SALEM AREA MASS TRANSIT DISTRICT BOARD OF DIRECTORS ~ WORK SESSION ~

Transcription

1 SALEM AREA MASS TRANSIT DISTRICT BOARD OF DIRECTORS ~ WORK SESSION ~ Monday, April 9, :30 PM Courthouse Square Senator Hearing Room 555 Court Street NE, Salem, Oregon AGENDA 1. CALL TO ORDER (President Bob Krebs) 2. DISCUSSION a. ITS Project Update (CAD/AVL) 1-4 b. Hwy 99E Corridor Planning Project c. Salem City Council s Congestion Task Force Report d. Service Enhancement Discussion re: Fare Programs e. Review of the Draft Bylaws for the Statewide Transportation Improvement Fund Advisory Committee (STIFAC) GENERAL MANAGER COMMENTS a. Draft Agenda for the April 26, 2018 Regular Meeting b. Upcoming Board Agenda Items c. Calendar Review Mission Connecting people with places through safe, friendly, and reliable public transportation services Values Safety Service Excellence Communication Innovation Accountability \\cherriots\skt\district Share\BOD Agenda Items\WS \FINAL\AGENDA WS docx 4/5/2018 4:10:40 PM

2 SALEM AREA MASS TRANSIT DISTRICT BOARD OF DIRECTORS ~ WORK SESSION ~ Salem Area Mass Transit District is committed to providing information and equal access to all of their public meetings per the requirements of the ADA and Oregon Revised Statutes. All meetings of the Board are held in places accessible to individuals with mobility and other impairments. Persons requiring meeting materials in alternative formats, sign language interpretation or other communication aids, may call the Clerk of the Board at (503) (between 8:00 a.m. to 5:00 p.m., weekdays) or TTY call 711 for Oregon Relay Service, at least 48 hours in advance of the meeting. For an electronic copy of the Board Work Session agenda packet, go to the Cherriots website at Cherriots.org/board or request to be included on the Board s distribution list. For individuals who wish to offer comment or a statement to the Board, in advance of a meeting, on topics appearing on the agenda, you may send an to the Board at board@cherriots.org; or by mail to the SAMTD Board of Directors, 555 Court Street NE, Suite 5230, Salem, Oregon Your comment or statement will be made part of the Board record. For individuals who have issues that are not within the jurisdiction of the Board, Cherriots staff will be available to listen to concerns and answer questions 20 minutes prior to and until the start of the meeting. Time is allotted at every regular meeting of the Board for comment or testimony from the public on all Board matters. Individual comments are limited to 2-3 minutes, and will be left to the discretion of the presiding Board officer. Individuals must sign-up for Public Comment prior to the start of the regular Board meeting. Comments will be taken in the order on the sign-up sheet. Thank you for your interest in the Board s activities and in the services and programs that are provided by Cherriots. Mission Connecting people with places through safe, friendly, and reliable public transportation services Values Safety Service Excellence Communication Innovation Accountability \\cherriots\skt\district Share\BOD Agenda Items\WS \FINAL\AGENDA WS docx 4/5/2018 4:10:40 PM

3 WORK SESSION MEMO Agenda Item WS.2.a To: From: Thru: Board of Directors Chip Colby, IT Manager Stephen Dickey, Director of Transportation Development Allan Pollock, General Manager Date: April 9, 2018 Subject: Intelligent Transportation System Update Cherriots is in the process of procuring and implementing a full suite of Intelligent Transportation System (ITS) solutions to assist the District with serving the customer in a more efficient manner, and enabling the customer to more easily access the District s services. This project has been frequently referred to as a Computer Aided Dispatch / Automatic Vehicle Locator (CAD/AVL) project, but it includes much more. In addition to CAD/AVL, the project will also replace obsolete automatic passenger counters, automated stop announcement (both audio and visual) systems, destination sign systems, and security camera systems. In addition to replacements, the ITS suite will include real-time passenger information, electronic fare collection (including smart phone), automated system monitoring, and software solutions that provide coordination between all of the above mentioned systems. Funding for this project is through three grants received through the Salem Keizer Area Transportation Study (SKATS). The project requested full funding in three different funding cycles, and it was not until the third cycle that the full amount of funding was achieved. The application process identified this sequence, but there is also a record that the intention from inception was to fund the full complete project. The procurement process is nearing completion, with the project schedule identifying the May 24, 2018 Board of Directors meeting for presentation of a contract for Board approval. \\Cherriots\Skt\District Share\BOD Agenda Items\WS \FINAL\ WS.2.A MEMO ITS Project.Docx 4/5/2018 2:32 PM [ WS-1 ]

4 4/5/2018 ITS Overview ITS Funds Where the money is coming from What are we doing? Who is paying for it? When will it be done? Presentation to the Board April 9, 2018 ITS Components ITS Funding First phase of ITS, includes: Computer Aided Dispatch and Automatic Vehicle Location (CAD/AVL) Automated Passenger Counters (APC) and Automated Stop Announcement (ASA) Radio Replacement Real-Time Traveler Information (TIS) Future phase(s) include: Transit Signal Priority (TSP) Security & Camera System Upgrades Electronic Fare System (EFP) The whole of ITS includes funds from the following sources: SKATS TIP x 2 STGB STIP 2018 General Funds & 5307 Broken down as follows [ WS-2 ] 1

5 4/5/2018 Applicable Grants STBG STIP #20756 through SKATS In 2017 we requested STBG-U funds to replace some of our obsolete bus technologies - $735,000 identified as being for: Automated Passenger Counters (APC) Automated Stop Announcements (ASA) Applicable Grants STBG STIP #19741 through SKATS Before that, initial project funding for was granted through a STBG STIP of $250,000 identified as being for CAD/AVL As we will see from the cost data, CAD/AVL cannot be delivered with just this grant Grant amount shown includes District 10% match Grant amount shown includes District 10% match Applicable Grants SKATS TIP Fund Allocations Further applicable ITS funding is coming from the SKATS TIP $1,457,171 - identified as being for: Transit Signal Priority (TSP) Camera & Security Systems Real-Time Traveler Information (TIS) Electronic Fare Payment System (EFP) Grant amount shown includes District 10% match Included in your packet is a spreadsheet detailing how the funds are being allocated -> Current CAD/AVL pricing suggests the likely cost of implementation to be just barely shy of $2,000,000 which is a bit more than $250,000 If you combine all funding budgeted for bus technology improvement, we effectively have $2,618,171 to implement ITS If you do the math using the likely CAD/AVL implementation costs plus everything we ve committed to do for ITS, we would need $2,620,645 So, somewhere, we will need to find an additional $2,474 which is less than.1% of the total ITS budget [ WS-3 ] 2

6 4/5/2018 Timing Technology Terminology Key ITS will be implemented in phases: Phase One is the CAD/AVL project, due to be complete by the end of calendar 2019 Future phases include the remaining components of ITS, called out in our Grant requests: o Camera & Security System Upgrades o Transit Signal Priority (TSP) o Electronic Fare System (EFP) It is possible that some of these may start before phase one is complete Intelligent Transportation System is ITS Computer Aided Dispatch and Automatic Vehicle Location is simply CAD/AVL Transit Signal Priority (TSP) is also called Green Light Extension Open Fare Payment system is also often called Mobile Ticketing, Electronic Fare System (EFP) or just efare Real-Time Traveler Information (TIS) is also called Real-Time Passenger Information System, Real-Time System Monitoring or GTFS Real Time For this project, when you see Voice over IP or VoIP this is just bus communications via the data network in place of 2-way radio When you see Central Systems or Hosted Systems or even Integrated Software that is just where the whole of ITS, runs Questions? [ WS-4 ] 3

