MINUTES CITY OF DEKALB REGULAR MEETING OF CITY COUNCIL JULY 23, 2018

Transcription

1 MINUTES CITY OF DEKALB REGULAR MEETING OF CITY COUNCIL JULY 23, 2018 The City Council of DeKalb, Illinois held a Regular meeting on, in the City Council Chambers of the DeKalb Municipal Building, 200 S. Fourth Street, DeKalb, Illinois. Mayor Smith called the meeting to order at 6:01 p.m. A. ROLL CALL Deputy City Clerk Scott called the roll and the following members of the City Council were present: Alderman Bill Finucane, Alderman Mike Marquardt, Alderman Pat Fagan, Alderman Kate Noreiko, Alderman Mike Verbic, Alderman Tony Faivre, and Mayor Jerry Smith. Alderman Dave Jacobson arrived at 6:09 p.m. Also present were: Acting City Manager/Community Development Director Jo Ellen Charlton, City Attorney Dean Frieders, Police Chief Gene Lowery, Fire Chief Eric Hicks, Public Works Director Tim Holdeman, Information Technology Director Marc Thorson, Human Resources Director Cris Randall, Management Analyst Ray Munch, Economic Development Planner Jason Michnick, Assistant Finance Director Bob Miller, Transit Grant Administrator Sabrina Kuykendall, Transit Consolidation Coordinator Bob Bourne, and Deputy City Clerk Ruth Scott. B. PLEDGE OF ALLEGIANCE Police Officer Geoffrey Guzinski led the Pledge of Allegiance. C. APPROVAL OF THE AGENDA ADDITIONS / DELETIONS Alderman Noreiko motioned to approve the agenda; seconded by Alderman Faivre. Motioned carried by a roll call vote. Aye: Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Absent: Jacobson. Mayor Smith declared the motion passed. D. PUBLIC HEARINGS 1. Changes to the Voluntary Action Center of DeKalb County Public Transit Fare System and the Restructuring of Routes. Mayor Smith opened the Public Hearing at 6:03 p.m. Public Works Director Holdeman provided an overview of this item based on the July 18, 2018, staff memo addressed to Mayor Smith and City Council. He noted

2 Page 2 of 14 the Public Hearing was being held in order to receive comments to the proposed changes to the City s transit services. He also noted there would be an action item later in the agenda to incorporate the changes. Public Works Director Holdeman recognized the following stakeholders: John Heckmann (Northern Illinois Transit Service Provider), Ellen Rogers (Voluntary Action Center (VAC) Executive Director), Paul LaLonde (VAC Assistant Executive Director), Bob Bourne (City of DeKalb Transit Consolidation Coordinator), Brian Dickson (City of DeKalb Transportation Planner), and Sabrina Kuykendall (City of DeKalb Transit Grant Specialist). He also recognized DeKalb Sycamore Area Transportation Study (DSATS) Transit Committee Chairman Bill Nicklas and the following DSATS Policy Committee members: Alderman Finucane, Mayor Smith, Jennifer Groce (Northern Illinois University (NIU) Director of Community Promotion), Sycamore Mayor Curt Lang, Sycamore City Administrator Brian Gregory, DeKalb County Administrator (and Chairman of the DSATS Policy Committee) Gary Hanson. A PowerPoint presentation titled Public Hearing Changes to City (VAC) Bus Fares and Routes was then used to present information to Council, staff and citizens. Following the presentation, discussion ensued regarding the proposed changes to bus fares and routes. Alderman Noreiko congratulated those involved who worked hard at addressing the issues and concerns of the citizens, adding it s a great example of intergovernmental cooperation. Public Works Director Holdeman added that during the first few days of implementation, bus system navigators would be on the buses to help citizens navigate the changes. Gabriel Osorio addressed Council stating he had a different list of routes in mind, noting that he s been using the bus system since March of 2014 and the revised routes no longer work for him. Public Works Director Holdeman indicated he would meet with Mr. Osorio to address his concerns. Mayor Smith asked Public Works Director Holdeman to share Mr. Osorio s comments with Council after their meeting. Bruce Boeger commented on information for senior citizens and those with disabilities. Alderman Jacobson asked what position the City now sits in compared to other transportation systems within the state. Mr. Boeger stated he believed within the top five. Mayor Smith closed the public hearing at 6:31 p.m.

