JUNE 12, CALL TO ORDER, PROOF OF NOTICE and ROLL CALL

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1 BURNT STORE LAKES PROPERTY OWNER S ASSOCIATION MINUTES OF BOARD OF DIRECTORS MEETING HELD IN THE BURNT STORE LAKES POA CONFERENCE ROOM BURNT STORE ROAD, UNIT #102, PUNTA GORDA, FL JUNE 12, 2018 CALL TO ORDER, PROOF OF NOTICE and ROLL CALL President Rob Hancik called the meeting to order at 3:00 pm and opened with the Pledge of Allegiance. It was noted that the meeting agenda was posted 6/8/18 online and at the kiosk in the park. In addition, notification signs were placed at the four entrances into Burnt Store Lakes on 6/8/18. Postings met the guidelines as set forth in the By-Laws. Sandy Funk, Secretary, took the roll call: Present were Rob Hancik, President, Gerry Laxton, Vice President; Bob Reichert, Treasurer; Rick Mathis, Dave Evans, Betty Ingerson and Mark Pennington, Directors at Large. A quorum was present. PUBLIC INPUT There were 12 property owners in attendance Charlene Laxton, Ed Morris, Vic Kapscos, Joe & Margie Gaydos, Bill Giandonato, Judy McNeil, James & Melody Gentile, Chris Peabody and Stacy & Richard Webert. Rob Hancik asked if anyone would like to speak on a specific Agenda item and when that item is discussed, they can address their question at that time. Joe Gaydos asked to speak on #15, Beautification & Enhancement. DISPOSITION OF MINUTES Rob Hancik Rob Hancik stated that the Minutes of the May 8, 2018 Board Meeting was sent to all Board members electronically. He asked if there were any additions or corrections to the Minutes. Bob Reichert stated that there should be a correction under New Business the contract with C & J Excavation should state a 2- year contract with three 1-year renewal options. This change will be noted. Bob Reichert motioned to approve the May 8, 2018 Minutes with Rick Mathis seconding the motion. The motion unanimously passed with Hancik, Laxton, Reichert, Mathis, Evans, Ingerson and Pennington voting aye. TREASURER S REPORT Bob Reichert The operating expenses for May 2018 were approximately $37,520 more than April. The $107,155 expenses were higher than normal for the 8 th month of the fiscal year. Some of the large expenses for May include $15,751 lake maintenance, $16,046 drainage, $14,300 mowing, $5,603 office rent (June, July and August), and return of several clean site deposits. There were no Reserve expenses, returned checks or other disbursements in May. The amount of cash received in May was approximately $12,939, which was $2,440 more than April. We received $8,580 in assessments, $1,790 in Administration receipts, $352 in interest income and $2,217 in miscellaneous receipts. Accounts receivable ending May 31, 2018 was $78,409, which is $7,042 less than April. This decrease is due to receipt of assessments from the 2017/2018 billing. The current collection rate for the end of May 2018 was 96.7%. The collection rate for May 2017 was 95.6%. (The collection rate is based on actual assessment and not 2 or more years in arrears plus interest and filing fees, or those on payment plans.) There are a total of 68 property owners out of 2066 billed that have not paid their assessment for 2017/2018. Rick Mathis made a motion to approve the May 8th, 2018 Treasurer s Report and send it forward for audit, with Mark Pennington seconding. The motion unanimously passed with Hancik, Laxton, Reichert, Mathis, Evans, Ingerson and Pennington voting aye.

