District Superintendents/Chief Business Officials/JPAs. Jamie Perry, Senior Director District Financial Services RESOLUTION OF AUDIT FINDINGS

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1 TO: FROM: SUBJECT: District Superintendents/Chief Business Officials/JPAs Jamie Perry, Senior Director District Financial Services RESOLUTION OF AUDIT FINDINGS DATE: January 4, 2016 Pursuant to Education Code Section 41020(i), the County Superintendent of Schools is responsible for reviewing audit exceptions contained in an audit of a local educational agency (LEA) under his or her jurisdiction related to: Attendance (10000) Inventory of Equipment (20000) Internal Control (30000) Miscellaneous (60000) Classroom Teacher Salaries (61000) Instructional Materials (70000) Teacher Misassignments (71000) School Accountability Report Card (72000) The County Superintendent is also required to determine whether the exceptions have been corrected or an acceptable plan of correction has been developed. In accordance with Education Code requirements, the County Office has conducted a preliminary review of your LEA s Audit Report to determine whether or not there are findings related to the abovelisted areas and to determine whether the exceptions have been corrected or acceptable plans of correction have been developed. In order for the County Office to make this determination, sufficient documentation must be provided to confirm the action taken or that will be taken. For example, copies of amended reports and corrective action plans are the types of backup documentation that is required. A statement in the Audit Report stating the district will take appropriate steps to implement the recommendation is not sufficient for the County Office to certify to the California Department of Education and State Controller s Office that the requirements have been met. In many cases, the Audit Reports do not provide adequate information for the County Office to make this determination. As a result, additional information related to the findings needs to be submitted by the LEAs to our office Van Ness Avenue Fresno, California (559) TDD (559) Web Site:

2 Resolution of Audit Findings January 4, 2016 Page 2 Accordingly, enclosed are copies of your LEA s Audit Findings and Recommendations, with items highlighted that are subject to County Office review and for which additional supporting information must be submitted. As required by Education Code Section 41020(j)(2), all descriptions of corrections or plans to correct must be provided by the governing board to the County Office no later than March 15, You may want to review these with your independent auditor prior to submitting them to our Office. The following forms and information are required to satisfy the Education Code requirements (see attached copies, also): Audit Certification Certification of Corrective Action Audit Finding Corrective Action (1 for each finding) Unresolved Audit Finding (1 for each finding) Copy of Audit Findings & Recommendations (findings requiring County Office review have been highlighted) LEAs that have no highlighted audit findings are only required to submit the Audit Certification to the County Office. Due to the fact that these LEAs Audit Reports already include plans or corrections that are acceptable, the exceptions may be considered to be resolved if there is no issue of over-claimed funding. If you have any questions regarding the requirements or information provided in this letter please contact one of your District Financial Services team members at (559)

3 AUDIT CERTIFICATION FINANCIAL REPORT/AUDIT DISTRICT NAME FRESNO COUNTY, CALIFORNIA In accordance with Assembly Bill 3627, Chapter 1002, as it pertains to Education Code Section , the Governing Board must review and accept the prior year s Financial Report/Audit, at a public meeting on or before January 31 st. THEREBY, as written verification of said review, the Governing Board reviewed and accepted on, 2016 the Annual Financial Report as of June 30, (Signature) District Superintendent (Date) Submit the original and one copy of the Audit Certification by March 15, 2016 to: Fresno County Office of Education Jamie Perry, Senior Director, District Financial Services 1111 Van Ness Avenue Fresno, CA

4 CERTIFICATION OF CORRECTIVE ACTION AUDIT FINDING AND RECOMMENDATIONS DISTRICT NAME Certification of Corrective Action is hereby filed by the Governing Board of the School District Clerk/Secretary of the Governing Board Date of Meeting Certification of Corrective Action: The Superintendent certifies that all corrective action(s) specified in the attached page(s) have been reviewed by the district s Governing Board and assures that corrective procedures have been implemented and will be used in the ensuing years. District Superintendent Date For additional information: Contact: Phone: Submit the original and one copy of the Certification of Corrective Action together with each Audit Finding Corrective form and corresponding documentation: Fresno County Office of Education Jamie Perry, Senior Director, District Financial Services 1111 Van Ness Avenue Fresno, CA Your response must be submitted by March 15, 2016.

5 AUDIT FINDING CORRECTIVE ACTION DISTRICT NAME: FINDING CATEGORY FINDING: # PAGE# Describe below specific corrective action used in resolving audit finding: Specifically address each individual item within the finding. Be certain that your responses are clear and concise. You will need to provide ALL documentation that supports the specific action taken toward resolving the finding; i.e. copies of amended reports, corrective action plans, etc. Attach all pertinent documentation. No. of attachments for this finding:

6 UNRESOLVED AUDIT FINDING DISTRICT NAME: FINDING CATEGORY FINDING # PAGE# CPA s Recommendation: Why, specifically, is there a problem resolving this finding? Clerk/Secretary of the Governing Board Date