Monday, July 26, 1999 A. ADOPTION OF MINUTES. 1. Council-in-Committee - July 12, 1999

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1 Monday, Council Chamber City Hall Avenue Surrey, B.C. Monday, Time: 7:00 p.m. Present: Chairperson - Mayor McCallum Councillor Caissie Councillor Steele Councillor Eddington Councillor Robinson Councillor Watts Councillor Hunt Councillor Higginbotham Councillors Entering Meeting in Progress: Councillor Villeneuve Staff Present: City Manager City Clerk General Manager, Planning & Development General Manager, Finance & Technology Acting General Manager, Parks, Recreation & Culture (O. Croy) Manager, Facilities & Realty City Solicitor A. ADOPTION OF MINUTES 1. Council-in-Committee - July 12, 1999 Seconded by Councillor Robinson That the minutes of the Council-in-Committee meeting held on July 12, 1999, be received. RES.R Regular Council - July 12, 1999 Seconded by Councillor Higginbotham That the minutes of the Regular Council meeting held on July 12, 1999, be adopted. RES.R Regular Council - Land Use - July 19, 1999 Seconded by Councillor Steele That the minutes of the Regular Council - Land Use meeting held on July 19, 1999, be adopted. RES.R

2 4. Regular Council - Public Hearing - July 19, 1999 Seconded by Councillor Steele That the minutes of the Regular Council - Public Hearing meeting held on July 19, 1999, be adopted. RES.R Council-in-Committee - Recommendations to be ratified for the following: Item No. C430 Cloverdale Youth Park File: Seconded by Councillor Higginbotham That Council: 1. Receive this information. 2. Approve the proposed Cloverdale Youth Park location on 64 Avenue, as more fully described in this report. RES.R Councillor Villeneuve entered the meeting at 7:03 p.m. B. DELEGATIONS 1. Krista Ann MacDonald Ann Rabas, President Peace Arch Weavers and Spinners Guild/ Doug R. Hooser 1999 Honey Hooser Scholarship Award File: Ms. Krista Ann MacDonald was in attendance to receive the 1999 Honey Hooser Scholarship Award. Mayor McCallum stated it was a real pleasure to welcome and award Krista MacDonald with the Honey Hooser Scholarship Award. Mayor McCallum noted the many accomplishments of Ms. McDonald. Members of the Peace Arch Weavers and Spinners Guild were in attendance to receive Council's recognition. Mayor McCallum noted the contribution to the community of this organization. Mayor McCallum stated it was a real pleasure to present the cheque to the President of the Peace Arch Weavers and Spinners Guild.

3 2. Harvinder Singh Srah Rajinder Kaur Srah Avenue File: ; Harvinder Singh Srah and Rajinder Kaur Srah were in attendance to respond to a Section 698 Order regarding the removal of a fence on property located at Avenue that the Council of the City of Surrey has determined to be in contravention of Surrey Zoning By-law 1993, No , pursuant to Section 698 of the Municipal Act, R.S.B.C. 1996, c. 323, on those lands owned or occupied by them. Ms. Srah noted that the fence did not technically meet the by-law requirements, but pointed out that the fence is in no way a hazard to traffic. Ms. Srah commented that the fence is 4 metres from the roadway, and the R.C.M.P. have not indicated the fence is a concern. Ms. Srah advised that a Building Inspector did not deem the fence to be a hazard. Ms. Srah commented that the neighbours are not opposed to the fence. Ms. Srah submitted a petition from her neighbours indicating support for the fence to remain. It was Moved by Councillor Villeneuve That the petition be received. RES.R Mayor McCallum suggested that the matter of using a Development Variance Permit may be an avenue for the Srahs to explore. DELEGATIONS - PUBLIC HEARING 1. By-law Nos & Melanie Grant c/o Clarence Arychuk, Hunter Laird Engineering Ltd. Amend Official Community Plan from SUB to URB Rezoning from RA and RF to CD Avenue To allow the development of approximately six (6) single family lots. File: This by-law is not in order for Public Hearing as statutory advertising requirements have not been met. 2. By-law Nos & Westpen Properties Ltd. c/o Bob Cheema Amend Official Community Plan from RM to COM Rezoning from RM-3 (BL 5942) to CD (BL 12000) A Avenue; Street, and Portion of 120A Street To allow the development of a mixed-use hotel-commercial project. File: This by-law is not in order for Public Hearing as statutory advertising requirements have not been met. C. COMMITTEE REPORTS

4 1. Social Planning Committee Minutes - July 22, 1999 (a) Excerpt recommendation from the July 22, 1999 Social Planning Committee meeting to be adopted. National Housing Policy Options Paper: A Call for Action It was Moved by Councillor Villeneuve Seconded by Councillor Higginbotham That the following resolution be approved and submitted for Council consideration at their meeting of : Whereas the FCM Big City Mayors Caucus in the fall of 1998 endorsed a resolution that described the homelessness and affordable housing situation in Canada, and Whereas a National Housing Policy Options Team (NHPOT) was put in place to begin to address this issue and produce a report for the 1999 FCM, and Whereas the NHPOT report which provides a framework for a new national housing policy for our communities was unanimously endorsed at the 1999 FCM in Halifax and was referred to the FCM Board for continued development and assigned a high priority, and Whereas the NHPOT team is working to build a broad coalition of support of national organizations and information to more effectively lobby the federal government in the campaign for funding affordable housing, and Whereas the Mayor, on Surreys behalf, has expressed his support for this initiative at the Big City Mayors Caucus, Be it resolved that Surrey support the FCM homelessness action plan by making a voluntary, one time contribution of $0.03 per capita ($9,000) toward the campaign; and that the funding be provided out of the Council Initiative Fund. RES.R Councillor Robinson left the meeting at 7:25 p.m. D. BOARD/COMMISSION REPORTS 1. Parks, Recreation & Culture Commission - June 16, 1999 It was Moved by Councillor Steele That the minutes of the Parks, Recreation & Culture meeting held on June 16, 1999, be received. RES.R

