Minutes of Vestry Meeting May 8, 2018

Transcription

1 Minutes of Vestry Meeting May 8, 2018 Members present: Jim Castro, Alice Davidson, John Escoto, Robert Feltenberger, Robert Snellgrove, Carl Thompson, Libby Tsubai Members absent: Shelby Bradley, Ann McCoy, John Merullo Officers present: Larry Laubach, Treasurer; Joanne Starbuck, Clerk Clergy present: The Rev. Hannah Atkins, The Rev. Richard Houser Visitors present: Melinda Carter, Mimi Holt, Ann Noler with Blazek & Vetterling After determining a quorum, the Rector called the meeting to order at 7:08 p.m. The meeting was opened with prayer AUDIT REVIEW (presented by Mimi Holt of Blazek & Vetterling) Trinity transitioned from a modified cash basis of accounting to adopt generally accepted accounting principles. There is still work to be done to gather cost-basis information for all church property. Modified opinion was issued only regarding the property issues. There are no issues with financial statements. Some adjustments were made regarding management. Reviewed internal controls and issued a report to management regarding lack of segregation of duties, recording of restricted funds, and the level of documentation required for reimbursements. MINUTES CORRECTIONS: The following resolution from the April 17, 2018 minutes was corrected per Jim Castro s request to read as follows: Motion by Robert Snellgrove to confirm the nomination and election of Rhonda Rogers and Brad Beers to serve three-year terms on the Endowment Board; second by John Merullo. Motion carried. The following resolution from the May 1, 2018 vote by was corrected per Jim Castro s request to read as follows: Motion by Alice Davidson to confirm the Rector's nomination and election of Saba Blanding, Janet Greene, Thom Guthrie, and Mike Laster to each serve a three-year term on the Endowment Board; second by Jim Castro. Jim Castro, Alice Davidson, John Escoto. John Merullo. Robert Snellgrove, Carl Thompson, and Libby Tsubai voted in favor of the nominations. Motion carried. JUNIOR WARDEN S REPORT: FEMA Update (presented by Steve Lee) Trinity applied for a FEMA grant to reimburse the church for expenses related to Hurricane Harvey. Initial request was $130,000. Steve is in the process of submitting an increased request. Deadline for

2 submission is June 3, If SBA loan is approved, Trinity will not receive FEMA funding. Upcoming Projects The estimate for rectory repairs was received. Jr. Warden is in discussion concerning the cost and some repairs that still need to be addressed within the estimate. There are enough funds in the budget to cover the repairs. Planning to schedule repairs for late July with completion in early August. Fellowship Hall exterior wall - Received estimate from Chamberlain Roofing. Estimated cost is just under $30,000. Targeted start date for project is early June. SENIOR WARDEN S REPORT Status of 2 nd Floor Lease: (presented by Carl Thompson) Carl thanked Steve Lee his research regarding possible tax ramifications. There may be some property taxes due, but only regarding the leased space. If space is rented to a non-profit, Trinity may not have to pay property taxes and would not lose tax-exempt status. Carl met with a real estate broker, walked through the possible lease areas and took photographs. Carl hopes to have a list of potential tenants to present to the Vestry at the June meeting. Trinity will have final approval of all tenants. Status of Bylaws Revisions: The following proposed amendments were discussed: 2

3 The Rector requested that the proposed changes be sent to the Chancellor and Asst. Chancellor for review. The Rev. Rich Houser will look into the point of contact at the Diocese. Status of Parking Contract: Contract has been fully executed. Bering House $150,000 grant application was denied by Midtown Development Corporation. RECTOR S REPORT: Rhonda Rogers Candidacy Authorization Form The Rector presented a letter of candidacy for Rhonda Rogers for biovocational priesthood. Next steps: go before the Standing Committee in the fall; ordination to the diaconate in June 2019; placement in a parish with pastoral oversight; ordination in January

4 Report on Trinity Links Three of the four scheduled events have occurred. There was good attendance at the home sites. Presented visual on confirmation classes and visioning team report. Discussed article about why committed Christians are not attending church. Summer at Trinity Brochure will be finalized by May 11, Sabbatical Brochure will be posted on the website. Stewardship Continuing to follow up with parishioners who have not submitted a pledge. The Ministry Committee is reviewing a proposed time line for tasks that to be completed. Outreach Fundraiser Sheree Thompson has agreed to work on the Outreach fundraiser. Proposed dates are in August and September. LOTS Representative The Rector met with Fr. Steve Capper regarding a representative from Trinity to serve on the LOTS Bishop s Committee. Ann McCoy has agreed to serve. Music Programs Planning to build on Concert/Compline services. Looking for sponsors to cover the cost. Approximate cost for each service is $400 to $500. Strategic Mission Grant The grant submitted on April 30 th. Not sure when a response will be received. Vestry Seat Resignation Larry Rousseau resigned from the Vestry for personal reasons. Repayment to Endowment The Rector requested that a Vestry member prepare a statement and speak with the Endowment Board regarding forgiveness of the loan. Robert Feltenberger agreed to reach out to the Endowment Board. TREASURER S REPORT: April Revenue: $49, April Expenses: $78, Resolutions: 1. Motion by Robert Feltenberger to approve the April 17, 2018 Vestry Meeting minutes as corrected; second by Libby Tsubai. Motion carried. 2. Motion by Carl Thompson to approve the May 1, 2018 Vestry Meeting minutes as corrected; second by John Escoto. Motion carried. 3. Motion by Alice Davidson to approve Rhonda E. Rogers as a Candidate for Holy Orders in the Episcopal Diocese of Texas; second by Jim Castro. Motion carried. 4. Motion by Robert Snellgrove to accept the Treasurer s Report; second by Carl Thompson. Motion carried. 4

5 5. Motion by Alice Davidson to move into Executive Session; second by John Escoto. Motion carried. 6. Motion by Jim Castro to close Executive Session and return to open session; second by Alice Davidson. Motion carried. 7. Motion to adjourn by Robert Feltenberger; second by Libby Tsubai. Motion carried. The meeting was closed with prayer. Meeting adjourned at 8:42 p.m. Minutes prepared by Joanne Starbuck, Clerk 5