Session Meeting First Presbyterian Church Davenport, Iowa March 18, 2013

Transcription

1 Session Meeting First resbyterian Church Davenport, Iowa March 18, 2013 The regular meeting of the session of First resbyterian Church of Davenport, Iowa was held in Fellowship Hall on Monday, March 18, Moderator Richard Miller called the meeting to order at 7:05pm and opened with prayer. Elders Roll (=resent; E=Excused; A=Absent) Class of 2013 Class of 2014 Class of 2015 Lynne Anderson-Kearns E Chad Carr Mike Bawden Brock Earnhardt E Ralph Congdon Add Blackman Alan Helphrey Jeff Ehrmann John Hensel Jack Hudson Louise Hales E Val Horvat Marilyn Jorgenson Mark Jones Linda Meadors Kent Marcek Glenn Simmonds A Jim Middleton Jed Steckel Hugh Stafford Gavin Schermer Bill Yingling Jim Tucker Cathy Spitzfaden A quorum was present. Staff members roll Rev. Richard Miller Head astor Diane umphrey Communications & Office Mgr E Rev. amela Hoogheem Associate astor Shannon Gruhlke Finance and Facilities Manager E Steve Jobman Minister of Music Also present were: Deb Beshears, Deacons enné Duncan and Sally Ewoldt, Co-chairs, 175 th Anniversary Task Force On motion, the agenda was unanimously approved as amended to include report by the Same Gender Marriage Study Group and a report on the proposed coffee service in the sanctuary. On motion, the following CONSENT AGENDA items were approved as presented electronically: The minutes of the regular Session Meeting held February 18, 2013 The REORT OF THE CLERK OF SESSION (A full copy of the February 2013 Clerk s report presented to the Session at the March 2013 Session Meeting can be found in the appendix of the official 2013 session minutes.) o Requests resulting in an increase of membership: Larry G. McMullen, transfer from Affiliate Roll to Active Sally A. McMullen, transfer from Affiliate Roll to Active o Requests resulting in a decrease of active membership

2 Rosemary Hebert, transfer to St. aul Lutheran, Davenport, IA o Restore to Active / Transfer Don Yarbrough, restore to active, transfer to Unity resbyterian, Denver, NC Kim Yarbrough, restore to active, transfer to Unity resbyterian, Denver, NC o Weddings Allysa Fligg and Garrett Ellard, February 23, 2013, Rev. Richard Miller, Officiating o Deaths Jacob. Dalton, February 17, 2013, Rev. Richard Miller, Officiating Robert E. Williams, February 25, 2013 o Installation and/or Ordination of Elders and Deacons, February 24, 2013 Elder John Hensel Deacons Cindy Huber and Travis Lopez o The Communion Report was received in writing as follows: In-Church Communion was served to 228 people at 9:00am service on Sunday, February 3, Elders/Deacons serving were: Deb Beshears, Ted Brown, Jeff Ehrmann, Marie Fraser, Val Horvat, Sue Ervin, Tom Ervin, Karla Jones, Mark Jones, SusieKardel, Frances Keller, Linda Larson, Bruce Rickert, LaWanda Roudebush and Jim Tucker. In-Church Communion was served to 73 people at the 11:00am service on Sunday, February 3, Elders/Deacons serving were: Brock Earnhardt, Marie Fraser, Louise Hales, and Marilyn Jorgenson. Farthest ew Communion was served to 7 people on Monday morning, February 4, 2013 by The Rev. amela Hoogheem assisted by Deacon Ted Brown. Communion was served to 5 people on Monday afternoon, February 4, 2013 by the Rev. Richard Miller assisted by Deacon enné Duncan. Ridgecrest Communion was served to 100 people on February 3, 2013 by astor Susan Houseman. BUSINESS OF THE CLERK Elder Mark Jones presented the following items: A Special Meeting of the resbytery of East Iowa was called for Saturday, March 9, 2013 in Atkins, IA. By electronic vote completed on March 6, 2013, Elder Mark Jones was elected to be a commissioner for that meeting. (18 yes votes, 0 no votes, 6 not voting). Elder Mark Jones reported on the EI Meeting of Saturday, March 9, Candidate Lori Robinson, having received a call to the leasant Hill resbyterian Church, Atkins, IA, was examined by the resbytery of East Iowa. Having completed the examination the resbytery confirmed her call by unanimous vote. In additional business, the membership status of Ruling Elders Dr. Rebecca Blair, Stated Clerk, resbytery of East Iowa and Jay Wilkinson, Stated Clerk, Synod of Lakes and rairies, on the Administrative Commission on Governance was revised from ex-officio member (with voice and vote) to advisors (with voice but no vote). This was done at their request for the purpose of clarity of their roles. Installation/Ordination of officers was held on Sunday, February 24, 2013 at the 9am worship service for John Hensel (Elder, 2015); Travis Lopez and Cindy Huber (Deacon 2015). The Denominational Church Report 2012 was presented to the Session for review. On motion, the Church Report 2012 was unanimously approved. (A copy of the Church Report 2012 can be found in the appendix of the official 2013 session minutes.) resented a letter from the Board of ensions thanking the church for our Joy Offering. resented a letter from the resbytery of East Iowa informing us of the creation of a Thank You fund for retiring General resbyter, Harry Olthoff. Members of the congregation have the opportunity to contribute to the fund. At the direction of Session, copies of the letter with