7 WORK SESSION MEMO Agenda Item WS.2.c To: From: Thru: Board of Directors Ted Stonecliffe, Transit Planner II Chris French, Senior Planner Allan Pollock, General Manager Date: April 9, 2018 Subject: 99E Corridor Planning Project The 99E Corridor Planning Project began in November, 2016 with a Transit Network grant from the Oregon Department of Transportation (ODOT). The project was awarded discretionary grant funding from the state Special Transportation Fund in order to study the viability of a partnership between Canby Area Transit (CAT) and Cherriots to improve transit service along the 99E corridor from Salem to Oregon City. Jarrett Walker and Associates was awarded the contract to lead this project on June 9, This memo presents an overview of the project including a problem statement, existing conditions, project alternatives, Board involvement, and next steps. 99E Corridor Problem Statement Transit travel is currently difficult along the 99E Corridor, between Oregon City and Salem and especially between Canby and Salem. This difficulty arises from: The low frequencies of the two routes serving the corridor (CAT Route 99X and Cherriots Route 10X). The very long waits required to transfer between these two routes. The current location of the terminus of these two routes (at the northern edge of Woodburn). Additional difficulties arise from the lack of integration of fares and of information between the two agencies serving the corridor. Transit is currently provided only on weekdays. Given the number of service jobs along the corridor, many of which are busier on weekends than on weekdays, and the 1 \\Cherriots\Skt\District Share\BOD Agenda Items\WS \FINAL\ WS.2.C MEMO 99E Corridor Planning Project.Docx 4/5/2018 2:18 PM [ WS-5 ]

8 lack of weekend service certainly prevents some corridor residents from using transit to access employment opportunities. Existing Conditions A Ridecheck was performed in January and February, 2017 by Cherriots staff aboard the CAT 99 and Cherriots 10X buses. This data, as well as earlier ridership information collected by CAT, has given staff stop-level ridership details. Due to the schedule changes made in May, 2017, additional ridership information was collected as reported for the Cherriots buses by the bus operators in September, 2017 through February, Existing Service and Connections in Corridor Beginning April 2, 2018, CAT increased its service from 8 round trips per day to 14 round trips between Woodburn and Canby. This equates to hourly service between 6:30am and 7:30pm every day. Cherriots Route 10X currently runs six round trips per day between Salem and Woodburn during the hours of 6:30am and 6:30pm. The two systems connect at the Woodburn Bi-Mart on Mt. Hood Ave, which is near 99E. Ridership Potential The 99E corridor is different from the other corridor connecting Salem-Keizer to the Portland Metro Area, Interstate 5. The transit market between Salem and Wilsonville (the termini of the Cherriots/SMART 1X route) is dominated by its endpoints people traveling all the way from Salem to Wilsonville (or beyond), and vice versa. The total set of commute trips for which the 1X route might be relevant includes: Trips between the Portland Metro area (Portland, Beaverton, Tigard, Wilsonville, etc.) and Salem. Trips between the Portland Metro area and Woodburn. Trips between Woodburn and Salem. These commute trips, for which the 1X could be relevant, total about 38,000. In contrast, the 99E corridor has many overlapping transit markets. People are traveling all the way from Salem to Oregon City (or beyond), and vice versa. However, large numbers of people are also traveling among the cities on the corridor. The total set of commute trips for which the CAT 99X and Cherriots 10X routes might be relevant includes: Trips between the Portland Metro area (Portland, Milwaukie, Oregon City, etc.) and Salem. Trips between the Portland Metro area and Canby. 2 \\Cherriots\Skt\District Share\BOD Agenda Items\WS \FINAL\ WS.2.C MEMO 99E Corridor Planning Project.Docx 4/5/2018 2:18 PM [ WS-6 ]

9 Trips between the Portland Metro area and Woodburn. Trips between Woodburn and Salem. Trips between Canby and Woodburn. Trips between Canby and Salem. Trips between any of the smaller towns and rural areas along highway 99E (since, unlike Route 1X on the I-5 freeway, bus routes on 99E can stop along the way). These commute trips, for which the CAT 99X or Cherriots 10X could be relevant, total about 48,000, significantly more (25%) than the number of trips for which the 1X could be relevant. In addition, the wages of jobs along the 99E corridor and the incomes of households along the 99E corridor are, on average, lower than those along the Cherriots 1X. The lower-income residents and workers who travel along the 99E corridor will have a greater incentive to use transit, and a more severe need to save money and time when they travel. Finally, because 99E runs through many overlapping commute markets, we would expect people to use it for shorter trips than are typical on the Cherriots 1X. This means that there would be more turnover on each bus, and each available seat would be used by more passengers for each trip the bus makes. Project Alternatives: Baseline and Alternatives 1 and 2 Two alternatives have been developed by Jarrett Walker and Associates for the project. They both build off of the baseline alternative, which uses an existing level of revenue hours and vehicles for the corridor. Baseline Alternative This scenario equates to the amount of service provided as of April 2, As stated above, the Route 10X runs 6 round trips between Salem and Woodburn, and CAT Route 99X runs 14 round trips per day. Cherriots uses a single bus to provide the 10X service, and CAT uses three vehicles. Alternative 1 Timed Transfers The first Alternative for Cherriots to consider is to make a timed connection, still in Woodburn, between the Cherriots 10X and the CAT \\Cherriots\Skt\District Share\BOD Agenda Items\WS \FINAL\ WS.2.C MEMO 99E Corridor Planning Project.Docx 4/5/2018 2:18 PM [ WS-7 ]

10 To make this possible: The number of daily trips on the 10X would be increased to 8, for a total of 15.7 service hours. These trips could be concentrated during rush hours, which would increase the vehicles required for the 10X to two. The timed connection should be made in a location that is more central to Woodburn. This will make the CAT 99 route more useful for trips between Woodburn and points north. Potential locations are the Woodburn transit center (which currently only has space for one bus to stop), and on the street by Chemeketa Community College (a big destination). The positive aspects of these changes would be: Customers could commute across the institutional boundary between the Cherriots 10X and the CAT 99, e.g. from Canby to Salem, with one quick transfer. Access to and from Woodburn would improve for customers to the north of Woodburn. The distance driven by each agency away from its own operations center would not need to change. Based on current run times and schedules, Cherriots 10X could still connect customers to the pulse of low-frequency local routes in downtown Salem. Fare integration between the two routes would not be required. (Fare integration is challenging.) The integration of rules and policies for the two routes would not be required. The remaining barriers would be: Customers would still have to change buses in Woodburn. When congestion is very bad, there could be a missed transfer, which results in a very long wait. (Or a stranding, for the last trip of the day.) Customers would still have to pay two fares. CAT and Cherriots would have to collaborate substantially on all schedule changes, to maintain the timed transfer. Alternative 2 Traded Trips The second alternative for Cherriots to consider would be similar to the Cherriots- SMART arrangement for Route 1X. The two agencies would work together to offer one-seat-rides between Oregon City and Salem, with each agencies buses running the full length of the route (a 4-hour round trip). To make this possible: 4 \\Cherriots\Skt\District Share\BOD Agenda Items\WS \FINAL\ WS.2.C MEMO 99E Corridor Planning Project.Docx 4/5/2018 2:18 PM [ WS-8 ]

11 The number of service hours provided by Cherriots would be increased to (The same as in Alternative 1.) The two agencies would write a single schedule for the corridor, together. The two agencies would establish layover places and emergency procedures to deal with the greater distance their buses and drivers go from their operating centers. The route would need to be co-branded and co-marketed. These trips could be concentrated during rush hours, which would increase the vehicles required from Cherriots to two. The positive aspects of these changes would be: Customers could travel among any pair of cities on the corridor, without a transfer. The time required for the transfer would be mostly eliminated (though not entirely, because the longer route requires more recovery time to prevent against running late). The risk of a missed transfer would be completely eliminated. Customers could purchase one fare for the whole trip. The remaining barriers and challenges would be: The route is so long, it would be prone to delays. Some recovery time would be needed mid-route, perhaps in multiple places. If the bus was on time, it would dwell for a few minutes, which would feel like wasted time to riders, but is necessary to ensure that the service is reliable. CAT and Cherriots would have to collaborate substantially, not only on schedules, but also on fares, rules, information, emergency procedures and marketing. Cherriots/SMART 1X as a Model There is no reason to think that the potential for ridership along 99E is inherently lower than along I-5; except that the current level of service (which is lower) and the following institutional barriers exist: Frequencies are low A transfer is required The transfer is untimed and long The routes terminate in a place where few people actually want to go (the outer edge of Woodburn) There is no fare integration between the two routes (though CAT fares are very low) There is no co-marketing of the two routes 5 \\Cherriots\Skt\District Share\BOD Agenda Items\WS \FINAL\ WS.2.C MEMO 99E Corridor Planning Project.Docx 4/5/2018 2:18 PM [ WS-9 ]