3 Page 3 of 14 E. SPECIAL ITEMS OR PRESENTATIONS & CITIZEN S COMMENTS 1. Special Items a. Proudly DeKalb Children s Learning Center 50 th Anniversary. Children s Learning Center (CLC) Executive Director Nancy Teboda provided history on the CLC as well as information on the recent celebration of the CLC s 50 th anniversary. Mayor Smith presented a Certification of Recognition to Ms. To Northern Illinois University Street Pole Banners. Public Works Director Holdeman provided information regarding this item and thanked NIU for their willingness to participate with the City to provide new banners. NIU Director of Community Communications Melanie Magara also provided comments regarding the collaboration. Mayor Smith commented that the Kishwaukee Fest would be held during the upcoming weekend, starting on July 27, Mike Embrey of FunMe Events provided information regarding the activities scheduled. b. Annie Glidden North Revitalization Plan Task Force Update. 2. Presentations Alderman Jacobson reported that an afterschool program was organized by some of the taskforce members, with the kickoff taking place on July 31, 2018 at Westminster Presbyterian Church. Alderman Finucane reported that the draft report from Camiros has been received and shared with taskforce members. Comments have been made and relayed to Camrios. He also complimented Management Analyst Aaron Stevens on all the work he s done pertaining to this project. a. Voluntary Action Center FY2018 Human Services Funding Annual Report by Executive Director Ellen Rogers. Ms. Rogers provided information regarding the programs VAC is able to provide utilizing the funds provided by the City s Human Services Funding. 3. Approval of the Mayor s Appointments It was the consensus of Council to approve the following appointments via omnibus vote:

4 Page 4 of 14 a. Appointment of Mary McGinn to the Citizens' Environmental Commission for the Completion of a Two-Year Term through December 31, b. Appointment of Max Maxwell to the Planning and Zoning Commission for the Completion of a Five-Year Term through December 31, Alderman Finucane motioned to approve the Mayor s appointments; seconded by Alderman Verbic. Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. Mayor Smith provided comments regarding the City Manager Search, noting three community members who have agreed to take part. They are: DeKalb Chamber of Commerce Executive Director Matt Duffy, DeKalb County Board Member and community activist Misty Haji-Sheikh, and NIU retiree Carol Zar. 4. Public Participation There was none. F. CONSENT AGENDA OMNIBUS 1. Approval of City Council Minutes a. Minutes of the Committee of the Whole Meeting of June 25, b. Minutes of the Regular City Council Meeting of June 25, Receive & File a. Accounts Payable and Payroll through, in the Amount of $1,677, b. Investment and Bank Balance Summary through May c. Year-to-Date Revenues and Expenditures for the General Fund and Water Fund through May Alderman Noreiko motioned to approve the Consent Agenda; seconded by Alderman Fagan.

5 Page 5 of 14 G. ITEMS FOR SEPARATE ACTION 1. Resolution Authorizing an Agreement with DeKalb Corn Classic and Kishwaukee Sunrise Rotary Club for the 2018 DeKalb Corn Classic 10K and Taste of DeKalb Events Scheduled for September 23, Mayor Smith read Resolution by title only. Alderman Verbic motioned to pass Resolution ; seconded by Alderman Faivre. Economic Development Planner Michnick provided an overview of this item based on the July 18, 2018, staff memo addressed to Mayor Smith and City Council. Alderman Noreiko commented on concerns that have been raised by some who live in the neighborhoods close to the race route. Economic Development Planner Michnick addressed the issue, stating the agreement does authorize the closure of streets. The race starts at 8:15 a.m., with set up between 6:00 a.m. and 8:00 a.m. Some streets will be barricaded but not all are going to be closed all the time. If there are no runners present, cars will be allowed to pass through. There shouldn t be any extended period of time where residents will get blocked in. He noted that continued communication with residents in those neighborhoods will continue. Cohen Barnes noted a large number of residents who are excited to see the race come through their neighborhoods. He stated the planning committee is cognizant of making sure residents can come and go, as well as ensuring runner safety. 2. Ordinance Amending Chapter 6 Streets, Alleys and Sidewalks with the Addition of Subsection 6.60 Small Wireless Facilities, Providing for the Regulation of and Application for Small Wireless Facilities. (First Reading) Mayor Smith read Ordinance by title only. Alderman Noreiko motioned to pass Ordinance ; seconded by Alderman Marquardt.

