The Invocation was given by Edward W. Lee, Pastor, Shiloh Baptist Church, 262 Macon Street, McDonough, GA.

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1 Page 1 of 15 STATE OF GEORGIA COUNTY OF HENRY The Henry County Board of Commissioners held a Regular Public Meeting at 9:00 a.m., on Tuesday, May 2, 2017, in the Community Room, County Administration Building, at 140 Henry Parkway, McDonough, Georgia. Notice of this meeting was posted in the entrance foyer of the County Administration Building. The Daily Herald was notified of this meeting. Those present were: June Wood, Chair Johnny Wilson, District I Commissioner Dee Clemmons, District II Commissioner Gary Barham, District III Commissioner Blake Prince, District IV Commissioner/Vice-Chair Bruce Holmes, District V Commissioner Also attending was: Cheri Hobson-Matthews, County Manager; Brad Johnson, Assistant County Manager; Patrick Jaugstetter, Attorney for the County; and Stephanie Braun, County Clerk. INVOCATION The Invocation was given by Edward W. Lee, Pastor, Shiloh Baptist Church, 262 Macon Street, McDonough, GA. PLEDGE OF ALLEGIANCE The Pledge of Allegiance is recited. CALL TO ORDER June Wood, Chair, called the Regular Public Meeting of the Henry County Board of Commissioners for 9:00 a.m., Tuesday, May 2, 2017, to order. ACCEPTANCE OF THE AGENDA Chair Wood advised that prior to accepting the Agenda; the following items were to be changed: Adding X. (B) COUNTY ATTORNEY: Presentation regarding City of Lovejoy Annexation There being no further changes, Blake Prince, District IV Commissioner, made a motion to accept the Agenda, as amended; Gary Barham, District III Commissioner, seconded the motion. The motion was carried unanimously (6-0-0). DISTRICT IV APPOINTMENT TO LIBRARY BOARD There being no questions or comments from the Board, Commissioner Prince made a motion to approve the appointment of Kathy Gilbert, representing District IV to the Henry County Library Board; Dee Clemmons, District II Commissioner, seconded the motion. The motion to approve Resolution was carried unanimously (6-0-0).

2 Page 2 of 15 HENRY FIRST BOARD OF DIRECTOR APPOINTMENTS District I Appointment The appointment of Zackery Daniels to serve, upon the resignation of Johnny Wilson, District I Commissioner, on the Board of Directors of Henry First, to commence upon the effective date of the District I Commissioner s resignation and up until December 31, 2020; and The appointment of John Pearson to serve, upon the resignation of Bruce Holmes, District V Commissioner, on the Board of Directors of Henry First, to commence upon the effective date of the District V Commissioner s resignation and up until December 31, There being no questions or comments from the Board, Bruce Holmes, District V Commissioner made a motion to approve; Johnny Wilson, District I Commissioner seconded the motion. The motion to approve Resolution and Resolution was carried unanimously (6-0-0). CONSENT AGENDA Chair Wood advised that the following items shall be considered on a Consent Agenda. Before voting on the Consent Agenda, Commissioners will have the opportunity to add or delete items. SPLOST A. Resolution authorizing the Chair to execute all necessary documents for conveyance of fixed assets relating to the Waterline and Fireline at Village Park at North Henry to the Henry County Water Authority. Exhibit #1 Resolution Parks & Recreation A. Resolution approving contract with GolfNow for a point of sale system for Cotton Fields Golf Course. Exhibit #2 Resolution There being no changes to the Consent Agenda, Commissioner Clemmons made a motion to approve; Commissioner Holmes seconded the motion. The motion to approve the Consent Agenda was carried unanimously (6-0-0). TRANSPORTATION PLANNING Resolution of commitment to implement projection for which funding was applied during the 2017 Transportation Improvement Program (TIP) Solicitation. Exhibit #3 Stacey Jordan-Rudeseal, Chief Planner, gave a description of the following Cluster Plans, as itemized in the Executive Summary: Project 1: Freight Cluster Plan, $250,000 - $50,000 match (Henry County s share to be $42,000; City of McDonough s share to be $6,500; City of Locust Grove s share to be $1,500) Project 2: Hwy. 81 Widening (east of McDonough to Bethany Church) right-of-way acquisition - $7,500,000 - $1,500,000 match (100% SPLOST)

3 Page 3 of 15 Project 3: Rock Quarry Road Widening (from Eagles Landing Parkway to North Henry Boulevard) right-of-way acquisition - $7,000,000 - $1,400,000 match (100% SPLOST) Project 4: East Atlanta Road-Rock Quarry Road Connector Widening (East Atlanta Road from Fairview Road to Valley Hill Road, and Patrick Henry Parkway from Country Club Drive to Jodeco Road) preliminary engineering and right-of-way acquisition - $9,200,000 - $1,840,000 match Project 5: Jodeco Widening (from Chambers Road to Hudson Bridge Road) preliminary engineering and right-of-way - $4,700,000 - $940,000 match. The Cities of Locust Grove and McDonough have both passed Resolutions, sharing the matching funds for this Cluster Plan. If a SPLOST-V is approved by Henry County citizens, this would include the Hwy. 81 widening match and the Rock Quarry Road widening match. Even if the Board approves these, it is still not known if the Atlanta Regional Commission will actually approve these funding requests. Commissioner Holmes recalled at the last meeting, discussing the Freight Cluster Plan, and the majority of the Board had not shown interest in performing any studies which could bring semi-truck parking lots up and down I-75. The Commissioner does not feel this would be an economically feasible project and he wanted to know why this Freight Cluster Plan is included in this Resolution. The Commissioner also wanted to know that, with