5 E. MAYORS REPORT 1. Proclamations Mayor McCallum read the following proclamations: (a) SAFE COMMUNITIES DAY August 15, 1999 WHEREAS the City of Surrey supports local actions to keep our community safe and to reduce the fear of crime; and WHEREAS many groups and individuals in the City of Surrey have taken steps to become more involved to keep our community safe; and WHEREAS it is important to celebrate these local achievements to increase awareness and involve more residents in safe community activities; and WHEREAS the Government has directed by Order in Council that a proclamation be issued designating August 15, 1999 as "Safe Communities Day" in the Province of British Columbia; NOW, THEREFORE, BE IT RESOLVED that I, D. W. (Doug) McCallum, do hereby declare August 15, 1999 as "SAFE COMMUNITIES DAY" in the City of Surrey. Doug W. McCallum Mayor (b) AIR CANADA CHAMPIONSHIP WEEK August 30 - September 5, 1999 WHEREAS the Air Canada Championship PGA Tournament will be held this summer with the City of Surrey as "Host City"; and WHEREAS the Air Canada Championship focuses National and International attention on British Columbia's Lower Mainland as a major golfing destination; and WHEREAS the Air Canada Championship to be held in Surrey August 30 to September 5, 1999 will attract over 100 thousand visitors and raise more than a million dollars for charities; and WHEREAS the Lower Mainland's image as a world-class golfing destination greatly benefits local industry and the golfing community, generating millions of dollars in tourism and economic activity; and WHEREAS Canada; British Columbia boasts over 600 golf courses and 28 of the 100 top-rated golf courses in NOW, THEREFORE, BE IT RESOLVED that I, D. W. (Doug) McCallum, do hereby declare the week of August 30 to September 5, 1999 as "AIR CANADA CHAMPIONSHIP WEEK" in the City of Surrey.

6 Doug W. McCallum Mayor 2. Honey Hooser Scholarship Mayor McCallum noted that Mr. Doug Hooser had been in attendance earlier with respect to the Honey Hooser Scholarship. 4. Darts Garden - Improvements Mayor McCallum stated that it was a pleasure to announce the improvement project for the Darts Garden, and noted that the improvements are part of the millennium project. Mayor McCallum further commented on the wide variety of plants and trees available for viewing in the Darts Garden. F. COUNCILLORS REPORTS 1. Air Canada Championship Councillor Higginbotham noted that the Air Canada Championship, a PGA Tour Event, has a new date this year, which is from August 30 to September 5. Councillor Higginbotham noted that this event raises over two million dollars for charities. Councillor Higginbotham further commented that the purse for this event is $2.5 million U.S., and noted that the event is held at Northview Golf & Country Club. Councillor Higginbotham pointed out that CTV and TSN will be providing television coverage, and it is anticipated that this will be a sold out event in Surrey. 2. Crescent Beach Triathlon Councillor Higginbotham advised that the Crescent Beach Triathlon; which is supported by Surrey Parks, Recreation & Culture, will take place on Sunday, August 15, 1999, with a start time of 8:40 a.m. 3. 6th Annual "In Harmony Musical" - Kwomais Park Councillor Higginbotham advised that the 6th Annual "In Harmony Musical" was held at Kwomais Park. Councillor Higginbotham commented that this is an excellent musical festival with great local bands. 4. Grant Presentation - The Honourable Allan Rock - Minister of Health Councillor Higginbotham advised that The Honourable Allan Rock, Minister of Health, was in Surrey and presented the Sikh Seniors with a $20,000 grant for a study to detail challenges and health problems of Sikh seniors. Councillor Higginbotham pointed out that The Honourable Allan Rock presented Mr. Harshan Gill a commemorative medal in recognition of his work in the community Avenue Interchange Meeting

7 Councillor Eddington advised that she attended the 32 Avenue Interchange meeting. Councillor Eddington commented that there were excellent staff presentations, as well as presentations from TransLink and the Province. 6. Sod Turning - Lutheran Church Councillor Eddington advised that she attended the sod turning ceremony for the new Lutheran Church. Councillor Eddington commented on the very friendly atmosphere generated by the visitors and participants. 7. Darts Garden - Improvements Councillor Watts advised that she was happy to be part of ceremony announcing the improvements planned for the Darts Garden. Councillor Watts noted that this is one of many projects planned for the millennium. Councillor Watts pointed out that there is an excellent article on Ms. Darts in Chatelaine magazine. 8. Mayors Breakfast Councillor Watts commented on the recent Mayor's breakfast; and pointed out that the presentation and tour of the web site was excellent. 9 Strawberry Hill Library Mayor McCallum advised that he and other members of Council attended the sod turning ceremony for the Strawberry Hill Library. Mayor McCallum commented that this is a much needed facility in the area. Councillor Robinson returned to the meeting at 7:45 p.m. G. CORPORATE REPORTS 1. The Outstanding Corporate Report under date of was considered and dealt with as follows: Item No. R1958 Gurdwara Sahib Dasmesh Darbar Temple Unit , Avenue File: At the July 19, 1999 Regular Council - Public Hearing meeting, Corporate Report R1951 was received. Item No. R Gurdwara Sahib Dasmesh Darbar Temple: Units 114 to 121, Avenue File: The General Manager, Planning & Development submitted a report concerning the Gurdwara Sahib Dasmesh Darbar Temple, Units 114 to 121 at Avenue.

