EMERGENCY MANAGEMENT COMMITTEE MEETING SUMMARY Tuesday, September 20, 2011 Colorado Convention Center, Denver

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1 American Public Works Association 2345 Grand Boulevard, Suite 700, Kansas City, MO Phone (816) Fax (816) Web EMERGENCY MANAGEMENT COMMITTEE MEETING SUMMARY Tuesday, September 20, 2011 Colorado Convention Center, Denver Participants: Curt Edwards Kürt Blomquist Chris Walsh Dave Bergner Larry Zensinger Harry Weed Jeff May Michael Sutherland Cora Jackson-Fossett, Board Liaison Laura Berkey-Ames, Staff Teresa Hon, Staff Guests: Teresa Scott, Florida Chapter Randy Caldwell, Texas Chapter APWA President Diane Linderman Connie Hartline, APWA Publications Manager 1. Chairman Curt Edwards called the meeting to order at 10:05am and welcomed those in attendance. Attendees introduced themselves. The August 17 meeting summary was approved as submitted 2. Legislative Update Laura Berkey-Ames provided the following report: Appropriations: DHS appropriations legislation (HR 2017) passed out of House on June 2 by vote of ; Passed out of Senate Appropriations by 28-2 on September 7, 2011 Thus far, House has approved 11 of 12 annual appropriations bills, whereas Senate has cleared only 1 appropriations bill. It is anticipated that DHS appropriations will be the first up for a floor vote. On Sept. 14, House Appropriations introduced a Continuing Resolution (H.J. Res. 79) to keep federal government past the end of the fiscal year on September 30. The CR would expire on November 18 and would specifically provide for the following: Disaster Relief Fund: $3.65 billion ($1 billion is designated for FY 11 and will available immediately upon enactment) Senate Dems are unhappy with plans for DRF, as are House Dems; Currently, the DRF has $377 million as $400 million was spent on Hurricane Irene damage The CR would include short term extensions for National Flood Insurance Program (expires Sept. 30) and Chemical Facility Anti-Terrorism Standards Program (expires Oct. 4) as both programs fall under appropriations. Chemical Facility Anti-Terrorism Standards Program: In the House, both HR 901 and HR 908 keep CFATS as is, which means it exempts drinking water and wastewater treatment facilities from this program. However, HR 2890 would remove such exemptions and add water and wastewater treatment facilities to CFATS program. In the Senate, all CFATS bills seem to have stalled DHS Appropriations legislation (as passed by the House and currently being taken up by the Senate) extends CFATS program for another year (as the program is set to expire on October 4, 2011.) However, it is anticipated that FY 2012 DHS appropriations will not be finished by Sept. 30 (end of FY 2011). The CR would provide a short-term extension of CFATS Program APWA is continuing to advocate that wastewater and drinking water facilities be exempt from CFATS standards, as the Environmental Protection Agency has the oversight expertise in place to regulate security at such facilities while simultaneously continuing to ensure the protection of public health and the environment. Emergency Communications/D Block: All bills in House and Senate seem to have stalled. APWA in conjunction with the Public Safety Alliance had been pushing for Congress to pass D Block legislation before the 10 th anniversary of the 9/11 terrorist attacks.

