THE COUNTY COMMISSION OF STONE COUNTY, MISSOURI May 28, 2013

Transcription

1 STATE OF MISSOURI COUNTY OF STONE THE COUNTY COMMISSION OF STONE COUNTY, MISSOURI May 28, 2013 Be it remembered that a session of the County Commission of Stone County was held in the courthouse at Galena, on May 28, Those in attendance today were Presiding Commissioner Dennis Wood, Southern Commissioner Jerry Dodd and Northern Commissioner Mark Maples. Morning Session: 9:00 AM Presiding Commissioner Dennis Wood opened the meeting with the pledge of allegiance to the flag. Those present for this meeting today are as follows: Gail Melgren, Tri-State Water Coalition; Roddy Rogers, Springfield City Utilities; Susan Rundel, Library Board; David Doennig, Stone County Library; County Counsel William McCullah; Denise Dickens, Commission Secretary, and Kathy Hass, Stone County Clerk s office. Approval of Commission Minutes The matter to approve the minutes for Stone County Commission meeting dated May 23, 2013 was brought to decision by a roll call vote: Dodd yes; Maples yes; Wood yes. Minutes ordered approved. Schedule of Bills - 1 Presiding Commissioner Dennis Wood presented a schedule of bills that have been submitted to him from the County Clerk s office in the amount of $26, This matter to accept the bills for payment was brought to decision by a roll call vote: Dodd yes; Maples yes; Wood - yes. Order to pay carried. Schedule of Bills - 2 Presiding Commissioner Dennis Wood presented a schedule of bills that have been submitted to him from the County Clerk s office in the amount of $77, This matter to accept the

2 bills for payment was brought to decision by a roll call vote: Dodd yes; Maples yes; Wood - yes. Order to pay carried. 9:10 AM The Commission went into recess to allow County Counsel William McCullah time to review the Government Payment Service Contract for the Sheriff s Department. 9:18 AM Government Payment Service Contract The matter to sign the Government Payment Service contract for the Sheriff s department, approved with two revisions by County Counsel William McCullah, was brought to decision by a roll call vote: Dodd yes; Maples yes; Wood yes. Matter carried, contract signed. 9:20 AM The Commission went into recess. 10:02 AM Blue Eye Library Request Susan Rundel, Stone County Library Board Member, came before the Commission to discuss the request for library services in the Blue Eye area. The following is Ms. Rundel s presentation to the Commission: As a library board, we are working to be good stewards. When the library tax was passed, there were several things listed to do with the funds: 1. The new facility in Galena 2. Maintain the collection which goes to the work done for the Crane branch as the building was no longer appropriate for the collection and services. 3. Increase/maintain the library collection which is being accomplished with: -New books, print and audio -Molib2go.org for ebooks and audiobooks -Downloadable music 4. Expand services The first two items are accomplished. The third item will be an ongoing process as long as there is a library system in the county. Now that the final expenses are known for the Crane project, the board can work on a timetable for how to expand services in the county. It has been the desire of the board to expand services, but to do so in a responsible way. Regarding Serving the People of Southern Stone County: - The library board has always indicated the desire to expand services to the southern part of the county. The issue has not been dropped, but questions still remain. - Statistical information from the current Blue Eye facility is needed to make informed responsible decisions. This information includes but is not limited to, hours of

3 operation, number of people using the facility, number of items checked out on a monthly (?) basis. These statistics have been requested numerous times and have not been provided. - Is there a building to be purchased at a reasonable price that is in a location of main traffic flow? - Visited the current Blue Eye location to see the facility determined the space would not be conducive to future growth - Visited a proposed location of an empty building that would provide enough space for future growth. The price was too high. - Met with State Representatives to explain the position of the library board concerning location availability and the fact that supportive information has not been received. - A meeting was requested to be held in Kimberling City between the library board and concerned citizens. The meeting was held at the Kimberling Area Library. Again, the need for statistics was stressed. A new delivery system was proposed and the board requested the library director institute the new Community Partnership Program. The program was developed, begun and advertised to let people know that library delivery is available at five locations on a weekly basis instead of the bookmobile which was less often and fewer stops in the area. The program has not been used as of this time. Perhaps the program needs to be advertised again. A year should be long enough to determine if this program shows a need to expand services further. - At all times the library board has expressed a willingness to extend a branch farther south in the county but to be effective stewards of the taxpayers money, competent and complete information must be received. - Deposit collection has been offered, with their choice of books. This offer has not been accepted. David Doennig, Stone County Library, presented the Commission with the Library s policy on expansion. The policy as follows, is from page 12 of 65 of the Stone County Library Policy manual: II. Goals, Expansion, and Physical Plant B. Service Facilities The Stone County Library is a special purpose district which provides Library Services to the Residents of the District. These residents may live within an incorporated area or in an unincorporated area. The District s Branch locations are designed to serve population s economically and effectively. The District s Board of Trustees, in choosing branch sites shall do so in order to serve the District s population as a whole, without regard to whether or not a particular location is within a municipality.

4 Requests for new service locations will be considered, by the Board, on a case by case basis. Factors that will be considered include but are not limited to: Use of existing library service opportunities. Proximity to an existing Branch location. Population and the economic viability of providing service to the area. Availability of an affordable, adequately sized building. The building must meet the A.D.A. Standards for accessibility and the requirements of the National Life Safety Code. The availability of funds to support a building, staff, services, and a collection. ( ) Presiding Commissioner Dennis Wood stated that he would like to see a stronger effort in getting exposure in the south end of Stone County. Southern Commissioner Jerry Dodd stated that he understood the need to find the correct location and requested Mr. Doennig to prepare a report giving an approximate cost of putting a library in the south end of Stone County. Northern Commissioner Mark Maples stated that he sees a need for a library in the south end of Stone County and noted that it is up to the Library Board to determine the best use of tax dollars. This was discussion only, with no decisions made. OACAC Presiding Commissioner Dennis Wood presented an attendance and Mileage report he received from Barbara Booth, OACAC Representative. The report was for Board meetings and miles occurred during March, April and May Tri-State Water Resource Coalition Gail Melgren, Tri-State Water Coalition and Roddy Rogers, Springfield City Utilities came before the Commission to further explain the importance of the coalition when facing the challenges regarding water supply in Missouri, Oklahoma and Kansas. The matter to become a member of Tri-State Water Resource Coalition starting July 1, 2013, having the yearly membership fee prorated to $250.00, subject to County Clerk Judy Berkstresser s approval and recommendation of which expenditure line to use, was brought to decision by a roll call vote: Dodd yes; Maples yes; Wood yes. Matter carried and placed

5 on the agenda for Tuesday June 4, 2013 for the approval and recommendation of the County Clerk. Announcements The Commission will not meet on Thursday May 30, The Commission will be attending the Spring River Water Summit in Joplin. Public Time: Time was extended to anyone who wanted to speak to the commission at this time. Adjournment: The adjournment of the Stone County Commission meeting was brought to decision by roll call vote: Dodd yes; Maples yes; Wood yes. Meeting adjourned 10:P58 AM.