Why serve on CWEA s Board? Current Board members give their answers.

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1 Never be content to sit on the sidelines when there is so much work to be done on the field. Susan Gale Debi Lewis Engineer Stantec CWEA President Date: August 24, 2017 To: CWEA Local Section Presidents & VPs; CWEA Committee Chairs, Co chairs, & Vice Chairs; CWEA Past Presidents; CWEA State Board of Directors I am pleased to announce the opening of nominations for the following 2018 CWEA State Board of Directors positions: 1. Vice President from the South (will be President in year 3 of 4 year service); 2. Director at large from the North (3 year term); 3. Director at large from the South (serves as Treasurer in year 3 of 3 year term); Why serve on CWEA s Board? Current Board members give their answers. Ken Merkle Sr. Collection Systems Supervisor City of Stockton CWEA Board Director 4. Water Environment Federation Delegate Director from the South (3 year term starting October 2018; attendance at CWEA board meetings starts immediately after April 2018 election). While I think the individual goals are the future of CWEA and are crucial for the continued recognition of wastewater professionals and environmental protection, how we reach the goals will need to be an on going work in progress. I am sure you know interested and qualified candidates who should be considered by the Executive Committee. Several documents are attached to help you nominate candidates. These include: A sample nomination letter for you to use to nominate a candidate by December 22, 2017; The questionnaire for candidates to submit with a picture in.jpg,.gif format by December 22, 2017; A copy of the August 2017 CWEA E Bulletin article explaining the nomination process; Kevin Calderwood Senior Project Manager HDR CWEA Vice President With the ongoing drought in the state, Californians are becoming more aware of water issues, more receptive to water reuse, and more understanding of the reality of one water. A copy of the portion of the CWEA Constitution explaining the duties all board members are expected to perform and a link for the CWEA Board Bylaws which detail each positions responsibility and the board committee assignments. The nominator must be a CWEA Active, Association, or Professional Wastewater Operations member. CWEA Local Sections and Committees may also nominate candidates. All candidates must be members of both CWEA and the Water Environment Federation.

2 Nominations, including a brief biography of the candidate, the nominee s completed questionnaire and photo, should be submitted by December 22, 2017 to my attention at: Debi Lewis, President California Water Environment Association 7677 Oakport Street, Suite 600 Oakland, CA e mail: vthornton@cwea.org Vicki Conway Departmental Engineer County Sanitation Districts of Los Angeles County CWEA Board Director I have always been impressed with the member services provided by CWEA and the organization s commitment to developing and maintaining high quality training and professional development courses/opportunities. Please notify the candidate you are nominating so they have sufficient time to complete the attached questionnaire (including the biography/resume and picture). Occasionally, candidates include endorsements from other members, agencies, local sections, and committees. These are not required and, when received, are used by the Committee as additional information about the candidates participation in CWEA. Candidates will be selected by the Executive Committee based on their responses to the questionnaire, their resume, and, for VP nominees, a phone interview. The Executive Committee also considers the balance of representation on the full board and competencies needed to help build the organization s future. Once again, thank you for your help. Sincerely, Tony Pirondini Water Quality Manager City of Vacaville CWEA TCP Director I support the mission of CWEA to assist in the education of water quality professionals to improve understanding and ability to produce clean water and biosolids which in turn, helps protect and preserve the environment. Debi Lewis CWEA President Attachments

3 SAMPLE NOMINATION LETTER DUE December 22, 2017 Send by mail, fax, Debi Lewis, President California Water Environment Association 7677 Oakport Street, Suite 600 Oakland, CA FAX: Dear Debi: I am a member in good standing with CWEA and I hereby nominate: who is a member in good standing with CWEA and WEF for the position of (check one): O O O O Vice President from the South (will be President in third year of four-year service); Director at-large from the North (three-year term); Director at-large from the South (Treasurer in third year of three-year term); Water Environment Federation Delegate Director from the South (three-year term, serving April 2018 to October 2021, voting privilege begins October 2018). A brief bio of the nominee is attached. I have informed the nominee of this nomination and the requirement to complete the questionnaire and provide a photo by December 22, Thank you for your consideration of this candidate. Regards, Name CWEA Member/Leadership Position

4 Name: Title: Employer: Mailing Address: NOMINEE FOR CWEA STATE BOARD OF DIRECTORS QUESTIONNAIRE Nominee must complete and return along with a photo of yourself by December 22, 2017 {Answers will published so CWEA Members can read them.} Phone Personal Interest 1. Why are you interested in being nominated for CWEA Board of Directors? Commitment and Support (Please review the job descriptions in the Board Bylaws) 2. What do you feel are the most critical duties of this position, and how will you perform them? 3. Fulfilling the requirements of the position takes a significant amount of time. Discuss your personal time commitment to this position. 4. Do you have the support of your employer to fulfill the economic and time commitments of this position? 5. What do you expect of other board members and staff to ensure your experience on the board is satisfying? Future of the Association Please review CWEA s Strategic Plan & Strategy Map at Check out our most current Strategy Map Metrics Dashboard at: 6. If elected to this position, what would you do to assist CWEA s function and purpose? 7. What areas of the Association can be improved? What abilities do you bring to assist in these improvements? 8. What do you feel the Board has defined to be the future direction of CWEA? Do you have other suggestions for objectives that you would like to see considered?

