1. The RESPECT Communications guidelines, the Mission and Vision were affirmed by everyone.

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1 Trinity Lutheran Church Council Meeting FINAL The following members were in attendance at the meeting: President Bill Rankin Vice President Micah Reitan Secretary Irene Austvold Secretary-Elect John Boone Treasurer Ted Haase Treasurer-Elect Kent Curtis Member at Large Sarah Crane Member at Large Marcia Black Member at Large Liz Gimmestad Member at Large Clint Buetow Staff Norma Aamodt-Nelson Interim Pastor Red Burchfield Staff: Lynn Landers, Interim Administrator. Absent: Jens Johanson Visitors: Marilyn Hall, Mike Schultz and John Judd. The meeting was called to order at 6:50 PM. A quorum was present. 1. The RESPECT Communications guidelines, the Mission and Vision were affirmed by everyone. 2. A motion was made and seconded to approve the Council Meeting Minutes dated and the Church Special Congregational Meeting & Potluck Minutes dated The motion carried. 3. Pastor s Report presented by Pastor Burchfield: reviewed, discussed and questions answered re items 3b, 4a and 4b. See attachment. 4. Administrative Report presented by Lynn Landers: reviewed, discussed and questions answered. A motion was made and seconded as proposed by John Judd to approve the Medical Relief International fundraising event on May 5, 2018 to raise funds for medical equipment at the clinic in Tanzania. The motion carried. 5. Endowment Bylaws: During the meeting, the proposed draft Endowment Bylaws was distributed and explained by Mike Schultz and Marilyn Hall. The bylaws will be introduced to the congregation at the next Congregational Meeting as the proposed language for the Trinity Lutheran Church Congregational Endowment Fund. See attachment. ACTION ITEM: PLEASE READ THE DRAFT BYLAWS (in preparation of our next meeting.) THIS AGENDA TOPIC WILL BE DISCUSSED AT THE NEXT COUNCIL MEETING, SO THAT A MOTION CAN BE MADE. 6. A motion was made and seconded to approve the following new members to Trinity Lutheran Church, received on February 11, 2018: Jim Bozek, Beverly Edmund, Molly Reay, and Sharon Sparrow. The motion carried. 7. Treasurer Report presented by Ted Haase: For the month of February 2018, total income was more than budgeted by $3,686, expenses were less than budgeted by $9,385, so income exceeded expenses by $11,701. Year-to-date total contributions were 3.26% more than the amount budgeted, contributions at Trinity are 99.29% of the amount budgeted; and, Pointe of Grace 25% more than budgeted. See attachment. 8. A motion was made and seconded to authorize for 2018 Pastor John Beck s housing allowance of $15,000 to be paid with the base salary, Pastor Joan Beck s housing allowance of $15,000 to be paid with the base salary, and Pastor Brian Red Burchfield s housing allowance of $12,000. The motion carried. 9. A motion was made and seconded that the Council appoint the following six members to serve on the Nominating Committee from now until a new committee is elected at the next congregational meeting: Liz Aplin, Irene Austvold, David Gunderson, Julie Johnson, Ted Haase, and Sheri Kessler. The motion carried.

2 10. The meeting was closed by singing the Doxology. The council meeting was adjourned at 8:20 PM. 11. The next council meeting will be held on Tuesday April 10 th 6:45 PM. Secretary Irene Austvold Secretary-Elect John Boone

3 TLC Interim Pastor s Council Report March 2018\ TLC Mission for Ministry Together in Jesus Christ, we are freed by grace, to live faithfully, love boldly, and serve joyfully, I commit to the following pastoral goals for the next 2-3 mos. to align my work with our mission. Goal 1 To be an open, engaging, relational, collaborative, prayerful, Christ centered pastoral presence in TLC s ministry during this transition time. Goal 2 To partner with the Council and Congregation to maintain TLC s ongoing ministry. Goal 3 To help Council/ Congregation engage/ own its purpose (its mission/ vision). Goal 4 To help the congregation identify its major challenges/ issues/ concerns. Goal 5 To work on mutually agreed upon interim pastoral ministry goals. Priorities or Ministry Action Plan for the start of the transition time (6-8 weeks) Bold = new or increased activity 1. Continue to meet and build relationships while engaging in regular ongoing congregational ministry. (goals 1 5) Plan, Prepare Holy Week & Easter Worship with Minister of Music/ Worship Team. Plan and conduct Communion Instruction Class for 2 nd graders/ families/ all comers. 2. Support and encourage the Council in its leadership (goals 2-4) a. Work with Personnel Committee to establish 2018 employee contracts - conduct mid-term staff goal reviews c. Implement short term capital campaign d. identify bylaws for incorporation into new constitution e. Engage proposed Personnel Policy/ Procedures Handbook for Staff/ Council 3. Work with Congregation to identify and address deep challenges (goals 4) a. Review and encourage the practice of prayer and respectful communication b. Work with newly identified members to address deep congregational pain i. Organize worship which promotes reconciliation/ forgiveness/ healing ii. Organize and host additional Crucial Conversation workshops iii. Implement Lenten opportunities for deeper reconciliation work iv. Invite (organize/ moderate as requested) 1x1 relationship reconciliation work 4. Support and maintain the ongoing congregational transition a. Work with Nominating Com recommend names for new nominating com. b. Establish a 56 Month staff planning calendar - carryover. c. Keep inviting individuals to share their perspectives on our cong. history d. Help PoG engage, complete and submit a New Ministry Profile (NMP) to become a Congregation Under Development (CUD) Pastoral Acts Baptisms, First Communions, Confirmations, Weddings, Funerals, Private Confessions Personal (you can pray for me around the following concerns) Ongoing extended family life adjustments