the support of the Cities of Locust Grove and McDonough supporting the truck parking lots in their own Cities, why Henry County would have to invest in same. Mr. Jordan-Rudeseal responded that it is still in the Resolution because this is a separate study from the proposed truck parking study that the ARC is conducting. He added that truck parking could be included in this study, if the Board chooses. He suggested that if truck parking needs to be addressed and to ensure the citizens that Henry County will not be overrun with truck parking lots, this can be made part of the study, and recommendations can be brought before the Board on how to avoid same. The Commissioner believes there are enough warehouses and truck parking in the county and does not see any need to move forward with this particular Freight Cluster Plan. The Commissioner believes that it is time for the county to start focusing on attracting professional services, as he believes there is an imbalance between the commercial and residential areas and they need improvement. Chair Wood yielded the floor to the other Commissioners for questions or comments on the Resolution and/or Freight Cluster Plan. Commissioner Clemmons believes that the information contained in the Resolution about the Freight Cluster Plan is still vague. While the county is being asked to match $6M in matching funds, this still does not address the present transportation needs within the county, particularly the truck traffic problems on Hwy The proposed study for that traffic is not listed among the items before the Board and the Commissioner wanted to know the reason for that. There is nothing about the Western Parallel Connector to give the citizens access off of I-75 to go either north or south. The Chambers Road and Hudson Bridge Road projects concern the Commissioner as well and she wanted to know if this (Chambers Road) is near the BP and Jonesboro Road, going down between Community Christian Church to Hudson Bridge; Mr. Jordan-Rudeseal responded that Project 5 would begin at Jodeco-Atlanta South and head west to where Jodeco intersects at Hudson Bridge Road. He explained that these are federal funds, which require a federal process. Projects that are currently in the works, which did not begin using the federal process, would have to start over. He believes that the Western Parallel Connector is to be 100% funded by the Georgia Department of Transportation (GDOT), which is why it was not included in this list. The District II Commissioner asked about Jodeco and Chambers Road; Mr. Jordan-Rudeseal pointed out Project 5, from Chambers Road to Hudson Bridge Road (just past the intersection at Flippen Road), in greater description for the Commissioner. Mr. Jordan-Rudeseal believes that Hwy. 155 is

4 Page 4 of 15 congested with freight truck traffic; the Freight Cluster Plan would include an area between Exit 216 and Exit 212 on I-75, to also include SR 42 on the east side to SR 155 on the west side. Addressing the District II Commissioner s question on the $6 million match, Mr. Jordan- Rudeseal explained the Freight Cluster Plan can only have $250,000 applied for on it, which staff recommends applying for the entire amount. The County match on that would be $42,000. Commissioner Clemmons repeated that the transportation issue is not being addressed in the Freight Cluster Plan and the Jodeco Road Plan and asked for the paperwork on the Freight Cluster Plan as well as the application. She stated that she asked for this last week and has not received it yet. She is concerned that not all the information is being presented in these Plans. Cheri Hobson-Matthews, County Manager, interjected that the Chief Planner is explaining that the Freight Cluster Plan is not a truck stop plan - rather, it is part of a planning process that the ARC has identified, as some of the more critical freight corridors in Henry County. There are a lot of distribution centers and warehouse developments, which causes a freight issue in the county. The Chair explained that the Freight Cluster Plan will identify what the transportation needs are; a Community Improvement District (CID) is being done through the Development Authority for this corridor, as well as in other areas. There is also an ongoing Interchange Modification Report, to determine what the needs are along these corridors. This is not a plan to create a truck plan; the County Manager assured the Commissioner that it is a planning process, part of the Transportation planning. This is similar to the Comprehensive Transportation Plan but it is a supplement of that Plan. The list being presented to the Board was part of those priorities that the County Manager identified, listed in the Comprehensive Transportation Plan. Projects which already started (Western Parallel Connector, Hwy. 155 Corridor) are not included, because everything stops if it is, to go through the federal process. These are for future federal funding, which is why staff is looking at projects already identified in the CTP, which may not have a funding source, or inadequate SPLOST funds. The County Manager emphasized that this is not to create truck stops within the county. Commissioner Holmes understood the term to be truck parking lots, not truck stops and he is unsure of the difference, but he is uncomfortable with both of them happening in the county. He asked if there was a way to move this Resolution forward without the Freight Cluster Plan included, to be looked at more closely at a later date; Ms. Hobson-Matthews responded that the Board can approve a Resolution excluding the Freight Cluster Plan, but everything has to be submitted to the ARC by May 17, At the next meeting, a determination will have to be made on whether or not the Freight Cluster