8 The General Manager, Planning & Development was recommending approval of the recommendations outlined in his report. Seconded by Councillor Steele That Council adopt the by-law attached as Appendix 'B' to Corporate Report No. R1958 (copy attached) that: 1. Declares the newly constructed second floor addition and change of use of the existing mezzanine into sleeping quarters at the Gurdwara Sahib Dasmesh Darbar Temple located at Units 114 to 121, Avenue, Surrey, to be illegally constructed and unsafe; and 2. Orders the removal of the areas built without valid building permits and the conversion of the unauthorized sleeping areas back to the approved office areas as per Building Permit No issued on October 30, RES.R The Corporate Reports under date of were considered and dealt with as follows: Item No. R1960 Road and Statutory Right-of-Way Acquisitions at 153A Street and the Fraser Highway File: ; R-95-58, E-95-77/78 The Manager, Facilities & Realty, Engineering submitted a report concerning road and statutory rightof-way acquisitions at 153A Street and the Fraser Highway. The Manager, Facilities & Realty, Engineering was recommending approval of the recommendations outlined in his report. Seconded by Councillor Steele That Council authorize: i. the acquisition of a ±91.9 m² (±989.2 s.f.) and a ±221.7 m 2 (2,386.4 s.f.) road widening in the amount of $183,500, plus GST; and ii. the acquisition of a ±100 m² (±1,076 s.f.) and a ±43.2 m² (±465 s.f.) statutory right-of-way over PID No (15318 Fraser Highway). RES.R Item No. R1961 Road Exchange at Lincoln Drive & 105 Avenue File: The Manager, Facilities & Realty, Engineering submitted a report concerning a road exchange at Lincoln Drive and 105 Avenue. The Manager, Facilities & Realty, Engineering was recommending approval of the recommendations outlined in his report.

9 Seconded by Councillor Steele That Council authorize: 1. a road exchange to close a ± 2,452 m² (± 26,394 s.f.) opened portion of Lincoln Drive at 105 Avenue in exchange for a ±12.5 m² (±135 s.f.) portion of PID No (10530 Lincoln Drive); and 2. the City Clerk to bring forward a Road Exchange By-law for First, Second and Third Readings by Council. RES.R with Councillor Eddington against. Item No. R1962 Sale of City Owned Property at Avenue File: /2 The Manager, Facilities & Realty, Engineering submitted a report concerning the sale of City-owned property at Avenue. The Manager, Facilities & Realty, Engineering was recommending approval of the recommendation outlined in his report. It was Moved by Councillor Robinson That Council approve the sale at market value of the City property at Avenue for consolidation purposes, subject to compliance with the appropriate notice provisions of Sections 186 and 187 of the Municipal Act. RES.R Item No. R1963 Sale of City Land at Avenue File: The Manager, Facilities & Realty, Engineering submitted a report concerning the sale of City land at Avenue. The Manager, Facilities & Realty, Engineering was recommending approval of the recommendation outlined in his report. It was Moved by Councillor Robinson That Council approve the sale of the City property at Avenue provided no other offers of greater value are received by July 30, RES.R Item No. R1964 Sale of City Land at River Road File: /4 The Manager, Facilities & Realty, Engineering submitted a report concerning the sale of City land at

10 11607 River Road. The Manager, Facilities & Realty, Engineering was recommending approval of the recommendation outlined in his report. It was Moved by Councillor Villeneuve That Council approve the sale of the City property at River Road provided no other offers of greater value are received by July 30, RES.R with Councillor Robinson against. Item No. R1965 Land Acquisition for Hi-Knoll Park: Street File: /A The Manager, Facilities & Realty, Engineering submitted a report concerning land acquisition for Hi- Knoll Park at Street. The Manager, Facilities & Realty, Engineering was recommending approval of the recommendations outlined in his report. Seconded by Councillor Higginbotham That Council authorize: 1. the purchase of PID No ( Street) in the amount of $246,500; and 2. the Legislative Services Department to prepare and introduce the relevant By-law. RES.R Item No. R1966 Land Acquisition for South Fraser Perimeter Road File: , R The Manager, Facilities & Realty, Engineering submitted a report concerning land acquisition for the South Fraser Perimeter Road. The Manager, Facilities & Realty, Engineering was recommending approval of the recommendation outlined in his report. It was Moved by Councillor Higginbotham That Council authorize the purchase of PID No (12242 Industrial Road) in the amount of $120,510. RES.R Item No. R1967 Land Acquisition for Drainage Works Under the Serpentine and Nicomekl Flood Control Project: Avenue File: ; E The Manager, Facilities & Realty, Engineering submitted a report concerning land acquisition for

11 drainage works under the Serpentine and Nicomekl Flood Control Project at Avenue. The Manager, Facilities & Realty, Engineering was recommending approval of the recommendations outlined in his report. It was Moved by Councillor Higginbotham That Council authorize: 1. the purchase of PID No ( Avenue) in the amount of $224,000 plus GST; and 2. the Realty Section to enter into a lease agreement with the current owners for the unused portion of lands. RES.R Item No. R1968 Land Acquisition for Bothwell Park File: /C&E The Manager, Facilities & Realty, Engineering submitted a report concerning land acquisition for Bothwell Park. The Manager, Facilities & Realty, Engineering was recommending approval of the recommendations outlined in his report. It was Moved by Councillor Higginbotham Seconded by Councillor Robinson That Council authorize: 1. the purchase of the following properties for future expansion of Bothwell Park: (a) PID No ( Avenue) in the amount of $525,000; (b) PID No ( Avenue) in the amount of $1.19 million; and 2. the Legislative Services Department to prepare and introduce the relevant By-laws. RES.R Item No. R1969 City Policy for the Disposition of City Properties to Non-Profit Organizations File: The Manager, Facilities & Realty, Engineering submitted a report concerning City Policy for the disposition of City properties to non-profit organizations. The Manager, Facilities & Realty, Engineering was recommending approval of the recommendations outlined in his report. It was Moved by Councillor Robinson

