecutiveReports [7:15 7:30] a. LaureanoFigueroa,ASUSFPresident b. StefaniMcNamee,VicePresidentofInternalAffairs c. PatriciaKealy,VicePresidentofBusinessAdministration d. RaissaReis,VicePresidentofPublicRelations e. ShayaKara,VicePresidentofMission f. NicholasFragoso,VicePresidentofSustainability 9. AdvisorReport [7:30F7:40] a. BrittanySanguma,AssistantDirectorforCampusEngagement b. NicholasHeng,GraduateInternforStudentGovernment 10. SenatorReports [7:40 7:50] a. Any&Senator&that&wishes&to&address&the&Senate& &

9 11. Announcements [7:50 7:55] Senate&Dates: ASUSF&Funded&Events: & Other&Announcements:& a) 12. Adjournment [7:55]

10 ASUSF Senate Meeting Minutes Tuesday September 8, 2015 Call to Order The regular meeting of the Associate Students of the University of San Francisco Senate (ASUSF Senate) was held in the University Center 4 th Floor Lounge on Tuesday September 8, Chairperson Stefani McNamee, the Vice President of Internal Affairs called the meeting to order at 6:01 p.m. McNamee called on Jamie Craven, School of Nursing and Health Professions Representative to recite ASUSF Senate s mission statement. Martin Juarez, the Executive Assistant, will record minutes for this meeting. Roll Call Juarez conducted roll call. The following members were present: Laureano Figueroa, President Stefani McNamee, Vice President of Internal Affairs Patricia Kealy, Vice President of Business Administration Raissa Reis, Vice President of Public Relations Shaya Kara, Vice President of Mission Nicholas Fragoso, Vice President of Sustainability Christian Caddali, College of Arts and Sciences Representative Ekaterina Rebenok, College of Arts and Sciences Representative Giorgia Scelzo, School of Management Representative Jamie Craven, School of Nursing and Health Professions Representative Jonathan Munoz, Senior Class Representative Jasmin Rezaize, Junior Class Representative Ashley Lam, Sophomore Class Representative Bree Zamora, Sophomore Class Representative Krystal Sandoval, Off-Campus Representative Christian Polak, On-Campus Representative Henna Samtani, On-Campus Representative Lichao Zhang, International Student Representative Sherry Feng, International Student Representative Thomas Bond, Students of Color Representative Nahiha Jiwani, Students of Color Representative Pearci Bastiany, Students with Disabilities Representative Delvin Hodges, LGBTQ Representative Tin Dinh, LGBTQ Representative Martin Juarez, Executive Assistant Brittany Sanguma, Advisor, Assistant Director for Campus Engagement Nicholas Heng, Advisor, Graduate Intern for Student Government Positions not filled: School of Management (1) Junior Class Representative (1) Freshman Class Representative (2) Off-Campus Representative (1) 1

11 Nontraditional Age Student Representative (2) Students with Disabilities Representative (1) Positions not present: Hafsah Badar, School of Nursing and Health Professions Representative Positions who were late to the meeting: Nick Wu, Senior Class Representative A total of 28 members were present. Quorum was met and business was conducted. Approval of Agenda A motion was made by Caddali to amend the agenda, and to add Item 11. Committee Reports; this motion was seconded and went up for discussion. A motion was made by Bond, and seconded to approve the agenda. The agenda was approved as with the amendments made. Approval of Minutes A motion was made by Polak, and seconded to approve the minutes. The minutes were approved as written. Open Forum To begin Open Forum, the floor was open to anyone who wished to address the Senate. No one addressed the Senate. McNamee introduced the Marci Nunez, Director for Student Involvement as the guest speaker and their subject was Student Leadership and Engagement Introductions. Marci stated that she is an alumnus of both her undergraduate and graduate careers here at the University of San Francisco. She will focus and skip certain parts of her presentation, and asked the Senate to feel free to ask questions. Marci started off by saying that when we talk about the university s mission, we hear social justice, and we hear people for others. We have also talked about engaged learning, learning that occurs not just in the classroom but also through the experiences. We also talk about the USF experience by being equipped to lead and succeed, and with and for others. Student Leadership and Engagement uses the Social Change model of leadership. When SLE talks about changing you we as SLE help you the student explore what involvement opportunities are out there, and get you use to life here at USF. Changing our campus: as staff SLE advises and create structures of support for all students. How can you better equip yourself to have that impact on our campus? Change the world from here looking at what you are involved in and where can you have the most impact. The goals of SLE are: increasing involvement in student life and campus events, increasing leadership development through student organizations. Programs and Services: improve new student programs such as NSO, GO Team, Graduate Welcome, USF 101, and HESA Preview Days. Campus Events: better involvement fairs, student events calendar, student rewards points, The Phoenix, and the SLE marketing team. Student Organizations: SLE hopes to better registration and orientation, advising and advisor program, peer advising team, funding, adjudication, elections, student government, Greek life. Leadership programs: there is an opening in the staff, Magis Emerging Leadership Program, Student Leadership Conference, Student Leadership Awards, SLE Student Staff Training, Student Organization Leader Training, Student Affairs Internship Program. New Initiatives New Student Programs: USF 101 Peer Mentor Program, additional support for targeted populations (transfer, first generation) Campus Events CAB Fall Kick- 2