Plan will be added. She emphasized that options must be looked at to address the freight truck traffic along the 155 corridor, and building roads is not the way to resolve this. They need to look at how to get the trucks in and out, whether the radii is proper, engineering features, safety factors, and these must be looked at. This Freight Cluster Plan is being bought in by two of the Four Cities, and the county is not paying full cost for it. Commissioner Prince wished to comment on the timeframe, since this is federal funding. He also mentioned that the Rock Quarry Widening needs to be moved forward. He wanted to know what would happen if SPLOST-V does not pass; he also asked where the money will come from. He also wanted to know the timeframe on this project, as he hoped to get it moving within the next couple of years. Ms. Hobson-Matthews responded that if the county is selected for funding, the Atlanta Regional Commission will move the project into the Transportation Improvement Program (TIP), which is a 6-year program. The county must commit to moving the project forward if the ARC includes it in the TIP. Staff feels that if the project is funded, it can be moved forward. Six (6) years is the projected timeframe in terms of getting the project to move forward. The District IV Commissioner then asked what happens if SPLOST-V does not pass; the County Manager responded that funding would come out of General Fund. Regarding the Rock Quarry Widening, the District IV Commissioner sees that the City of McDonough

5 Page 5 of 15 and the City of Locust Grove are contributing; he asked how much the City of Stockbridge is contributing to this project; Mr. Jordan-Rudeseal responded that within the Transportation Improvement Program at the Atlanta Regional Commission, the City of Stockbridge is the project s sponsor for the Rock Quarry Road Extension, a portion of the East Atlanta Road Widening, and Rock Quarry Road Connection. There is an estimated cost, from several years ago, of over $5 million. Beyond that, the City of Stockbridge is not offering additional cash. The Commissioner repeated his question to the Chief Planner - on how much the City of Stockbridge contributing to the Rock Quarry Widening, between SR 42 and the hospital; the County Manager responded that the City is contributing nothing to that project. Commissioner Wilson commented that he will not support anything that would bring any tractor-trailer traffic in for parking. He believes the warehouses should figure out a way to store their freight tractor-trailers and the county should not get involved in having truck parking lots, which will cause issues other than traffic. Commissioner Barham echoed his fellow Commissioners sentiments against the Freight Cluster Plan. He asked if part of the Jodeco Road Widening is tied in to the City of Stockbridge; Ms. Hobson-Matthews responded that the widening will start at Chambers Road and go towards Hudson Bridge Road, and it should all be within the county s boundaries. Chair Wood remarked that her questions were related to how these projects were relevant to the Comprehensive Transportation Plan, which has now been addressed. On alternatives to the failure of SPLOST-V, she acknowledged that has been addressed. The Chair agrees that there should not be an image created as a predominantly distribution environment, but she understands the Freight Cluster Plan to be a tool to help assess where the county is and how to move forward in avoiding the possible placement of truck parking lots. She believes that these need to be discussed further and that Project 1 should be taken off of the Resolution for today. She asked if the Projects are listed in priority, so that when the Resolution is submitted to the Atlanta Regional Commission, the top 3 projects can be easily identified; Ms. Hobson-Matthews responded that the projects are not listed in priority. When they are submitted to the ARC, it is done so electronically and an order of priority is not requested by ARC. A cover letter will be sent to the ARC, which will identify the projects, which were listed as high priorities on the CTP. The Chair believes they should be clearly identified and listed in priority, in the event that the county cannot receive support for all of the projects submitted. The County Manager advised that when the motion is made on this Resolution, the Freight Cluster Plan (Project 1) will be removed; Projects 2-5 will be submitted. While they will not be submitted in order of priority, the County Manager explained that the county needs to be able to identify the two highest priority projects if funding is only available for two projects. Staff will have discussion on this regarding safety and volume of traffic. same. Commissioner Holmes asked if Projects 2-5 will be submitted; the County Manager affirmed Commissioner Clemmons provided the Freight Improvement Project recommendation provided by the state, to the other Commissioners; citizens can view this online as well. There is nothing that the county needs to do that the state has not already done; alternative routes, urban routes and re-routing is being sought with more funding put in, between now and 2050, to help the congestion. None of those plans included Henry County, however. While the other projects are looking to move ahead within the next six (6) years, this does not address the traffic issues along Hwy. 155, along with a Western Parallel Connector that would get the citizens off of I-75, to give access north and south. She is still concerned about $5 million matching that may have to be paid out of General Fund. The Commissioner believes this is moving too fast, and issues need to be dealt with right now before bringing on more issues that the county cannot handle.