12 Cherriots and Wilsonville SMART have done an excellent job of overcoming these barriers for the Route 1X, which provides a great example for what could be possible along 99E in the future. Table 1 shows the number of round trips that would be provided for each alternative and compares them with the baseline condition. Table 1. Service levels for Baseline, Alternative 1, and Alternative 2 Increase in Daily Alternative Name Round Trips per day to Woodburn Revenue Hours (RH) Compared to Baseline Buses required Baseline 6 RT/day (Cherriots) 14 RT/day (CAT) 0 1 (Cherriots), 3 (CAT) Alternative 1 Timed Transfers Alternative 2 Traded Trips 8 RT/day (Cherriots) 14 RT/day (CAT) 4 RT/day (full route Salem to Oregon City, Cherriots) 4 RT/day (full route) and 6 RT/day to Woodburn (CAT) 4.0 RH/day (Cherriots) 0 RH/day (CAT) 4.0 RH/day (Cherriots) 0 RH/day (CAT) *Vehicle requirement depends on level of peaking. 2 (Cherriots), 3 (CAT) 2 (Cherriots), 3-4 (CAT)* Next steps A meeting between two or three members of the Cherriots Board and some members of the Canby City Council and their Transit Advisory Committee will be scheduled for late April or early May. This meeting will be a chance for the two governing authorities of the service in the 99E corridor to discuss the above alternatives, led by the consultant, JWA. The Board is scheduled to take action on the final plan at the June 28, 2018 Board meeting. 6 \\Cherriots\Skt\District Share\BOD Agenda Items\WS \FINAL\ WS.2.C MEMO 99E Corridor Planning Project.Docx 4/5/2018 2:18 PM [ WS-10 ]

13 4/5/ E Corridor Transit Planning Project Cherriots Board of Directors Work Session April 9, 2018 Project overview ODOT Transit Network grant (2016) Studying 10X and CAT 99 partnership Should we have: o timed connections in Woodburn? o through-routed service like 1X? Introduction Project overview Problem Statement Existing conditions Project alternatives Board involvement Next steps Problem Statement Transit travel is difficult on 99E between Oregon City and Salem o Low frequencies of Route 10X and CAT 99 o Very long waits required for transfers between two systems o Current transfer location not ideal Lack of fare integration is a barrier No weekend service is a barrier [ WS-11 ] 1

14 4/5/2018 Existing Conditions Ridecheck performed in Jan./Feb on 10X and CAT 99 Beginning April 2, 2018: o Route 10X: 6RT/day o CAT 99: 14RT/day Connection at Woodburn Bi-Mart stop o Cherriots 10X & 20X o CAT 99 o Woodburn Transit Demand for transit along whole corridor estimated at 25% higher than I-5 corridor (Portland Metro and Salem) Project Alternatives Alternative 1 o Assumes Sept revenue o Optimizes the connection at Bi- Mart o Route 10X runs 8 RT/day o CAT 99 runs 14 RT/day Project Alternatives Baseline o No-build scenario o Route 10X runs 6 RT/day o CAT 99 runs 14 RT/day Project Alternatives Alternative 2 o Share trips from Oregon City to Salem (like 1X) o Route 10X runs 4 RT/day o CAT 99 runs 7 RT/day [ WS-12 ] 2

15 4/5/2018 Board Involvement and Next Steps Present alternatives to Board at Apr. 9 WS Schedule meeting in April or early May between 2 or 3 Cherriots Board members and some members of the Canby City Council and Transit Advisory Committee Board scheduled to accept final plan at June 28, 2018 Board Meeting Questions? [ WS-13 ] 3

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17 WORK SESSION MEMO Agenda Item WS.2.b To: From: Thru: Board of Directors Stephen Dickey, Director of Transportation Development Allan Pollock, General Manager Date: April 9, 2018 Subject: Salem City Council s Congestion Relief Task Force The City of Salem has formed a City Council member-based Congestion Relief Task Force to address traffic congestions issues in the areas on the east and west approaches to the Marion Street and Center Street bridges over the Willamette River. Task force members include City Councilors Chris Hoy, Kara Kaser, and Jim Lewis; and Mayor Chuck Bennett. The task force is working to evaluate all potential options available to address increasing traffic congestion in AM and PM peak traffic periods. An initial meeting was held on February 23, This was an introductory meeting which focused on roles, responsibilities, and an overview of the project goals to gain consensus on the direction of the study. The second meeting in March was cancelled, however, the next meetings are scheduled for April 20, 2018, May 4, 2018, and May 18, All meetings are scheduled to take place from 7:00 am 8:30 am and will be held at the Salem Civic Center, Room 325. Cherriots staff will attend these meetings to observe and report to the Board at future work sessions. \\Cherriots\Skt\District Share\BOD Agenda Items\WS \FINAL\ WS 2.B MEMO Congestion Task Force.Docx 4/5/2018 2:20 PM [ WS-15 ]

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19 CONGESTION RELIEF TASK FORCE A Technical Review of Transportation Infrastructure Options MEETING GOALS 1. Welcome and Introductions 7:00 2. Meeting Goals and Agenda Review 7:05 3. Task Force Process 7:10 Agreement on: Task Force Goals Public project description Public Survey Content, timeframe Weigh-in on: Task Force Operating Agreements Roles and communications 4. Key Transportation Issues 7:30 Agreement on: Key Problem Areas 5. Current Policies and Existing Constraints 8:00 Weigh-in on: Which policies are flexible and which are not? To what degree? 6. Wrap up and Next Steps 8:20 DATE Feb. 23 March 23 April 20 May 4 May 18 June 29 July MEETING TOPIC 1. Project Introduction a. Task Force goals and process b. Key transportation issues c. Current policies and constraints 2. Future Conditions, Transportation Ideas, Evaluation Criteria 3. Transportation Idea Results: Tier 1 Screening (choose 3) Optional meeting 4. Transportation Idea Results: Tier 2 Screening 6. Recommendations 7. Additional meeting if needed CITY OF SALEM PUBLIC WORKS DEPARTMENT 555 Liberty St. SE Suite 325 Salem, OR publicworks@cityofsalem.net Tel: cityofsalem.net [ WS-17 ]

20 CONGESTION RELIEF TASK FORCE A Technical Review of Transportation Infrastructure Options With traffic levels hampering downtown circulation, and long delays in west Salem, residents are asking for transportation infrastructure improvements. STUDY AREA Composed of the Mayor and three City Councilors, the Task Force will investigate potential ways for the City to relieve congestion in the project area and advise the City on policies and actions to improve traffic flow. The Task Force will: Collect ideas from the public on how to reduce congestion. Evaluate past transportation studies to build off prior solutions. Conduct a technical analysis to evaluate traffic options for the near-term. Share the results of the technical analysis and a list of recommendations for public comment later this year. CITY OF SALEM PUBLIC WORKS DEPARTMENT 555 Liberty St. SE Suite 325 Salem, OR publicworks@cityofsalem.net Tel: cityofsalem.net [ WS-18 ]

21 CONGESTION RELIEF TASK FORCE A Technical Review of Transportation Infrastructure Options TASK FORCE GOAL The Congestion Relief Task Force is investigating potential ways for the City to relieve congestion in the project area and advise the City on policies and actions to improve traffic flow. MEETING GUIDELINES 1 Honor the agenda. 2 Listen carefully to speakers. 3 Focus on issues, not people. 4 Be recognized before speaking and don t interrupt. 5 Monitor speaking time to give others a chance to speak. 6 Avoid side conversations. The public is welcome to observe meetings and provide written input comment cards are provided. All individuals are expected to observe respectful behavior during Task Force meetings. Please turn all cell phones to silent and refrain from talking. Anyone acting in a disruptive, disorderly or threatening manner will be asked to leave, and may be precluded from participating in future meetings. Recordings of Task Force meetings will be posted online one week after each meeting. Public input will be received in writing at anytime during the course of the Task Force process. Send all comments to publicworks@cityofsalem.net. CITY OF SALEM PUBLIC WORKS DEPARTMENT 555 Liberty St. SE Suite 325 Salem, OR publicworks@cityofsalem.net Tel: cityofsalem.net [ WS-19 ]