12 Off, Elections Day, Senior Class Series, Pride Program. Student Organizations: Panhellenic Expansion, Student Organization Advisor Program, Oversight for new member process, financial accounts, and off-campus events. Leadership Programs: student employment program, leadership workshops and resources, graduate student leadership opportunities. Marci opened up her Bastiany, Students with Disabilities Representative asked when would there be more information on the Panhellenic expansion that is planned? Marci responded by saying that the best people to talk about that expansion is to talk to Greek Council. Munoz, Senior Class Representative asked if the candidates for the Leadership Programs position going to be making a visit? Marci responded by saying that the candidates will come for a whole day, meet with search committee, campus presentation, tight timeline, if you are interested on Wednesday and or Friday they will present, come and give feedback. Marci ended her presentation by saying that all our SLE staff will be at the summit, we are also here on the floor, and our contact info is online. Get in touch with us. McNamee introduced the Richard Hsu, Sustainability Coordinator, as the guest speaker and their subject was a USF Sustainability Coordinator Introduction. Hsu stated that his position and the department are about 1 month old, thus they are all fairly new to the university. Hsu said that there is a lot of work to do on this campus and that he is here to talk about the projects that are being worked on and possible collaborations. December of 2014, the university approved a plan to make the campus zero net carbon emission by Hsu said that this is a very ambitious plan. Hsu plays video created by the sustainability department. Projects that are being worked on are: restroom waste bin, swapping trashcans with compost bins, working on standardizing trash bins, build bike enclosures, water conservation campaign, toilet stall readers, campus sustainability month, and working with some of you to host events here. Hsu said they have a West Coast Fellow to help us to talk about farmworkers rights. Hsu said that in November there is an America Recycles Day, and that he is working with a department here to host a week long events. Hsu is working on starting collaboration to get an electric moped sharing service, and bay area bike shares. For USF 101, a week of class has been blocked off for them to present topics of sustainability. Hsu opened up the floor for questions. Bastiany, Students with Disabilities Representative asked a question regarding solar panel expansion? Hsu said that the panels have to be accessible to contractor and there are some places where they can be placed. Hsu said that they have solar thermal water heaters, and are other plans. Bastiany made a follow-up question about getting electric car charging stations. Hsu said that the office is planning to install electric charging stations for those who have those types of cars. Rebenok, College of Arts and Sciences Representative asked a question regarding getting rid of paper towels and putting in hand driers. Hsu said that there are many aspects of this issue. Some do not like the noise of hand driers, thus they are placing compost bins in bathrooms rather than trash bins to be more eco friendly. Fragoso, Vice President of Sustainability asked a question regarding standardizing the postings for the trans, compost, and recycle bins. Hsu said that the bins that are located in the caf are the ones that have the best signage, and that they are looking at update the other ones. Hsu hopes to audit the bins and reduce cross contamination rates. Replacing the signage is important. McNamee introduced the Eric Dong from PAT, Emily Roft, Alex Huynh from Los Locos and the ASUSF Senate Executive Board as the guest speakers and their subject was a NJSLC. NJSLC is a conference of 3