6 Page 6 of 15 Chair Wood added that the Board needs to be comfortable with what is submitted to the ARC because May 17 th is a hard deadline. Commissioner Barham made a motion to table this item to obtain more information and gain full understanding of how this will proceed and how it will be funded; Commissioner Clemmons seconded the motion. Commissioner Prince reminded that point of order allows for discussion after a motion and a second are made. Chair Wood clarified that a motion and a second have been made and yielded the floor. Commissioner Holmes understands tabling the Freight Cluster Plan, but all of the road projects can still be submitted to the ARC and does not see a need to table the entire item. Commissioner Clemmons commented that this if this is submitted and SPLOST-V does not pass, they still have to be funded. She believes that tabling it will allow them to take a closer look at the financing aspect of these projects. The District V Commissioner explained that the next SPLOST is about 3-4 years away and the transportation needs to be addressed. He recalled driving back from Savannah over the past weekend, northbound on I-75; when he entered Henry County, he encountered terrible traffic, even with the reverse lanes in place. He took Exit 218 and saw that all the surface roads were packed, as he was trying to get back to Fairview. He believes that truck lanes or reversible lanes will not solve this problem in Henry County and the only thing that can, will be transit. In the northern part of Atlanta (Gwinnett, Cobb), they have transit and are prospering with new businesses; the millage rate is being reduced and professional service businesses are finding place there, to reduce the tax burden on their residents. The Commissioner believes that this alternative will bring new businesses, increase property values and brings a desired demographic to the communities. Commissioner Barham asked, if this item is tabled, if it will slow down the process, if this is heard at the next meeting; Ms. Hobson-Matthews responded that if the item is tabled, there will not be enough time to thoroughly explore this, unless there is a Called Meeting, to submit this to the Atlanta Regional Commission. All proposals have to be submitted by close of business on May 17 th. She clarified that Projects 2 and 3 are already SPLOST projects, therefore funding is already allocated. Only Projects 4 and 5 is up for funding. Commissioner Prince asked the Board to consider the Rock Quarry Road Widening as a high priority property, as this presents a Public Safety issue to District IV. The entire north end of the county is connected to the hospital by a two-lane road. Commissioner Holmes explained that Project 4 is also a SPLOST project. The North-South Connector, from north Henry County to Piedmont Henry Hospital has been pushed, because there is no direct way to get to the hospital, especially if the train is running and if East Atlanta Road is backed up to Valley Hill. He believes that Project 4 should also be high priority because of the dense population in that portion of the county. Commissioner Clemmons is concerned that there is nothing that addresses the present traffic. Project 5 causes her concern and wanted to see the other projects on the Transportation Improvement Program to see if anything else can be added. She does not feel that District II residents are getting the relief they need from the traffic issues. At present, she does not see anything on the list that addresses the west side of the county, in District II. Ms. Hobson-Matthews responded that staff will sit down and provide a list of the projects to the District II Commissioner. She explained that the Jodeco Road Widening project is familiar to everyone. The Jodeco bridge goes from an eight-lane bridge down to a two-lane road; this will pick up where it drops from the four-lanes to go all the way back to Hudson Bridge. The traffic bottlenecks at that point, during any time of the day. The County Manager assured the Commissioner that if this project is approved, it will enhance those individuals who are trying to travel to the west side of the county. The District II Commissioner asked for specific details on where this project is covered. The County Manager stated that the projects will have to be prioritized when

7 Page 7 of 15 submitted to the Atlanta Regional Commission, as the Transportation Project Director corrected her earlier remark. Roque Romero, Transportation Project Director clarified that SR 81 and Rock Quarry Road are on the current SPLOST-IV, but only for design. This is asking for the next step, which is right-ofway acquisition in these areas. A SPLOST-V or a T-SPLOST will provide matching funds, if they are presented and voted upon. The design process, going through federal procedure, takes 2-3 years; by the time that is done, then the federal funding will be available. Hopefully, SPLOST-V or a T-SPLOST will be in place as well, for the matching funds. The other two projects could also be added on SPLOST and not come from General Fund, unless the program does not pass. Commissioner Holmes remarked that he approves moving forward with the road projects, to be prioritized once they are submitted to ARC. The Chair directed there is a pending motion and second to table; discussion was held on that and now an amended motion is being made, to move the road projects forward (as previously listed). The County Attorney advised that the person who made the original motion may amend his motion or that motion can be withdrawn and a new motion can be made. Commissioner Barham remarked that he would have to amend the motion and will not amend the motion at this time. Chair Wood yielded the floor to the Transportation Project Director for further remarks. Mr. Romero explained in detail the Jodeco Road Widening project on the visual display. Nothing will be done on Chambers Road; Hudson Bridge is already four-lane roads. With a motion to table this item and a second made, the motion failed by a vote of Chair Wood then moved forward with the Resolution before the Board. The County Attorney advised there has not been a resolution of this matter as of yet, as the motion to table has failed. Chair