2 President Obama introduced The American Jobs Act (S 1549) on September 8, The bill has been placed on the Senate calendar. In particular, Subsection H of the bill would expand access to high speed wireless services to at least 98% of Americans, including those in more remote rural communities, while freeing up spectrum through incentive auctions, spurring innovation and creating a nationwide, interoperable wireless network for public safety. APWA is now focused on the Jobs Bill and will begin lobbying in favor of Subtitle H. National Flood Insurance Program: DHS House Appropriations: $102.7 million for NFIP DHS Senate Appropriations: $93 million for NFIP In previous years, flood map modernization program has been funded at $220 million Continuing Resolution: House proposes a short-term extension of NFIP to November 18, 2011 (as the program expires on Sept. 30) The Administration has not yet released their own NFIP reform proposal; but focused on the following: 1) What does it mean to reduce risk? 2) Affordability issue means based assistance (riskbased pricing, then discounts will be applied on ability to pay 3) What does it mean to be catastrophically resilient? 4) Should the NFIP s $20 billion debt be forgiven? As always, APWA is lobbying for a long term reauthorization of the NFIP and for the full funding of the Map Mod Program. 3. Education Report Harry reported that as part of the restructuring of APWA, the Education as it currently stands will be disbanded. During the last call of the Education, Larry Keohle talked about the new Professional Development and its role. Technical committees will not have direct representation on the committee. When Diane Linderman joins the meeting, members will request additional information from her. The document was distributed. 4. Overview of Congress 2011 sessions members commented on the programs they had attended a. Haiti Experience: Lessons Learned (Sun 3:00-3:50) attendance was good b. Public Works Teams/EMAC Mission Packages (Mon 2:00-2:50) not well attended. During the meeting Kürt talked about the NH Attorney General s interpretation of liability which resulted in denying deployment of local assets (they felt they became state assets because it crossed state lines). The Governor is willing to deploy DOT assets because the state is already liable for those resources. Larry Zensinger indicated that NEMA has a legal task force that gives advice and suggested they be contacted. c. Cyber Security Evaluations through DHS (Tues 3:45-5:00) Laura provided details on plans for this session. d. Gregg Varner and Kayleen Holt s session on the new on-line public works-specific training programs was well attended for a Sunday morning. e. Members indicated that the Continuing the Conversation program at Congress is a good one. Curt Edwards was one of the featured speakers. 5. Click, Listen and Learn Debris Management in Emergency Situations (with SW ) Teresa Hon indicated that staff has secured a commitment from Ron Smith (Gulfport, MS) who will address the changes to their debris management contracts they put in place as a result of their Hurricane Katrina experiences. Solid Waste member Charlie Jones located a speaker who will discuss the efforts to sort and recycle (where possible) debris from a building fire. Staff will continue efforts to locate a speaker from the Greenburg, Kansas, tornado disaster. It was recommended that staff share the information with the Center for Sustainability since a portion of the program addresses recycling of debris North American Snow Conference, Milwaukee, WI, April 29-May 2 a. Snow & Ice Operations: It s Not Just for Winter Anymore! - Submitted on behalf of EM by Chris Walsh. Teresa will ask the APWA staff to pull the proposal and forward a copy to committee members. b. Dave Bergner had already submitted a proposal regarding winter maintenance of highways. The committee would like to indicate that it is endorsed by the committee also. c. Larry Zensinger will work with Chris Walsh to submit a proposal which deals with regular snow events that escalate and become declared disasters.

3 Connie Hartline, APWA Publications Manager, joined the committee meeting to provide an update on the joint project with ICM to update the Highway Incident Guide. The contract is now complete. Connie will work with Brian Usher in the coming week sot set the first meeting. Members requested that Brian be invited to join the next conference call meeting to discuss the project. 7. Remarks by outgoing Chair and committee members Curt Edwards indicated that when he first joined the committee he was not sure that he could contribute since his background is engineering and not public works. He has enjoyed his time with the committee and looks forward to continuing his involvement with APWA through the International Affairs. Larry Zensinger enjoyed his tenure on the committee and indicated he has learned a lot. He was initially overwhelmed and his first impression was that it was a group of very involved and informed individuals who felt strongly about what they did. Larry agreed to continue to represent APWA on the external working groups and to serve as a member of a subcommittee. 8. Selection of sessions for Congress 2012 in Anaheim, CA, August Several ideas surfaced in the discussion: Operations Planning and Development What should an agency have in place up front before a disaster. Emergency Management Communications Kürt (Laura locate a DC speaker) Response & Mitigation (flood mapping) Jeff May (Council Bluffs story) The Earthquake in Japan Curt Edwards (joint with International Affairs ) The committee agreed that liaisons to the subcommittees will hold the next call as soon as possible so that each subcommittee can submit an idea for consideration by the committee. Subcommittee liaisons will forward a brief description and three learning objectives to Teresa, who will collect the proposals and distribute to the committee via so that a decision can be made quickly. APWA President Diane Linderman joined the committee meeting. She welcomed members and thanked them for agreeing to serve (and stressed that it is a working committee). Many ask where her presidential platform is and her answer is that she wants to continue to move forward on the APWA Strategic Plan and the seven association goals. Members requested clarification on the role of the Professional Development and how the Technical s will interact with the committee. Staff will be responsible for the information exchange. 9. Subcommittee Reports with Larry and Curt leaving the committee it is necessary to replace them as the committee contacts on subcommittees. Laura Berkey-Ames will work with current committee members to reassign responsibility. She will send messages to all current subcommittee members as well as members who indicated an interest in serving on the Emergency Management so that we can fill the rosters and distribute the work load amongst members. a. Mitigation Subcommittee Larry b. Prevention Subcommittee Chris c. Preparedness & Planning Subcommittee Kürt and Larua will be fleshing out the details of the peer matching database project as we continue to collect information on those interested in serving. d. Response Subcommittee Harry e. Recovery Subcommittee Jeff will replace Curt as the committee liaison 10. Further discussion of Think Tank recommendations and committee s plan members reviewed the matrix developed during the last conference call meeting and establish priorities and timelines for each recommendation. A number of items were referred to subcommittees. (See updated matrix.) This item will remain on the agenda each month. Members requested that Mabel Tinjaca, Director of Professional Development, be present on the October call to discuss the Level 1: PW Supervisors course syllabus (document shared by Cora and Diane) as part of the Donald C. Stone Center. Incorporating emergency management training into the Center will be an integral part of addressing two of the Think Tank s recommendations.