4 Administrative Report for Council March 13, 2018 Facilities: The Facilities Board is exploring options to paint the multipurpose room and narthex prior to new flooring going in. Bids are being sought. There is a group of volunteers willing to paint so the cost would be the paint to cover the mauve and the scaffolding/lift for the higher locations. A design team has selected the color. Bids are being sought to cover the wooded area in the multipurpose room. The first bid to cover the wood with laminate came in at about $10,000. Please take time this next month to observe the wood on the walls in the multipurpose room. The landscaping group continues to clean up the grounds area. They will continue the cleanup around the Creation Station and the main building and will be laying beauty bark in the front area prior to Easter. The lighting retrofit project has begun. The downstairs at Trinity Lynnwood was worked on March 3 rd and POG is being worked on Saturday, March 10 th. The carpeting in the Narthex and multipurpose room will be cleaned prior to Easter. Security Officer Langdon and Officer Hubby provided Lockdown and Intruder training for the staff on February 27, In light of the current events, it was helpful to know that strategies have changed. The advice now is to do something, even if it isn t the best solution. Doing nothing is the worst course of action. Personnel Policies and Procedures Manual still under review by School Directors, Staff and Personnel Committee. Civil Suit Plaintiffs attorneys requested additional documentation regarding their allegations. Our attorney, the school directors and I decided on a compromise that would provide personnel files for teachers and a student involved in the lawsuit, as long as there is a protection order preventing the use of the information for anything other than the lawsuit. We redacted any social security numbers. We also received permission from the parents of the student whose file was requested prior to releasing it. Lynnwood PD began their investigation into the second allegation that came as result of the lawsuit. We are cooperating and assisting in the location of teachers who no longer work here.

5 Constitution - Endowment Committee Bylaws Handed out at February 13 th meeting. Discussion at March 13 th meeting and plan for approval at April meeting. Audit Claudia LaFollette will lead the 2017 Audit. Ministry Bulletin Intend to have an updated Ministry brochure with Ministry, Mission, and POC information by mid-april. Annual Meeting Tentatively scheduling the Annual Congregational Meeting for May 20 or June 3, Past Minutes There are seven motions that our minutes did not reflect that they had actually passed. Irene is correcting the minutes to ensure we have proper records. Synod Gatherings The Synod is not having a business meeting this year. Instead they are having two sessions to address Who is my Neighbor? They are scheduled for June 2, 2018 at Saint Andrews in Bellevue and June 9, 2018 at Bethlehem in Marysville. Both of them run from 8:30 to 4:30 and cost $40 per person. Registration will begin at the end of March. If you are interested, watch the What s Happening for registration details. Facility Use Agreement/Fundraiser Medical Relief International has requested the use of our facility on May 5, 2018 to host their International Annual Dinner, which is a fundraising event for approximately people. They are raising money for medical equipment at the clinic in Tanzania where Living Water and MRI previously matched grants to install a well. Our fees for using the facility would be about $500. Our policies require council to approve any fundraisers. Motion proposed to approve event. Lynnwood Neighborhood Center (LyNC) VOA has received the requirements to receive the $2.16M grant funded by the State of Washington to develop the LyNC. Surveyors will be assessing the current Trinity lots to ensure the property being leased to VOA will accurately reflect the property being used. The agreement between VOA and Trinity will be in the form of a Leasehold Deed of Trust. The expectation is that the proposed Leasehold Deed of Trust will be ready for review during the April council meeting.

6 Trinity Lutheran Church Treasurer s Report Period Ending February 28, 2018 Actual totals: February Year-to-Date Income 116, ,576 Expenses 104, ,100 Difference 11,701 26, February Income was more than budgeted by $3, February Expenses were less than budgeted by $9, February combined totals: Income exceeded Expenses by $11,701 February Budgeted Actual % Difference Budgeted Actual % Difference Income Contributions 104, , % 5, , , % 4,814 Reimbursements % % -262 Facilities Use 6,412 5, % -1,001 13,360 16, % 3,114 Miscellaneous % ,813 1, % -450 Total 112, , % 3, , , % 7,216 Expenses 113, , % -9, , , % -25,032 Income Minus Expenses -1,370 11,701-5,772 26,476 Year-to-Date Year-to-Date 1. Total Contributions are $7,216 (3.26%) more than amount budgeted 2. Contributions at Trinity are $180,904, which is 99.29% of the amount budgeted 3. Contributions at Pointe of Grace are $29,817, which is 25% more than the amount budgeted 4. Largest differences in Expenses are in Facilities and Management

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