12 That Council receive this report for information and accept the details of this report as guidelines to formulate a policy for the sale and leasing of City properties to non-profit organizations. RES.R Council requested that this matter be referred to the Social Planning Committee for comment prior to finalizing the policy. Item No. R1970 Surrey Community Services Society File: The Manager, Facilities & Realty, Engineering submitted a report concerning Surrey Community Services Society (SCSS). The Manager, Facilities & Realty, Engineering was recommending approval of the recommendations outlined in his report. It was Moved by Councillor Robinson Seconded by Councillor Higginbotham That Council: 1. receive this report for information purposes; 2. authorize the Surrey Community Services Society to apply for rezoning of the City-owned property at Street from Single Family Residential (RF) to Assembly Hall 1 (PA-1) to accommodate a community service facility; and 3. approve in principle a long term lease in a nominal amount. RES.R Item No. R File: City Property Located at Street (Old Fleetwood Hall) The Manager, Facilities & Realty, Engineering submitted a report in response to Council's request at the March 22, 1999 Regular Council meeting for a report on the feasibility of a policy for community organizations to have the opportunity to purchase or lease City land. The Manager, Facilities & Realty, Engineering was recommending approval of the recommendations outlined in his report. It was Moved by Councillor Robinson Seconded by Councillor Caissie That Council: 1. not accept a second offer from the Greek Orthodox Community of Surrey and Fraser Valley Association for the purchase of the City-owned property at Street; and 2. direct staff to assist the Greek Orthodox Community of Surrey and Fraser Valley Association in locating a site or facility in a more affordable location, or remaining at their present location on a lease basis.

13 RES.R Item No. R1971 Contract Awards in Council's Absence File: The Manager, Utilities & Construction, Engineering submitted a report requesting Council delegate authority for awarding contracts during Council's absence in the month of August. The Manager, Utilities & Construction, Engineering was recommending approval of the recommendations outlined in his report. Seconded by Councillor Caissie That, in Council's absence, the City Manager be authorized to award the following three Contracts, provided that: there are a minimum of three tenderers in an open public tender; award is to the lowest tender; the construction tender is no more than 10% over the Engineer's pre-tender estimate. The three contracts involved are: 1. Contract M.S (A) Latimer Creek Dyke Works 2. Contract M.S Road and Sidewalk Works Associated with New Secondary School in Clayton 3. Contract M.S Median Beautification Projects RES.R Item No. R1972 Contract Award M.S File: The Manager, Utilities & Construction, Engineering submitted a report concerning the award of Contract M.S Tenders were received as follows: Contractor Tendered Amount Corrected With GST Amount 1. Mission Contractors Ltd. $472, No Change 2. GCL Contracting & Engineering Inc. $713, No Change 3. Double M Excavating Ltd. $798, $796, Chet Construction Ltd. $1,000, No Change The Engineers pre-tender estimate was $590, The Manager, Utilities & Construction, Engineering was recommending approval of the

14 recommendation outlined in his report. Seconded by Councillor Robinson That Contract M.S be awarded to the low bidder, Mission Contractors Ltd., in the amount of $472,161.05, including GST. RES.R Item No. R1973 Water Meter Maintenance - By-law Amendments File: The Manager, Utilities & Construction, Engineering submitted a report seeking Council's approval to amend the Water By-law to increase the City's control of water meter repair and replacement, and general housekeeping changes relating to meters. The Manager, Utilities & Construction, Engineering was recommending approval of the recommendations outlined in his report. It was Moved by Councillor Robinson That: 1. Council receive this report; 2. the necessary revisions to Water By-law 2932 be brought forward for Councils consideration. RES.R Item No. R1974 Volunteer Policy File: The General Manager, Finance & Technology submitted a report concerning the Volunteer Policy which was approved by Council in July 1998, but due to feedback from the Heritage Advisory Commission that the policy needed amending, Council directed Risk Management to solicit feedback from each volunteer committee and amend the policy, if necessary. Staff have augmented the volunteer feedback and have prepared the attached policy for Council approval. The General Manager, Finance & Technology was recommending approval of the recommendations outlined in his report. All members of Council agreed that the requirement that non-paid volunteers not speak to the media be deleted from the policy. It was Moved by Councillor Higginbotham That Council: 1. Adopt the Volunteer Policy as described in Appendix I attached. 2. Allow the grandfathering of existing volunteers with respect to this policy.