22 Share Your Ideas! With traffic levels hampering downtown circulation and long delays in west Salem, residents are asking for transportation infrastructure improvements. The Task Force will investigate potential ways for the City to relieve congestion in the project area and advise the City Council on policies and actions to improve traffic flow (see back page for map). From February 24 to March 10, the City of Salem welcomes your ideas on possible solutions. The City will then conduct a technical analysis to evaluate traffic options that can happen in the near-term. The City will share the results of the technical analysis and a list of recommendations for public comment later this year. 1. My ideas for transportation congestion relief in the project area (use back of page if needed, see map other side): 2. My address zip code is: 3. I work in Salem: yes no 4. I own property in Salem: yes no 5. The street intersection closest to where I live is: 6. Please check the appropriate boxes: In Salem, I get from one place to another by: All the time Most of the time Sometimes Rarely Never A. Driving or riding in a car, truck, or motorcycle B. Riding a bicycle C. Walking D. Taking the bus E. Other: [ WS-20 ]

23 Project Area [ WS-21 ]

24 TASK FORCE OPERATING AGREEMENTS TASK FORCE GOALS A Technical Review of Transportation Infrastructure Options With traffic levels hampering downtown circulation and long delays in west Salem, residents are asking for transportation infrastructure improvements. The Task Force will investigate potential ways for the City to relieve congestion in the project area and advise the City Council on policies and actions to improve traffic flow. The Task Force will: Collect ideas from the public on how to reduce congestion. Evaluate past transportation studies to build off prior solutions. Conduct a technical analysis to evaluate traffic options for the near-term. Share the results of the technical analysis and a list of recommendations for public comment later this year. The Task Force will achieve these goals by: Participating in meetings and act in a deliberative and considerate manner. Respecting diverse community demographics and varied interests. Weighing the perspectives of the whole community. Providing opportunities for written public comment during the Task Force process. All forms of public comment will be encouraged at the Council deliberations of Task Force recommendations. COMPOSITION AND ROLES Nominated by the Salem City Council, the Task Force is composed of the Mayor and 3 City Councilors. The City of Salem Project Manager and DKS Associates provide support to the Task Force see below for roles. Task Force Chair (Mayor Bennett): Opens and presides over the meeting Reviews and approves agendas Provides guidance to the Project Manager on Task Force process Task Force Operating Agreements DRAFT 1 [ WS-22 ]

25 All Task Force Members (Mayor Bennett, Councilor Hoy, Councilor Kaser, Councilor Lewis): Understand and commit to the goals of the Task Force Attend meetings on a regular basis and fully and honestly participate Commit to problem solving and decision-making Represent the interests and needs of individual stakeholders while simultaneously viewing the system as a whole Engage in an ethical manner, follow all pertinent local, state and federal laws and act in best faith Communicate with staff If the Chair is absent, nominate a member to serve as Chair Project Manager (Julie Warncke, City of Salem): Schedules meetings Reviews and approves agendas, meeting materials, and public communications Records meetings and distributes meeting summaries Posts agendas, meeting materials, meeting summaries and recordings, and project updates on the City website seven working days after each meeting Responds to public inquiries and communicates with the media, or delegates communication to other staff. Compiles the Task Force Recommendations, including a summary of public comments Facilitator (Julie Fischer, Cogito): Drafts agendas, collects input, produces final agendas Manages the facilitation of the meeting Remains neutral and leads the group in project decision-making Communicates with Project Manager Technical Consultants (Scott Mansur, DKS Associates; Matt Hastie, Angelo Planning): Prepares and presents project content Attends meetings and leads content discussions Answers questions Communicates with Project Staff MEETINGS The Task Force will commit to the following meeting guidelines: 1. Honor the agenda 2. Listen carefully to speakers 3. Focus on issues, not people 4. Be recognized before speaking and don t interrupt 5. Monitor speaking time to give others a chance to speak 6. Avoid side conversations Meeting Attendance: It is the responsibility of the member who misses a meeting to catch up through reading the meeting notes, listening to the recording, or discussing the meeting with members who Task Force Operating Agreements [ WS-23 ]

26 were present. When there is a need for an official vote, a quorum of at least 3 Task Force members is required. If other City Councilors attend the meeting, they must observe and not participate in accordance with public meetings laws. Agendas: The Facilitator and Project Manager will work together to produce draft agendas, send them to the Chair, then distribute to the Task Force one week before each meeting. Task Force members can suggest changes to the agenda before the meeting, and the Project Manager makes the final decision about the agenda. Materials: Meeting materials will be provided for each meeting. Due to the tight schedule, materials will be presented and explained at the meeting, then posted online afterwards. They will not be sent or posted ahead of time. Sample language for public comment To post on the wall and shared verbally Public input will be received in writing at anytime during the course of the Task Force process. Send all comments to publicworks@cityofsalem.net. Because Task Force meetings are technical work sessions, there will be no verbal public comment before, during, or after the meetings. The public is welcome to observe meetings and provide written input - comment cards will be provided. Recordings of Task Force meetings will be posted seven working days after each meeting. COMMUNICATION Accountability - The Task Force is accountable to the Salem City Council and project stakeholders, including residents, businesses, property owners, and organizations. Task Force members will honor the following: 1. Communication will be open, honest, transparent, and reflect a no surprises philosophy. 2. Questions and issues arising about the process should be directed first to the Project Manager then to the Task Force Chair before involving outside individuals. 3. policy: will be used sparingly for time-sensitive issues only. Every effort will be made to address substantive issues at the meetings. s should be directed to the Project Manager. 4. Communication with others: All meeting agendas, materials, and summaries will be posted on the project website in a timely way. 5. The meetings are open to the public. All communication with other groups or the media will be handled by the Project Manager. 6. Questions between meetings should be directed to the Project Manager. Task Force Operating Agreements [ WS-24 ]

27 DECISION MAKING The Task Force will match their decision making style to the importance of the decision. They will strive for consensus for important decisions, and entrust the Chair with minor decisions (see Decision Styles table on next page for details). The Task Force will make recommendations to the Salem City Council. Public input will be an important element in any City Council decision based on the outcomes of the project. See below and the following page for a summary of decision styles: Empower: Collaborate: Consult: Salem City Council (elected to decide) Task Force (appointed to recommend) Public (welcomed and encouraged to give opinion) Decision Making Styles Task Force Operating Agreements [ WS-25 ]

28 More information on decision-making if needed: Style Who decides Description Costs/Benefits Importance of Decision* Delegating Delegate A delegate (sometimes an expert) makes the decision Takes less time, efficient. Group may not Low priority decision without input from the group understand or agree with who the expert is, or the decision. Telling Leader Leader shares reason for the final decision with the group Takes less time, efficient. Helps group understand decision, but they might not agree with it. Low priority decision Consulting Leader Decision made by leader after group input Voting Majority or Super Majority Majority: Requires 50% or more of the group to support the proposal Super Majority: A designated percentage, such as 75% of the group is necessary to support the proposal Consensus All The group makes a collective decision after effective communication. A consensus decision is one that every member of the group can live with and will support. Input from group strengthens the decision. Group may not be committed to the decision. Can create winners and losers. Minority opinion may not be valued or considered. May leave unresolved conflict and some disgruntled members. All perspectives are considered, good group support. Takes time, reduces involvement by people with little time. May water down a good decision. Moderate decision Majority: Moderate decision Super Maj: Major decision Major decision Task Force Operating Agreements [ WS-26 ]

29 Task Force Meeting #1, February 23, 2018 Prepared by DKS Associates [ WS-27 ]

30 Past Accomplishments Previous Transportation Studies Completed Wallace Road Local Access & Circulation Study Bridge Head Engineering Study (BHES) 1998 West Salem Gateway Area Refinement Plan Salem Willamette River Crossing Alternate Modes Study 2010 Salem River Crossing Draft EIS Alternative 2A (EIS) Central Salem Mobility Study 2013 West Salem Business District Action Plan City of Salem Transportation System Plan (TSP) Updated 2016 MWVCOG Regional Transportation System Plan (RTSP) Updated 2016 [ WS-28 ]