3 information about how to contribute will be distributed to the Session member and the Clerk will prepare a bulletin announcement with similar information for the congregation. The Session received copies of the 2013 Session and Deacon Committees, including congregational members. On motion, the Session unanimously approved the congregational members as listed for Session Committees for On motion, the Session unanimously approved the congregational members as listed for Deacon Committees for NEW BUSINESS Cindy Meinert was present to answer questions regarding the proposal for coffee service to be provided at the back of the sanctuary. Coffee will be purchased from Country Club Coffee. Equipment is provided by the company. Coffee will be made available from 8:15am-10am. Donations will be requested. Discussion, both pro and con, was offered. On motion, the Session approved the proposed coffee service by a majority vote. DennisJorgenson, representing the Same Gender Marriage Study Group, presented the year-long study plan that will begin in May. Their goal is to lead the congregation in a study of the issue and report to Session. Multiple opportunities for congregational participation are planned including Broadcaster information, Adult Education presentations, small group discussions, book study, and bible study. FINANCIAL REORT Elder Kent Marcek, on behalf of the Finance Committee, presented the General Fund Revenue and Expense Report and the Custodial/ass-Through Account Analysis through February Income through February shows a positive balance for the year. Shannon Gruhlke, Finance and Facilities Manager, reported that the format of the Custodial Account report will change next month to show month-to-month figures, rather than current month and YTD. February 2013 February 2012 Actual Budget Actual Budget Total Income 97,879 61,554 69,879 56,906 Total Expenses 91,889 78,197 74,870 74,417 Over (Under) 5,990 (16,643) (4,991) (17,511) 2013 Year-To-Date 2012 Year-To-Date Actual Budget Actual Budget Total Income 229, , , ,562 Total Expenses 176, , , ,319 Over (Under) 52,526 29, ,443 86,243 DEACONS REORT Debra Beshears, representing the Deacons, reported on the following items: antry Sunday contributions are down this year. A Bake Sale and Flower s for Mother s Day fund raisers are planned with proceeds going to youth mission trip support.

4 March 30 UNCH Easter egg hunt; the Deacons are supplying eggs, hot dogs, and a bicycle to be given away. Kids-Against-Hunger will return to the church April to package food. The Women s Retreat is scheduled for April The next Men s Breakfast is April 20. Youth and Family Mission Trips to ine Ridge are scheduled as well as a trip to Guatemala. COMMITTEE REORTS 175 th Celebration Task Force Sally Ewoldt and enné Duncan, co-chairs of the 175 th Celebration Task Force presented a report on events being planned for These include: Hanging the Eternal Light in the balcony to shine through the windows onto Kirkwood Blvd as it did for the 125 th Celebration. A series of short pieces of church history are planned throughout the year. An historical service is planned for January 19, 2014, with a Birthday arty to follow. Once traditional communion wafers will be used throughout the year. Amy Saskowski and Adam age are working on an historical production with the youth planned for May 4, The taskforce is working with the Deacons icnic and Bix Sunday service to incorporate elements of the 175 th Celebration. Sue Howes has agreed to preach on Bix Sunday. A Sunday afternoon church tour is planned in conjunction with Celtic Sunday on September 21, An Ebay and rummage sale is being planned to raise money for our youth programs. A commemorative item is being developed that can be sold throughout the year. World Wide Communion Sunday, October 5 th, will coincide with the Annual Home Coming Dinner. 50-year members will be invited in addition to those 75 years old and older. Invitations to all events will be sent to previous ministers and music directors. Volunteers to work on any of these projects are welcome. Music and Worship Committee Elder Mike Bawden, representing the Music and Worship Committee, reported the following: A walk-through is scheduled in anticipation of the first 10am service starting April 7 The Committee is considering recommendations to change the summer worship schedule that would have all services in-doors, with the first service moved to 8am. Feedback was encouraged. Several elders expressed the hope that the early service would remain outside. Youth and Young Adults (YAYA) Committee Elder Gavin Schermer, representing the YAYA Committee, moved the approval of a Bake Sale on March 24, 2013 and a Flower Sale from March 24-Mother s Day with proceeds going to youth mission support. The motion was unanimously approved. OLD BUSINESS - None

5 STAFF REORTS Diane umphrey, Communications and Office Manager, reported on the following: Sign-ups are now underway for the new ictorial Directory. Draft building signage has been placed throughout the building. Comments are requested on the signs. ermanent signage will follow this trial period. romotional post-cards will be mailed to our church database for Holy Week and then another highlighting the new church service hours and breakfast. These are now much more easily and economically done because of the new copy machine. At 8:20pm, the Session meeting was suspended. The Session entered Executive Session. The Session re-entered the called meeting at about 9:50pm following the conclusion of the Executive Session. On motion, the Session unanimously approved consideration of the motion of a new staff model brought to the Session on February 18, 2013 and tabled on that day. The motion, amended on February 18, 2013, is as follows: The staffing model for pastors and Christian education for children, youth and young adults is hereby approved to be effective within the year 2013 as follows: a full time Senior astor/head of Staff, a part time Associate astor and a full time ordained or non-ordained, certified, or equivalent, Director of Christian Education for Children, Youth and Young Adults. Following discussion, the question was called. This passed unanimously. By voice vote, the motion on the new staff model passed by majority vote. On motion, the Session, by majority vote, directed Senior astor Miller to seek funding outside the current budget to fund the new staffing model. ADJOURNMENT On motion, the meeting was adjourned at 10:10pm. Moderator Miller closed the meeting with prayer. Moderator, The Rev. Richard E. Miller Clerk of Session, Mark E. Jones