MINUTES Maryland Society of Surveyors Board of Directors Meeting October 25, 2011 Lanham, MD

Transcription

1 MINUTES Maryland Society of Surveyors Board of Directors Meeting October 25, 2011 Lanham, MD 1. CALL TO ORDER: President-elect Barry Hoyle called the meeting to order 4:05 PM. Those in attendance were: Barry Hoyle, President-elect Cynthia Baxter, Vice President James Shaw, Secretary Tim Quinn, Immediate Past President & Government Affairs Chair Alan Dragoo, NSPS Governor Bill Orsinger (Appalachian) Bruce Doak (Baltimore) Chas Langelan (Carroll) Tim Summerall (Chesapeake) Don Mason (Howard) Mike Davis, Potomac Vincent Nohe (Susquehanna) Jeff Hubbard (Upper Eastern Shore) Patrick Simon, Area Director James Whitehead, Area Director (via telephone) Robert L. Banzhoff, Area Director Keith Bailey, Licensing of Photogrammetrists Steve Jones, Website George Wigfield, Education Chair Mark Husik, Executive Director Rona Goldberg, Associate Director 2. APPROVAL OF AGENDA: A few amendments/changes were made to the Agenda that was then approved. 3. ANNOUNCEMENTS: None. 4. MINUTES: The minutes of the July 2011 meeting were approved with the following correction under New Business: PAC Fundraising the motion that Barry Hoyle made was to fund the PAC to $ CORRESPONDENCE: 6. OFFICERS & EXECUTIVE REPORTS:

2 PRESIDENT S REPORT (Campbell): Report submitted with Agenda Packet PRESIDENT-ELECT S REPORT (Hoyle): BOR Report: Joan Dunn has resigned from the BOR for personal reasons. Current BOR is intent on proceeding with a 4-year degree requirement. BOR has also been reining in those who practice land surveying within our scope of services: construction stakeout, photogrammetry, GIS, etc. VICE PRESIDENT S REPORT (Baxter): SECRETARY (Shaw): TREASURER S REPORT (Remmers): Rona Goldberg reported on the preliminary conference financials. IMMEDIATE PAST PRESIDENT (Quinn): EXECUTIVE DIRECTORS REPORT (Husik): MSS has received a letter from the MVA re: lack of interest in the MSS license plates. The last plate was issued in If there is no response or request within the next two weeks, these plates will be discontinued. An will be sent to our membership to determine interest and also to check with the MVA to see if they can extend the deadline for us. New videos are now available Presented contract from accounting firm for the coming year. Listing of meeting dates/events for the coming year was distributed to the Board. NSPS GOVERNOR S REPORT (Dragoo): The Fall meeting will be in Gaithersburg December 2-5. MSS-PAC (Campbell): Report submitted with Agenda Packet EDUCATION FOUNDATION (Burke): MSS ET had a very successful auction at the Fall Conference. Jeff Hubbard will serve as Treasurer of the MSS ET. Several other functions have been assigned to the members of the MSS ET so that all duties do not fall on one individual. AREA DIRECTOR S REPORTS Area 1 (Banzhoff) Report submitted with Agenda Packet Area 2 (Whitehead) Report submitted with Agenda Packet Area 3 (Simon): Report submitted with Agenda Packet Area 4 (Gilliss) CHAPTER REPORTS Submitted chapter reports were included with the Agenda packet. APPALACHIAN - Report submitted with Agenda Packet. Bill Orsinger requested reimbursement for the breakfast meeting at MSGIC in the amount of $490. It was approved for payment.

3 BALTIMORE- Bruce Doak thanked the BOD for the honor of being named Chapter of the Year. Info on the Bull & Oyster Roast was distributed. Chapter planning a full schedule of events for CHESAPEAKE- Michael McCormick from the MD State Archives was speaker at the September meeting. CARROLL - Report submitted with Agenda Packet LOWER EASTERN SHORE Fishing Tournament on 11/3. Working on a joint chapter meeting for 11/8 at Hebron Lions Club on the Degree requirements. POTOMAC Will be meeting in November to set agenda for the year. STANDING COMMITTEE REPORTS MEMBERSHIP (Hoyle): Two new members were approved. ETHICS & PROFESSIONAL PRACTICE (Baxter): SURVEY STANDARDS AND PRACTICE (Shaw): It was noted that President Campbell would like to follow through with the BOD on new standards. GOVERNMENT AFFAIRS (Quinn): Report submitted with Agenda Packet. If any questions, please contact Tim Quinn. Discussion on legislation as it relates to the Carroll County/Baltimore County Line. Pat Simon needs to follow up with Richard Krebs. PUBLIC RELATIONS (Banzhoff): Report submitted with Agenda Packet EDUCATION (Wigfield): Committee met today and reviewed topics/instructors for the Spring Conference and schedule for the coming year. SUSTAINING MEMBERS (Smith) TELLERS (Quinn): BY-LAWS (Hoyle): STRATEGIC PLANNING COMMITTEE (Baxter): Cindy Baxter will pick up where John Campbell has left off. TECHNOLOGIES COMMITTEE (Shaw): 2012 FALL CONFERENCE (Hoyle): FINANCE (Remmers): SPECIAL COMMITTEE REPORTS WEBSITE (Jones): Steve Jones recommended including the Website Committee as a Standing Committee.