13 the 28 Jesuit schools in the U.S. and they attend a conference where organizations can see how other student organizations work and making connections with other schools. Each of the participants of the conference addressed the Senate about their experiences: Alex Huynh Los Locos Events Coordinator: said that he appreciated the opportunity to see how other schools are run, and how they kept their religious aspects with their political ones. Other schools are more traditional and conservative. He gained a better understanding of Jesuit values. He also got to share ideas with other organizations, inspiration to start a Los Locos snap chat. Great place to make friendships and memories Emily Roft Los Locos President: said that she benefited from the personal growth, new to the Los Locos team, and had many new changes coming. She felt that this conference gave her the confidence to develop leadership skills, communicate, and delegate. Create connections with other leaders and other USF attendees. Excited to do the things she is going to do. Eric Dong PAT: said that it was interesting since he had no expectations. Great opportunity to bond and learn about their leadership with others. Workshops were very beneficial, 4-5 workshops they gave us all new perspectives on what we can look out for and the different leadership styles. Shaya Kara Vice President of Mission: said that it was very reflective, talked a lot about our roles and responsibilities, organizations, and all of us as leaders at Jesuit universities. Led a workshop on interfaith. Getting to share and learn from others, you realize how different our environment is from others. Laureano Figueroa ASUSF Senate President: said that it was his 2 nd time going to this event. Made a lot of connections with other student body presidents. Got to talk about what things that USF does well and things that we can work on. Helpful, since it renews the love you have for the your organization. Patricia Kealy Vice President of Business Administration: said that connecting with others on the 4th floor and those in other schools. Need advice and bouncing ideas off each other. Tested your leadership skills. Nicholas Fragoso Vice President of Sustainability: said that he got to see all the things that USF is doing, working on sustainability to get workshops. Interesting to see how our school is ahead of other school, and there was a lot of personal Dong, Peer Advising Team, said that they were in the process of submitting a bit to host NJSLC, working on the different aspects of the bid. Currently in the works of talking to people in getting their support. McNamee, Vice President of Internal Affairs said that they pick the school in a year of advance, it is a long and tedious process. Sanguma, ASUSF Senate Advisor said that it is a significant commitment, hosting something would have a significant impact on the budget. Senate voice and involvement would be important. See if it would be beneficial for other student groups. Bastiany, Students with Disabilities Representative asked a question regarding being involved in the process? Dong said that there were going to be many opportunities for people to volunteer and be a part of this huge event. Dong, PAT said that they are in the early stages of it. Currently looking at having an internship process, and help coordinate all the different aspects. Old Business There was no Old Business. New Business McNamee introduced the Nicholas Heng, Graduate Intern for Student Government as the guest 4

14 speaker and their subject was the Elections Video. Heng said that the Senate was going to be making a video to get people to vote. We will be doing a knock off from the We Rock the Vote video. Heng hopes to get different organizations involved, get a broader outreach to get more students to vote. After the meeting Heng said that they are going to shoot a couple of videos to get people in it. Break A motion was made by Dinh, and seconded to approve a break. The motion was passed and a break was taken at 7:02 PM. McNamee introduced the Laureano Figueroa, ASUSF President as the guest speaker and their subject was a Tobacco Ban Advisory Committee. Figueroa gave a brief summary of the history of the tabacoo ban, and it started off with a referendum on the ballot for the Tabaco Ban, it was approved and the university works on the implementation of it. Figueroa is going to go over some of the pros and cons of what we are going to do and move forward from here. Figueroa went through the codes. Senate will vote on it next week, whether or not they would like to approve this committee. Jot down notes for things that you want to add or change. Read the ASUSF Senate Tabaco Ban Advisory Committee Codes purpose is to facilitate a dialogue between students, staff, and faculty at the university along with stakeholders. Kealy, Vice President of Business Administration asked a question regarding what is the timeline for how long the committee has to complete its purpose? Figueroa said that the committee will temporary as long as they need to be. It depends on how long it needs to be there. The idea is for it to stop once the issue has been addressed. Zhang, International Students Representative asked a question regarding what is the goal of the committee was? Figueroa said that there are a lot of different issues, departmental issues, complex problem that needs more time for a solution. Goal is to figure out what is the purpose of the committee is. And figure out what is the best thing to do in order to tackle this issue. This can be a phase issue, and work on a 10 to 5 year plan. This issue is something that cannot be solved over-night. Sanguma, Advisor, Assistant Director for Campus Engagement said that they were recruiting students to get an even balance and a good representation. Rebenok, College of Arts and Sciences Representative asked a question regarding if the committee was going to look for alternatives? Figueroa said that the committee would talk about those alternatives for those who want to smoke. Those are some of the road bocks; people will have to go off campus. Senate does not enforce it, let the Board of Trustees what issues are going on and they go from there. Board of Trustees was presented with the vote, and their job to enforce it. The easy solution was to just get rid of the smoking gardens but there are to many roadblocks to get to that point. Hoping the committee will help with the solution. Hodges, LGBTQ Representative asked a question regarding the involvement of on and off campus students? Figueroa said that ideally it would be a picture of both. Dinh, LGBTQ Representative asked a question regarding if the committee wants to do a revote can that be done? Figueroa said that if the committee feels that is the best solution then that is something that can be done. Executive Reports The President reported that President s roundtable went well, and that they are going to create a Facebook page for all the USF presidents. Networking event for the presidents of the student 5