Wood opened the floor up for discussion, if any, on the pending Resolution before the Board. There being no questions or comments from the Board, Commissioner Holmes made a motion to move forward with Projects 2 through 5, in no particular order, and to table Project 1; Commissioner Prince seconded the motion. Commissioner Clemmons asked if the motion to is table Project 1 or to remove it completely from the Resolution; Commissioner Holmes responded that it will be taken out and tabled from this Resolution before the Board. The District II Commissioner remarked that the Jodeco Road Widening project should be discussed, if this Resolution passes, and the citizens should be engaged in that area, advising them that the two-lane road will become a four-lane road. This may be met with resistance from some residents who do not want a four-lane road in their community. The County Manager clarified that this is only to allow staff to submit the applications; this is not to start on the project. This will take months to go through the process and Henry County is competing with other counties for a sum of money. The ARC may come back and only approve funding for one project, or all. If this is approved, she suggested adding a statement that the projects will not be started until after July 1, 2018, to commit the project funding. This would be for record-keeping purposes only. Commissioner Holmes let the District II Commissioner know that this is a Resolution seeking funding for the project, which will give her full say on how that project is to look on Jodeco Road. Chair Wood emphasized that these are projects to be submitted to the Atlanta Regional Commission, which will not be decided upon until later in the year.

8 Page 8 of 15 Commissioner Barham noted that when he saw a commitment by the county for funds, he wanted to know if the list is to be sent to Atlanta but these are not actually going to be funded; the County Manager responded that the Resolution before the Board is to submit the application to the Atlanta Regional Commission and that, whatever projects are selected, if any, that the county is committed to make the necessary funding available for the selected project. Once a project, if any, is selected, a Resolution will be brought to the Board to accept the federal funding allocated for the selected project. Commissioner Barham noted that the total cost is $5.7 million and that Henry County is contributing $2.9 million to a SPLOST project that has not been voted upon as of yet. The County Manager responded that the county would contribute $2.822 million; for SPLOST-V, it will be $2.9 million. Commissioner Prince asked if the District II Commissioner wants to pull out Project 5 and leave in the others; Chair Wood responded that Project is already on the Transportation Improvement Program and it is unknown what is going to get funded. If the Freight Cluster Plan is to be removed, the District II Commissioner will not leave her District out. Chair Wood then asked the District V Commissioner to amend his motion to include that the funding would be committed on July 1, Therefore, Commissioner Holmes made an amended motion to approve Projects 2 through 5 (as previously listed), to remove Project 1, and to add that the County will commit funding on July 1, 2018; Commissioner Prince seconded. There being no further discussion, the motion to approve Resolution was carried by a vote of 5-1-0, with Commissioner Barham opposed. PLANNING & ZONING Public Hearing (ULDC-AM-16-04) An Ordinance by Henry County, Georgia, to amend Chapter 7 of the Henry County Uniformed Land Development Code to amend sub-section (A) regarding the use of illuminated signs. Countywide. Exhibit #4 Mr. Jordan-Rudeseal gave a brief explanation of the details outlined in the Executive Summary for the Board. The ULDC prohibition of illuminated signs includes religious facilities, within a residential district. This would propose a change in the ULDC, in the above-referenced sub-section, to include: A. Entrance signs, subdivision signs, and signs on properties with a conditional use permit utilized for religious facilities may be illuminated. Chair Wood advised that this is a Public Hearing. All persons wishing to be heard in opposition of this request will have a total of ten (10) minutes to make comment; those in favor of this request will also have a total of ten (10) minutes to make comment. Chair Wood called for anyone wishing to make comment in opposition of this request to come forward. Carl Swensson, Stockbridge (unincorporated) Mr. Swensson remarked that the previous Board restricted certain actions by religious entities, which he believes has worked well. However, an individual who has influence and does not like a

9 Page 9 of 15 particular law, will take steps to simply change the law; he believes this Board is trying to do this now, to suit individuals who have influence. He likened this to the rezoning of District II, from RA (Residential- Agricultural) and R-1 (Single-Family Residence), to R-3 (Single-Family Residence) or R-5 (Single- Family Residence), high density districts. As he indicated that the District V Commissioner wants mass transit, Mr. Swensson does not believe it is necessary nor is it affordable. He is in opposition of this request and stated that Henry County should be kept as is - a residential community. With that, Mr. Swensson concluded his comments. There being no one else approaching, Chair Wood called for anyone wishing to speak in favor of this request, to come forward. Larry Turner, Communications Coordinator, Jodeco Road United Methodist Church Mr. Turner believes this is a good idea to change this Ordinance. He stated that times change, people change and the way things are done change. He stated that the JRUMC offers 37 different services to the community, including a Food Pantry that delivered over 70,000 pounds of food to the needy and homeless last year. The church needs a larger sign to promote their services and highlight their location better. Jim Buerstatte With that, Mr. Turner concluded his comments. Mr. Buerstatte explained that he is a member of the Jodeco Road United Methodist Church and is involved with a Mental Health Support