6 Page 6 of 14 City Attorney Frieders provided an overview of this item based on the July 18, 2018, staff memo addressed to Mayor Smith and City Council. Alderman Fagan motioned to waive Second Reading of Ordinance ; seconded by Alderman Finucane. 3. Resolution Authorizing a Tax Increment Financing Development Incentive Agreement with Kevin and Melissa Lovell Trust for Site Improvements at 404 and 424 E. Lincoln Highway and 120 S. Fourth Street. Mayor Smith read Resolution by title only. Alderman Fagan recused himself from this item and left the dais at 7:42 p.m. (Original) Alderman Finucane motioned to pass Resolution ; seconded by Alderman Faivre. Acting City Manager/Community Development Director Charlton provided an overview of this item based on the July 18, 2018, staff memo addressed to Mayor Smith and City Council. She noted that Option 2B (complete project with complete resurfacing of parking lot area, with IDOT required improvements and with continuation of existing streetscape along frontage of property, with incentive not to exceed $168,793. That consists of the same contribution as described in Option 2 relative to required improvements (i.e. $81,536 for required improvements and parking lot), plus the additional $87,257 for streetscape continuity. was being recommended). Mike Carpenter of RVG Real Estate spoke and asked that Council the money needed to make the requested improvements, noting the downtown area has been a soft market for many years. He also commended Council and staff for presenting and approving the previous TIF projects (i.e., Sundog and Cornerstone), stating the Dekalb downtown has never looked better and now there s a renewed interest in what s going on in downtown DeKalb. The project in question is a prime, highly visible intersection and these improvements would enhance this property.

7 Page 7 of 14 Alderman Noreiko stated she initially questioned the value of the decorative pieces, but hearing the positive comments regarding the project, and thinking about it from the perspective that appearances matter, it makes sense to approve the total package as recommended. It s a busy intersection and the owner has done his part to maintain the business and the building. Alderman Marquardt noted his support of the recommended option. (To Amend) Alderman Marquardt motioned to amend to approve Option 2B; seconded by Alderman Noreiko. (To Amend) Motion carried by a roll call vote. Aye: Jacobson, Finucane, Marquardt, Noreiko, Verbic, Faivre, Smith. Nay: None. Absent: Fagan. Mayor Smith declared the motion passed. (As Amended) Motion carried by a roll call vote. Aye: Jacobson, Finucane, Marquardt, Noreiko, Verbic, Faivre, Smith. Nay: None. Absent: Fagan. Mayor Smith declared the motion passed. 4. Ordinance Amending the Fiscal Year-End December 31, 2018 (FY2018) Budget as it Pertains to a Tax Increment Financing Development Incentive. (First Reading) Mayor Smith read Ordinance by title only. 1 Alderman Finucane motioned to pass Ordinance ; seconded by Alderman Verbic. Community Development Director Charlton provided a brief overview of this item based on the July 18, 2018, staff memo addressed to Mayor Smith and City Council. She also reminded Council that the memo was written based on Option 1. Since Option 2B was passed via Resolution , an amendment would be needed to the ordinance. Alderman Verbic removed his second to the first motion in order to pass Ordinance as amended. As such, Alderman Finucane withdrew his motion. 2 Alderman Finucane motioned to pass Ordinance as amended utilizing Option 2B; seconded by Alderman Verbic.

8 Page 8 of 14 2 Motion carried by a roll call vote. Aye: Jacobson, Finucane, Marquardt, Noreiko, Verbic, Faivre, Smith. Nay: None. Absent: Fagan. Mayor Smith declared the motion passed. 3 Alderman Finucane motioned to waive Second Reading of Ordinance ; seconded by Alderman Marquardt. 3 Motion carried by a roll call vote. Aye: Jacobson, Finucane, Marquardt, Noreiko, Verbic, Faivre, Smith. Nay: None. Absent: Fagan. Mayor Smith declared the motion passed. 5. Resolution Authorizing a Cornerstone Development Parking Agreement and Limited Purchase Option. Mayor Smith read Resolution by title only. Alderman Verbic motioned to pass Resolution ; seconded by Alderman Faivre. Community Development Director Charlton provided an overview of this item based on the July 18, 2018, staff memo addressed to Mayor Smith and City Council. Motion carried by a roll call vote. Aye: Jacobson, Finucane, Marquardt, Noreiko, Verbic, Faivre, Smith. Nay: None. Absent: Fagan. Mayor Smith declared the motion passed. Mayor Smith noted that Alderman Fagan had recused himself from his item. 6. Resolution Authorizing a One-Year Extension of a Service Agreement with D. Ryan Tree and Landscape, LLC for Tree Removal, Trimming, and Emergency Storm Cleanup for the Period of July 1, 2018, through June 30, 2019, in an Amount Not to Exceed $30,000. Mayor Smith read Resolution by title only. He also noted that Mayor Smith that Alderman Fagan had recused himself from this item. Alderman Verbic motioned to pass Resolution ; seconded by Alderman Faivre.