31 Completed Improvements West Salem Improvement 1 Taggart connector roads Edgewater Street NW/Rosemont Ave intersection capacity improvements Relocated traffic signal from 7 th St to Taggart Dr Cornucopia St connector road with transit facilities Wallace Rd/Edgewater St traffic 5 signal capacity improvements (Left turn prohibition) 6 Wallace Road/Glen Creek Road capacity improvements Union Street Railroad Bridge 7 converted to ped bike bridge with trail connections constructed Multi use trail connection from 8 Union St. Bridge trail to Glen Creek Road [ WS-29 ]

32 West Salem Previously Identified Transportation Improvements Improvement Wallace Rd/Edgewater St: Add eastbound and westbound 5 lanes on Wallace Rd. Improve geometry, and Close Musgrave Ln. 9 Marine Dr. connector roadway Multimodal grade separated crossing 10 at 2 nd St/Wallace Rd 11 Marion Street Bridge increase to six westbound lanes and provide Marine Dr off ramp Center St Bridge widen to five eastbound lanes Wallace Rd improvements: 12 Three ramp lanes and six lane cross section 13 Signal at Edgewater/Patterson St Murlark Ave. connector roadway to 14 Glen Creek Rd [ WS-30 ]

33 Completed Improvements East Salem Improvement 1 Commercial/Division improvements 2 Ramp from Center St bridge to southbound Front St. widened to two lanes 3 Front St pedestrian median improvements 4 Traffic signal at Center St/Front St ramp (ITS detection for congestion management) 5 Traffic signal at Commercial/Union for east west bicycle/pedestrian movements [ WS-31 ]

34 East Salem Previously Identified Transportation Improvements Improvement 6 Construct Union St bikeway 7 Widen ramp to two lanes or provide uncontrolled right turn Commercial/Marion St Bridge capacity improvements: Exclusive double right turn lanes 8 Alternatively Uncontrolled right turn ramp onto Marion St Bridge over park, no pedestrian crossing 9 Widen Front Street to a Minor Arterial standard. [ WS-32 ]

35 AM Peak Hour Congestion Wallace Rd (southbound) [ WS-33 ]

36 PM Peak Hour Congestion Marion Street at Cottage St (westbound) Marion Street at Capitol St (westbound) [ WS-34 ]

37 PM Peak Hour Congestion Commercial St at Division St/Front St (southbound) Ferry Street at Church St (westbound) [ WS-35 ]

38 Typical Travel Times (AM Peak Hour) Wallace Road Start End Condition Speed Average Travel Time Delay A E Non Peak 32 mph 4 mins A E Start B B End E E AM Peak 10 mph 11 mins 7 mins Orchard Heights Road Condition Non Peak AM Peak Speed 23 mph 10 mph Average Travel Time 4 mins 10 mins Delay 6 mins Orchard Heights Wallace Road Non Peak 4 275% increase AM Peak 11 Non Peak 4 AM Peak % increase Average Travel Time (minutes) [ WS-36 ] 12

39 Typical Travel Times (AM Peak Hour) Glen Creek Road Start End Condition Speed Average Travel Time Delay C E Non Peak 22 mph 3 mins C E AM Peak 9 mph 7 mins 4 mins Highway 22 Start End Condition Speed Average Travel Time Delay D E Non Peak 33 mph 2 mins D E AM Peak 15 mph 5 mins 3 mins Highway 22 Glen Creek Rd Non Peak 3 AM Peak Non Peak 2 AM Peak 5 250% increase 7 230% increase Average Travel Times (minutes) [ WS-37 ]

40 Typical Travel Times (PM Peak Hour) Commercial Street Start End Condition Speed A E A E Average Travel Time Non Peak 23 mph 4 mins Delay PM Peak 9 mph 10 mins 6 mins Marion Street Start End Condition Speed B E B E Average Travel Time Non Peak 16 mph 3 mins Delay PM Peak 4 mph 11 mins 8 mins Marion St Commercial St Non Peak 4 PM Peak Non Peak % increase 360% increase PM Peak Average Travel Time (minutes) [ WS-38 ]

41 Typical Travel Times (PM Peak Hour) Ferry Street / Front Street Start End Condition Speed C E C E Average Travel Time Non Peak 22 mph 3 mins Delay PM Peak 7 mph 9 mins 6 mins Liberty Street Start End Condition Speed D D E E Non Peak PM Peak 17 mph 7 mph Average Travel Time 3 mins 8 mins Delay 5 mins Liberty St Ferry St / Front St Non Peak 3 300% increase PM Peak 9 Non Peak 3 PM Peak 8 260% increase Average Travel Time (minutes) [ WS-39 ] 10

42 CITY POLICIES AND CONGESTION RELIEF OPTIONS We have identified an initial list of policy topics to guide development and evaluation of Transportation Infrastructure Options. They represent our initial thinking and we look forward to the Task Force refining the topics and questions. Is anything missing or should anything be removed from the list? What is acceptable, not acceptable, or what does it depend on? Topic Acceptability, Degree of Flexibility, Sensitive location(s) On-street parking Pedestrian facilities Bicycle facilities Transit facilities One-way/two-way streets Property impacts/acquisition Parks Grade-separated facilities (such as overpasses) Medians/turning/driveway limitations Railroad bridge Access to river Landscaping (including trees) Other? [ WS-40 ]

43 SALEM CONGESTION TASK FORCE February 23, 2018 Traffic Control Center Conference Room 325 MEETING NOTES MEMBERS PRESENT MEMBERS ABSENT CITY STAFF Chris Hoy, Councilor (By phone) Chuck Bennett, Mayor Cara Kaser, Councilor Jim Lewis, Councilor Peter Fernandez Kevin Hottmann Julie Warncke Carol McMann OTHER Scott Mansur, DKS Julie Fischer, Cogito Terry Cole, ODOT Mike Jaffe, MWVCOG 1. WELCOME AND INTRODUCTIONS: Mayor Bennett called the meeting to order at 7:02am Each member introduced themselves, brief background, and their connection to the Congestion Task Force. 2. MEETING GOALS AND AGENDA REVIEW: The Task Force reviewed the agenda for the meeting. 3. TASK FORCE PROCESS: The Task Force reviewed the project goal, the public project description, the public survey, and Task Force Operating Agreements. Discussion included quorum requirements, use of social media, and the anticipated meeting schedule. The Task Force agreed with the public project description and the public survey. The Task Force Operating Agreements will be finalized at the next meeting. 4. KEY TRANSPORTATION ISSUES: The Task Force reviewed existing transportation conditions. Discussion items included past transportation studies and accomplishments in the project area, peak hour travel, and travel times. 5. CURRENT POLICIES AND EXISTING CONTRAINTS: The Task Force reviewed an initial list of policy topics to guide development and evaluation of transportation infrastructure options. Discussion included which, if any, topics were open for consideration. The Task Force agreed that everything should be open for consideration. [ WS-41 ]

44 Congestion Relief Task Force Meeting Notes February 23, 2018 Page 2 6. WRAP-UP AND NEXT STEPS: The Task Force identified possible infrastructure changes that they would like considered as possible ways to address congestion. The Task Force reviewed the meeting schedule, including that the meeting scheduled for May 4, 2018 may be canceled and that there may be a need to add an additional meeting in July in case more than one meeting is needed to finalize recommendations. The next scheduled meeting will take place Friday, March 23, 2018 The meeting adjourned at 8:25 a.m. Note: Audio recording of meeting is available on our City of Salem Website, under Meeting Minutes. You can request a transcript or an alternate format by contacting: City of Salem Public Works Department 555 Liberty Street SE, Room 325 Salem OR cmcmann@cityofsalem.net [ WS-42 ]

45 Share Your Ideas! With traffic levels hampering downtown circulation and long delays in west Salem, residents are asking for transportation infrastructure improvements. The Task Force will investigate potential ways for the City to relieve congestion in the project area and advise the City Council on policies and actions to improve traffic flow (see back page for map). From February 24 to March 10, the City of Salem welcomes your ideas on possible solutions. The City will then conduct a technical analysis to evaluate traffic options that can happen in the near-term. The City will share the results of the technical analysis and a list of recommendations for public comment later this year. Please mail a printed copy of this survey to : Public Works Department, Attn: Congestion Relief Task Force, 555 Liberty St SE, Room 325, Salem, OR Postmark by March My ideas for transportation congestion relief in the project area (use back of page if needed, see map other side): 2. My address zip code is: 3. I work in Salem: yes no 4. I own property in Salem: yes no 5. The street intersection closest to where I live is: 6. Please check the appropriate boxes: In Salem, I get from one place to another by: All the time Most of the time Sometimes Rarely Never A. Driving or riding in a car, truck, or motorcycle B. Riding a bicycle C. Walking D. Taking the bus E. Other: [ WS-43 ]

