BYLAWS THE CALIFORNIA STATE UNIVERSITY, NORTHRIDGE ALUMNI ASSOCIATION revised and approved December 19, 2010

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1 BYLAWS THE CALIFORNIA STATE UNIVERSITY, NORTHRIDGE ALUMNI ASSOCIATION revised and approved December 19, 2010 PREAMBLE The goals and objectives of the California State University, Northridge Alumni Association are to develop and sustain interaction with alumni, students, faculty, staff, and the community, thereby enhancing a sense of tradition, affiliation and pride that will support the mission of the Institution. The Mission of the Alumni Association is to create opportunities for former students to be more connected to and interactive with the University and with one another. These connections are likely to foster additional personal and financial resources that will promote the welfare and intellectual progress of association members, alumni and students. ARTICLE I Name Section 1: The name of this organization shall be The California State University, Northridge Alumni Association, referred to below as Association. ARTICLE II Principle Office Section 1: The principle office of the Association is the Office of Alumni Relations, an entity of the University in the Division of University Advancement. The principle office is located on the campus of California State University, Northridge. ARTICLE III Members Section 1: Membership in the Association shall consist of the following: A. Active Members: Any person whose membership in the Association is paid for a period of time as specified in Section 2 of these bylaws and 1. Has graduated from California State University, Northridge or San Fernando Valley State College, or 2. Has completed a minimum of 12 units from California State University, Northridge, San Fernando Valley State College or the CSUN College of Extended Learning and is no longer an undergraduate student, or 3. Has earned a credential from California State University, Northridge, or 4. Is an associate or affiliate: an individual who has taken classes on campus, a friend, fan, athletic booster, neighbor, current or retired faculty/staff, parent, relative or any other individual interested in connecting to and 1

2 expressing loyalty to California State University, Northridge. Associates/affiliates shall have all the rights and privileges as provided under the rules and regulations of the Association except for holding the office of President or President-Elect of the Association. B. Inactive Members: An individual who meets any of the above requirements but has not paid a membership fee to the Association as outlined in Section 2. Inactive members may not receive benefits from the Association unless the Board of Directors determines that certain benefits are to be presented to all alumni, active and inactive. C. Sustaining Members. An inactive (recently lapsed) Active member that is sustained beyond a membership term for the purpose of enhancing the likelihood of a membership renewal D. Student Members: Any currently enrolled student at CSUN in good standing who pays a student membership in the Association for a period of time as specified in Section 2 of these bylaws. Student Members shall have all the rights and privileges as allowed by California Law and provided under the rules and regulations of the Association except for holding the office of President or President Elect of the Association. E. Honorary Members: An Honorary Member is a rare and special designation to be approved by a majority of the members of the Executive Council of the Board of Directors. The Executive Council may consider recommendations from the Chief Alumni Officer at any time. This approval may be registered by phone or by electronic communications. Annual or Lifetime memberships may be granted to any individual (but preferably to an alumna or alumnus who has advanced the university or the Association and is owed the Association s utmost respect. An honorary membership shall not be granted in order to entice support of CSUN. Honorary Members are afforded all of the same rights, privileges and benefits of members. Chapters may forward nominations for Honorary Members to the Executive Council for approval. F. Chapter Members: Members of chartered chapters approved by the Board of Directors must pay a membership fee to the Association as outlined in Section 2 to receive benefits afforded to Active Members of the Association. Section 2: Membership Types & Packages. Membership packages in the Association shall be approved by the Board of Directors on recommendation from the Executive Council. Packages include: A. Annual Single Membership from payment date to renewal date generally one year later. (see section 3) B. Annual Joint Membership (two members in a marriage or partnership residing at the same address) from payment date to renewal date generally one year later (see section 3) 2

