IOLA, KANSAS OFFICE OF THE ALLEN COUNTY CLERK December 18, 2018

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1 IOLA, KANSAS OFFICE OF THE ALLEN COUNTY CLERK December 18, 2018 The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Jerry Daniels, Commissioner John F. Brocker, Commissioner William H. Bill King and Sherrie L. Riebel, Allen County Clerk. Robert Johnson, Iola Register, Nick Reynolds, The Humboldt Union, Bryan J. Murphy, Allen County Sheriff, Robert Johnson, II, Allen County Counselor, Cole Herder, City of Humboldt Administrator, Terry Call, Allen County Ambulance Finance Director, Bruce Symes, County Commission Dist. #3 Elect, Sid Fleming, City of Iola Administrator, and Alan Weber, Allen County Counselor, was present to observe the meeting. Chairman Daniels led the flag salute. Commissioners approved the minutes of the regular meeting on December 11, Commissioner King discussed a proposed Ambulance Station in Moran. He stated there is land persons are willing to donate for a station in Moran. Sid reported the city could do the rest with the other cities. Commissioner King stated he felt like the crews know more about what they need than he would. Alan stated the architect would like to see the lots before a final decision gets made. Cole stated he has visited with the City of Iola on stations in Humboldt. Discussion followed. Sid said there are several sites for review in Humboldt. Commissioner Brocker moved to go into executive session for 10 minutes to discuss land acquisition. Commissioner King seconded, motion passed Those in the room will be Chairman Daniels, Commissioner Brocker, Commissioner King, Bruce Symes, Commissioner Elect, Sid Fleming, City of Iola Administrator, Cole Herder, City of Humboldt Administrator, Terry Call, Allen County EMS Billing Director, Alan Weber, Allen County Counselor and Robert Johnson, II, Allen County Counselor. The time is now 8:38 a.m. Commissioners reconvened at 8:48 a.m. No action was taken. Darrin Petrowsky, KDOT Representative, and Mitchell Garner, Allen County Public Works Director, joined the Commission meeting. Commissioners expressed their appreciation to Darrin for a great new portion of the new highway. He explained the winter shut down will be from Christmas to New Years for Phase 2A which will be a little over 2 miles. Discussion followed. The estimated time will be sometime in April if all goes well. Darrin discussed what the next phases are into Neosho County. Chairman Daniels discussed a request from the State to overlay old US Hwy 169 that the traffic is taking for detour even though it is not the official detour. Discussion followed. Chairman Daniels asked if KDOT approved help with the old US Hwy 169, would KDOT do it or would the county have to do it. Darrin stated if that happens, the county would have to do the work or contract out, that KDOT would probably only give so much money, nothing happening at this time. Bruce asked about the detour when Earlton highway area if fixed. Darrin stated probably through Altoona and around. Discussion followed on portions of US Hwy 169; there is 26 miles that need attention and they are able to work on portions of 19 of those miles. Mitch reported they are working on the hangar at the Allen County Regional Airport. They are preparing to pour cement.

2 Mitch discussed the crews are out patching pot holes, working on tearing up the road by Colt, still mowing because the weather has been good. Mitch asked about the wall at the Senior Center. Discussion followed on whether there was anything in that portion as to why they left the corner and everything else came down. No action taken. Terry Call, as Zoning Administrator, presented information for Turn Around Don t Drown! for Allen County. There will be 176 signs so 86 areas for Allen County. Discussion followed. The signs will be in Allen County in January and then Public Works will be putting them up. The only cost to the county is in-kind putting them up. Commissioners reviewed a 2019 Adult Misdemeanor Contract and Guardian Ad Litem Contract presented by Charles H. Apt, III. Commissioner King moved to approve and authorize Chairman Daniels to sign the 2019 Adult Misdemeanor Contract with Charles H. Apt, III. Commissioner Brocker seconded, motion passed Commissioner King moved to approve and authorize Chairman Daniels to sign the Guardian Ad Litem Contract with Charles H. Apt, III. Commissioner Brocker seconded, motion passed Commissioners reviewed and discussed Resolution RESOLUTION NUMBER ALLEN COUNTY SPECIAL MACHINERY FUND BE IT RESOLVED, by the board of County Commissioners of Allen County, Kansas: WHEREAS, in accordance with K.S.A F and K.S.A G will hereby transfer $616, from Allen County Public Works Fund to Allen County Special Machinery fund an amount not to exceed twenty-five (25%) credit to the Public Works Fund. All moneys credited to the Special Machinery Fund shall be used by Allen County for the purpose of purchasing road or bridge building machinery or equipment or the building of bridges and such fund shall not be subject to the provisions of K.S.A to or acts amendatory thereof or supplemental thereto, except that in making the budgets of Allen County the amounts credited to and the amount expended there from shall be shown thereon for the information of the taxpayers of Allen County. PASSED AND APPROVED this 18th day of December THE BOARD OF COUNTY COMMISSIONER OF ALLEN COUNTY, KANSAS: Commissioner King moved to approve. Commissioner Brocker second, motion passed Commissioner King moved to move the commission meeting to January 14, 2019 so that the commissioners can swear in. Commissioner Brocker seconded, motion passed Ralph Lee, Humboldt citizen, joined the meeting to inquire about an ambulance station in Humboldt. Chairman Daniels stated they have been discussing, but not in public. Mr. Lee stated there is an area across from the First Christian Church and possibly would donate it. Discussion followed.