15 RES.R Item No. R1975 Reserve Policy Implementation File: The General Manager, Finance & Technology submitted a report concerning implementation of the new Reserve Policy Q-25. The General Manager, Finance & Technology was recommending approval of the recommendations outlined in his report. Seconded by Councillor Robinson That Council adopt the attached by-laws to implement the City's new Reserve Policy Q-25: (a) By-law No , "Capital Legacy Reserve Fund" for $18,970,000.00; (b) By-law No , "Equipment Replacement Reserve Fund" for $14,630, RES.R Item No. R1976 RCMP Staffing File: The General Manager, Finance & Technology submitted a report concerning RCMP staffing. The General Manager, Finance & Technology was recommending approval of the recommendations outlined in his report. It was Moved by Councillor Caissie Seconded by Councillor Steele That Council: 1. Advise the RCMP that the City requires the deployment to Surrey of one entire Troop (24 RCMP Officers) of the 3 additional Troops recently announced for B.C. 2. Advise the RCMP that the City requires an additional deployment of new officers to the City in the same ratio as the City's proportionate share of B.C. overall vacancies, from those cadets already in training. 3. Advise the RCMP that the City requires a further deployment of new officers to fill all vacancies at the Surrey Detachment no later than April 1, Authorize the expenditure of up to $300,000 to fund the recruitment and training of a special 'Troop' (24 members) of new cadets dedicated specifically for deployment in RCMP Surrey Detachment, if the RCMP are unable to comply with the preceding requests to fill all vacancies by April 1, Instruct the General Manager, Finance & Technology to secure an agreement with the RCMP

16 detailing the terms and conditions related to the advancement of these funds. RES.R Item No. R1977 Proposed Licensing Changes for Big Ridge Brewing Co. - Change in Operating Hours and Approval of Designated Games Room File: /#2; The City Solicitor submitted a report concerning proposed licensing changes for Big Ridge Brewing Co. with regard to a change in operating hours and approval of a designated games room. The City Solicitor was recommending approval of the recommendations outlined in his report, namely that Council: 1. Approve the Applicant's proposed designated games room as set out in the attached floor plan outlined in black; 2. Not approve the proposed change in operating hours of the Applicant's neighbourhood pub; and 3. Request the Liquor Control and Licensing Branch to lower the current allowable hours of operation for a Class "D" Liquor License until the Applicant has been in operation for at least one year and the impact on the surrounding community may be determined with more certainty. It was Moved by Councillor Robinson That Council approve the Applicant's proposed designated games room as set out in the attached floor plan outlined in black. RES.R with Councillor Hunt against. It was Moved by Councillor Robinson That Council approve the proposed change in operating hours of the Applicant's neighbourhood pub. Before the motion was put:- It was Moved by Councillor Higginbotham That the matter of a change in operating hours for the Big Ridge Brewing Company be referred back to staff to suggest a process for community input. RES.R Item No. R1978 Amendment to Contract for Architectural Services for Guildford Community Recreation Centre File: The General Manager, Parks, Recreation & Culture submitted a report concerning an amendment to the contract for Architectural Services for Guildford Community Recreation Centre. The General Manager, Parks, Recreation & Culture was recommending approval of the

17 recommendations outlined in his report. Seconded by Councillor Steele That the contract for architectural design services for the Guildford Community Recreation Centre for Carlberg Jackson Partners be increased by $49,700 plus GST to include offsite services ($40,000) and a Code Consultant ($9,700) to make the final contract $839,700 plus GST in the amount of $58,779, for a total contract value of $898,479. RES.R Item No. R1979 Delegation by Franco Papalia: Proposed Golf Driving Range at Street File: ; The General Manager, Planning & Development submitted a report in response to Council's request at the June 14, 1999 Council-in-Committee meeting for a report on the zoning history of the site and addressing the issues raised by the delegation with regard to the proposed golf driving range at Street. The General Manager, Planning & Development was recommending approval of the recommendations outlined in his report. That: 1. This report be received as information; and 2. The City Clerk be instructed to forward a copy of this Corporate Report to Mr. Franco Papalia of the Serpentine Ridge community in Fleetwood, and to the owner of the property. RES.R Item No. R1980 Banner Sign & Amendments to Surrey Sign By-law, 1999, No File: The General Manager, Planning & Development submitted a report in response to Council's request of February 15, 1999 on the use of banners as business advertising signs and the amendments to the Surrey Sign By-law, 1999, No The General Manager, Planning & Development was recommending approval of the recommendations outlined in his report. That: 1. The use of banner signs as business and services advertising signs not be permitted and that the existing Sign By-law, 1999, No (Surrey Sign By-law) banner sign provisions remain unchanged; 2. Sign By-law, 1999, No be amended as documented in Appendix II of this report; and

18 3. Council authorize the City Clerk to introduce the necessary By-laws and to determine the Public Hearing date. RES.R Defeated with Councillors Caissie, Steele, Eddington, Robinson, and Watts against. NOTE: See end of Corporate Reports for reconsideration of R1980. Item No. R1981 Proposed Rezoning of 3407/3427 King George Highway File: The General Manager, Planning & Development submitted a report to advise Council of the mutual access agreement required as part of the subject rezoning and to seek Third Reading for the Zoning Amendment By-law No The General Manager, Planning & Development was recommending approval of the recommendation outlined in his report. It was Moved by Councillor Robinson That Council: 1. Grant Third Reading to Zoning Amendment By-law No RES.R Item No. R1982 Quarterly Financial Report File: The General Manager, Finance & Technology submitted a report to provide Council with the second quarter update of the City's financial activity compared to the 1999 Adopted Budget. The General Manager, Finance & Technology was recommending that the report be received for information. That Corporate Report R1982 be received. RES.R Item No. R1983 Road Exchange at 148 Street & King George Highway File: The Manager, Facilities & Realty, Engineering submitted a report concerning a road exchange at 148 Street and King George Highway. The Manager, Facilities & Realty, Engineering was recommending approval of the recommendations outlined in his report.