3 C. Single Life. A single membership extended for the life of an individual. It is most often an endowed membership of the Association. D. Joint Life: A dual membership extended for the life of two members in a marriage or partnership residing at the same address. It is most often an endowed membership of the Association. E. Installment Life: A multi-year payment plan for Life Membership. F. Recent Graduate: Discounted annual membership offered to alumni for the first 12 to 18 months after graduation (see section 3) This membership may also be referred to as a GradFest Membership.. G. Student Annual: Discounted annual membership for currently enrolled students in good standing with the University from payment date to renewal date generally one year later. (see section 3) H. Sustaining (a designation) An inactive (recently lapsed) member that is sustained beyond a single annual year for the purpose of enhancing the likelihood of a membership renewal Secton 3: Annual Membership Terms: For purposes of further engaging alumni, The Association may offer and extend annual terms beyond the general one year-12 month renewal term. Section 1: Meetings of the Association shall be; ARTICLE IV Association Meetings A. Annual Meeting: The annual meeting of the Association shall preferably be held each May or June, but prior to June 30, at a date and location to be determined by the Executive Council of the Board of Directors. The meeting is open to all alumni and guests and serves as a semi-annual meeting of the Board of Directors and a quarterly scheduled meeting of the Executive Council of the Board of Directors. Only active members are eligible to vote. The date and location of the meeting shall preferably be posted at least 30 days prior to the annual meeting. The notice of the meeting shall be placed in official University communications. The notice shall include a brief description of the items of business to come before the meeting. The purpose of the annual meeting shall be to elect the Officers and at large members of the Board of Directors who shall also serve as the Executive Council of the Board of Directors. Agenda items voted on at the annual meeting cannot change the basic character of the Association. B. Special Meetings: Special Meetings of the Association shall be called on the written petition of 75 active members, or by a majority of the voting membership of the Board of Directors. The purpose of the special meeting shall be stated as part of the petition or vote, and shall be included in the notice of the meeting. No business shall be conducted at the special meeting except for that for which it was called. All active members shall be notified of the time, date, and location at least 30 days prior to the meeting. 3

4 Notification may come in the form of official University communications including the World Wide Web or electronic communications. Section 2: A. Voting at the Annual and Special Meetings: Active members may vote on matters presented at the annual and special meetings in person or by written proxy. Sustaining and inactive members are ineligible to vote. Proxies may be in the form or a facsimile or electronic correspondence if that correspondence can be confirmed by the Office of Alumni Relations. Proxies may only be accepted by members of the Board of Directors. B. Quorum: The quorum for the annual meeting of the Association shall be a majority of the total voting membership of the Board of Directors, including proxies. Quorum for special meetings of the Association shall be 60 active members present, including proxies. ARTICLE V Board of Directors Section 1: Leadership Structure A. General Description. The Board of Directors shall be structured to: 1. Fulfill the obligations as set forth in the Memorandum of Understanding with the University and in accordance with Article 15, section of the California Code of Regulations. 2. conduct the executive affairs of the Association 3. represent the interests of Association members and the various interests of a large and diverse association of alumni B. The Alumni Association Board of Directors 1. Organizational Purpose. The Alumni Association Board of Directors is organized as a representative and participatory body to ensure alumni engagement throughout the many university alumni communities, constituencies, chapters and interests 2. Board of Directors Leadership Structure. The members of the Alumni Association Board are comprised of: a. The elected Officers and elected At-Large members of the Alumni Association Executive Council as described in Section C. b. The Presidents of each chartered chapter of the Alumni Association 4

5 c. An Intercollegiate Athletics Representative appointed by the Association President d. As many as four Past Presidents of the Alumni Association (Emeriti Past Presidents), appointed by the President of the Association (includes any past president serving as a member of the Executive Council ) e. Honored Emeriti Board Members (a rare lifetime appointment as determined by the Executive Council) f. Honorary Board Member (a lifetime appointment) A special designation and a rare, exclusive appointment approved by the Board of Directors. The honor is bestowed upon an individual who has advanced the alumni program at CSUN and is owed the Association s utmost respect. Until amendment, that position shall be singularly assigned to Dean Ed Peckham. 3. The Ex-Officio Members of the Alumni Association Board are: a. The President of the University b. The University s Vice President of University Advancement c. The Honored Past Presidents of the Association not currently serving as a member of the Board of Directors. The Past Presidents are convened as The Council of Alumni Advisors by the Association President. (see section ) d. The Associated Students President e. Other individuals appointed by the Association President for one year or three year terms, on recommendation of the Chief Alumni Officer, C. The Alumni Association Executive Council 1. Organizational Purpose. The purpose of the Executive Council (The Executive Council) is to conduct the executive affairs of the Association and provide strategic guidance to the Association and University Administration on matters of interest to and affecting the Alumni of California State University, Northridge. The Executive Council operates according to the authority as outlined in Article V, Section Executive Council Leadership Structure a. There are 15 members of the Executive Council 1) Two Executive Officers (President and President Elect) are annually elected by the active members of the Association attending the annual meeting as described in Article VI. 5