46 Project Area [ WS-44 ]

47 WORK SESSION MEMO Agenda Item WS.2.d To: From: Thru: Board of Directors Matt Berggren, Transit Planner II Chris French, Senior Planner Allan Pollock, General Manager Date: April 9, 2018 Subject: Fare Analysis 2018 Every two years, an evaluation of Cherriots fare structure is conducted at the direction of the Board of Directors. This year s fare analysis was different than normal due to the passage of Oregon House Bill 2017 for funding that will be used by the transportation agencies in Oregon to improve services through a newly developed State Transportation Improvement Fund (STIF). Among other items, the latest draft language of the rules for this new funding calls for transit agencies to fund the implementation of programs to reduce fares for public transportation in communities with a high percentage of Low Income Households. In this memo, staff outline the goals of our analysis and potential strategies we have developed to meet those goals. Fare analysis goals The goals are as follows: 1. Simplify fare structure 2. Facilitate transfers between local and regional buses 3. Help families and low-income riders 4. Encourage youth to ride 5. Ensure fare structure is equitable 1 \\Cherriots\Skt\District Share\BOD Agenda Items\WS \FINAL\ WS.2.D MEMO Fare Analysis.Docx 4/5/2018 2:17 PM [ WS-45 ]

48 Potential strategies and projected impacts To accomplish these goals, staff developed five potential strategies. For each strategy, we have developed an initial projection of the impact this change would cause on annual fare revenue. Please note these costs do not include increases administrative and operational costs and risks. 1. Standardized Cherriots Regional fares Background: Today a one-ride ticket on most regional routes is $2.25 ($1.50 for reduced). However, the cost of a one-ride ticket on Route 1X is much higher at $3 ($1.50 for reduced). Potential strategy: Change a one-ride ticket to $2.50 for all regional routes. Reasoning: This change would simplify the fare structure and make it easier to communicate the cost to ride on a Cherriots Regional bus. Projected impact: +13,000 in fare revenue 2. Universal day and month passes Background: Currently there is no day pass on Route 1X. The other regional routes have a day pass that costs $4.50 ($3 for reduced), but they do not work on the 1X or on local Cherriots routes. There is currently a universal month pass for $85 ($42.50 for reduced) that works on all Cherriots routes. There is also a month pass that only works on contracted regional routes for $60 ($30 for reduced). Potential strategy: Replace the day pass for the contracted regional routes with a universal day pass at a cost of $5 ($2.50 for reduced) that works on all Cherriots bus routes. Eliminate the $60 month pass that only works on contracted regional routes, and lower the price of the universal month pass to $75. Reasoning: This change would simplify the fare structure even more. It would also make it easier for riders to transfer between local and regional buses. This would bring our agency one step closer to integrating the former CARTS routes with Cherriots routes operated in-house. Projected impact: -11,000 in fare revenue 2 \\Cherriots\Skt\District Share\BOD Agenda Items\WS \FINAL\ WS.2.D MEMO Fare Analysis.Docx 4/5/2018 2:17 PM [ WS-46 ]

49 3. Low-income pass Background: Cherriots currently has a reduced rate for youth 18 and younger, seniors 60 and older, those who are disabled, and Medicare card holders. Typically the cost of a reduced fare is about half of a full fare. However, there is currently no program to offer discounted bus passes to low-income riders who do not meet any of the above requirements. King County Metro introduced a similar program in 2017, and TriMet will implement a low-income pass in July Potential strategy: Allow low-income riders that qualify for other low-income programs to pay the reduced rate. Cherriots staff would develop a list of programs that qualify (e.g. Oregon Health Plan recipients or SNAP beneficiaries). Riders would show proof that they are enrolled in one of those programs at Cherriots Customer Service, and staff would issue the riders a reduced fare card for the year. Reasoning: This strategy will give many low-income riders access to cheaper fares without lowering fares across the board and without the District getting into the business of income verification. Projected impact: -450,000 in fare revenue (Note: the fare revenue impact would likely be lower as we do not expect everyone who qualified for the program to participate.) 4. Free youth and student passes Background: Currently large families have to spend a lot of money to ride on transit together. Children ride for free through age five, but after that they need a youth fare to ride. When a family has multiple children, the cost to ride can add up quickly and make driving seem much more cost-effective. The cost of the fares is especially burdensome for low-income families. Additionally, it is costly for middle and high school students to ride the bus. The State of Oregon used to fund a program to give free bus passes to these students. When that program was discontinued in 2011, the drop in ridership Cherriots experienced was higher than the drop we saw when Saturday service was eliminated in Potential strategy: Children would ride free (with a paying passenger) through age 11. Middle and high school students could ride free by showing their 3 \\Cherriots\Skt\District Share\BOD Agenda Items\WS \FINAL\ WS.2.D MEMO Fare Analysis.Docx 4/5/2018 2:17 PM [ WS-47 ]

50 student ID in the school year the ID is valid or the following summer. Riders aged who do not have a middle or high school ID would continue to pay a reduced rate. The summer youth pass would be eliminated. Reasoning: Making trips free for children 11 and younger would reduce the burden experienced by low-income families. Bringing back the middle and high school student bus pass program would give students access to school, before and after school activities, summer programs, and employment. Both programs would lead to more people riding the bus at a younger age, making it more likely they would ride as adults and helping more riders in the community see the value of transit firsthand. Projected impact: -390,000 in fare revenue Other potential impacts to consider: Overcrowding on buses around the time school gets out, which could lead to an uncomfortable experience for some current riders 5. LIFT month pass Background: A full fare one-ride ticket on local Cherriots bus service is $1.60 and a one-ride ticket on Cherriots LIFT paratransit is double that at $3.20. Riders on the local bus service can also choose to purchase a 30-day pass for $45, whereas LIFT riders have no monthly equivalent. Potential strategy: Establish a calendar month LIFT pass at a rate of $90 twice that of local Cherriots bus service. Reasoning: The lack of a month pass on LIFT is a potential equity issue. As a complementary service to the local bus service, LIFT should have a similar fare structure to that of that local service. Projected impact: -21,000 in fare revenue Other potential impacts to consider: The projected impact on fare revenue does not take into consideration to potential increase in LIFT ridership (and associated increases in revenue hours) that could result from this program. 4 \\Cherriots\Skt\District Share\BOD Agenda Items\WS \FINAL\ WS.2.D MEMO Fare Analysis.Docx 4/5/2018 2:17 PM [ WS-48 ]

51 Overall impact Together, these fare changes and program would result in $862,000 less fare revenue a year. Staff believes most of this cost ($860,000) would be reimbursable by the STIF funding. However, it is important to note that the more money that is reimbursed from STIF, the less Cherriots can spend on weekend, evenings, and holiday bus service. Next steps Staff is asking for guidance from the Board on these potential strategies. With that guidance, staff will revise the proposal based on the input, and the next steps will be as follows: Public engagement May 2018 Public engagement report June 2018 Wrap into service enhancement plan July 2018 and beyond Implementation July 1, \\Cherriots\Skt\District Share\BOD Agenda Items\WS \FINAL\ WS.2.D MEMO Fare Analysis.Docx 4/5/2018 2:17 PM [ WS-49 ]

52 [ WS-50 ]

53 4/5/ Fare Analysis April 9, 2018 Goals 1. Simplify fare structure 2. Facilitate transfers between local and regional buses 3. Help families and low-income riders 4. Encourage youth to ride 5. Ensure fare structure is equitable Background Board guidance: o Staff to evaluate fares every two years STIF RAC draft rule: o Fund the implementation of programs to reduce fares for public transportation in communities with a high percentage of Low Income Households Potential Strategies 1. Standardized Cherriots Regional fares 2. Universal day and month passes 3. Low-income pass 4. Free youth and student passes 5. LIFT month pass [ WS-51 ] 1