19 Seconded by Councillor Steele That Council authorize: 1. a road exchange to close a ±1,489 m² (±16,028 s.f.) opened portion of 148 Street between the King George Highway and 33 Avenue in exchange for a: ±1,170 m² (±12,594 s.f.) portion of PID No (3288 King George Highway); ±1,440 m 2 (±15,501 s.f.) portion of PID No ( Street), ±187 m 2 (±2,013 s.f.) portion of PID No (3246 King George Highway), ±478 m 2 (±5,145 s.f.) portion of PID No (3228 King George Highway), and 2. the City Clerk to bring forward a Road Exchange By-law for First, Second and Third Readings by Council. RES.R Item No. R1984 Roots & Wings Montessori School: Proposed Relocation to Street File: The General Manager, Planning & Development submitted a report concerning the proposed relocation of the Roots & Wings Montessori School to Street. The General Manager, Planning & Development was recommending approval of the recommendations outlined in his report. Seconded by Councillor Robinson That Council: 1. Receive this report as information; and 2. Instruct the City Clerk to forward a copy of this report to the Principal of Roots & Wings Montessori Place. RES.R with Councillor Eddington against. Item No. R1985 Proposed Development of a Cold Storage Facility at Avenue: Rezoning By-law File: The General Manager, Planning & Development submitted a report in response to Council's directive to work with the concerned neighbours with respect to drainage, noise, traffic, and design issues that were raised at the Public Hearing for the proposed cold storage facility at Avenue. The General Manager, Planning & Development was recommending approval of the recommendations

20 outlined in his report, namely: 1. Receive this report as information; 2. Amend Section F. Yards and Setbacks of the proposed CD Zone (By-law No ) to reflect a south side yard setback of 2.0 metres (6.5 ft.) and a rear yard setback of 13.0 metres (43 ft.) (Appendix I); and 3. Consider Third Reading of Rezoning By-law No as amended. Seconded by Councillor Higginbotham That Council: 1. Receive this report as information and that staff report back to Council on the issue of vibrations on this site RES.R Item No. R1986 Proposed Renovation/Expansion of the Guildford Library File: The Manager, Facilities & Realty, Engineering and the Chief Librarian submitted a joint report on the proposed renovation and expansion of the Guildford Library. The Manager, Facilities & Realty, Engineering and the Chief Librarian were recommending approval of the recommendations outlined in their report. It was Moved by Councillor Watts That Council: 1. receive this report for information, and; 2. have staff review alternatives to determine the most practical and cost effective way of delivering the renovated and expanded library and reporting back to Council in September. RES.R Item No. R1987 Lease of City Land at A Avenue to Imasco Minerals Inc. File: The Manager, Facilities & Realty, Engineering submitted a report on the lease of City land at A Avenue to Imasco Minerals Inc. The Manager, Facilities & Realty, Engineering was recommending approval of the recommendations outlined in his report.

21 That Council approve a new lease for the City property at A Avenue for the five-year term commencing September 1, 1999 with three, five-year renewals. RES.R The Regular Council meeting recessed at 9:11 p.m. and reconvened at 9:25 p.m. with all members of Council present, and Councillor Robinson taking his seat as indicated in the minutes. Item No. R1980 Banner Sign & Amendments to Surrey Sign By-law, 1999, No File: Mayor McCallum noted that Council wished to give further consideration to their previous motion on the Sign By-law. It was Moved by Councillor Eddington That Resolution No. R be reconsidered. Councillor Robinson returned to the meeting at 9:31 p.m. RES.R The following motion was then before Council: "It was Moved by Councillor Caissie That: 1. The use of banner signs as business and services advertising signs not be permitted and that the existing Sign By-law, 1999, No (Surrey Sign By-law) banner sign provisions remain unchanged; 2. Sign By-law, 1999, No be amended as documented in Appendix II of this report; and 3. Council authorize the City Clerk to introduce the necessary By-laws and to determine the Public Hearing date." Council requested that the vote be taken separately on the above motion. The Question on #1 was then put and:- RES.R Defeated with Councillors Caissie, Steele, Eddington, Robinson and Watts against. The Question on #2 was then put and:- RES.R The Question on #3 was then put and:- RES.R It was Moved by Councillor Caissie That staff report back to Council on appropriate amendments to the Sign By-law to regulate banners.

22 RES.R H. BY-LAWS 1. "Surrey Official Community Plan By-law, 1996, No , No. 20 Amendment By-law, 1999, No " Melanie Joy Grant c/o Clarence Arychuk, Hunter Laird Engineering Ltd. To authorize the redesignation of Avenue from "Suburban (SUB)" to "Urban (URB)" Approved by Council: July 5, 1999 This By-law is proceeding in conjunction with By-law Note: This by-law is not in order for Public Hearing as statutory advertising requirements have not been met. Council is requested to reschedule the Public Hearing for Tuesday, September 7, 1999 at 7:00 p.m. at the City Hall. Seconded by Councillor Robinson That the Public Hearing on "Surrey Official Community Plan By-law, 1996, No , No. 20 Amendment By-law, 1999, No " at the City Hall be rescheduled for Tuesday, September 7, 1999, at 7:00 p.m. RES.R "Surrey Zoning By-law, 1993, No , Amendment By-law, 1999, No " Melanie Joy Grant c/o Clarence Arychuk, Hunter Laird Engineering Ltd. RA (BL 12000) & RF (BL 12000) to CD (BL 12000) Avenue - to allow for the development of approximately six (6) single family lots. Approved by Council: July 5, 1999 This By-law is proceeding in conjunction with By-law Note: This by-law is not in order for Public Hearing as statutory advertising requirements have not been met. Council is requested to reschedule the Public Hearing for Tuesday, September 7, 1999 at 7:00 p.m. at the City Hall. Seconded by Councillor Steele That the Public Hearing on "Surrey Zoning By-law, 1993, No , Amendment By-law, 1999,