6 2) Two Executive Officers (Chief Alumni Officer and Immediate Past President) are automatically appointed to the Executive Council 3) Other Executive Officers are appointed by the Association President from the elected Directors-at-Large 4) Directors at large Eleven at-large Directors elected at the annual meeting. Nine of the eleven at large directors must be CSUN alumni who have completed at least 12 units of coursework at the University (or at San Fernando Valley State College or the San Fernando Valley branch of the former Los Angeles State College). D. Past President s Council (The Council of Alumni Advisors) a. Definition: The Past President s Council (or Council of Alumni Advisors) is an honored committee of the Association (see Article VII Section 1) and is comprised of the past presidents of the Association b. Roles/Responsibilities 1) Serve as senior advisors to the Association and to the University Administration on matters pertaining to the Association, to the Office of Alumni Relations, and to alumni engagement 2) Serve as members or ex-officio members of the Board of Directors 3) Are represented by at least one past president on the Alumni Association Executive Council 4) Are represented by no more than four current members of the Board of Directors Section 2: Terms of Elected Officers /At-Large Board Members (the Executive Council) A. The President of the Association is elected to serve a one year term in the role as President of the Association. After the Presidential term has expired, the former president automatically serves as Immediate Past President. Presidential terms may be extended if the President is nominated and elected to serve a second term. B. The President Elect of the Association is elected to serve in a one year term in the role as President-Elect. Terms may be extended if the President is nominated and elected to serve a second term. C. The Chief Alumni Officer shall be annually reappointed to the Executive Council. 6

7 D. The Immediate Past President of the Association has previously been elected and continues to serve as an officer for the term (and possible renewal term) of the current President. Terms of at- large Members: Thirteen Officers and at-large Directors of the Executive Council shall be elected as provided under Section 8. Terms begin on July 1 st of the first year and end on June 30 th of the third year. The terms shall be staggered so that the terms of approximately one third of the Directors shall expire each June 30 th. The nominating committee may re-nominate a director to a new three- year term. The Association President may appoint an at large director to an un-expired term of a vacant board position. Appointment to a partial term shall not be a reflection on the performance of a board member. Section 3: A. Authority of The Alumni Association Executive Council: Working through the authority granted by California State University, Northridge through the Memorandum of Understanding, the Alumni Association Executive Council of the Board of Directors shall have responsibility for the supervision of the affairs of the Association as long as the mission of the Association supports the mission of the University. 1. Advisement/Consultative Authority via MOU. The Board of Directors, through its Executive Council and in accordance to its Memorandum of Understanding with the University, serves as the official alumni advisory and consultative organization on matters pertaining to the Association and matters pertaining to the strategic engagement of the University s alumni. 2. Chief Alumni Officer. The University endorses the chief alumni officer (through the Office of Alumni Relations) to conduct the business affairs of the Association. 3. Responsibilities of the Executive Council. The Alumni Association Executive Council s responsibilities include, but are not limited to: a. Advising the University and Administration and acting as the official Alumni advisory and consultative organization to the University on matters of Alumni Engagement b. Acting as The official Alumni Advisory organization to the University on Expenditures, Budgetary decisions, and expenditure applications from funds generated through Association programs. c. As authorized in the MOU with the University, Advising and approving of Membership/Marketing Policy, Acquisition and Retention of Association members d. As authorized in the California Education code and through the MOU, approving and overseeing Alumni Affinity Partnerships on behalf of the University. e. Ensuring compliance with the Memorandum of Understanding with the University f. Approving the charters of the Association s Alumni Chapters 7