Group. With the new sign, they can advertise the support groups and encourage new membership. With that, Mr. Buerstatte concluded his comments. Jordan Fleming, Director of Student Ministries, Jodeco Road United Methodist Church Ms. Fleming stated that one of the biggest goals in the ministry is getting students more involved in helping their community grow and become new leaders. She believes that motorists will see the sign and catch their attention and garner interest to that church. With that, Ms. Fleming concluded her comments. There being no one else approaching, Chair Wood declared the Public Hearing closed. Commissioner Clemmons noted on the Executive Summary asked if the language in the Background section should read for properties with conditional use permits utilized for religious facilities. Mr. Jordan-Rudeseal responded that the Resolution is actually what the Board will approve or deny. The District II Commissioner noted the language error in the Executive Summary, for the record. There being no further questions or comments from the Board, Commissioner Clemmons made a motion to approve; Commissioner Holmes seconded the motion. There being no further discussion, the motion to approve Ordinance was carried unanimously (6-0-0).

10 Page 10 of 15 HUMAN RESOURCES Resolution approving Service Agreement with Insurance Broker. Exhibit #5/Exhibit #5 Updated 5/01/17 Doris Patterson, Human Resources Director, gave a brief explanation of the details outlined in the Executive Summary for the Board. The Agreement would for the period of June 1, 2017 to May 31, There is a clause for one year within the Agreement, which can be terminated by either party with a 30-day notice. Chair Wood explained that what is missing from this Service Agreement are some deliverable dates. There was a situation where information, analysis or recommendations were not received until the last minute, causing the BOC to make some decisions that really required more time to process. There are also other deliverables needed, so that the Board may understand and have accountability as to when these factors are to be delivered, to give the Board a fair amount of time to make proper and informed decisions. Ms. Patterson responded that the insurance broker/consultant is requested to bring information before the end of January for the planning period; that date can be added in the Agreement. The deliverable dates are in the Agreement, referenced in terms of annual, quarter, twice a year, with no specific dates attached; but the periods of timeframes have been put for expectation of services throughout the Agreement. Commissioner Prince explained that the dates are soft dates and he believes the Board would prefer to see hard dates throughout the Agreement, of all the deliverables in a reasonable term, to ensure accountability and avoid the last minute decision-making. He recommended working with the broker and the Board to get some specific dates suggested for this Agreement. Ms. Patterson responded that, other than the deliverable dates, the Board can approve the Agreement and the dates can be attached at a later time. Patrick Jaugstetter, County Attorney, also explained that the deliverable dates are important elements in this Agreement. There is a 30-day termination provision which can substitute for the absence of the dates. If there is no progress to management s satisfaction, management could press for information on deliverable dates to be received, or can terminate for convenience. He does not know if each one of the services can be set with a hard date. He believes that there are some that can be set up, but there are other services that really cannot have a specific date set on such. He does not believe there is enough information at the staff level to hard date some of these services in the Agreement. The District IV Commissioner responded that he would rather see this get done right the first time, than to approve it and have to come back with a termination in 30 days. Commissioner Barham asked what the repercussions would be if this item was tabled in an effort to consult with the insurance broker and come up with some hard dates to satisfy the Board; Ms. Patterson responded that there is no Agreement, at present, with the broker-of-record. There must be an Agreement first, which outlines the expectations on behalf of the broker and the county. The dates are supplemental pieces of the Agreement. The Agreement can be approved for services and then the expectation dates can be added, without changing the services that are requested. Commissioner Holmes indicated that the Human Resources Director should know exactly what to look for in a certain time period and asked if it is possible to add specific important dates for the broker into the Resolution and move forward with the vote; Ms. Patterson responded that there are some milestones already specified in the Agreement, for example, quarterly utilization reviews. The word quarterly can easily be replaced with by March 30 th, or June 30 th, is indicating the actual dates. They could work with the broker to allow him to bring the information, who will have to get information

11 Page 11 of 15 from the providers. Even though a hard date may be set, it could be later than that, when the providers have actually given the information needed to the broker. There will be bi-weekly orientation program to coincide with the payroll periods; the broker has agreed to do same. If needed, dates can be put in the Agreement, but it does not change the timeframe. She suggested that the Board vote on the Agreement itself and then the dates can be added, where it can. Commissioner Barham asked if this Agreement was discussed with the broker, and if he has agreed to the terms; Ms. Patterson responded that she spoke with Michael Gasses and he is interested in serving as the County s broker. They have agreed to work together in making this arrangement work. Most of the services listed in the Agreement are not new. This solidifies the expectations on behalf of the county and on behalf of the consultant/broker. Commissioner Clemmons directed the Board to the section that says v. Other Service Requirements, sub-paragraph 1: 1. Provide staff