15 organization is something that they want to work on. He is looking for a common time for vision committee to meet, and is drafting the Board of Trustees report. He met with met with Orio and Wolcott talked about the Cardinal Newman Society Response, to get more insight. He is drafting the codes for transfer student position, and will be meeting with Transfer Student Association to get tips on senator position. The Vice President of Internal Affairs reported that the office hour s sheet is located on the Senate desk, and that there is a specific marker, so Senators should put in their time in and time out. Worked with Juarez and Internal Affairs Committee on attendance points. Senators lose points for missing events; Senators can come and get your points back. Working on speakers for the rest of the semester. If Senators have an idea for a speaker, just let me know. Senate Polo s are to be worn every Tuesday. The Vice President of Business Administration reported that they had their first Finance Committee meeting. The committee is currently made up of the Senior Class Reps. and the Freshman Class Reps. They went over the different aspects of the Finance Committee. She will also be meeting with Tri Beta and Latinas Unidas to talk about event funding. The Vice President of Public Relations thanked the Senators who helped make Senate Week possible. She will be chairing the first Public Relations Committee meeting this week. They are going to start working on a social media calendar. Additionally working on the elections video, broaden our horizons. She is going to start working on the ASUSF Senate newsletter in the works, What the Fog, more information to come. She is also working on the resolution on the Cardinal Newman Society. Dinh, LGBTQ Representative stated that he is going to get into contact with the Queer Alliance to get their perspective on the issue. The Vice President of Mission reported that she is tabling with the Layne Center, and did a video shoot for them. Making schedule for mission week, and meeting with CFCC and the McCarthy Center. The Vice President of Sustainability thanked the Senators who helped out with Dons on the Lawn; the water bottles are all gone. They are working on the next event, which is Movies that Matter. First meeting with committee, and working on a water conservation resolution. Fragoso also stated that there is an event going on this Thursday on Food Security and agriculture. The Executive Reports were received and attached to the minutes as Appendix A. Advisors Report Brittany Sanguma, Assistant Director for Campus Engagement reported that Elections applications were due last Friday. We got a total of 19 applications for senate. Eligibility checks are being done. We are extending applications for positions not filled yet. SLC is occurring at the end of the month. Stay after to be in the elections video. Nicholas Heng, Graduate Intern for Student Government had nothing to report. Senator Reports No Senators had a report. Committee Reports 6

16 Internal Affairs Committee reported that they are drafting a resolution for public posting boards, for all people to post. Every month they will be giving a Senator the honor of Senator of the Month. The Senator of the Month for August is Jonathan for all his hard work and involvement in Senate s events. The committee is looking to get the honorees some type of gift card for the coffee shop in the UC. Announcements Other Announcements: Change Agent Initiative Series 1: September 14, 21, 28 Series 2: November 2, 9, 16 Social Justice & Sustainability in Our Food System Thursday, September 10, :45-1:00 PM, Fromm Hall Maraschi Room Transfer Connection Group Tuesdays 2:00-3:15 PM, CAPS Flyers for events attached the . Adjournment A motion was made by Polak, and seconded to adjourn the meeting. The motion carried unanimously. McNamee, adjourned the meeting at 7:38 p.m 7