9 Page 9 of 14 Assistant Public Works Director Faivre provided an overview of this item based on the July 18, 2018, staff memo addressed to Mayor Smith and City Council. Alderman Finucane stated he d like for this agreement to align with the City s fiscal year (January 1 December 31) the next time it was renewed. Motion carried by a roll call vote. Aye: Jacobson, Finucane, Marquardt, Noreiko, Verbic, Faivre, Smith. Nay: None. Absent: Fagan. Mayor Smith declared the motion passed. Alderman Fagan returned to the dais at 8:02 p.m. 7. Resolution Authorizing the Waiver of Competitive Bidding and Approval of an Independent Contractor Agreement with Home Cleaning by Lee for Custodial Services in City-Owned Facilities in an Amount Not to Exceed $63,500 Annually. Mayor Smith read Resolution by title only. Alderman Noreiko motioned to pass Resolution ; seconded by Alderman Faivre. Assistant Public Works Director Faivre provided an overview of this item based on the July 18, 2018, staff memo addressed to Mayor Smith and Council. 8. Resolution Authorizing an Amendment to the Transit Service Provider Agreement with the Voluntary Action Center of DeKalb County to Allow for Changes to the Fare System and the Restructuring of Routes. Mayor Smith read Resolution by title only. Alderman Verbic motioned to pass Resolution ; seconded by Alderman Finucane. Public Works Director Holdeman provided a brief overview of this item based on the July 18, 2018, staff memo addressed to Mayor Smith and City Council. He noted it was the same info as presented during the Public Hearing earlier in this meeting.

10 Page 10 of 14 Discussion ensued regarding the possibility of evening/night time bus service returning if the vibrancy the downtown area once had returns. 9. Resolution Authorizing an Agreement with Central States Bus Sales, Inc. for the Purchase of Three Super-Medium-Duty Buses through the State Consolidated Vehicle Program Contract in an Amount Not to Exceed $305,000. Mayor Smith read Resolution by title only. Alderman Finucane motioned to pass Resolution ; seconded by Alderman Marquardt. Transportation Planner Dickson provided an overview of this item based on the July 18, 2018, staff memo addressed to Mayor Smith and Council. 10. Resolution Authorizing the Transfer of City of DeKalb Licensing Rights of RouteMatch Public Transit Trip Scheduling Software to the Voluntary Action Center of DeKalb County. Mayor Smith read Resolution by title only. Alderman Verbic motioned to pass Resolution ; seconded by Alderman Faivre. Transportation Planner Dickson provided an overview of this item based on the July 18, 2018, staff memo addressed to Mayor Smith and City Council. 11. Resolution Authorizing the Execution and Submission of a Grant Application to the Federal Transit Administration Buses and Bus Facilities Infrastructure Investment Program.

11 Page 11 of 14 Mayor Smith read Resolution by title only. Alderman Finucane motioned to pass Resolution ; seconded by Alderman Marquardt. Transit Grant Administrator Kuykendall provided an overview of this item based on the July 18, 2018, staff memo addressed to Mayor Smith and City Council. She also utilized a PowerPoint presentation titled Authorizing an Application to the Federal Transit Administration Buses and Bus Facilities Infrastructure Investment Program. Alderman Fagan asked if anything different was being done with this grant application since the City wasn t granted the last grant it applied for. Transit Grant Administrator Kuykendall stated that adjustments had been made to a lot of the materials. Alderman Finucane Bill stated that DeKalb County has contributed a piece of land where the facility would be located, which is adjacent to TAILS. He further noted that each grant application submitted has vetted more information and knowledge. He also stated that both the Huskie Line and the current VAC locations are cramped, outdated and need to be updated; this would be a great first step. Discussion ensued. Alderman Finucane stated that the long-term plan is to have a Park-and-Ride program to the Metra station in Elburn. H. NEW OR UNFINISHED BUSINESS 1. Request for Proposals (RFP) for a Fixed-Route Public Transit Service Provider. Mayor smith read this item by title only. Transit Consolidation Coordinator Bourne, referring to Resolution , noted what s different, stating a much larger transit system is needed, which is what the Federal Transit Administration looks for. He then provided an overview of this item based on the July 18, 2018, staff memo addressed to Mayor Smith and City Council. Mayor Smith asked for clarification that staff was looking for consensus from Council to release the RFP. Transit Consolidation Coordinator Bourne stated staff would like to release the RFP on July 24, 2018, noting specific timelines.