4 11. Review and Adoption of Business Plan members agree to adopt the business plan during the October meeting. 12. External Working Group Reports tabled for October conference call meeting a. Stafford Act Coalition Larry Z b. Strategic Foresight Initiative Larry Z c. HSPD-8: National Preparedness Goal, Target Capabilities, Universal Task List, NIMS and NPR Update Teresa Scott d. Credentialing: DHS David Himes or Diane Linderman e. SAFECOM Laura Berkey for Phil Mann f. Homeland Security Consortium Laura Berkey/Chris Walsh g. NAC Report Teresa Scott h. IRWG sub group on PW Chris/Kürt i. Criticality Industry stakeholder workshop Curt j. Update on FEMA education program for PW in emergencies Teresa H k. The Infrastructure Security Partnership Kürt l. EPA Discussion Group for Recovery/Reimbursement for Water Sector - Kürt 13. APWA Reporter copy deadline November 15 Teresa Hon will send reminders to individuals who agreed to prepare articles. Reporter topics identified during April meeting Cyber Security (Kürt) Partnering with Chambers of Commerce (Les Miller) Review of what has changed since 9/11 (possibly a monthly column for 2012?) o Legislation Laura o Bioterrorism o Air travel o Communications o Security of roads/bridges/tunnels o Evolution of NIMS o Cyber threats o Interoperability o Critical infrastructure/interdependency o Chemical Security - CFAs Crisis Communication: How to manage information (being released by individuals through social media) to get the right message out contribute to or abate? Cora locate an author New products from EMI for public works Teresa talk to Gregg Varner An overview of where public works started (when public works wasn t included as a first responder) and how the APWA has worked to get public works included Teresa s committee article (with assistance from members) The Trifecta in Japan: we could never have guessed this could happen (the necessity for preparedness) Larry Z Small community preparation Jeff and Kürt Using Reverse 911 for snow plowing notification Harry National Levee Safety Andy Haney Think Tank Summary Judy Mueller or Larry Lux? Debris management for ice find a community that got through it, step by step accounting 14. Schedule for monthly InfoNOW Community Postings ( addressed to emergency@infonow.apwa.net) September: Jeff October: Dave Bergner November: Kurt December: Harry January: Mike 15. The meeting was adjourned at 1:40pm

5 Emergency Management Strategies to Address the Emergency Management Think Tank s EMTT Final Report 1 The APWA Board of Directors needs to support the immediate development of a comprehensive education program that will provide a solid background for public works personnel in the management and administration of disasters. Completion of the curriculum would result in the awarding of a Certified Public Works Emergency Manager designation. This would not conflict with nor duplicate any other current certification programs. In fact, the program may be of interest to many other professional emergency managers. Similar programs have cost between $500,000 and $1,000,000 to develop and implement. FEMA currently has numerous applicable public works centric courses in their on line and campus offerings. These courses could be incorporated as a part of the APWA curriculum. It is believed that funding could be secured from FEMA to support the development of this program. President Crombie has held preliminary talks with one of the most highly respected and influential firms and individuals, in the homeland security arena, (Adm. Thad Allen of the Rand Corporation). A preliminary strategy document is included in Appendix N. Appendix O contains a draft public works certification curriculum. 2 APWA should immediately explore the hiring or retention of a qualified and experienced Grants person and an expert in FEMA policies. An on call consultant could serve in the initial capacity. These persons would be made available to members to assist in securing grants and acting as an intermediary in matters where conflicts between FEMA and the member agency may occur. The cost of such a person to APWA would be minor (once the program is up and running) as the program would become self funding. recommendations Integrate education and training opportunities into the Donald C. Stone Center s educational programs. Completion of this program results in a credential, not certification. Develop a series of emergency management fact sheets which can serve as quick reference documents for agencies. Preliminary list of topics includes those identified during the EMTT face toface meeting and identified at the end of this document. Recommend that APWA approach the Emergency Management Institute with a request that they develop a condensed debris management course for public works professionals. APWA would assist in revising and condensing current curriculum with the goal that training is offered by state EMAs in regional locations. This recommendation is two fold: 1) grant writer to service member organizations, and 2) grant writer for APWA. 1) Should a grants expert be hired, it is anticipated that the professional would be overwhelmed with requests for assistance from communities. suggests an alternative plan wherein APWA would