2 2 OLD BUSINESS Manager s Report Sandy Funk Foreclosure Sale Property: The efforts of Pavese Law Firm to collect past due assessments from Tarpon IV, LLC (Block 857, Lot 08 on San Edmundo Road) were unsuccessful, therefore, they filed a lien foreclosure action in the amount owed the Association including legal fees (around $11,000). The judge ruled in the Association s favor granting the Motion for Summary Judgement. The Notice of Sale was advertised and the foreclosure sale is scheduled for June 25 th at 11:00 a.m. Pavese Law Firm will monitor the sale online and let us know who the successful bidder was. If the minimum bid ($11,000+) is not received, the Association will own the lot. It is a multi-family lot on the east side of San Edmundo, 3 lots south of Balearic. Contract with Webb, Lorah & McMillan (WLM) Our 3-year contract with WLM will expire July 1 st. Geoff Lorah was contacted for a quote on renewal. The new contract calls for an increase in the number of accounts billed (from 2065 to 2074), which brought the proposed cost for to the same amount as the current fee. The proposed increases for years 2 and 3 of the contract are based on a factor of 1%. Our current annual cost for 2017/2018 is $19,307. Year 2018/2019 would be $19,288; 2019/2020 at $19,475 and 2020/2021 at $19,662. Note that the Accounting contract does not end as the others (September 30 th ), since it is not good practice to end this contract at the beginning of a new fiscal year. Due to our experience with WLM and the excellent services they provide to the Association, it is recommended that we motion to approve this new 3-year contract. Bob Reichert motioned to accept the 3- year contract with increases for WLM, with Rick Mathis seconding the motion. The motion was passed with Hancik, Laxton, Reichert, Mathis, Evans, and Pennington voting aye. Betty Ingerson voted nay. Deed Restriction Revisions: Sandy noted that two more Deed Restriction review meetings will be scheduled via . Nominating Committee: It is requested that the Board approve the following five (5) volunteers to serve on the Nominating Committee: Paula Short, Frank Bishop, Fred Boland, Ed Morris and Bob Pietrasanta. If in the event we do not have enough volunteer candidates to fill the four (4) open positions this year, the Nominating Committee is tasked to peruse the community for potential candidates. It is scheduled to approve the slate of candidates no later than the August 14 th Board meeting. Mark Pennington motioned to approve the volunteers for the Nominating Committee, with Betty Ingerson seconding the motion. The motion unanimously passed with Hancik, Laxton, Reichert, Mathis, Evans, Ingerson and Pennington voting aye. Budget : Reminder All budget estimates are due NOW! LONG RANGE PLANNING Gerry Laxton Morton Buildings Statement of Delivery of storage building in May was an error. They will not deliver the building until the permit is issued. The permit is being held up due to Morton Building s failure to send the proper information to the Building Department. More clarification is needed before permit will be issued. MECHANICAL & MAINTENANCE Gerry Laxton Several lights were repaired at the Saragossa and Peppercorn roundabouts. Several of the new signs that were purchased were put up around the community. More signs will be installed once the new budget is in place.

3 3 The June mowing is being done at this time. Rain and standing water have been a large factor in the height of the grass making the cutting difficult. After a long discussion regarding the many complaints the office and Board members have received on the horrendous job Mega Mowers (subcontracted from BrightView) is doing throughout the BSL community, they will be put on notice that they have until the end of July to correct all of the issues and areas of responsibility or their contract will be cancelled. The existing contract will be reviewed and amended in preparation for a new vendor to take over mowing. Brazilian Peppertree Removal Contract: Gerry developed a contract for cutting the Brazilian Peppertrees in the greenbelt areas. Three contractors were contacted to bid on this project. They were given a packet with the details and map of the community. The bids were as follows: Mike Tumpson $ 80,000 Mario Cordero $ 68,000 Joe Schiro $175,000 Mario Cordero of Mario s Lawn & Tree Service won the bid at $68,000. He will be given 45 days to complete each section (6 sections total). This is a two-year contract. Each section will be inspected by Gerry Laxton before going on to the next section. Mark Pennington made a motion to approve Mario Cordero s bid for a two-year peppertree removal contract with the stipulation that he not exceed $25,000 this fiscal year, and $43,000 allotted for next year s budget, Rick Mathis seconded the motion. The 10% deposit clause is to be removed from the contract. The motion was passed with Hancik, Laxton, Mathis, Evans, Ingerson and Pennington voting aye. Bob Reichert voted nay. SAFETY & PREPAREDNESS Rick Mathis Rick noted there will be an active shooter class this Saturday from 9am to 1pm at the Barbara Mann Performing Arts Center in Fort Myers. There is no charge for this class. Charlotte County is considering an ordinance to remove hurricane shutters during off-season. PARK STATUS Rick Mathis Rick reported that the sign at the roundabout at Saragossa and Cape Horn has been knocked down by the mowers. The Sign & Marking Division in Public Works has been notified to replace the sign. Rick Mathis asked to be given the key to the Association s mower and trailer to be used in the Park. Bob Reichert made a motion to give the keys to Rick, with Mark Pennington seconding the motion. The motion was passed with Hancik, Reichert, Mathis, Evans, Ingerson and Pennington voting aye. Gerry Laxton voted nay. DRAINAGE Bob Reichert Bob noted that the past several weeks have been a challenge due to the sudden start of the rain season, which has brought the Drainage Repair Program to a halt. We are also unable to complete the reopening of the Hog Creek ditch on the west side of Cape Horn Blvd. leading into Osprey Lake. Repairs have been made to several swales so far this year. After completing a survey of the entire community, it was determined that there are currently 48 POA sites and 25 County ROW sites that require swale work. These projects will take at least three years to complete. Bob will be submitting an estimated cost for each of these projects in the Swale Repair Program for next year s budget.