17 Executive Reports Tuesday September 8, 2015 President The President is working on the Board of Trustees Report He is working the scheduling the time for Vision Committee He met with Chole Cambell, President of Transfer Student Organization He is drafting the Transfer Student Committee Codes He is also identifying the Tobacco Ban Committee Chairs He is continuing to meet with various departments and administration Vice President of Internal Affairs The VPIA has been supporting Raissa and LGBTQ Reps with Cardinal Newman Society Resolution She has complete Septembers meeting schedule She is hoping to get at least one speaker request per Senator She is getting ready to start discussions for each Senator in two weeks She has almost finished with Posting Board Resolution She has gone over Senate and committee goals so we are more prepared for the semester Vice President of Business Administration The Student Activity Fee Increase initiative has been a topic of discussion during the weekly Finance Committee meeting and more research is being done to rewrite the original initiative to convey a more inclusive and enticing message to the constituents of USF as far as the need for this increase Finance Committee had their first meeting on Friday September 4th and had general introductions as well as an overview of the expectations and role of the ASUSF Finance Committee in the events funding process with the help of PAT and the Assistant Director of Student Organizations Finance Committee will be meeting on September 11th to here a Line Item Change presentation from Los Locos regarding their funding for 5 tailgates and also an events funding presentation from the Tri-Beta Honors Society. These events will be voted on following presentations. As the shift within family meeting memberships has still been occurring, an official meeting time has not been put into place. However, Jonathan Munoz has taken the liberty of heading the Elections Committee where he will be working on increasing voter turnout in the ASUSF elections with the help of his other senators Quarterly reports for the top 10 funded accounts will be pushed back to Monday October 5ththe reasoning is because the earlier date (September 21st) did not seem like ample amount of time for the funded account executives to compile a worthy report for half of a semester s worth of work Vice President of Public Relations The VP of PR had her first committee meeting on Wednesday. At this meeting, Raissa, Jasmin, Ashley and Bree set goals for the semester and the first order of business is coming up with 8

18 and solidifying the social media calendar for all things social media. Additionally, they are working on specific elections PR and developing What The Fog and the Weekly Address. The PR committee finally had a meeting It was very productive and they have a lot of work to do, but are looking forward to tackling these issues to make Senate s PR more inclusive and more transparent. The junior and sophomore representatives set their goals and are beginning to develop initiatives for the year. Vice President of Mission The VP Mission came up with the theme for Mission Forum Series She has received all proposals for the Mission Forum Series. Se has created structure for Mission Forum Series She has also solidified Mission photo campaign The VP Mission also attended and spoke at the Nostra Aetate luncheon for the Board of Trustees and other staff. Vice President of Sustainability The VP Sustainability said that the movie rights purchased for the Movies that Matter during Mission Week. Just need to work on promotion and logistics He needs to Finalize tank-top design Officially all the water bottles have been given away. He attended an event about Food Sustainability and Social Justice with Brittany and learned about some of Bon Apps efforts to be sustainable when it comes to food He is working on a resolution on water conservation and call to students to be conscious of their water consumption His senator pairs are getting settled in their roles. He does report that the Off-campus Reps. are looking at expanding the public safety shuttle 9

19 ASUSFSenateRegularMeeting Tuesday,September15,2015 UC4 th FloorLounge 6:00E8:00pm 1. RecitationoftheMission 2. RollCall 3. ApprovalofAgenda 4. ApprovalofMinutes [6:05] 5. OpenForum a. Anyone&who&wishes&to&address&the&Senate& b. PresentationItem:VoterRegistration [6:05E6:35] By:Carol,SanFranciscoDepartmentofElections c. PresentationItem:NavigatingUSF [6:35 6:55] By:GregoryWolcott,ViceProvostforStudentLife 6. Break [6:55E7:00] 7. OldBusiness a. PresentationItem:ElectionsPolling [7:00 7:15] BrittanySanguma,AssistantDirectorforCampusEngagement andnicholasheng,graduateinternforstudentgovernment b. ActionItem:ApproveTobaccoBanAdvisoryBoardCodes [7:15 7:30] By:LaureanoFigueroa,ASUSFPresident 8. NewBusiness a. DiscussionItem:CollegeofArtsandSciences [7:30 7:45] By:EkaterinaRebenokandChristianCaddali,CollegeofArtsandSciencesRepresentatives 9. ExecutiveReports [7:45E7:50] a. LaureanoFigueroa,ASUSFPresident b. StefaniMcNamee,VicePresidentofInternalAffairs c. PatriciaKealy,VicePresidentofBusinessAdministration d. RaissaReis,VicePresidentofPublicRelations e. ShayaKara,VicePresidentofMission f. NicholasFragoso,VicePresidentofSustainability 10. AdvisorReport [7:50E7:53] a. BrittanySanguma,AssistantDirectorforCampusEngagement b. NicholasHeng,GraduateInternforStudentGovernment 11. SenatorReports [7:53E7:55] a. Any&Senator&that&wishes&to&address&the&Senate& & 12. Announcements [7:55E7:59]