23 No " at the City Hall be rescheduled for Tuesday, September 7, 1999, at 7:00 p.m. RES.R "Surrey Official Community Plan By-law, 1996, No , No. 18 Amendment By-law, 1999, No " Westpen Properties Ltd. Inc. No A/HMTQ In the Right of the Province of British Columbia c/o Bob Cheema To authorize the redesignation of A Avenue, Street, and Portion of 120A Street from "Multiple Residential (RM)" to "Commercial (COM)". Approved by Council: July 5, 1999 This By-law is proceeding in conjunction with By-law Note: This by-law is not in order for Public Hearing as statutory advertising requirements have not been met. Council is requested to reschedule the Public Hearing for Tuesday, September 7, 1999 at 7:00 p.m. at the City Hall. Seconded by Councillor Steele That the Public Hearing on "Surrey Official Community Plan By-law, 1996, No , No. 18 Amendment By-law, 1999, No " at the City Hall be rescheduled for Tuesday, September 7, 1999, at 7:00 p.m. RES.R "Surrey Zoning By-law, 1993, No , Amendment By-law, 1999, No " Westpen Properties Ltd. Inc. No A/HMTQ In the Right of the Province of British Columbia c/o Bob Cheema RM-3 (BL 5942) to CD (BL 12000) A Avenue, Street, and Portion of 120A Street - to allow development of a mixed-use hotel-commercial project. Approved by Council: July 5, 1999 This By-law is proceeding in conjunction with By-law Note: This by-law is not in order for Public Hearing as statutory advertising requirements have not been met. Council is requested to reschedule the Public Hearing for Tuesday, September 7, 1999 at 7:00 p.m. at the City Hall. Seconded by Councillor Steele That the Public Hearing on "Surrey Zoning By-law, 1993, No , Amendment By-law, 1999,

24 No " at the City Hall be rescheduled for Tuesday, September 7, 1999, at 7:00 p.m. RES.R TO BE FILED 3. "Surrey Zoning By-law, 1979, No. 5942, Text Amendment By-law, 1993, No " Council Initiative To authorize amendments to Zoning By-law No which will regulate the design of residential homes. Approved by Council: October 18, 1993 Corporate Report Item C75 Approved by Council: November 1, 1993 Corporate Report Item C78 * Planning & Development (reference memorandum dated July 15, 1999 in by-law back-up) are requesting that Council file By-law No since the proposed by-law changes are no longer valid. This is in part due to the small number of lots which are still subject to the provisions in Surrey Zoning By-law No and the City's reliance on the new house designs being monitored by professional design consultants. In addition, some of the proposed by-law changes have since been incorporated in the current Surrey Zoning By-law No It was Moved by Councillor Robinson That "Surrey Zoning By-law, 1979, No. 5942, Text Amendment By-law, 1993, No " be filed. RES.R FINAL ADOPTION 4. "Portion of Lane South of 82A Avenue Between 144A Street and 145A Street Road Closing By-law, 1999, No " / Mr. & Mrs. Watkins To authorize the stop up and close of 138 square metres of Lane South of 82A Avenue between 144A Street and 145A Street. The lane closure and consolidation allows the owner of A Street to construct a garage for his boat. Compensation: $3,366 (payable to the City of Surrey) Approved by Council: May 3, 1999 Corporate Report Item R1847 Note: See I. Clerk's Report, Item No. 4 for Petition to the Lieutenant-Governor of the Province of British Columbia. It was Moved by Councillor Robinson

25 That "Portion of Lane South of 82A Avenue Between 144A Street and 145A Street Road Closing By-law, 1999, No " be finally adopted, signed by the Mayor and Clerk, and sealed with the Corporate Seal. RES.R "Local Improvement Water Main Construction (Agricultural Lands) By-law, 1997, No , Amendment By-law, 1999, No " / / Text Amendment Local Improvement Water Main Construction by Petition To amend "Local Improvement Water Main Construction (Agricultural Lands (By-law, 1997, No " by adding New Section 9.A, replacing Section 10, and appending new Schedules B (Completion Certificate) and C (Benefitting Parcels and the Respective LIP Levies). These amendments reflect the final actual costs of installation of water main on 176 Street: 32 Avenue to 40 Avenue. Approved by Council: June 21, 1999 Corporate Report Item No. R1912 It was Moved by Councillor Robinson That "Local Improvement Water Main Construction (Agricultural Lands) By law, 1997, No , Amendment By-law, 1999, No " be finally adopted, signed by the Mayor and Clerk, and sealed with the Corporate Seal. RES.R "Local Improvement Water Main Construction (Agricultural Lands) By-law, 1997, No , Amendment By-law, 1999, No " / / Text Amendment Local Improvement Water Main Construction by Petition To amend "Local Improvement Water Main Construction (Agricultural Lands) By-law, 1997, No " by adding New Section 9.A, replacing Section 10, and appending new Schedules B (Completion Certificate) and C (Benefitting Parcels and the Respective LIP Levies). These amendments reflect the final actual costs of installation of water main on 164 Street: 50 Avenue to 56 Avenue. Approved by Council: June 21, 1999 Corporate Report Item No. R1913 It was Moved by Councillor Robinson That "Local Improvement Water Main Construction (Agricultural Lands) By law, 1997, No , Amendment By-law, 1999, No " be finally adopted, signed by the Mayor and Clerk, and sealed with the Corporate Seal. RES.R "Surrey Water System Specified Charge Supplementary By-law, 1998, No , Amendment By-law, 1999, No "