8 g. Advising on Marketing and Communications being directed to alumni h. Overseeing the sponsorship, selection, presentation and funding of the Volunteer Service Awards and Distinguished Alumni Awards Programs and approving other event sponsorship activities. i. Being responsible for the Strategic Planning of the Association j. Being full participants in the CSU Alumni Council k. Attending and Supporting the Distinguished Alumni Awards event and ensuring attendance and sponsorships of all Association sponsored Honor and Showcase Awards Programs l. Serving on search/recommendation committees for the University President, Chief Advancement Officer, and Chief Alumni Officer. Section 4: B. Authority of The Board of Directors: Working through the authority granted by California State University, Northridge through the Memorandum of Understanding, the Board of Directors shall have responsibility for the advisement and direction of the Association as long as the direction of the Association supports the mission of the University and the vision of the University President. The roles of the Board of Directors shall be: 1. Oversee, support and fund scholarship programs sponsored by the Association; award and recognize Scholarship recipients 2. Serve as the official Alumni voice representing Alumni on matters of Alumni Engagement and the University s image and reputation. 3. To participate in and support the programs and activities of the Association 4. To advise on Membership marketing, acquisition and retention 5. To ensure compliance with the Memorandum of Understanding with the University 6. To oversee the Alumni Chapter Program and recommend the approval of charters of Alumni Chapters to the Executive Council 7. To advise the University on Publications targeted to alumni 8. To attend and support the Distinguished Alumni Awards event and to ensure attendance and sponsorships of all Association sponsored Honor and Showcase Awards Programs 9. To serve on committees as appointed by the Association President 10. To represent specific alumni constituencies at the University 11. To identify Individuals interested in supporting the University 12. To participate in Alumni Legislative Advocacy efforts Board Requirements: Responsibilities of the Board of Directors are outlined in rules and regulations. An over-riding requirement for every Board Member is active, dues paying membership in the California State University, Northridge Alumni Association. 8

9 Section 5: Meetings: A. The Alumni Association Board of Directors The Board of Directors shall meet at least semi annually as provided under rules and regulations. Written notice of the time and location of each meeting shall be given to all Board of Directors at least 15 days in advance. Written notice shall be in any print or electronic form. Section 6: B. The Alumni Association Executive Council The Executive Council of the Board of Directors shall meet at least quarterly as provided under rules and regulations, two meetings (the fall meeting and the annual meeting) to coincide with the meeting of the Board of Directors. Written notice of the time and location of each meeting shall be given to all Board of Directors at least 15 days in advance. Written notice shall be in any print or electronic form. Special Meetings: Special Meetings of the Board of Directors may be called by the President of the University, the President of the Association or any five or more members of the Alumni Association Executive Council. Written notice of the time, location and purpose of the special meeting shall be given to all Board of Directors at least 5 days in advance. Written notice shall be in any print or electronic form. Section 7: Section 8: Section 9: Quorum: Quorum for meetings and special meetings of the Board of Directors shall be a majority of the total voting membership of the convening Board of Directors or Council. The Board of Directors may meet without quorum in order to receive reports and carry out routine operations of the Association. Elections: At each Annual meeting as few as three and as many as four candidates for at-large Directors of the Association shall be presented to the Association for a three year elected term. Candidates must be active, dues-paying members of the Association at the time of nomination. A list of candidates submitted by the Nominations Committee and approved by the Executive Council shall be presented to the Association. The four (or three) candidates receiving the most votes shall be elected as directors at large. Elections may be tabled to subsequent general meetings. Vacancies: The President of the Association may appoint an individual to fill a vacancy at any time. A majority of the Executive Council of the Board of Directors must approve the appointment. When a vacancy is to be filled at a regular meeting, at least five days prior to the meeting, written notice of the candidate(s) and the office(s) for which they have been proposed shall be presented to The Executive Council of the Board of Directors. Written notice may be in any print or electronic form. All candidates must be active 9