54 4/5/ Standardized Cherriots Regional fares 2. Universal day and month passes Current Contracted Regional Proposed Regional Current 1X Current Contracted Regional Proposed Regional Current 1X ONE-RIDE $2.25 $1.50 $2.50 $1.25 $3 $1.50 ONE-RIDE $2.25 $1.50 $2.50 $1.25 $3 $1.50 DAY PASS $4.50 $3 $5 $2.50 N/A DAY PASS $4.50 $3 $5 $2.50 N/A MONTH PASS $60 $30 $75 $37.50 $85 $42.50 MONTH PASS $60 $30 $75 $37.50 $85 $ Standardized Cherriots Regional fares 2. Universal day and month passes Current Contracted Regional Proposed Regional Current 1X Current Contracted Regional Proposed Regional Current 1X ONE-RIDE $2.25 $1.50 $2.50 $1.25 $3 $1.50 ONE-RIDE $2.25 $1.50 $2.50 $1.25 $3 $1.50 DAY PASS $4.50 $3 $5 $2.50 N/A DAY PASS $4.50 $3 $5 $2.50 N/A MONTH PASS $60 $30 $75 $ $13,000 $85 $42.50 PROJECTED IMPACT ON FARE REVENUE MONTH PASS $60 $30 $75 $ $15,000 $85 $42.50 PROJECTED IMPACT ON FARE REVENUE [ WS-52 ] 2

55 4/5/ Universal day and month passes Proposed cost sharing structure between general fund, contracted fund, and SMART o Fares from day passes sold on buses would stay with the associated fund o Fare revenue from day and month passes sales off the bus would be redistributed quarterly based on ridership using universal passes -$15,000 PROJECTED IMPACT ON FARE REVENUE 3. Low-income passes Administration o Those who show they are eligible for other low-income programs (TBD) would qualify for reduced rates Same rates as 60+, people with disabilities, and Medicare card holders o Those qualifying for this program will be entered into database and issued a reduced fare card for the year -$450,000 PROJECTED IMPACT ON FARE REVENUE 3. Low-income passes Administration o Those who show they are eligible for other low-income programs (TBD) would qualify for reduced rates Same rates as 60+, people with disabilities, and Medicare card holders o Those qualifying for this program will be entered into database and issued a reduced fare card for the year 3. Low-income passes Full-fare riders expected to qualify o Cherriots Local 77% o Cherriots Regional (contracted) 69% o Cherriots 1X one-ride 33% o Cherriots Universal 23% -$450,000 PROJECTED IMPACT ON FARE REVENUE [ WS-53 ] 3

56 4/5/ Free youth and student passes Youth o Riders aged 0-11 would not have to show ID Student o Riders aged would need to show a middle or high school ID o Those without a middle or high school ID would continue to pay a reduced rate like they do today 5. LIFT month pass Overview o Month pass would cost $90, twice a Cherriots Local month pass o In October 2017, 52 riders would have benefited o Staff have not assessed potential ridership increases Administration o Riders could purchase LIFT month passes at Cherriots Customer Service 4. Free youth and student passes Youth o Riders aged 0-11 would not have to show ID Student o Riders aged would need to show a middle or high school ID o Those without a middle or high school ID would continue to pay a reduced rate like they do today -$390,000 PROJECTED IMPACT ON FARE REVENUE 5. LIFT month pass Overview o Month pass would cost $90, twice a Cherriots Local month pass o In October 2017, 52 riders would have benefited o Staff have not assessed potential ridership increases Administration o Riders could purchase LIFT month passes at Cherriots Customer Service -$21,000 PROJECTED IMPACT ON FARE REVENUE [ WS-54 ] 4

57 4/5/2018 Impact by Program on fare revenue* BEFORE STIF REIMBURSEMENT +$13,000 STANDARDIZE REGIONAL FARES -$450,000 LOW-INCOME PASSES -$20,000 LIFT MONTH PASS -$15,000 UNIVERSAL PASSES -$390,000 FREE YOUTH * Does not include operational cost increases Impact by Fund AFTER STIF REIMBURSEMENT -$32,000 PROJECTED IMPACT ON GENERAL FUND REVENUE +$30,000 PROJECTED IMPACT ON CONTRACTED FUND REVENUE Expected Reimbursement -$862,000 PROJECTED IMPACT ON FARE REVENUE* +$860,000 EXPECTED REIMBURSEMENT FROM STIF 12% of current STIF estimates Trade-offs $100,000 o One hourly route on Saturday or Sunday o Increasing one route from hourly to 30-minute on Saturday or Sunday o One holiday at full weekday levels o Three holidays at Sunday level service * Does not include operational cost increases [ WS-55 ] 5

58 4/5/2018 Next steps Public engagement o May 1-15, 2018 Public engagement report o May 30, 2018 Wrap into service enhancement plan o June 2018 and beyond Implementation o July 1, 2019 [ WS-56 ] 6

59 Salem Area Mass Transit District BOARD OF DIRECTORS MEETING Thursday, April 26, :45 PM: Executive Session. 6:30 PM: Regular Business Meeting. Courthouse Square Court St NE in Salem Salem Conference Room Senator Hearing Room DRAFT AGENDA EXECUTIVE SESSION ORS (2)(d) and (f); ORS (4) and (5) 5:45 PM 1. Labor Negotiations The Board of Directors and designated staff will meet in the Santiam Conference Room for discussion prior to the regular board meeting. Members of the audience and news-gathering representatives of institutional media will be asked to stay in the Senator Hearing Room as provided in ORS (4) and (5) until the regular board meeting begins at 6:30 PM. REGULAR BOARD MEETING A. CALL TO ORDER AND NOTE THE ATTENDANCE 6:30 PM B. PLEDGE OF ALLEGIANCE Director Kathy Lincoln (Subdistrict #3) C. ANNOUNCEMENTS & CHANGES TO AGENDA D. PRESENTATIONS 1. CAFR and Single Audit for FY2017 presented by Ryan Pasquarella, CPA, Grove, Mueller & Swank PC Legislative Session Review presented by Dale Penn II, Partner, CFM Strategic Communications E. PUBLIC COMMENT Individual s comments are limited to three (3) minutes. F. CONSENT CALENDAR - [Action] 1. Approval of Minutes a. Minutes of the March 12, 2018 Board Work Session b. Minutes of the March 22, 2018 Board Meeting 2. Routine Business a. May Service Changes Briefing G. ITEMS DEFERRED FROM THE CONSENT CALENDAR H. ACTION ITEMS [ WS-57 ]

60 Salem Area Mass Transit District Board of Directors Meeting Agenda April 26, 2018 Page 2 1. Approval of Special Transportation Fund Advisory Committee s Recommendations for 5310 Grant Awards 2. Approval of ATU Labor Contract 3. Resolution Property Designation for South Salem Transit Center Project 4. Resolution Adopt Bylaws for the Statewide Transportation Improvement Fund Advisory Committee I. INFORMATION ITEMS 1. Results of Public Outreach regarding Proposed Service Enhancements to Occur in September 2018 and in FY2019 J. BOARD & MANAGEMENT REPORTS This is the time scheduled for the General Manager and Board of Directors to report on their committee participation and meetings attended on behalf of the District and the Board. 1. General Manager 2. Board of Directors K. ADJOURN REGULAR BOARD MEETING Next Regular Board Meeting Date: Thursday, May 24, 2018 Salem Area Mass Transit District is committed to providing information and equal access to all public meetings per the requirements of the ADA and Oregon Revised Statutes. Meetings of the Board are held in places accessible to individuals with mobility and other impairments. Persons requiring meeting materials in alternative formats - sign language interpretation or other communication aids - may call the Clerk of the Board at (503) (or TTY call 711 for Oregon Relay Service) between 8:00 a.m. to 5:00 p.m., weekdays at least 48 hours in advance of the meeting. Regular meetings of the Board are streamed live on Comcast Channel 21 and can be viewed on YouTube via the CCTV website at cctvsalem.org. For an electronic copy of the Board meeting agenda packet, go to Cherriots.org/board. Citizens who wish to offer comment in advance on topics appearing on the agenda are encouraged to do so by at board@cherriots.org. Letters should be mailed to the SAMTD Board of Directors, 555 Court Street NE, Suite 5230, Salem, Oregon Thank you for your interest in the Board s activities and the services and programs provided by Cherriots. [ WS-58 ] \\cherriots\skt\district Share\BOD Agenda Items\WS \FINAL\ WS.3.a AGENDA BD docx 4/5/ :17:40 AM

