RECORD OF BOARD PROCEEDINGS 25 (MINUTES)

Transcription

1 RECORD OF BOARD PROCEEDINGS 25 REGULAR SESSION The Marshall County Board of Education met in regular session on October 18, 2018, at 6:00 p.m. in the board room at the Marshall County Board of Education building. With all members present, Randy Travis, chairman, called the meeting to order. CONSENT AGENDA ITEMS MOTION TO APPROVE CONSENT AGENDA ITEMS # 72 A motion was made by Donna Perry, seconded by Diane Barga, to approve consent agenda items to include board meeting minutes, payment of claims, fundraisers and trip requests passed (5-0) by all members present signifying Aye. APPROVED MINUTES Minutes from the September 20, 2018 Regular Session APPROVED PAYMENT OF CLAIMS APPROVED TRIP AND FUNDRAISER REQUESTS Field Trips MCHS Boys Basketball to Memphis, TN Dec. 6-8, 2018 MCHS Boys Basketball to Washington, D.C. Dec , 2018 MCHS BETA Club Louisville, KY Jan , 2019 MCHS Boys Basketball to Napa, CA Jan 23-26, 2019 Fundraisers BES 3rd Grade Smencils Fundraiser Nov. 5-9, 2018 NMMS Cheer Sucker Fundraiser Oct , 2018 NMMS Girls Basketball Boston Butt Fundraiser Nov. 2-18, 2018 SES PTO Mother-Son Game Night Oct. 19, 2018 SES PTO Playground Fundraiser Nov. 2018, for the remainder of the year SES PTO Fun Run Dec. 7, 2018 SES PTO Father/Daughter Dance Feb. 15, 2019 SES PTO Spring Carnival April 12, 2019

2 RECORD OF BOARD PROCEEDINGS 26 APPROVED JOB DESCRIPTION FOR COMMUNITY EDUCATION DIRECTOR APPROVED APPLICATION FOR FULL-TIME EMERGENCY CERTIFICATION NOMINATED AND APPROVED EVALUATION APPEALS PANEL MEMBER AND ALTERNATE AMENDED CLASSIFIED SALARY SCHEDULE TO ADD COMMUNITY RELATIONS SPECIALIST, JOB CODE 7342, ZERO YEARS EXPERIENCE: $12.50 REGULAR AGENDA ITEMS PUBLIC COMMENTS PERSONNEL STAFF AND INFORMATIONAL REPORTS TRANSPORTATION/FACILITIES: Jeff Stokes, Director of Transportation and Facilities Transportation: The Fuel report is about the same as last month s report. We will be asking in an agenda item later to purchase two more buses for next year. Facilities: Sharpe Project The slab should be completed this week and the block walls should start going up next week. MCHS Completed Phase III and started Phase IV. They are setting the walls for the staircase in the commons. Bus Garage The concrete slab will be completed this week but we will be on hold until the building arrives.

3 RECORD OF BOARD PROCEEDINGS 27 ATTENDANCE REPORT: Angie Fisk, Instructional Supervisor The attendance report was read. District second month attendance was 95.98%. Sharpe Elementary School had the highest elementary attendance at 97.11%. North Marshall Middle School had the highest middle school attendance at 96.10%. now has 70 students enrolled. 14 of these students are currently at risk for falling behind. Calls are being made to those parents. ACTION ITEMS MOTION TO APPROVE TREASURER S REPORT # 73 Jill Morris, Chief Finance Officer, made a recommendation to approve the Treasurer s Report for the month ending on September 30, The MUNIS Cash Balance at the close of the month totaled $25,205, The Special Events monthly financial report was included. Also, the MUNIS monthly report for September, which shows the detail of revenues and expenditures (by function) was presented and will be posted to the finance website for the public to view. Donna Perry made the motion as presented; the motion was seconded by Tiffany Carlson, with all members in agreement (5-0). MOTION TO APPROVE PEEL & HOLLAND AS VENDOR FOR EMPLOYEE ELECTIVE CAFETERIA BENEFITS # 74 Amanda Henderson, Director of Personnel and Human Resources, made a recommendation to approve Peel & Holland as the new vendor for employee elective cafeteria benefits based on the recommendation of a committee of district employees. Tiffany Carlson made the motion as presented; the motion was seconded by Donna Perry, with all members in agreement (5-0).