12 Page 12 of 14 Alderman Finucane stated it was a well written document and that he is looking forward to seeing how it turns out. It was the consensus of Council to release the RFP. 2. Request for Bids (RFB) for the DeKalb Sycamore Area Transportation Study Bus Shelter Project. Mayor Smith read this item by title only. Public Works Director Holdeman provided an overview of this item based on the July 18, 2018, staff memo addressed to Mayor Smith and City Council. Alderman Noreiko asked if there was currently a bus shelter across from what used to be Kishwaukee Hospital Physician Office building and the YMCA. Public Works Director Holdeman confirmed there was. She then asked if the bus shelter across from Ben Gordon would be additional, with Public Works Director Holdeman confirming it would. There was brief discussion between Alderman Marquardt and Public Works Director Holdeman regarding bids and proposals. It was the consensus of Council to move forward with the RFB. 3. Request for Bids for Residential Demolitions. Mayor Smith read this item by title only. City Attorney Frieders provided an overview of this item based on the July 18, 2018, staff memo addressed to Mayor Smith and Council. Discussion ensued between Alderman Fagan and City Attorney Frieders regarding the cost involved to demo the properties. It was the consensus of Council to move forward with the RFB. I. REPORTS COMMUNICATIONS Alderman Finucane stated he was excited to see activity and growth in the Devonaire Farms area. Alderman Faivre also stated he was excited to see ground breaking at Devonaire Farms. Mayor Smith commented on the departure of Brian Adams from WDKB and thanked him for his service to the community. Mayor Smith noted he would be naming the appointment for the City Clerk vacancy on August 13, 2018.

13 Page 13 of 14 Mayor Smith asked for patience from residents as the City moves forward with the bus route and bus fare changes, and new refuse hauler. City Attorney Frieders provided a brief update on the City s involvement regarding Hunter Properties. Acting City Manager/Community Development Director Charlton reported on the upcoming Planning and Zoning Commission hearings regarding Home2 Suites and Maisey s Video Gaming. Both will be heard on August 8, She also reported on an upcoming item on a City Council agenda regarding a sign modification for Dunkin Donuts. Police Chief Lowery, referencing City Attorney Frieders comments regarding Hunter Properties, stated there s a difference between good properties owners and bad ones. He further stated that the Police Department has been granted complete access to the Cornerstone property security camera system by the owner. That s the definition of a good owner. Fire Chief Hicks noted the start of the Kishwaukee Fest at Hopkins Park, stating that the Police and Fire Departments would be in attendance and encouraged residents to come visit. Public Works Director Holdeman echoed Mayor Smith s comments regarding the changes in bus routes and fares, and refuse. He also reported on the ongoing Street Maintenance Program, stating the Ellwood Neighborhood is active now. Lastly, he commented that the City is treating for mosquito larvicide in catch basins. Human Resources Director Randall provided a brief update on the City Manager Search. J. RECESS FOR EXECUTIVE SESSION OF THE CITY COUNCIL Mayor Smith read the following item by title only: 1. Approval to Hold an Executive Session to Discuss the Purchase or Lease of Real Property as Provided for in 5 ILCS 120/2(c)(5). Alderman Verbic motioned to hold an Executive Session; seconded by Alderman Fagan. Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed and closed the meeting to the public at 9:05 p.m. Mayor Smith opened the meeting to the public at 9:33 p.m.

14 Page 14 of 14 K. ADJOURNMENT Alderman Jacobson motioned to adjourn the meeting; seconded by Alderman Verbic. Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed and adjourned the meeting at 9:33 p.m. RUTH A. SCOTT, Deputy City Clerk Approved by City Council: August 27, 2018.