61 Upcoming Board Meeting and Work Session Agenda Items April 11, 2018 Work Session April 9, 2018 Packets due to GM office: April 2 Service Enhancement Discussion Fare Programs ITS Project Update Draft STIFAC Bylaws Review Salem City Council Congestion Task Force Rpt May 14, 2018 Packets due to GM office: May 7 Service Enhancement Discussion RTSP 101 Presentation (Ray Jackson) Salem City Council Congestion Task Force Rpt June 11, 2018 Packets due to GM office: June 4 PLACEHOLDER: Executive Session: Labor Neg - Pension Plan Amendment Service Enhancement Discussion SDIS Best Practices Assessment Salem City Council Congestion Task Force Rpt July 9, 2018 Packets due to GM office: July 2 Service Enhancement Discussion August 13, 2018 Packets due to GM office: August 6 Board Committee assignments (2019) Issue GM Performance Evaluation Packets Review of Neighborhood Association Contacts Service Enhancement Discussion Board Meeting April 26, 2018 Packets due to GM office: April 12 Executive Session: Labor Negotiations 5:45 PM Presentation: 2018 Legislative Session Review Presentation: CAFR and Single Audit Presentation Consent: May Service Changes Briefing Approval of STFAC 5310 Grant Projects Recommendations Results of Public Outreach Recap R#2018-XX Property Designation for SSTC Project R#2018-XX Adopt STIFAC Bylaws Approval of Labor Contract May 24, 2018 Packets due to GM office: May 10 Contract for Cherriots Lift Vehicle Purchase Contract for Fixed Route Vehicle Purchase Approval for ITS Contract PLACEHOLDER: R# re: IT Policy Consent: Adopt FY2019 BOD meeting schedule Q3 finance, trip choice, performance report June 28, 2018 Packets due to GM office: June 14 Hearing/Res#2018-XX adopt FY19 budget Res#2018-XX Amendment to FY18 Budget Approval of FY2019 United Way Donation (C) PLACEHOLDER: Amend Pension Plan (Barg) July 26, 2018 Packets due to GM office: July 16 Accept Preliminary Annual Year-end Financial Report for FY2018 August 23, 2018 Packets due to GM office: August 13 Appoint Board Committee Assignments (2019) Trip Choice Report 4 th Quarter/Year End September Service Change Briefing Performance Report 4 th Quarter \\Cherriots\Skt\District Share\BOD Agenda Items\WS \FINAL\ WS.3.B Scheduler WS-BM.Docx 4/5/ :17 AM [ WS-59 ]

62 Upcoming Board Meetings and Work Session Agenda Items continued Page 2 September 10, 2018 Packets due to GM office: September 4 Tue Service Enhancement Discussion October 8, 2018 Packets due to GM office: October 1 Proposed FY2020 Budget Calendar Service Enhancement Discussion November 12, 2018 Packets due to GM office: November 5 September 27, 2018 Packets due to GM office: September 17 Accept annual security report Approval of annual SDIS board check list FY 2018 Performance Report GM performance evaluation (Executive Session) October 25, 2018 Packets due to GM office: October 15 Approval of FY2020 Budget Calendar (C) November - No Board meeting Service Enhancement Discussion December No work session December 13, 2018 Packets due to GM office: December 3 Appointments to the STFAC (C) Appointments to Budget Committee (C) Q1 Finance, Trip Choice, Perf Report January 14, 2019 Packets due to GM office: January 7 MWVCOG Annual Meeting/Dinner Present Draft 2019 Legislative Agenda February 11, 2019 Packets due to GM office: February 4 January 24, 2019 Packets due to GM office: January 14 Adoption of 2019 Legislative Agenda February 28, 2019 Packets due to GM office: February 18 Q2 Finance, Trip Choice, Performance Report March 11, 2019 Packets due to GM office: March 4 Service Enhancement Discussion Holidays Review Eminent Domain Legal Requirements CAC Membership To Be Scheduled March 28, 2019 Packets due to GM office: March 18 To Be Scheduled \\Cherriots\Skt\District Share\BOD Agenda Items\WS \FINAL\ WS.3.B Scheduler WS-BM.Docx 4/5/ :17 AM [ WS-60 ]

63 UPDATED: April 5, 2018 TO: FROM: SUBJECT: SAMTD BOARD OF DIRECTORS ALLAN POLLOCK, GENERAL MANAGER CALENDAR OF SCHEDULED MEETINGS Meetings are held in the Senator Hearing Room at Courthouse Square, 555 Court St NE, unless otherwise noted APRIL Tue 3:00-4:30p STF Advisory Committee 9 Mon 5:30 PM SAMTD Board Work Session 10 Tue REMINDER to file SEI Report 24 Tue 5:30 PM Citizens Advisory Committee 26 Thu 5:45 PM 6:30 PM Executive Session: Labor Negotiations/Contract SAMTD Board of Directors Meeting MAY Tue 3:00-4:30p STF Advisory Committee 3 Thu 6:00 PM SAMTD Budget Committee Orientation 4-8 APTA Bus & Paratransit Conference and International Bus Roadeo in Tampa FL 10 Thu 6:00 PM SAMTD Budget Committee Meeting 1 14 Mon 5:30 PM SAMTD Board Work Session 17 Thu 11:30 AM 6:00 PM Keizer Iris Festival Sponsor Appreciation Lunch SAMTD Budget Committee Meeting 2 19 Sat 10:00 AM Keizer Iris Festival Parade 24 Thu 6:30 PM SAMTD Board of Directors Meeting 28 Mon CLOSED HOLIDAY MEMORIAL DAY Cherriots Administration Offices-Customer Service Closed; NO Bus Service 31 Thu 6:00 PM SAMTD Budget Committee Meeting 3 (if necessary) JUNE Sat 6:00 PM Cherriots Employee Recognition Banquet 11 Mon 5:30 PM SAMTD Board Work Session Executive Session: Labor Negotiations/Pension Plan 19 Tue Keizer Transit Center - 5 Year Anniversary 19 Tue 5:30 PM Citizens Advisory Committee 28 Thu 6:30 PM SAMTD Board of Directors Meeting and Budget Hearing JULY Wed CLOSED HOLIDAY 4 th of July Cherriots Administration Offices-Customer Service Closed; NO Bus Service 9 Mon 5:30 PM SAMTD Board Work Session 26 Thu 6:30 PM SAMTD Board of Directors Meeting A calendar for upcoming Board meetings, a copy of the adopted Budget, and minutes of past Board meetings can be found on Salem-Keizer Transit s website at: or at the District s Administration Office at 555 Court Street NE, Suite 5230, Salem, Oregon For a televised recording of past Board meetings, go to [ WS-61 ] \\Cherriots\Skt\District Share\BOD Agenda Items\WS \FINAL\ WS.3.C Board Calendar.Docx 4/5/ :18 AM

64 [ WS-62 ]

65 WORK SESSION MEMO Agenda Item WS.2.e To: From: Board of Directors Allan Pollock, General Manager Date: April 9, 2018 Subject: HB 2017 Qualified Entity Advisory Committee House Bill 2017 requires that all Qualified Entity s (QE) appoint a State Transportation Improvement Fund (STIF) Advisory Committee to assist the QE in carrying out the purpose of the STIF and determine the projects to be funded as part of the QE s STIF Plan. The rules are currently out for public comment and are scheduled for adoption by the Oregon Transportation Commission at their June 22, 2018 meeting. The District s proposed STIF Advisory Committee By-Laws have been developed based on the criteria included in the proposed rules. I have attached a draft version of the proposed By-Laws for your review and discussion at the work session. Based on the discussion, a finalized version will be presented at the April 26 th Board meeting for adoption. \\Cherriots\Skt\District Share\BOD Agenda Items\WS \FINAL\ WS.2.E MEMO Qualified Entity Advisory Committee.Docx 4/5/2018 4:06 PM [ WS-63 ]