Estimate of Cost to Implement Certification Program $500,000 $1,000,000 Enhance educational offerings can be built into the educational program schedule without additional cost. Collecting information regarding salary ranges action Status Priority for action members will look at existing certifications available for emergency management professionals. Will evaluate curriculum and identify potential gaps in those programs with regards to public works. Begin assigning responsibility for fact sheet content to subcommittees. will review drafts and forward to staff for design and addition to APWA web site. With severe budget reductions at the federal level, members felt grant dollars will be restricted to mitigation efforts. APWA currently has a member serving on FEMA s National Preparedness Task Force, which has been reconstituted to address grant funding. FEMA will link all future grant funding to threat analysis so funding will be much more rigid. Using the proposed certification curriculum and the Body of Knowledge database, Professional Development staff is identifying opportunities currently available which address the specific areas of emergency management. Peter King will follow up regarding details on the Rand proposal and clarify costs involved. Staff working on draft letter to EMI regarding debris management course Staff is currently investigating cost of a full time grant writer as well as on a contract basis. Mitigation Subcommittee members have been tasked with identifying available grants. Education curriculum 1 Pursue certification program 1 Grant writer for member agencies 5 Grant writer for APWA 3 Target completion date Request that Mabel Tinjaca join the committee for their October call to discuss ways we can integrate the credentialing established for the NIMS teams as part of the Donald C. Stone Center. Speak to Diane Linderman and Brian Usher regarding the timeline for public release of information on the 30 new public works related teams. Prepare a draft for distribution to the chapters by January Based on committee priorities and workload, will not be tacked this year.

6 maintain a database of grant writers who could help communities with proposals. EMTT Final Report 3 The APWA Board of Directors and the Emergency Management needs to explore and support the development of nine regional strike teams who would be available on short notice to travel to a stricken community (upon request) to assist the affected agency in hitting the ground running when disasters strike. These teams would help set up the response, recovery and documentation systems. The Emergency Management should take the lead in developing these strike teams. There is also a role for the Regional Directors to coordinate, monitor and keep current. There are very specific needs for a grant writer who can navigate the maze of requirements for FEMA funding which narrows the field of potential candidates. recommendations The committee agrees with the concept of strike teams and feels it is a needed member benefit. However, they see a number of significant concerns or barriers which would need to be answered/overcome prior to undertaking and implementing a program. It behooves the chapters/states to have their own strike teams. There are a number of states with progressive emergency management programs similar in nature which could be modeled. New Mission Ready Packages (currently under review by FEMA) will likely meet these needs as the working groups (on which several APWA members serve) have developed over 30 public works specific teams/packages. Estimate of Cost to Implement Implementation of this program would require change in APWA s insurance and liability policies. Likely require purchase of software to execute the program. action Status Priority for action Develop informational materials on Mission Ready Packages currently used by EMAC and those under development by FEMA. Provide this information to chapter contacts and on the web site. Develop a fact sheet for quick reference by member agencies. Waiting release of information from National Preparedness Task Force regarding Mission Ready Packages (of which 30 are public works specific). Following release of this information the committee will evaluate and determine what additional work needs to be done to accomplish this action item. Development of APWA strike teams 4 Target completion date Waiting for FEMAapproved and credentialed teams to be publicly released. 4 The is a great need to re constitute peer matching data base of emergency management KSA s [individuals with predetermined Knowledge, Skills and Abilities] that members could consult online for advice on emergency management matters. The Emergency Management should take the lead in organizing and developing this system, Explore use of the infonow community as a starting point to establishing an APWA peer matching program wherein members could consult on line for advice on emergency management matters. unless a software program to manage the database is needed Preparedness Subcommittee has been assigned this task. Developed a request for volunteers, which was sent to the emergency management infonow community the week of August 29th. Subcommittee will follow up with same request to the 18,500 people to Collecting information from volunteers for subcommittee evaluation. By the end of September we will have a preliminary database of volunteers. Preparedness Subcommittee will meet to recommend methods of notification and Reconstitute peer matching program 1.5 Preliminary request for volunteers sent late August. Second request for volunteers sent early September. Launch date late