20 13. CommitteeReport [7:50 7:55] a. PublicRelations 14. Adjournment [8:00]

21 ASUSF Senate Meeting Minutes Tuesday September 15, 2015 Call to Order The regular meeting of the Associate Students of the University of San Francisco Senate (ASUSF Senate) was held in the University Center 4 th Floor Lounge on Tuesday September 15, Chairperson Stefani McNamee, the Vice President of Internal Affairs called the meeting to order at 6:01 p.m. McNamee called on Scelzo, School of Management Representative to recite ASUSF Senate s mission statement. Martin Juarez, the Executive Assistant, will record minutes for this meeting. Roll Call Juarez conducted roll call. The following members were present: Laureano Figueroa, President Stefani McNamee, Vice President of Internal Affairs Patricia Kealy, Vice President of Business Administration Raissa Reis, Vice President of Public Relations Shaya Kara, Vice President of Mission Nicholas Fragoso, Vice President of Sustainability Christian Caddali, College of Arts and Sciences Representative Ekaterina Rebenok, College of Arts and Sciences Representative Giorgia Scelzo, School of Management Representative Hafsah Badar, School of Nursing and Health Professions Representative Jamie Craven, School of Nursing and Health Professions Representative Jonathan Munoz, Senior Class Representative Nick Wu, Senior Class Representative Jasmin Rezaize, Junior Class Representative Bree Zamora, Sophomore Class Representative Krystal Sandoval, Off-Campus Representative Christian Polak, On-Campus Representative Henna Samtani, On-Campus Representative Lichao Zhang, International Student Representative Sherry Feng, International Student Representative Thomas Bond, Students of Color Representative Nahiha Jiwani, Students of Color Representative Delvin Hodges, LGBTQ Representative Tin Dinh, LGBTQ Representative Martin Juarez, Executive Assistant Brittany Sanguma, Advisor, Assistant Director for Campus Engagement Nicholas Heng, Advisor, Graduate Intern for Student Government Positions not filled: School of Management (1) Junior Class Representative (1) Freshman Class Representative (2) Off-Campus Representative (1) Nontraditional Age Student Representative (2) 1

22 Students with Disabilities Representative (1) Positions not present: Pearci Bastiany, Students with Disabilities Representative Positions who were late to the meeting: Ashley Lam, Sophomore Class Representative A total of 28 members were present. Quorum was met and business was conducted. Approval of Agenda A motion was made by Craven, and seconded to approve the agenda. The agenda was approved as written. Approval of Minutes A motion was made by Scelzo, and seconded to approve the minutes. The minutes were approved as written. Open Forum To begin Open Forum, the floor was open to anyone who wished to address the Senate. No one addressed the Senate. McNamee introduced the Jill and Steve, San Francisco Department of Elections as the guest speakers and their subject was Voter Registration. Educate us on elections. Jill stated that she was here about a year ago to show people, how to register people how to vote. Voter Registration poster will be posted in the dorms. This guide is about registering voters. If people want to vote in this election you have to register by Oct. 19. It is important to do this training, and do it correctly. You need to acquire voter registration cards; circulators are registered votes, setting up in a high traffic area with the permission to do so. Important to have the table and area set up. When you are collecting these cards, you need to keep it in a secure place. This is a legal document, have a secure place to keep it. Understanding the basic rules: you have to register anyone to vote, you cannot say no. If people want to register in private, you can let them take a card with them. You cannot provide an incentive to get people to vote, if you do so that is illegal. You cannot charge a fee to register to vote. Do not pre-print any statement or information on the cards, and you cannot alter any information that is on the card. For corrections, have them cross it out and initial it. Do not copy, collect, or share the information on the cards. Fill out that you did help them box, is for those who filled it out for someone. Be sure to give the receipt to the voter. Submit the cards within 3 business days of completion. Kealy, Vice President of Business Administration asked a question regarding age requirement for those turning 18 years old around the time of elections. Jill said that as long as they are 18 on the day of Election Day they are eligible to vote. You do not need to be a registered voted to register people to vote. You cant deny anyone who want to vote either. US citizens, California residents, and 18 years old are the people who are allowed to vote on Election Day in San Francisco. It is your choice, in where you register to vote. If you are living outside your home, you should let them know so that you can let them know where you are to vote. Don t vote twice in a federal election, that is a federal offence. 2

