On a motion by Pattie Burke, second by Billy Montgomery, the board voted to approve the agenda. VOTE: 5 of 5

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1 Page1 RECORD OF BOARD PROCEEDINGS The Mercer County Board of Education Met at Mercer Co. Sr. H.S., 5:30 P.M. Board Meeting REGULAR MEETING MINUTES June 18, CALL TO ORDER/ROLL CALL - all present Ron Betsher Dist 1 Board Chair Billy Montgomery - Dist 3 Larry Yeager Dist 2 - Vice-Chair Jim Stinnett - Dist 4 Pattie Burke Dist APPROVAL OF AGENDA On a motion by Pattie Burke, second by Billy Montgomery, the board voted to approve the agenda. VOTE: 5 of RECOGNITIONS: - No Recognitions in the month of June Reports Informational Items a. Superintendent Report scanned and attached. b. No Principals Reports in June c. Athletic Director Report No Athletic Report in June. d. Finance Monthly Overview Ruth Ann Cocanougher gave the financial report for May The ending general fund cash balance is $3,178,402, as compared to last year at $3,789,451. General fund receipts are very close to last year, with SEEK down $62,000, property and motor vehicle taxes up $230k, utility taxes very close, interest cut almost in half, and other receipts down $77k due to land sale last year and more in omitted taxes this year. General fund expenses are up $516k from last year due to the KSBIT Assessment of $144k (first year s assessment), an accounting change in debt service, and KETS Transfers only had 1 offer at this time last year. Also the Advance Kentucky transfer of $25k was done in May this year and June last year. She stated the projection for this year shows $2.8 million expected ending balance before audit if we do not have to pay the $330k refund in utility taxes and $2.5 million if we do. The budget for is $2.8 million. Next year will be our tightest year and we will need to find some savings somewhere during this next year to implement in e. Attendance Report - Betty Sims gave her final Attendance Report as she will be retiring 6/30/15. Last school year we had the top attendance percentage of the 12 surrounding counties of Mercer County % This year MCIS 96.19; KMS had MCES had 95.92; MCSH had 94.92, Harlow had 94.30; Mercer Central had 90.81; Mercer Day Treatment and District Total PUBLIC PARTICIPATION: No one signed up to speak to the board CONSENT AGENDA ITEMS: a. Approval of Minutes of the following Board Meetings: 5/14/15 Reg Mtg and May 20 and 27 th Special Meetings. b. Invoices Orders of the Treasurer c. EKU MOA Student Teachers Approve document d. Midway Student Teachers approve document

2 Page2 e. Ky State Univ Student Teacher approve document f. Approve 2nd Reading of KSBA Policy Changes g. Review KSBA Procedure Changes h. CKEC Annual Membership Invoice -$6255 (no longer join KEDC Co-op) i. Food Service- Approve Annual Disclosure Agreement j. KMS- 6 th Gr. Trip to Louisville Overnight & Alternative Transportation k. KMS- 7 th Gr. Trip to Chicago Overnight & Alternative Transportation l. Rehire of Hands On Therapy for OT, PT and Speech Therapy m. Procurement Certification for Nat l School Lunch & Breakfast Programs n. Statement of Authority for Nat l School Lunch & Breakfast Programs o. Review Title I Parent Involvement Policy On a motion by Jim Stinnett, second by Pattie Burke, the board voted to approve the Consent Agenda PERSONNEL NOTIFICATION REPORT INFORMATIONAL ITEM KRS ; KRS KRS ; KRS ; KRS The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS (1)). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS (2a)). All persons employed in this item have been hired for the school year (unless otherwise stated), pending completion of all necessary paperwork. NAME POSITION LOCATION EFFECTIVE DATE HIRED CLASSIFIED: HIRED CERTIFIED: MISCELLANEOUS Sharon Gavin Non Renewal is revoked and transferred to MCIS 5/19/15 MCIS as Special Ed Teacher for April Tyler Non Renewal is revoked, will return KMS 5/6/15 Tiffany Long Non Renewal is revoked, will return MCIS 5/6/15 Becky Vinson Job Title Changed from Reading First Coach to Instructional Support and Resource for HES For 7/1/15 RESIGNATONS: Matt Abrams Custodian MCSH 5/27/15 Christy Moseley Academic Team Coach KMS EOY Valerie Pike Special Ed Teacher MCIS EOY Austin Vaught Custodian MCES 6/5/15 Chris Pardue ISAP Instructor MC and MDTP 6/30/15 RETIREMENTS: Connie Pigman Bus Driver Assistant District 6/30/15 Don Mark Bugg Teacher KMS Rita Steele Food Service HES 8/19/15 Wilma Thomas Teacher MCES 7/1/15 Shirley Turner Bus Driver District 6/30/15b TRANSFERS: Cara Hazelwood Transferred for From: MCIS TO: HES Lucinda Collins Transferred for From: MCSH TO: Mercer Central HIRED CLASSIFIED SUB: 7/1/16 7/1/15