7 train the membership in it use and ensure that the participants are qualified for their role. 5 We must develop a comprehensive emergency management educational program that not only focuses on the technical aspects currently being undertaken, but also on the development of service and a training and education program that will directly serve the membership, especially in small to medium sized communities. EMTT Final Report 6 The Board of Directors needs to immediately pursue the retention of a high profile on call lobbyist to assist staff and increase APWAs efforts in the identification and development of a solid relationship with a friend of public works in each house of Congress as well as the White House. This person or firm needs to have solid connections on both sides of the political aisle. This person or firm could be retained on an as needed basis, at least initially. 7 APWA needs to provide the necessary support and resources to initiate and support a strategy to secure federal funding for the standardized program for the purchase of equipment and personnel support for response and training. This would include securing the appropriate federal legislation for the development of a standardized nationwide mutual aid program. The existing programs in New Hampshire and Illinois provide a successful blueprint to accomplish this program. Perhaps the respondents from item 10. See #1 above. Additionally focus chapter attention on what has been developed as well as continue to offer topics/speakers for chapters to utilize. recommendations While the committee supports this concept, they feel the world is more complex and a single champion for public works is no longer as effective as it once was. Members have found similar trends when working with state/local governments, who find they need several public works champions, depending on the issue at hand. The committee recommends this be reconsidered in a more current context one which is more practical for the current environment. EM annual face to face meeting in Washington, DC, is vital to the work of the committee. APWA staff can coordinate a meeting between the EM and FEMA officials to discuss and explore matters identified by the Think Tank & the (ex: grant funding, on the ground FEMA assistance, mutual aid and paperwork issues, etc.). Staff can schedule follow up meetings with FEMA representatives to Estimate of Cost to Implement Costs depend on lobbying hours and services needed as identified by Board of Directors. Estimate at $3735. Would likely require extending Spring Meeting in DC to provide time for additional meetings. ($415 x 6 committee members, 1 At Large Director, 1 KC staff, 1 APWA/FEMA Partnership representative) whom the member EM survey was sent. Maintained and updated quarterly by the subcommittee and APWA staff. marketing for consideration and decision by the EM during the October meeting. action Status Priority for action Awaiting direction from Board of Directors To support the members and provides resources: 1. Develop a position statement on funding, specifically DHS/FEMA state and local grant programs. 2. Develop sample documents and program outlines, based on current state wide mutual aid programs (using Illinois and New Hampshire as models). 3. Craft template letters that can be sent to state and local law makers. 4. Distribute to chapter contacts and make available on APWA Request input from Government Affairs in identifying specific advocacy needs and/or lobbying strategy. At Congress meeting discuss which committee members will deal with issues within this item. Planning for development of a fact sheet on alternative methods of communication during an emergency 1 December, Target completion date 5 Not under the jurisdiction of the EM. Develop strategy to secure federal funding for purchase of equipment 1.5 Secure federal legislation for development of a standardized mutual aid program 1 1. Draft position stmt November Develop sample documents Feb Template letters March Upon approval of the DHS/FEMA grant program position statement by GAC and Board of Directors (at Spring meeting)