23 Hodges, LGBTQ Representative asked a question regarding his voter registration, since he is originally from Tennessee but reregistered in California. Jill said that he will be only able to vote here in San Francisco. Wu, Senior Class Representative asked a question regarding moving? Jill said that every time you move you should reregister to vote. There are ways for us to find out if you don t live there, elections mail does not forward, so we get the bounce back. Jill said that you couldn t vote twice, since it is a federal offence you will go to prison. You are a resident of SF you are live here, if you go to school outside SF, and if you are in the military or Peace Corps, you can vote in San Francisco. Homeless people can register to vote, look at line 4, and leave it blank. On Line 6 make sure they fill a mailing address. Foreign citizens, incompetent by court of law, currently in prison for felony offense cannot vote. Update when you move, change your legal name, or change political party. You can vote by mail, and have that mailed to you. You can register online through the use of your driver s license and or state id. Encourage people to mark their language preference. Review the registration card; make sure the important things are all filled out. They will receive a proof of registration card in about two weeks. Returning the registration card, they are postage free or you a can bring them to city hall. Craven, School of Nursing and Health Professions Representative asked a question regarding if there is another way to check if you are registered in another place? Yes we can check that for you online, and or through phone. Fragoso, Vice President of Sustainability asked a question regarding the Presidential Primary in California? Jill said it was on June 7th the presidential primary for California. McNamee introduced the Gregory Wolcott, Vice Provost for Student Life as the guest speaker and their subject was a Navigating USF. Special place in his heart, he has participated in student government as well as advised the ASUSF Senate. Wolcott is here to talk to the Senate about navigating USF. Like any organization it is a high structure and complex organization. You may or may not interact with the different facets of the university. The Board of Trustees talks about funding and tuition, the president reports to the Bot, and VPs and Vice Provosts report to the President. A variety of people report to Provost as well. Mission of Student Life is to fully support holistic student development within a social justice framework. This is the Organizational Chart of Student Life. On the other side of the page is a specific on the Student Life. Polak, Off-Campus Student Representative said that their issue was on the safety shuttle; it becomes a problem if you live further out. Expanding the reach into the city by at least 0.5 a mile. Senior Director of Public Safety. It will cost more money, and lessen the amount of trips that can be done. It will be creating a longer wait time for those wanting to use the shuttle. Can we make electric cars? Expand the radius, will allow for more people to use the shuttle, expand it for more students. Henna, On-Campus Student Representative said that there issue was the two-week period when students are given housing, cases when students are living in their cars, contacting Director of Student Housing, ad Off Campus Housing Director. Wolcott said that you are going to need to be staffed; all you want a break as well. They use that time to clean the facilities. Craven, School of Nursing and Health Professions Representative said that they would like to have 3 public posting boards, Facilities, Financial. Public Safety to check the boards, get places for location, designs. Rezaize, Junior Class Representative said that they want to find better and more affordable housing options. Certain time slots to find housing, right after May and before August, it s the prime time to find housing. CASA to get the word out, and Marci for marketing. 3