10 members of the Association at the time of nomination. New directors complete the unexpired term of his/her replacement. Section 10: Board Removal: Any member of the Board of Directors may be removed for just and stated cause by a three-fourths vote of the Executive Council. A cause may be considered to be any action that harms the University or is not clearly in the best interest of the University; speaking on behalf of the Association without approval of the Officers or Executive Council, or speaking on behalf of the University without endorsement from the University Administration. If a Board member refuses to renew a membership through two consecutive meetings or does not meet other obligations as described in Rules and Regulations, cause for removal will automatically commence. The Board member will be afforded an opportunity to communicate his or her case before the Alumni Association Executive Council. ARTICLE VI Officers/Executive Council Section 1: The Executive Officers of the Association shall include: A. President B. President Elect C. Vice President D. Chair (or Vice President) Alumni Legislative Advocacy E. Chair, of Chapters F. Immediate Past President, who serves as Chair of the Nominations Committee G. Chief Alumni Officer, who serves as Secretary Treasurer of the Association Section 2: At Large Members of the Executive Council Officer Terms: All Officers shall serve terms of one year in a single office. However, on recommendation of the nomination committee and by willingness and commitment from the officer, there shall be an opportunity to serve a second year commencing on July 1 st. Each term is July 1 st to June 30 th. A President is limited to serving consecutive one-year terms. All Officers shall serve at the pleasure of the Board of Directors with the exception of the chief alumni officer who serves at the pleasure of the President of the University. Section 3: A. Responsibilities: The responsibilities of the Executive Officers coincide with the responsibilities of the Alumni Association Executive Council and are detailed in the rules and regulations and the Memorandum of Understanding between the University and 10

11 the Alumni Association. The Executive Council responsibilities include but are not limited to: 1. The general supervision of the affairs of the Association 2. Budgets and Finances of the Association as passed by the Board. Budgetary and Financial matters shall be administered within the authority granted to the Association by the University in accordance with the Memorandum of Understanding and in accordance with Article 15, section of the California Code of Regulations. 3. The President of the Association shall meet annually with the University President and on behalf of the Association shall present reports to the University President as itemized in Section IV C of the Memorandum of Understanding and in accordance with Article 15, section of the California Code of Regulations. 4. Membership/Marketing Policy, Acquisition and Retention 5. Program Development 6. Association revenue generation and support 7. All other matters as described in the Memorandum of Understanding and of the Board of Directors in Article V, Section 3 of these bylaws. Section 4: B. Committee Chairs: Members of the Association Board of Directors may serve as Chairs of the Standing Committees of the Association and report activities of the committees to the Executive Council. The Chairs of the committees include; 1. The President shall serve as the Chair of the Executive Council, Chair of the Executive Council and Chair of the Board of Directors; The President shall serve as Chair of the Distinguished Alumni Awards Selection Committee and as Chair of the Dorothea Heitz Outstanding Volunteer Leadership Award Committee. 2. The Immediate Past President serves at the Chair of the Nomination Committee 3. A Vice President serves as the Chair of the Membership/Marketing Committee 4. An Officer serves as the Chair of the Chapter Affairs Committee 5. An Officer (as Vice President/Chair for Alumni Legislative Advocacy) serves as Chair of the Legislative Advocacy Committee 6. The Chief Alumni Officer serves as Secretary-Treasurer of the Board and as Executive Director of the Association 7. The Association President appoints Past Presidents to Co-Chair the Council of Alumni Advisors, a committee of the Association. 8. Other Officers on the Executive Council or members of the Board of Directors may serve as chairs of standing and ad hoc committees as appointed by the President. 11

12 Meetings: The Executive Council shall meet as provided under rules and regulations or as called by the President of the Association. Notice to Executive Council members may be in any print or electronic form. Section 5: Section 6: Quorum: Quorum for the Executive Council meetings is a majority of the voting membership of the Council. The Executive Council may meet without quorum in order to receive reports and carry out routine operations of the Association. Election of Officers: All Officers shall be elected by a majority vote of the Board of Directors. These officers shall perform the duties prescribed by these by-laws and the rules and regulations adopted by the Association. Section 7: Vacancies: The President of the Association may appoint an individual to fill a vacancy at any time. A majority vote of the Executive Council must approve the appointment. When a vacancy is to be filled at a regular meeting, at least five days prior to the meeting, written notice of the candidate(s) and the office(s) for which they have been proposed shall be given to all Board of Directors. Written notice may be in any print or electronic form. All candidates must be active members of the Association at the time of nomination. New officers may complete the un-expired term of a vacated position.. A vacancy in the office of the Association President occurring during a term shall be filled by the President Elect. A vacancy in any other office occurring during a term shall be filled by election by a majority vote of the Board of Directors.. Section 8: Section 1: Removal of Officers: Any Officer may be removed for just and stated cause by a twothirds vote of the total voting membership of the Board of Directors. A cause may be considered to be any action which harms the University or is not clearly in the best interest of the University; speaking on behalf of the Association without approval from the Executive Council, or speaking on behalf of the University without endorsement from the University Administration or material individual non compliance to the Memorandum of Understanding. If an Officer refuses to become an active, dues paying member through two consecutive quarterly meetings, cause for removal may commence. The officer will be afforded an opportunity to communicate his or her case before the Board of Directors prior to removal. ARTICLE VII Committees Standing Committees: Members of the Board of Directors serve as Chairs to each standing committee. All decisions and recommendations arrived at by committees shall be reported to the Executive Council for appropriate action. The following committees shall be standing committees of the Board of Directors; 12