4 RECORD OF BOARD PROCEEDINGS 28 RESOLUTION BE IT RESOLVED by the Board of Education of Marshall County, Kentucky (Board) that: WHEREAS, the Board reached an agreement with the Marshall County Fiscal Court and the Marshall County Sanitation District regarding improvements to be the waste water treatment system located in the Draffenville community of Marshall County, Kentucky; and WHEREAS, that agreement has been reduced to a writing that is attached hereto and incorporated by reference; and WHEREAS, the Marshall County Fiscal Court has ratified the agreement by Ordinance No , a copy of which is attached hereto; and WHEREAS, KRS (2) authorizes such agreements and requires that a resolution of this Board be enacted which authorizes the Board to enter into such agreements. NOW THEREFORE BE IT RESOLVED by the Board of Education of Marshall County, Kentucky, be and it is hereby authorized to enter into the aforesaid agreement and Trent Lovett, as Secretary to the Board and Superintendent of Schools is authorized to execute this agreement for the Board and same is hereby approved and ratified in all respects; and BE IT FURTHER RESOLVED that Trent Lovett for and on behalf of the Board is directed to and is hereby authorized to take any and all actions that are necessary or required of the Board under any of the provisions of this agreement. Adopted this the 18 th day of October, MOTION TO APPROVE THE MARSHALL COUNTY BOARD OF EDUCATION TO ENTER INTO A CONTRACT WITH THE MARSHALL COUNTY SANITATION DISTRICT TO PARTICIPATE IN THE EXPANSION OF THE WASTE WATER TREATMENT FACILITIES IN THE DRAFFENVILLE COMMUNITY # 75 Trent Lovett, Superintendent, made a recommendation that the Board enter into a contract with the Marshall County Sanitation District as shown above. Jeff Waters made the motion as presented; the motion was seconded by Diane Barga, with all members in agreement (5-0).

5 RECORD OF BOARD PROCEEDINGS 29 MOTION TO APPROVE THE BID FOR THE CHECK-IN SYSTEMS # 76 Jeff Stokes recommended that the Board award the bid to School Check-In for $28, for the check in systems. In looking at both bids, Raptor s bid did not included ID badges, which was an additional cost. The annual fee with School Check-In was also cheaper. Jeff Waters made the motion as presented; the motion was seconded by Diane Barga, with all members in agreement (5-0). MOTION TO APPROVE THE BID FOR THE SHARPE ELEMENTARY SCHOOL WASTE WATER TREATMENT PLANT BG # # 77 There were two bidders for this project. The low bidder was DK Construction. Jeff Stokes, Director of Transportation and Facilities, therefore made a recommendation that the Board award the bid to DK Construction for $299, Donna Perry made the motion as presented; the motion was seconded by Jeff Waters, with all members in agreement (5-0). MOTION TO APPROVE THE PURCHASE OF NEW SCHOOL BUSES # 78 Jeff Stokes, Director of Transportation and Facilities, made a recommendation that the Board purchase two new preschool buses for a total of $187, These will be Thomas Built buses. Diane Barga made the motion as presented; the motion was seconded by Tiffany Carlson, with all members in agreement (5-0). MOTION TO APPROVE PAYMENT OF INVOICE # 8 TO PERFORMANCE SERVICES, INC. IN THE AMOUNT OF $780, FOR THE GUARANTEED ENERGY SAVINGS CONTRACT FOR MARSHALL COUNTY SCHOOLS BG # # 79 Jeff Stokes, Director of Facilities and Transportation, made a recommendation to approve the payment of Invoice # 8 to Performance Services, Inc. in the amount of $780, for the Guaranteed Energy Savings Contract for Marshall County Schools BG # Donna Perry made the motion as presented; the motion was seconded by Jeff Waters, with all members in agreement (5-0). MOTION TO APPROVE PAYMENT OF INVOICE # 12 TO SHERMAN CARTER BARNHART ARCHITECTS IN THE AMOUNT OF $17,547 FOR THE MARSHALL COUNTY HIGH SCHOOL RENOVATION PROJECT BG # # 80 Jeff Stokes, Director of Facilities and Transportation, made a recommendation to approve the payment of Invoice # 12 to Sherman Carter Barnhart Architects in the amount of $17,547 for the Marshall County High School Renovation Project BG # Diane Barga made the motion as presented; the motion was seconded by Tiffany Carlson, with all members in agreement (5-0).