5 Personal History/Involvement with CWEA 9. Please attach a resume of CWEA leadership positions and activities along with a digital photo. Complete and return by December 22, 2017 to: Debi Lewis, CWEA President c/o CWEA 7677 Oakport Street, Suite 600 Oakland, CA FAX: vthornton@cwea.org

6 DUTIES of the Board of Directors (Section 11 of the CWEA Constitution) Duties of the Board Shall be the representative of the Association and shall manage its affairs and establish policies subject to the conditions and limitations prescribed in the Constitution Shall receive all Committee reports and take appropriate action on recommendations made in these reports where required Shall direct investments and care of the funds of the Association Shall make funds available for regular operation of the Association and for specific purpose. The Board, individually and collectively, shall not incur any unauthorized liability on behalf of the Association. Job Descriptions for the Board of Directors As part of service on the board, each director is a member of a board committee. Details of the assignment of board committee membership and the responsibility of each board position can be found in the Board Bylaws. A copy of the bylaws can be obtained by contacting Victoria Thornton at the CWEA office or online at:

7 CWEA Board Nominations due December 22, 2017 By Debi Lewis, CWEA President & Executive Committee Chair, Stantec, Inc., I am pleased to announce the opening of nominations for the 2018 CWEA State Board of Directors positions. Your local section and committee officers will receive the Executive Committee request for nominations for CWEA Directors and Officers next week. Below is a summary of the nomination process and how you can become involved in selecting your leaders. See the CWEA website at for board nominations information and forms. Nomination forms must be in by December 22, Serving on CWEA s Board not only allows you to give back to the profession that we care so much about but also provides you with an outstanding leadership and professional development opportunity. The Nomination Process Per the CWEA Constitution and Bylaws, the Executive Committee serves as the nominating committee, and is made up of the current President, Past President, and the Chairs of the three board committees. The President chairs the Executive Committee. The members of this year s Executive Committee are: Debi Lewis CWEA President, Executive Committee Chair, Connie Leonard President-Elect, Planning & Program Dev. Committee Chair, Charles Greely Treasurer, Operations Board Committee Chair, Garry Parker CWEA Past President, Dianne Lee WEF Delegate Director, Membership & External Relations Board Committee Chair, Kevin Calderwood, CWEA Vice President, serves as a non-voting member. Every year the Executive Committee requests nominations from the membership, local sections, and CWEA committees for candidates able and willing to perform the duties and responsibilities of the positions open for nomination. Nominees are vital to the continued success of CWEA. This is an opportunity to function at a higher volunteer level and get involved in setting the future direction of the Association. The selection process is handled much the same as a typical job recruitment process. The Executive Committee reviews each nominee s questionnaire and considers their employment, activity in the water environment field, level of CWEA activity, leadership qualities and values, competencies they would bring to help build CWEA s future, record of prior duties and commitments, understanding of the workings of the Association, the nominees views and opinions on the future needs of CWEA, and the desire for the CWEA Board to represent the diversity of the membership. It also allows the nominees the opportunity to expand upon their qualifications and their ability to serve in these key positions. The Executive Committee also conducts a phone interview with each nominee for the Vice President s position. Following this process, the Executive Committee presents the recommended slate to the CWEA Board for approval at the January Board meeting. The slate of candidates is subsequently presented to the membership for a vote at the business meeting during the annual conference in April. At that time any member may nominate another member

8 from the floor to be considered by the membership along with those candidates presented by the Executive Committee. The exact protocol is described in the CWEA Constitution: This year the Executive Committee requests your help in soliciting nominees for the following positions: Vice President (from the South, will be President in third year of a four-year service) Director at-large from the North (three-year term) Director at-large from the South (serve as CWEA Treasurer in third year of three-year term) Water Environment Federation Delegate Director from the South (three-year term starting in October 2018; however, attendance at CWEA Board meetings starts immediately after April election) The Vice-President nominee will become President in their third year of service and will serve on the Executive Committee and the Planning and Program Development Committee of the Board. The Director at-large from the South will become a member of the Operations Committee and become the CWEA Treasurer in the third year on the Board; thus, consideration of nominees will include experience in financial matters. WEF Delegate Directors and Directors at-large serve a three-year term of office and also function as CWEA Board members. To preserve balance in the numbers of representatives from the North and South, WEF Delegate Directors from the North are replaced by representatives from the South, and vice-versa. As the term of WEF Delegate Director from the North (Dianne Lee) is ending in 2018 the WEF Delegate Director Position will be filled from the South. WEF Delegate Directors are elected in April, but do not take office until October, at WEF s annual conference. WEF Delegate Directors-Elect are expected to attend CWEA Board meetings beginning immediately upon their election. Vice Presidential nominees will also participate in an interview with the Executive Committee by phone early January. Candidates will be selected based on the responses to the questionnaire, resume, and, if applicable, the phone interview. Nominations for all candidates must be submitted in writing to the CWEA office and received by December 22, 2017, with a brief biography of the candidate. Candidates should have confirmed their willingness to serve and submitted a picture and a completed questionnaire concerning their qualifications and commitment by December 22, 2017 the date the nominations are due. If you are unable to contact the person you are nominating, please submit early so that staff can request the information from them on your behalf. Feel free to contact me with any questions about the nominating process. If you wish to submit a nomination, please submit your written nomination and a brief biography/resume and jpg photo of the candidate by December 22, Debi Lewis, CWEA President c/o CWEA 7677 Oakport Street, Suite 600 Oakland, CA vthornton@cwea.org S:\WORD_DOC\BOARD\Nomination\2018\Nominations Article August 2017 E Bulletin.doc