13 Section 2: A. Executive Officers of the Executive Council B. Nominations Committee C. Council of Alumni Advisors D. Chapter Affairs Committee E. Scholarship Selection Committee F. Membership Marketing Committee G. Alumni Legislative Advocacy Committee H. Student and Recent Graduate Engagement I. Distinguished Alumni Awards Committee (see DAA Bylaws for structure) Ad hoc Committees: Ad hoc committees to address issues or to help the Association fulfill its mission may be appointed by the President of the Association. Any member of the Board of Directors may serve as Chair to an ad hoc committee. The term of the committee is determined by its purpose. All decisions and recommendations arrived at by committees shall be reported to the Executive Council for appropriate action. Section 1: Section 2: ARTICLE VIII Chapters Chartering: The Board of Directors may grant or revoke Chapter charters by a two-thirds vote of the total voting membership of the Board of Directors. In considering the chartering of an alumni chapter, the Board of Directors shall determine that it will operate consistent with the mission and best interests of California State University, Northridge and the Alumni Association. Chapters shall self-govern under the organizational and program standards that are prescribed in the rules and regulations of the Association and in accordance to the Memorandum of Understanding and Article 15, Section of the California Code of Regulations. Chapters must report its officers and activities to the Secretary of the Association on an annual basis. Chapter Dues: A member of a chartered Chapter must be an active dues-paying member of the California State University, Northridge Alumni Association to receive the benefits of active membership status of the Association. The Association does not prohibit chapters from collecting additional chapter dues as long as the amount is consistent with the best interests of the University and approved by the Board of Directors of the Alumni Association. Section 3: Board Representation: Presidents of Alumni Chapters serve as members of the Board of Directors. 13

14 ARTICLE IX Limitations Section 1: The Association is granted authority by the State of California in accordance to Article 15, Section of the California Code of Regulations; by the laws of the United States of America and in respect of the authority granted to it by the University under a Memorandum of Understanding. The Association exists to support the California State University, Northridge, its mission and best interests. Section 2: The Association shall be nonsectarian and free from political affiliation Section 3: The Association abides by all non discriminatory laws and policies in accordance with Article 15, Section of the California Code of Regulations; according to all other policies adopted by the University; or otherwise required by law. Section 4: All funds accruing to the Association shall be deposited in and disbursed from nonstate alumni association accounts held by the University and in accordance to the Memorandum of Understanding and Article 15, Section of the California Code of Regulations. ARTICLE X Parliamentary Authority The rules contained in the current edition of Roberts Rules of Order, Newly Revised, shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any rules and regulations adopted by the Association. A meeting conducted informally, but in general agreement with Robert s Rules, may be accepted by the Alumni Association. Such meetings are at the discretion of the President of the Association. ARTICLE XI California State University Alumni Council Representative The Alumni Association shall be represented on the California State University Alumni Council by the University s Chief Alumni Officer (or a senior staff representative other than the Chief Alumni Officer) and the Vice President/Chair of Alumni Legislative Advocacy or another volunteer representative member of the Board of Directors. The representative, an elected member at large of the Association Board of Directors and shall serve as a member of the Executive Council. The representative shall be appointed to the Council by the University President. The representative may simultaneously serve as association president or is separately an officer of the Association. Membership on the CSU Alumni Council membership shall be considered a high honor. The Association may allocate funding for additional representatives to attend the Council meetings. The Associate Director of Alumni Relations will serve as an alternate delegate if the Chief Alumni Officer holds the position as the staff representative. The President of the Association shall appoint an alternate delegate to represent the Board of Directors, if the elected delegate is unable to attend a Council meeting. 14