24 Jiwani, Students of Color Representative said that they wanted to work on inclusion, especially for freshman. Ambassadors to come and talk, GO Team, NSOs, and SLE, to create more student engagement. Munoz, Senior Class Representative said that one of their goals is to have senior talks about after graduation. Wolcott ended the talk by saying that this is just the start, narrow down the goals, and try and find out how you will accomplish this. Break A motion was made by Polak, and seconded to approve a break. The motion was passed and a break was taken at 7:11 PM. Old Business McNamee introduced the Brittany Sanguma, Assistant Director for Campus Engagement as the guest speaker and their subject was a Elections Polling. Share updates: we have 70 applicants for Senate and RHC. Most of the candidates are for RHC. For all senate spots there is one person running, the only position up for appointment is Non-traditional Age Student Representative. Final list of candidates will be submitted end of day Friday. Campaigning starts on Thursday. Jonathan has been leading the Elections effort. We need you all in support to make this happen. Beyond Senate, there are a lot of students that are being elected into the leadership of RHC and Senate. Promote all positions that are up for grabs. Buy-in, why vote: they pay a lot of money you spend have your voice heard, easiest way to be heard, understanding what you are looking for things, student issues that we must talk about everyday, creating the atmosphere for people to come and talk about big and small issues, as our university we should be trying to improve, universities should move up, get new fresh ideas. Really a space to make your own and have your voice heard. Being able to articulate, what senate does and what you do to get people to vote. Increase participation in elections. The 24 of September is Election Day. In the past we had a week long election, get everyone excited have a kick off day, and invite other orgs, have it be an event not just an engaging week of elections. On Election Day, having ideas that will attract people to be there, get people there. Pushing that opportunity. Created a 1-minute video, we will vote, promotional video. Sanguma said that the Senators are all required to do polling; everyone should be at Election Day. McNamee introduced the Laureano Figueroa, ASUSF President as the guest speaker and their subject was a Approve Tobacco Ban Advisory Board Committee & Codes. Munoz, Senior Class Representative made a motion to create the Tobacco Ban Advisory Committee, and was seconded by Tin Dinh, LGBTQ Representative. The Senate unanimously approved. The motion carried, and the Tobacco Ban Advisory Committee was created. Nick Wu, Senior Class Representative made a motion to approve the Tobacco Ban Advisory Committee Codes, and was seconded by Christian Polak. The Senate inanimously approved. The motion carried, and the Tobacco Ban Advisory Committee Codes were approved. 4

25 Sanguma stated that the people, who participate in this committee, would be in addition to the one they are already on. And asked for those who were interested to raise their hands. Patricia Kealy Raissa Reis Shaya Kara Nicholas Fragoso Jonathan Munoz Thomas Bond Tin Dinh Figueroa stated that once the committee chair has been identified, they will start the recruitment of students at-large. New Business McNamee introduced the Ekaterina Rebenok and Christian Caddali, College of Arts and Sciences Representatives as the guest speaker and their subject was the College of Arts and Sciences. Facts about the school: teachers have garnered national recognition, premiering in art and film venues, students have published along with faculty, engaged in the community. Students have changed the world from here. Last year, 96.5% very satisfied with the knowledge and skills gained. Rebenok said that she is working on a project deans honor list, recognition program where students who get higher 3.7 gpa you get a certificate. I decided that students are putting a lot of effort in the work they do, it would be great to get them more other than a certificate. Working in providing them better benefits, thinking about bookstore gift cards, financial aid, scholarships, early on campus registration moving, early registration for classes. Receive this award, you have to be consistent and get it two semesters in a row. Implement the plan by the end of the semester, and or work on it till the spring. To make it work, going to meet with the Dean, discuss with him our ideas, implement this in other schools a swell. Wu, Senior Class Representative said that for CAS, the majors difficulty varies have different standards based on major. Figueroa, ASUSF Senate President said that there are some majors that are a bit more rigorous, that is more subjective, how would you qualify that Reis, Vice President of Public Relations said that there are people who have more of an affinity for something. Rank majors goes against Dinh, LGBTQ Representative asked if there was a better way to expand the school of arts? Only arts department is underneath from, it is the smallest department and place. Think about expanding the place. Kealy, Vice President of Business administration said that they should collaborate with other schools; I want to talk to the dean and see how it will work Badar, School of Nursing and Health Professions said that rather than, identify top students in each major, and go from there Jiwani, Students of Color Representative said that ranking is frowned upon, there are so many majors Executive Reports The President reported that he will be having a meeting with CASA. He finished the Transfer student codes, along with the Board of Trustees Report and will be going to the BoT meeting this Thursday. He is also working on getting a time for Vision Committee. 5