6 RECORD OF BOARD PROCEEDINGS 30 MOTION TO APPROVE PAY APPLICATION # 4 TO A & K CONSTRUCTION, INC IN THE AMOUNT OF $328, FOR THE MARSHALL COUNTY HIGH SCHOOL RENOVATION PROJECT BG # # 81 Jeff Stokes, Director of Facilities and Transportation, made a recommendation to approve Pay Application # 4 to A & K Construction, Inc in the amount of $328, for the Marshall County High School Renovation Project BG # Donna Perry made the motion as presented; the motion was seconded by Jeff Waters, with all members in agreement (5-0). MOTION TO APPROVE PAY APPLICATION # 3-DIRECT PURCHASE ORDERS IN THE AMOUNT OF 127, FOR THE MARSHALL COUNTY HIGH SCHOOL RENOVATION PROJECT BG # # 82 Jeff Stokes, Director of Facilities and Transportation, made a recommendation to approve Pay Application # 3- Direct Purchase Orders in the amount of 127, for the Marshall County High School Renovation Project BG # Tiffany Carlson made the motion as presented; the motion was seconded by Donna Perry, with all members in agreement (5-0). MOTION TO APPROVE PAY APPLICATION # 5 TO PINNACLE, INC IN THE AMOUNT OF $36, FOR THE NEW MARSHALL COUNTY SCHOOL BUS GARAGE PROJECT BG # #83 Jeff Stokes, Director of Facilities and Transportation, made a recommendation to approve Pay Application # 5 to Pinnacle, Inc in the amount of $36, for the New Marshall County School Bus Garage Project BG # Diane Barga made the motion as presented; the motion was seconded by Donna Perry, with all members in agreement (5-0). MOTION TO APPROVE PAYMENT OF INVOICE # 10 TO CMS ARCHITECTS FOR A TOTAL AMOUNT OF $ FOR THE SHARPE ELEMENTARY SCHOOL PROJECT BG # # 84 Jeff Stokes, Director of Facilities and Transportation made a recommendation to approve Payment of Invoice # 10 to CMS Architects for a total amount of $ for the Sharpe Elementary School Project BG # Diane Barga made the motion as presented; the motion was seconded by Donna Perry, with all members in agreement (5-0). MOTION TO APPROVE PAY APPLICATION # 4 TO MITCHELL CONSTRUCTION, LLC IN THE AMOUNT OF $30, FOR THE SHARPE ELEMENTARY PROJECT BG # # 85

7 RECORD OF BOARD PROCEEDINGS 31 Jeff Stokes, Director of Facilities and Transportation made a recommendation to approve Pay Application # 4 to Mitchell Construction in the amount of $30, for the Sharpe Elementary Project BG # Jeff Waters made the motion as presented; the motion was seconded by Donna Perry, with all members in agreement (5-0). MOTION TO APPROVE CHANGE ORDER # 4 IN THE AMOUNT OF $4, FOR THE SHARPE ELEMENTARY SCHOOL PROJECT # # 86 Jeff Stokes, Director of Facilities and Transportation made a Recommendation to Approve Change Order # 4 in the Amount of $4, for the Sharpe Elementary School Project # Tiffany Carlson made the motion as presented; the motion was seconded by Diane Barga, with all members in agreement (5-0). MOTION TO APPROVE A CONTRACT WITH MARCUM ENGINEERING FOR THE HIGH SCHOOL CAMPUS MUNICIPAL SANITARY SEWER PROJECT BG # # 87 Jeff Stokes made a recommendation to approve a contract with Marcum Engineering for the MCHS Municipal Sanitary Sewer Project. Tiffany Carlson made the motion as presented; the motion was seconded by Donna Perry, with all members in agreement (5-0). MOTION TO APPROVE THE REVISED BG-1 FOR THE SHARPE WASTE WATER TREATMENT PLANT PROJECT BG# # 88 Jeff Stokes made a recommendation to the Board to approve the Revised BG-1 for the Sharpe Waste Water Treatment Plant Project. This form had to be revised in order to reflect the current cost of the project. Diane Barga made the motion as presented; the motion was seconded by Jeff Waters, with all members in agreement (5-0). MOTION TO ALLOW SUPERINTENDENT TRENT LOVETT TO SIGN A CONTRACT WITH DK CONSTRUCTION CONCERNING PROJECT BG# PENDING KDE APPROVAL # 89 Jeff Stokes made a recommendation that the Board allow Trent Lovett, Superintendent, to sign a contract with DK Construction pending KDE approval. This would allow the project to move forward as scheduled. Tiffany Carlson made the motion as presented; the motion was seconded by Diane Barga, with all members in agreement (5-0).

8 RECORD OF BOARD PROCEEDINGS 32 MOTION TO ADJOURN # 90 With all business complete, Randy Travis seconded a motion by Donna Perry to adjourn. Motion carried (5-0) by accord. Randy Travis, Chairperson Trent Lovett, Secretary