8 8 There needs to be a central location on the APWA web site for all information and data relative to emergency management, training and current legislation regarding public works. There is also a need to better use the social media currently available to promote the profile of public works among the general public. EMTT Final Report 9 The board of directors must take action to redirect some of its current emergency management and lobbying effort towards activities that have a direct and immediate impact on our members and agencies. To date, staff has been successful in increasing the profile of public works within our peer organizations but more needs to be done to gain a better identity and level of respect within Congress and other political leaders throughout the country. 10 APWA should consider working with the Chapters to develop a care group of support responders who would be available to provide assistance to the first responder personnel families immediately following a local emergency that take the responders from their families. keep the discussion current and stimulate movement on proposals. With assistance from committee and subcommittee members, continually work to enhance the information available in the APWA Solutions by Topic section of the web site to include more information and links for all emergency management issues (i.e. legislation, funding/grants, FEMA policies, mutual aid, news, etc.). Enhancement of information and east of getting the information is important to the membership. Agree we need to more thoroughly explore use of social media. recommendations The EM will establish a list of legislative priorities, and develop and execute advocacy strategies to accomplish these goals. The legislative priorities will coincide with the EM s business plan and APWA s legislative priorities. The EM recognizes a need for this kind of program. A first step in development would be identification of a strong contact within each chapter. members and staff can work with the chapter (and available resources within the state/region) to Estimate of Cost to Implement web site. 5. Begin process by targeting a couple of states and help them so they incorporate emergency management into their conferences and newsletters. Expand each year. Assign to subcommittees to keep track of info and keep current, offering additional information. Subcommittee work would augment that done by staff and committee members. Staff will request feedback from APWA Marketing Department to enhance the use of social media with regards to EM activities and issues. Once internal tool has been developed to add material to the web resource center, staff will begin to add links and documents Central location on the APWA web site or all em related information 1 action Status Priority for action Members will determine list of priorities and will share with GAC members. Using successful member agency policies as examples, prepare a fact sheet regarding family care which will serve as the first step in development of recommended policies and practices. Identify champions in each chapter and offer them an article in the Reporter or Bridges on how to integrate emergency management in Assigned to Mitigation Subcommittee to collect information on current agency polices. Develop list of legislative priorities for emergency management 2 Develop a care group program for chapters 1 roll out APWA branded mutual aid packet in Spring 2012 Ongoing. Due February 2012 Target completion date Roll out in conjunction with the second session of the 112th Congress (January edition of APWA Reporter), November 2011 To be determined at Congress meeting March 2012

9 11 The House of Delegates need to take the lead to work with each of the Chapters to set up partnerships in each state with EMA s and FEMA to provide adequate training for all APWA members on FEMA documentation and reporting policies and requirements. HOD s need to ensure that EMA and FEMA reps are invited to chapter meetings and conferences to forge these needed relationships and partnerships. EMTT Final Report 12 APWA staff needs to provide chapters and members with quality materials and information to assist them in changing the image of APWA to one of being recognized as a real first responder by both their peer responders and elected leaders. put into operation a chapter service group. This can also be tied into the peer matching program in item 4. The HOD will be discussing this at the Denver meeting. recommendations Provide quarterly reports to chapters, which are also distributed through infonow, highlighting resources for emergency management professionals (training and other informational resources). Suggest development of a fact sheet, using current agency policies as examples. Estimate of Cost to Implement their chapter. Emergency Management business plan for FY 12 includes a plan for continued outreach to chapters, connecting them with state EM offices, to facilitate dissemination of training information available. Staff will coordinate the communication, encouraging Chapter Delegates to play a role in the process by ensuring that EMA and FEMA reps are invited to chapter meetings and conferences on a regular basis to forge these needed relationships and partnerships. Members will discuss issues with respective chapter delegates Following Congress HOD meeting, staff will draft communication for committee review prior to distribution. One of the subcommittees will be tasked with identifying the state EM contacts and undertake process for connecting them with chapters. Work with chapters to encourage partnerships with EMA s and FEMA 1 action Status Priority for action members forward information regarding external relationship and working groups, on which they represent APWA, for inclusion in quarterly report. This project will be assigned to a subcommittee for development of a fact sheet. members will continue participating in faceto face meetings with