4 2012 SPRING CONFERENCE: See Education Committee report PUBLICATIONS (Banzhoff): Report submitted with Agenda Packet TRIGSTAR (Whitehead): Report submitted with Agenda Packet. Jim Whitehead needs coordinators for half of the chapters. He also needs a point of contact for each chapter perhaps the chapter chair? LICENSING OF PHOTOGRAMMETRISTS (Bailey): Report submitted with Agenda Packet MENTORING (Banzhoff): Report submitted with Agenda Packet MSS HISTORY & RECORDS PRESERVATION (Hubbard): MSS OPERATIONAL GUIDELINES (Jones): Progress DEGREE (Baxter): Report submitted with Agenda Packet OLD BUSINESS a. LightSquared FCC application. There has been no comment yet from the FCC. Several Senate hearings have been going on. LightSquared is putting out a lot of p.r. including a fix via new filters/antennae. Things are in holding pattern at this time. b. MSS Collaboration with MSGIC - James Shaw reported that some of our members attended the MSGIC Fall Quarterly meeting. The State now has a new GIS officer Geospatial Information Officer. MSGIC is thinking about creating a non-profit organization. Tim Quinn has offered them his expertise. They will be meeting in January in Catonsville. NEW BUSINESS a. Creation of Regional Director : Tim Quinn discussed the need for a Regional Director and offered the following motion which was seconded by Bill Orsinger: Motion - To create a new position on the MSS Board of Directors to be known as Regional Director with duties as follows: The Regional Director will serve as the Maryland Society of Surveyors liaison to the Delaware Association of Surveyors, the Pennsylvania Society of Land Surveyors, the Virginia Association of Surveyors, the West Virginia Society of Professional Surveyors, the District of Columbia Association of Land Surveyors, the New Jersey Society of Professional Land Surveyors, and other statewide organizations representing Land Surveyors that the Board of Directors determines share a common interest with the Maryland Society of Surveyors (the regional organizations).

5 The Regional Director will collect and review correspondence from Board of Directors meetings and Membership meetings of the regional organizations as well as Board of Registration meetings of the respective states, and report to the Maryland Society of Surveyors Board of Directors on regional activities and identify common pursuits, governmental issues, industry issues and organizational challenges for potential coordination and collaboration. The Regional Director shall become a Corresponding Member of the regional organizations on behalf of the Maryland Society of Surveyors and that the cost of corresponding membership will be paid by the Maryland Society of Surveyors. That President Campbell direct the chair of the Bylaws Committee to make the appropriate changes to the MSS bylaws and prepare the revised bylaws for a vote of the general membership. After a discussion and questions on budget, membership and duties, the motion was called for a vote. A 2/3 majority of voting members in attendance is required to pass this motion. The motion did not pass. a. PAC Fundraising Bill Orsinger feels that the Board of Directors has a responsibility to fundraise for the organization. Each Board member needs to participate. b. Creation of Website Committee as a Standing Committee: Steve Jones discussed the need for this committee to assist with creation of content, ideas, etc. This will be referred to the Bylaws Committee for resolution of motion to be presented for a vote at the General Membership meeting. c. GMM Dates/Locations: Listing was distributed and will be posted on the calendar. d. Minimum Standards Changes: Changes were distributed. Item to be kept on the agenda. e. Recordation of Boundaries: A motion was made and carried to recommend that the Minimum Standards of Practice committee come back with recommendations on this. There being no further business and the agenda having been met, the meeting was adjourned at 6:10 pm. Respectfully submitted by Rona Goldberg, Associate Director