4 4 Bob recommended C & J Construction for the Swale, Ditch and Creek Maintenance contract, which would be for 17 months commencing May 2018 through September 30, 2020 with three 1-year renewal option. After discussing the contract, Bob will make the changes to include equipment and labor costs and submit for approval at next month s Board meeting. LAKES WATER QUALITY Dave Evans Dave reported that the aeration unit for Pelican Lake needs repair or replacement. He is waiting on a quote. ULV spraying will be performed on Monday and Wednesday evenings, weather permitting. May s monthly larvicide application of all Lakes was completed. Eric from Superior Waterways has prepared a littoral spreadsheet with pricing based on lake frontage and different spacing options. He will begin planting as soon as lake levels recede to a safe planting level. The Lakes Committee is in the process of making additional fish habitats. They will attempt to get some videos to see how well the habitats are performing. Fish stocking will be done after the additional habitats are placed and the littoral plantings begin. The committee is waiting on mangrove trimming to be done to inspect the weir on Osprey Lake. COMMUNICATIONS Betty Ingerson There was one CIN message sent out during the month of May relating to the intermittent lane closures of southbound Burnt Store Road. The June Heron Herald arrived on schedule. Betty reminded the Board that it is very important that each Board member submit at least one article a year in order to improve communications between the Board and the community. The last Community Picnic of the season was held on May 13 th. The Board prepared and served pulled pork. Mothers and Grandmothers were each given a flower in recognition of Mother s Day. Approximately 80 people attended the event. The Burnt Store Marina Fitness, Racquet & Pool Club is hosting a Lakes and Lemonade Event on Saturday, July 14 th from 9am to Noon. All residents of Burnt Store Lakes are invited to a FREE morning at the Club. BEAUTIFICATION & ENHANCEMENT Mark Pennington Mark reiterated some of the upcoming plans that the committee will be working on. The Vincent Avenue entrance has been recently refurbished. Mark will be away for the next two months. A conversation ensued between a resident and the Board regarding letters he received about his lack of landscaping on one side of his house. The issue has been resolved. ARCHITECTURAL REVIEW Betty Ingerson Betty reviewed all the projects that have been completed this year throughout the community. The Architectural Review Committee recommends approval of the following projects: Paint and trim at Vincent Avenue, Penhollow Court and Rio Togas Road; a new paver driveway at Nogales Court; and a new pool at Naiad Court. Rick Mathis made a motion to approve the 5 projects with Bob Reichert seconding the motion. The motion unanimously passed with Hancik, Laxton, Reichert, Mathis, Evans, Ingerson and Pennington voting aye.

5 COMMUNITY STANDARDS (DEED RESTRICTIONS) Rob Hancik The report was reviewed and several properties were discussed. COUNTY RELATED ITEMS SCCC No report. 5 MSBU Rob relayed that we are still trying to obtain funds from the storm drainage fund to make improvements to Bear Branch Creek and Hog Creek. There is approximately $3 million dollars in this fund. We will be purchasing a traffic control device ($6,000) funded thru the MSBU that can be moved throughout the community to monitor vehicle speed. MISCELLANEOUS ITEMS Bob reported that resident, Jim McCans, made a wooden sign that will be erected at the entrance to the multi-use path leading to the Park. Betty asked the Board to approve the new Policy s and forms that were previously reviewed on Vehicle Registration, Fishing and Kayak/Canoe Launch. However, since there are still changes to be made, there will be a Special Meeting of the Board to finalize these Policies for approval at the next Board meeting. NEW BUSINESS Bob Reichert mentioned that the irrigation pump at the entrance of Burnt Store Road and Cape Horn Blvd. had burst. Ed Rackeweg has been notified to repair it. ADJOURN MEETING Mark Pennington made a motion to adjourn the meeting at 5:42 p.m. with Dave Evans seconding the motion. The motion was unanimously passed with Hancik, Laxton, Reichert, Mathis, Evans, Ingerson and Pennington voting aye. OPEN FORUM Judy McNeil asked for verification of where trash cans are to be stored. Vic Kapscos noted that the front entrance looks terrible in its present state, and wanted to know when the new landscaping will be planted. He was informed that this project is in the process of being completed. As a member of Long Range Planning, Vic asked for direction from the Board to develop a 5-year plan and Scope of Services. The Board referred Vic to the community survey results that were recently completed for ideas on what our residents would like to see in the community in the future. The LRP committee will give a presentation to the Board upon completion of their findings. Respectfully submitted, Deanna Williams Deanna Williams, Assistant To the Board of Directors The next meeting for the Board of Directors will be held on July 10, 2018 at 3:00 pm in the BSLPOA Conference Room located at Burnt Store Road, Unit #102, Punta Gorda, FL (Turtle Crossing).

OCTOBER 9, CALL TO ORDER, PROOF OF NOTICE and ROLL CALL

OCTOBER 9, CALL TO ORDER, PROOF OF NOTICE and ROLL CALL BURNT STORE LAKES PROPERTY OWNER S ASSOCIATION MINUTES OF BOARD OF DIRECTORS MEETING HELD IN THE BURNT STORE LAKES POA CONFERENCE ROOM 16500 BURNT STORE ROAD, UNIT #102, PUNTA GORDA, FL 33955 OCTOBER 9,