our counterparts in disaster response and recovery (e.g., the National Homeland Security Consortium, DHS Emergency Services Sector Coordinating Council, Flood Map Modernization Coalition, Stafford Act Coalition) to assure that we, as responders, are on the same page as much as possible, also addressing recommendations from the final report, as appropriate. The staff liaison is registered for over 30 FEMA list serve communities. At least twice a week staff forward messages, as appropriate, to chapter contacts. Where there is no designated emergency management contact for the chapter the information is sent to the chapter officers. Quarterly reports will always carry information to assist members and agencies in elevating presence of PW as first responder. Chapters will be encouraged to use canned information in their chapter newsletters. Teresa has contacted Ken Miller (IL) regarding his efforts to work more effectively with police and fire. He has agreed to work with the subcommittee to draft a proposal for the Emergency Develop and provide materials for chapter use to enhance first responder recognition of public works with other responders and elected leaders 1 Draft due September 2012 Target completion date Ongoing Subcommittees to create outlines for response and work on fact sheets January 2012

10 Management to review and determine next steps. 13 Place full Think Tank report and appendices on APWA web site and publish availability, requesting feedback/suggestions on the report from the members. 14 Request that the House of Delegates Executive committee schedule time at their meeting in Denver to discuss the results of the Think Tank and receive feedback from the Delegates. The final report can be loaded but information contained in other documents (survey results) was collected without notification that the results would be made public. agrees Think Tank member prepared a summary article which will appear in the September Reporter None necessary Submitted staff request for addition to web site. Director of Chapter Relations has communicated with the HOD Executive Place report on APWA site 1 Request feedback from delegates on recommendations 1 September 2011 September 2011 Develop a series of fact sheets for emergency management which can later be expanded into publications and training programs. These fact sheet would be available free of charge in a pdf format and serve as quick overview of pertinent facts. Topics could include: a. Mutual aid agreements (item #8) b. Debris management: Writing a plan and contracting for services c. FEMA documentation (request input from FEMA as well as endorsement of final product) d. A standard methodology and format for condition assessment valuation e. Planning for alternative methods of communication during an emergency (item #7) f. Tips for fostering relationships with other emergency services providers (item #12) g. Employee family care (item #10)

11 EMERGENCY MANAGEMENT COMMITTEE RESPONSE TO THE EMTT RECOMMENDATIONS September 21, 2011 Accomplished The committee has established responsible subcommittee (or full committee) for each of the Think Tank recommendations and established dates for completion. #13 Full think tank report posted to APWA web site #14 Larry Lux provided report to the HOD during Congress Currently on-going # 4 Preparedness and Planning Subcommittee is currently working on developing an emergency management peer matching database which will be launched in December #12 Staff will provide quarterly reports to chapters with em-related items. Forwarding FEMA and DHS bulletins, as appropriate, to chapters #8 Collecting additional information for posting to emergency management web resources Chronological list of completion dates November 2011 #9 (redirect current lobbying efforts to directly benefit members) In conjunction with APWA legislative priorities the Emergency Management will issue goals and strategies for coming year (published in January APWA Reporter) December 2011 #4 (peer matching database) January 2012 o #1 & #5 (comprehensive education program to provide solid background for public works) o #12 (change APWA s image with other first responders) - Subcommittees develop fact sheets that will assist chapters in cultivating relationships with fellow first responders and state and local officials February 2012 #8 (enhancing use of social media) March 2012 #10 (development of a care group program for chapter) Assigned to the Mitigation Subcommittee September 2012 #11 (HOD lead chapters in setting up partnerships with state EMAs) One of the subcommittees will be tasked with identifying state EM contacts and connecting with chapters. To be determined o #2 (full time grant writer) Mitigation Subcommittee will be fleshing out specific needs for this position before determining a timely due date for completion. o #3 (strike teams) Waiting for FEMA to release Mission Ready Packages (30 new which are public works specific) before moving forward with development of APWA strike teams. o #7 (secure federal funding for a nation-wide mutual aid program) Requires greater consideration in order to formulate a plan of action Beyond scope of Emergency Management (Board or Staff decision) o #6 (hire outside lobbyist)