3 Counselor Johnson reported the City of Iola has given blessings for the wall to come down north of the Iola Senior Center. He will draft an agreement for Steve Norman to sign. Discussion followed. Counselor Johnson discussed the leave policy. He suggested the commission approve what Alan has proposed for carryover; it has to be approved by the commission and if you don t use it you lose it. Alan requested to give the departments 6 months to come into compliance. Bryan discussed he would not like to see the mandated weeks leave. Commissioner Brocker stated he feels the department heads under the commission are required to take one week at a time. Discussion followed. Counselor Johnson will send out to the details to the department heads for comments. Commissioner King discussed raises for the employees. Sid said the City of Iola gave a 2.8% COLA and 2% merit. Commissioner King stated he would like to propose a 3% COLA and 2% merit. He explained why merit works. Commissioner King moved to do a 3% COLA and 2% merit for ALL including Elected, effective the first full pay period of 2019, which will be January 6. Commissioner Brocker seconded, motion passed Chairman Daniels moved to reappoint Bill King to SEK Multi County Health. Brocker seconded, motion passed Commissioner Commissioner King moved to reappoint Wayne Chandler to serve on the Moran Senior/Community Executive Board from January 1, 2018 to December 31, Commissioner Brocker seconded, motion passed Commissioner Brocker discussed security cameras in offices. Kent Thompson, 9 th District House Representative, and Kenneth Collins, 2 nd District House Representative Elect joined the meeting. Representative Thompson stated he always has an open door and is there for whatever is needed. Representative Elect Collins stated the same. He mentioned he has been on a couple of different City Councils. He is from Mulberry, Kansas. Commissioners expressed they would like to have monies to help for relay and repair on Allen County roads used for detours. Representative Thompson stated he would help in any of those ways he can. Commissioner Elect Symes asked if there would have to be a dollar amount requested. Chairman Daniels stated he has asked Mitch for an estimate. Discussion followed on the condition and traffic on the unofficial detour. Representative Thompson explained the process and commented there are several projects, but not funding enough for all projects. Commissioner Elect Symes asked about Medicare expansion. Representative Thompson said the new governor used that in her campaign, but still needs to have issues that Republicans have to buy into. It will be a priority in Chairman Daniels asked about other priorities for Representative Thompson stated he does not know with the new governor. Representative Thompson stated they will be finding out about leadership positions and committee appointments. He stated you have to elect good people to get good things done. Discussion followed.

4 A discussion followed on Medicare expansion and how it has affected local hospitals. Highways, Medicare and Education will be top topics at state in Representative Thompson stated going forward Allen County needs to keep strong on US Hwy 169 Corridor. Cole stated support needs to be for all along US Hwy 169. Chairman Daniels stated the coalition needs to stay strong and supportive. Cole discussed the tax lid and its reverse effect. Discussion followed. Representative Thompson stated he voted No and that it doesn t accomplish what they want to do because the counties are afraid. Chairman Daniels stated Allen County has lowered it but yes, causes commissions to be cautious to take levies lower. Cole asked about grocery tax. Representative Thompson stated it would be something up to the governor but has issues to look at before taking action. Cole reported items the League of Municipalities has on agendas; i.e. exemptions and such. Representative Thompson stated it is always a concern, but everyone agrees as long as it is not their exemption. Chairman Daniels stated there is a hospital meeting this evening. Commissioner Brocker and Commissioner Elect Symes will be attending as will Robert Johnson II. Commissioners discussed general fund expenses for Alan presented a 5 th amendment and maps for roads for the Wind Farms. Commissioners reviewed and discussed changes. Sheriff Murphy asked if the company has to get sent to the State of Kansas. Alan stated Allen County is not required to notify the State of any changes.

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6 Commissioner King moved to approve the presented document: road use agreement amendment #5. Commissioner Brocker seconded, motion passed Commissioner King discussed condition of the ditches, but most will be cleared up as soon as the project is complete. Commissioners approved the following documents: a) Clerk s Vouchers 12/14/18 - $341, & 12/18/18 - $99, b) Payroll Reimbursement for mileage Jerry Daniels c) Journal Vouchers - #61 to #65 d) Abatements: RE Value 29,826, $ , Yr 2018 Oil Value 322, $48.74, Yr 2018 With no further business to come before the board, Commissioner King moved to adjourn, Commissioner Brocker seconded, and motion passed Meeting was adjourned at 10:52 a.m. until December 28, 2018 for yearend at 8:30 a.m. in the Commission room of the courthouse. Jerry Daniels, Chairperson John F. Brocker, Commissioner Sherrie L. Riebel, Allen County Clerk William H. King, Commissioner