support to facilitate and implement the employee wellness program, to improve employee health overall and reduce employee and retiree health-care costs, both in the short and long-term. The District II Commissioner asked for clarification on this provision, who will handle the wellness program and who is responsible for the employee program overall and who will reduce the employee health care cost; Ms. Patterson responded that ultimately, the county is responsible for that and that Human Resources has been entrusted with that responsibility and the broker is to work with her department, as well as with the employees, to make that happen. The broker would recommend services and provide resources, but the decision lies with the county. The broker s main role would be to consult with the county on the insurance program. The District II Commissioner stated that she has made recommendations to the wellness program, and they were not even considered, but yet, the recommendations that were made by the broker are being looked at. Ms. Patterson explained that there is a group of employees for the wellness program who will work with the broker. There is a Wellness Advisory Group, which consists of the vendors who actually provide the funds for the wellness program. These recommendations are discussed and either approved, denied or tabled. There being no further questions or comments from the Board, Commissioner Barham made a motion to approve; Commissioner Holmes seconded the motion. Chair Wood indicated that there needs to be at least one hard date as to when the analysis and information is presented. Commissioner Barham amended his motion to add hard deliverable dates to the Agreement; Commissioner Holmes seconded the motion. There being no further discussion, the motion to approve Resolution (to be amended) was carried by a vote of 5-1-0, with Commissioner Prince in opposition. COUNTY ATTORNEY Presentation of the City of Lovejoy Annexation. Patrick Jaugstetter, County Attorney, explained that there is a notice of potential annexation of approximately four hundred (400) acres of land into the City Limits of Lovejoy. The annexation is proceeding under the 100% method, which requires 100% of the property owners to make application for

12 Page 12 of 15 the annexation. The City will cross out of Clayton County into the Henry County line, if the annexation is successful. He presented a map to clarify his presentation. In summary, if an annexation that crosses a county line, the city annexing the property has to give notice that they have received an application; this was done. The county notifies the City of a meeting, which was done. The meeting takes place between the BOC and the Mayor and City Council of applying City. That is being scheduled. Discussion of the annexation takes place at the meeting, along with questions and comments regarding plans for the property and for the services. The county then has thirty (30) days to object to the annexation, on a number of bases. Georgia law requires that the county consider the long-range economic and overall well-being of the county s school system and the municipality; the health, safety and welfare of the citizens (of the county, city and property owner); the negative fiscal impact (if any); and the interest of the property owner seeking annexation. If the County objects, based upon one or more of the four areas of inquiry, the City is stopped from proceeding with annexation, unless it files a lawsuit in Superior Court of Henry County, with a judge appointed from outside of the district, who would then decide, upon hearing evidence, whether or not there is cause to support the County s objection. If there is, the annexation would stop. Mr. Jaugstetter explained that there are a small group of property owners who have filed for annexation, indicating that the property would not be rezoned. The property is largely farm/pasture/wooded land, with a few single family residences scattered throughout the property. Any rezoning would take place under the City of Lovejoy s Zoning Ordinance, however. There will be a joint meeting with the City of Lovejoy and the Board of Commissioners to discuss the issues; meanwhile the County Manager and staff will evaluate the annexation for the above-mentioned items. This was presented for informational purposes only. Commissioner Holmes asked the County Attorney to explain how elections will work if this annexation is passed; and he wanted to know if Henry County annex Lake Spivey into Henry County. The County Attorney responded that Henry County cannot, by itself, exceed its own boundaries. County elections and state elections would not be affected by this annexation. The City elections would be a factor to work out, whether the City of Lovejoy would contract with the Henry County Board of Elections or with someone else, or if they have their own Board of Elections. If any City annexes under the 60% method, they are required to disclose the plan to the county, but not required under the 100% method. The County Attorney explained that the City of Locust Grove has its own Police Department, but not a Fire Department. There being no further questions or comments from the Board, the item was closed. PUBLIC COMMENTS Chair Wood advised that citizens are allowed to voice county related concerns, opinions, etc., that are not listed on the agenda during this portion of the meeting. (All persons wishing to speak for public comments must sign in with the County Clerk prior to the beginning of the meeting and must complete the public comment speaker form or that person will not be recognized. Those wishing to make comment will be able to address the Board for five (5) minutes. Each person who addresses this Board shall not make personal, impertinent, slanderous or profane remarks to any member of this Board, staff or general public. Any person who makes such remarks, or who utters loud, threatening, personal or abusive language, or engages in any other disorderly conduct which disrupts, disturbs or otherwise impedes the orderly conduct of any Board meeting shall, at the discretion of the Chair or a majority of the Board, be barred from further audience before the Board during that meeting.