15 ARTICLE XII Names and Marks Section 1. Authority. In accordance with Article VI of the Memorandum of Understanding, use of The name California State University, Northridge Alumni Association or and derivatives of such, i.e.: CSUN Alumni Association, Cal State Northridge Alumni Association, San Fernando Valley State Alumni Association, Matador Alumni Association, or any similar title has been granted to the Association by California State University, Northridge. The Association is granted permission to develop it's own identifying names, symbols or other marks that distinguish its identity as representing alumni from California State University, Northridge with the University reserving final approval for use of such marks and symbols. Section 2. Use and Royalties. The Association shall be granted authority to market these names and marks. Royalties derived from the sale or use of approved alumni names and symbols shall be assigned to the Association. Section 3. Affiliated Organizations. Use of the term Alumni Association or Alumni Chapter is restricted to the Association. No campus organization, chartered or not, may use the term Alumni Association without the approval of the Association. Non-chartered alumni groups may not use the terms alumni, alumni association, alumni chapter in their name. ARTICLE XIII Alumni Relations Staff By Memorandum of Understanding, the University endorses the staff of the Office of Alumni Relations to conduct business on behalf of the Association. The Chief Alumni Officer reports to the Vice President of University Advancement and serves at the pleasure of the President of the University. The Chief Alumni Officer shall be officially appointed by the President of the University on recommendation from the Vice President for University Advancement. The Chief Alumni Officer shall be responsible for the management and operation of the Office of Alumni Relations and shall work closely with the Association Board of Directors as provided for in these Bylaws the Memorandum of Understanding and Article 15 of the California Code of Regulations. The Chief Alumni Officer serves as Executive Director and Secretary-Treasurer of the Association. The Alumni Relations staff shall be designed to meet and fulfill obligations as stated in herein these bylaws, the Strategic Plan of the Association and the vision of the University President. 15

16 ARTICLE XIV Amendments of Bylaws These bylaws may be amended at any regular or special meeting of the Board of Directors by a two-thirds vote of the total voting membership of the Board of Directors. Any proposed amendment shall be submitted in writing to each member of the Board of Directors at least thirty days prior to the date of the meeting. The submission may be in the form of a letter, facsimile or electronic mail. These bylaws may also be amended at any annual or special meeting of the Association by a majority vote of the active membership, provided that proper notice is given at least thirty days prior to the meeting. ARTICLE XV Chapter Bylaws Chapters must submit their bylaws to the Board of Directors for approval. Chapter bylaws shall be viewed as an attachment to these bylaws and must be consistent with the tenants of the Chapter mission. ARTICLE XVI Rules and Regulations; Interpretations Rules and Regulations consistent with the bylaws may be prescribed from time to time by the Board of Directors to facilitate and expedite the business of the Association. Rules and Regulations may be added, amended, or deleted at any regular or special meeting of the Board of Directors by a majority vote of the voting membership of the Board of Directors. Each rule or regulation shall bear the date of enactment. Rules and Regulations shall be consistent with the mission and best interests of the University. Bylaws and Rules and Regulations shall be interpreted together with Article 15 of the California Code of Regulations and the Memorandum of Understanding. The Memorandum of Understanding referred to in all articles of these bylaws shall be interpreted as the Memorandum of Understanding between the California State University, Northridge Alumni Association and California State University, Northridge. Amended and Revised March

17 TABLE #1 EXECUTIVE COUNCIL Term Ends # of at large Directors Executive Officers 1 yr Remain 3 at large Directors + President Elect + Immediate Past President + CAO 2 yrs Remain 4 at large Directors 3 yrs Remain 4 at large Directors TABLE #2 EXECUTIVE COUNCIL SERVICE TERM CALENDAR 2011, 2014, 2017, at large Directors are elected for a three year term 2012, 2015, 2018, at large Directors are elected for a three year term 2013, 2016,2019, at large Directors are elected for a three year term Revised and approved December 19, Annual Meeting Proposal to remove Council of Alumni Advisors from Past President s Council D.G. Gray Mounger 17

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