3 Page3 Angela Byrd Classified Sub District 4/14/15 HIRED CERTIFIED SUB: Sherrie Hatter Certified Sub District 5/1/15 Braden Moseley Emergency Certified Sub District 4/29/15 Cathy Camic Certified Sub District 5/5/15 Stacey Wilhite Emergency Certified Sub District 5/12/15 HIRED AS COACH: Marcie Wilham Head Volleyball Coach MCSH For Johnny Compton Asst Girls Soccer Coach KMS For VOLUNTEERS: ARCHERY TEAM TRIP TO WORLD TOURNAMENT NASHVILLE, TN (JULY 23 & 24, 2015) APPROVAL OF OVERNIGHT OUT-OF-STATE TRIP WITH ALTERNATIVE TRANSPORTATION Mr. Makin presented an overview of the Archery Team s first two years, and set goals for their 3 rd year. He came tonight asking for approval to take the Archery Team, 26 students from 4-12 th grades, who have qualified to compete in the national Archery in the Schools Program (NASP). On a motion by Larry Yeager, second by Billy Montgomery, the board voted to approval the Archery Team s trip to Nashville July 23 & 24, 2015 for the World Tournament via Martin Tours charter bus REVIEW OF REVISED BOOSTER CLUB AGREEMENT FORM AP2 -Info Item Only no vote required This item approval of KECSAC moved to July Board Meeting REQUEST TO PROVIDE PRESCHOOL MID-DAY TRANSPORTATION Esther Hayslett presented a request asking the Board to let Harlow pay transportation costs for mid-day Preschool runs as a Pilot Program in for 1 year only for an area with boundaries set by Esther (possibly inside the bypass). Mr. Stinnett stated folks in the northern part of the county might call and want the same service. Jim Stinnett No Larry Yeager Abstain Ron Betsher Abstain APPROVAL OF FUEL VENDOR LIST FOR BIDDING On a motion by Jim Stinnett, second by Billy Montgomery, the board voted to approve the following Fuel Vendor list for use when bidding for refueling and fuel center for the school year. (Bulk Plants, Inc., Kentucky Petroleum Supply; Key Oil Company; Petroleum Traders Corp; Riley Oil; Woodford Oil Co.) VOTE: 5 of FIRST READING CODE OF ACCEPTABLE BEHAVIOR AND DISCIPLINE On a motion by Larry Yeager, second by Billy Montgomery, the board voted to approve the first reading of the Code of Acceptable Behavior & Discipline. VOTE: 5 of 5.

4 Page SECOND READING (& AP2) ABSENCES & EXCUSES AND REVIEW OF AP2 On a motion by Billy Montgomery, second by Pattie Burke, the board voted to approve the 2 nd reading of , Absences and Excuses, and a review of AP2. VOTE: 5 of SAFETY PLAN & EMERGENCY MGT GUIDE. On a motion by Pattie Burke, second by Billy Montgomery, Mercer Co Board of Ed voted to adopt the Mercer Co. School District Safety Plan as presented. It was announced the Emergency Management Plans/Disaster Plans will be presented in July board meeting for approval. VOTE: 5 of APPROVE DRUG POLICY AMENDMENT SUPT EMERGENCY 1 READ On a motion by Jim Stinnett, second by Pattie Burke, the board voted to approve the amendment for one edit in the Drug testing policies for certified and classified staff. Being approved on a one vote Superintendent Emergency, due to the summer hiring process. VOTE: 5 of 5 On a motion by Pattie Burke, second by Billy Montgomery, the Board completed the first and only required reading for the AP2 (Pre-employment Drug Testing Form). VOTE: 5 of REVISED JOB DESCRIPTIN ELL MIGRANT On a motion by Billy Montgomery, second by Pattie Burke, the board voted not to approve the Revised ELL/Migrant Support job description which would make it a certified position. Jim Stinnett No Larry Yeager No Ron Betsher No Did Not Pass FINAL APPROVAL CERTIFIED EVALUATION PLAN On a motion by Billy Montgomery, second by Pattie Burke, the board voted to approve the Certified Evaluation Plan. VOTE: 5 OF MOVED TO ITEM O IN CONSENT AGENDA NATIONAL BOARD CERTIFICATION FEE REIMBURSEMENT On a motion by Larry Yeager, second by Jim Stinnett, the board voted to approve allocating $500 to Ms. Shawna Howard for National Board Teacher Certification fees, $250 for immediate reimbursement and $250 upon submission of application and completion of the assessment END OF YEAR ENTRIES There were no End-of-Year Entries.

5 Page SALARY SCHEDULE CORRECTIONS A few cells in the School Nurse Classifications on the Classified Salary Schedule were incorrect. A revised copy was presented for approval. On a motion by Ron Betsher, second by Billy Montgomery, the revised salary schedule was approved: School Nurse/RN for years 25 through 27 to $22.64 and School Nurse/LPN for years 25 through 27 to $ Also Project Clerk/Sub Caller/ESS Secretary shall be $11.78 for year 0 and $11.90 for years 1 through 27. School Nurse ADDENDUM: EXECUTIVE SESSION PURSUANT TO KRS c -- Discussions regarding proposed or pending litigation against or on behalf of the Board of Education. On a motion by Pattie Burke, second by Billy Montgomery, the board voted to go into Executive Session Pursuant to KRS (c) Proposed or Pending Litigation EXIT EXECUTIVE SESSION On a motion by Jim Stinnett, second by Billy Montgomery, the board voted to approve exiting Executive Session POSSIBLE ACTION AS A RESULT OF THE EXECUTIVE SESSION On a motion by Ron Betsher, seconded by Larry Yeager, the board voted to approve using Bob Chenoweth of Chenoweth Law Office as legal counsel to represent, assist, and advise the Board of Education of Mercer Co. School and the Superintendent when Hadden Dean and his firm of Sheehan, Barnett, Dean, Pennington, Little and Dexter cannot represent us and we need an alternate attorney. The Board would like to thank Becky for her hard work on the Random Drug Policy & Procedures booklet for students. Mr. Betsher, on behalf of the board, thanked Mrs. Sims for all of her hard work as Dir. Of Pupil Personnel and years of service to Mercer Co. Schools. He assured her she would be deeply missed upon her retirement ADJOURNMENT AT 7:45 pm On a motion by Jim Stinnett, second by Billy Montgomery, the board voted to adjourn. VOTE: 5 of 5 Signed Board Chairperson Signed Board Secretary