26 / / Text Amendment Water System Specified Charge Supplementary To amend "Surrey Water System Specified Charge Supplementary By-law, 1998, No " in Section 3.1, Section 3.2, and by replacing Schedule C. These amendments reflect the final actual costs of installation of water main on Old McLellan Road and 164 Street from Bell Road to Colebrook Road. Approved by Council: June 21, 1999 Corporate Report Item No. R1914 It was Moved by Councillor Robinson That "Surrey Water System Specified Charge Supplementary By-law, 1998, No , Amendment By-law, 1999, No " be finally adopted, signed by the Mayor and Clerk, and sealed with the Corporate Seal. RES.R "Land Purchase By-law, 1999, No " / K & L - Mark S. Bowman/Craig S. Bowman/ Eric C. Bowman/Brett R. Bowman/Shelley E. Cochrane/Romney J. O'Neill A by-law to authorize the purchase of the land at & Portage Road for pleasure, recreation or community uses by the City of Surrey. This acquisition will facilitate parking for the Brownsville Bar Park. Compensation: $90,000 in total (payable by the City) Approved by Council: July 12, 1999 Corporate Report Item No. R1938 Seconded by Councillor Robinson That "Land Purchase By-law, 1999, No " be finally adopted, signed by the Mayor and Clerk, and sealed with the Corporate Seal. RES.R "Land Purchase By-law, 1999, No " / /27 - Hang Hai Chau/Lai-Khan Quach Chau A by-law to authorize the purchase of the land at A Avenue for pleasure, recreation or community uses by the City of Surrey. This acquisition will bring the total number of lots acquired to 20 of the 28 required for future expansion of the recreation facilities at the Newton Recreation Centre site. Compensation: $218,000 (payable by the City) Approved by Council: July 12, 1999

27 Corporate Report Item No. R1940 Seconded by Councillor Robinson That "Land Purchase By-law, 1999, No " be finally adopted, signed by the Mayor and Clerk, and sealed with the Corporate Seal. RES.R "Surrey Zoning By-law, 1993, No , Text Amendment By-law, 1999, No " / Council Initiated Text Amendment To authorize amendments to the parking standards and regulations of the "Surrey Zoning By-law, 1993, No ," as amended. These revisions update, reduce, clarify and simplify the City's parking standards and include provisions for land use activities that are not covered under the existing Parking regulations. The revisions also bring Surrey's parking more in line with those found in other municipalities. Highlights of the proposed amendments include employee parking, parking standards, format, bicycle parking spaces and bicycle storage facilities, loading/unloading provisions, and tandem parking. Approved by Council: June 28, 1999 Corporate Report Item C428 It was Moved by Councillor Robinson That "Surrey Zoning By-law, 1993, No , Text Amendment By-law, 1999, No " be finally adopted, signed by the Mayor and Clerk, and sealed with the Corporate Seal. RES.R with Councillors Caissie & Eddington against. 11. "Surrey Fencing Removal By-law, 1999, No " / Harvinder S. Srah/Rajinder K. Srah A by-law to authorize the removal of a fence at Avenue that the Council of the City of Surrey has determined to be in contravention of Surrey Zoning By-law, 1993, No , pursuant to Section 698 of the Municipal Act, R.S.B.C. 1996, c Approved by Council: July 12, 1999 Corporate Report Item No. R1944 Note: A delegation has been scheduled for the owners of the land which is subject to this 698 order under B. Delegations, Item No. 2 of this Agenda to coincide with consideration of Final Adoption. Seconded by Councillor Eddington That "Surrey Fencing Removal By-law, 1999, No " be finally adopted, signed by the Mayor and Clerk, and sealed with the Corporate Seal. RES.R with Councillors Villeneuve & Robinson against.

28 12. "Surrey Public Library Facilities Regulation By-law, 1999, No " New Regulatory By-law A by-law to establish rules and regulations to ensure that the best use is made of all library facilities, and to empower the Library Board and the Chief Librarian to carry out those rules and regulations. Approved by Council: July 19, 1999 Corporate Report Item No. R1954 That "Surrey Public Library Facilities Regulation By-law, 1999, No " be referred back to staff to review issues in Pt. 3, Section 7. RES.R "Surrey Development Cost Charge By-law, 1993, No , Amendment By-law, 1999, No " / / /4 - Regulatory By-law Text Amendment A by-law to amend "Surrey Development Cost Charge By-law, 1993, No ," as amended by deleting the word "parkland" wherever it occurs throughout the by-law and inserting the word "park" in its place; and Schedules "D", "H", and "I" are deleted in their entirety and new Schedules "D", "H", and "I" are inserted in their place. These amendments reflect greater flexibility allowed for the use of DCC funds through Bill 55. The rates charged for various categories of residential development have been kept at essentially the same level. Approved by Council: March 1, 1999 Corporate Report Item R1778 NOTE: By-law No will be in order for consideration of Final Adoption, if we receive notice by that the Inspector of Municipalities has granted his approval of the proposed amendments. This By-law was not in order. 14. "Surrey Development Cost Charge By-law, 1993, No , Amendment By-law, 1999, No " / Regulatory By-law Text Amendment A by-law to amend "Surrey Development Cost Charge By-law, 1993, No ," as amended by replacing Schedules "A", "B", "C", "D", "E", "F", "G", "H", and "I". These amendments will allow residential units constructed in a commercial zone to be charged on the same square footage basis as residential units are charged in multi-family zones. Approved by Council: April 12, 1999 Corporate Report Item R1820 NOTE: By-law No will be in order for consideration of Final Adoption, if we receive notice by that the Inspector of Municipalities has granted his approval of the proposed