AGENDA AUDIT AND RISK MANAGEMENT COMMITTEE MEETING FRIDAY, 20 OCTOBER 2017

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1 AGENDA AUDIT AND RISK MANAGEMENT COMMITTEE MEETING FRIDAY, 20 OCTOBER 2017 Notice is given that the next Audit and Risk Management Committee Meeting of Tiwi Islands Regional Council will be held on: Friday, 20 October 2017 at Wurrumiyanga Boardroom by Teleconference Commencing at 9:00 AM Your attendance at the meeting will be appreciated. Marion Scrymgour Chief Executive Officer

2 Audit and Risk Management Committee 20 October 2017 AGENDA 1 WELCOME & APOLOGIES 1.1 WELCOME 1.2 PRESENT 1.3 APOLOGIES 1.4 LEAVE OF ABSENCE 1.5 DECLARATION OF INTEREST OF MEMBERS OR STAFF 2 CONFIRMATION OF PREVIOUS MINUTES Audit and Risk Management Committee - 15 August GENERAL BUSINESS 3.1 BUSINESS ARISING FROM PREVIOUS MINUTES /2017 DRAFT ANNUAL REPORT APPOINTMENT OF THREE COUNCILLORS TO THE AUDIT AND RISK MANAGEMENT COMMITTEE POPULATION OF AUDIT AND RISK WORK PLAN REPORTS FOR INFORMATION 5 NEXT MEETING TBA 2

3 Audit and Risk Management Committee 20 October 2017 GENERAL BUSINESS ITEM NUMBER 3.1 TITLE Business Arising from Previous Minutes REFERENCE AUTHOR Maina Brown, Governance & Compliance Manager BACKGROUND This is the section of the meeting where any business arising from previous meetings is dealt with. Attached are the draft minutes from the Audit & Risk Management Committee Meeting held on 15 August 2017 for Committee members to read and provide any comments. ISSUES/OPTIONS/CONSEQUENCES CONSULTATION & TIMING RECOMMENDATION: That the Committee accepts these discussions and report. ATTACHMENTS: _08_15_Audit_and_Risk_Management_Committee_Meeting_Minutes_ Draft.pdf - 3 -

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7 Audit and Risk Management Committee 20 October 2017 GENERAL BUSINESS ITEM NUMBER 3.2 TITLE 2016/2017 Draft Annual Report REFERENCE AUTHOR Marion Scrymgour, Chief Executive Officer This report is provided for Committee members for information on the draft 2016/17 Annual Report. If approved the Annual Report will be finalised and delivered to the Minister, along with the Audited Financial Statements by 15 November 2017 as per the Local Government Act. BACKGROUND Council is obligated to meet its compliance requirements as per section (199) of the Local Government Act stipulates as follow: (1) That a Council must, on or before 15 November in each year, report to the Minister on its work during the financial year ending on the preceding 30 June. (2) The report must include a copy of the Council s Audited Financial Statement for the relevant year. (3) The report must also contain an assessment of the Council s performance against the objectives stated in the relevant municipal, regional or shire plan (applying indicators of performance set in the plan), and, in the case of a regional council, of the activities of any local authority within the council s area. (4) As soon as practicable after the report has been delivered to the Minister, and the NT Grants Commission, the Council must: (a) publish the report on the Council s website: and (b) publish a notice in a newspaper circulating generally in the area informing the public that copies of the report may be downloaded from the council s website or obtained from the council s public office. A draft 2016/17 Annual Report hard copy will be available electronically and hard copy on the day of the meeting for committee members to review and provide any feedback / comments in readiness for submission to Council for approval. Committee members to note that every effort is being made to ensure that the Draft TIRC 2016/17 Annual Report is completed and lodged on or before the deadline of 15 November /17 Financial Statement will be provided at the November meeting following the completion of the audit. ISSUES/OPTIONS/CONSEQUENCES RECOMMENDATION: That the Committee notes this report for information and provide any feedback. ATTACHMENTS: - 7 -

8 Audit and Risk Management Committee 20 October 2017 GENERAL BUSINESS ITEM NUMBER 3.3 TITLE Appointment of three Councillors to the Audit and Risk Management Committee REFERENCE AUTHOR Maina Brown, Governance & Compliance Manager This report is provided to Audit and Risk Management Committee for information of the appointment of the three councillors to the Audit and Risk Committee in accordance with the Audit and Risk Management Terms of Reference. BACKGROUND In accordance with the Audit and Risk Management Terms of Reference, at the first new Council meeting held on 12 September 2017, a report was submitted to Council for decision on appointment of the three Councillors representatives to the Audit and Risk Management Committee due to recent Local Government Elections. The Council have established an Audit and Risk Management Committee in March 2016 and appointed two external independent members and three Councillors representing each ward. The following positions and Councillors represented each wards as follow: 1. Nguiu Ward John Naden 2. Milikapiti Lynette De Santis 3. Pirlangimpi Marius Puruntatameri Council have now appointed the three Councillors representing each ward as of September 2017 as follow: 1. Bathurst Island Ward Gawin Tipiloura 2. Milikapiti Ward Lynette De Santis 3. Pirlangimpi Ward Marius (Pirrawayingi) Puruntatameri Term of Appointment and Termination of Committee Members Appointments of external independent members to the Audit and Risk Management Committee shall be for a term of up to four years and no less than 2 years. The appointment may be terminated by the Council should the member miss two (2) consecutive meetings without an accepted apology, unable to be contacted when organizing a meeting or for any other cause reasonably considered by Council. Appointments of Councillors shall be for a term of two years or until the end of the term of the Council, whichever is the lesser. Committee members cease being a member of the committee if they are no longer an elected member of the Council. The appointment may be terminated by the Council should the member miss two (2) consecutive meetings without an accepted apology or for any other cause reasonably considered by Council. ISSUES/OPTIONS/CONSEQUENCES CONSULTATION & TIMING RECOMMENDATION: That the Committee note and receive this report for information. ATTACHMENTS: - 8 -

9 Audit and Risk Management Committee 20 October 2017 GENERAL BUSINESS ITEM NUMBER 3.4 TITLE Population of Audit and Risk Work Plan REFERENCE AUTHOR Maina Brown, Governance & Compliance Manager This report is put before the committee members for discussions. BACKGROUND Chairperson will discuss further with members and what it is required to achieve this work plan as an ongoing document and to be included in the TIRC Annual Plan. A copy of the updated Audit and Risk Management work plan is attached to this report for discussion and input from members. ISSUES/OPTIONS/CONSEQUENCES CONSULTATION & TIMING RECOMMENDATION: That the Committee notes and receive this report for information, accepts these discussions and update the Audit and Risk Management Work Plan as required. ATTACHMENTS: 1 Audit and Risk Committee Work Plan pdf - 9 -

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