13 Page 13 of 15 Bill Toney, McDonough GA - Henry County Water Authority, Police Department, and Cotton Fields Golf Course Mr. Toney asked the Board to vote on allowing him extra time to make Public Comment. Chair Wood asked the Board if anyone would allow an extension of five (5) minutes to Mr. Toney. There being no response, the Chair advised that the clock will be set for five minutes. Mr. Toney remarked that he asked for a vote; the Chair responded that the request was made to the Board and there was no support and asked Mr. Toney to move forward with his comments; the clock was set for five (5) minutes. When the clock was set, Mr. Toney spoke before the Board. Carl Swensson, Stockbridge, GA - Village Park Mr. Swensson spoke before the Board. Larry Morey - Government Mr. Morey spoke before the Board. There were no further Public Comments. APPROVAL OF MINUTES Commissioner Barham made a motion to approve the Minutes from April 17, 2017 (BOC Called Meeting re: Insurance) and April 18, 2017 (Regular Board Meeting); Commissioner Clemmons seconded the motion. The motion was carried was carried unanimously (6-0-0). CHAIR & COMMISSIONERS COMMENTS Commissioner Barham asked the County Attorney to give an explanation regarding Mr. Toney s repeated appearances commenting on the Water Authority. He stated that Mr. Toney has not attended one of their Board meetings, yet comes up before the Board of Commissioners and criticizes the Water Authority because this is a televised meeting. Mr. Jaugstetter explained that the relationship with the Water Authority is such that the Board of Commissioners appoints the members of that Board. Once a member is appointed and they act within their authority, which is in their discretion to act in the capacity of their appointment. The 2 mill tax which is imposed, collected and paid to the Water Authority is part of a long series of bonded indebtedness that the Water Authority has, going back 20 years. To end that tax, the money would have to be paid back to the Water Authority. The money is used for building plants, various improvements, and facilities. There is a contractual obligation to continue assessing that 2 mill tax for the remainder of that outstanding debt. Commissioner Clemmons commented that Charlie Moseley, Executive Director, Henry County Development Authority, has resigned to take another position. She expressed her good wishes to him and held him in high esteem during his time at the Development Authority. She asked the County Attorney what the procedure would be to replace him in that capacity and how the Board may impart its vision for the county before selection process begins. The County Attorney responded that, similar to Water Authority, the Board s direct influence of the Development Authority s Executive Director is limited to the appointment power. The Board of Commissioners does not have the legal authority to appoint or veto an Executive Director of the Development Authority.

14 Page 14 of 15 Commissioner Prince notified the public that there is a Budget hearing today at 1:00 p.m. and invited the citizens to attend. Chair Wood echoed the District II Commissioner s well wishes for Mr. Moseley in his new endeavor with the Atlanta Chamber of Commerce. On her recent visit to the Atlanta Regional Commission, she publicly voiced her opposition to a truck terminal in Henry County and expressed her desire to be involved in the discussion regarding truck and freight traffic in an effort to secure the vision for Henry County. COUNTY ATTORNEY S COMMENTS Mr. Jaugstetter had no comment. COUNTY MANAGER S COMMENTS Ms. Hobson-Matthews had no comment. UPCOMING MEETINGS & EVENTS Tuesday, May 2, 2017, 1:00 p.m., Called Workshop Meeting regarding proposed Budget; Thursday, May 4, 2017, 11:00 a.m., Public Hearing regarding the FY Proposed Budget; Tuesday, May 16, 2017, 6:30 p.m., Regular Meeting (adoption of the FY Budget); Tuesday, June 6, 2017, 9:00 a.m., Regular Meeting EXECUTIVE SESSION Chair Wood called for Executive Session in accordance with the provisions of O.C.G.A and other laws pertinent to the advice of the County Attorney for the purpose of pending litigation and real estate acquisition. Commissioner Barham made a motion to adjourn into Executive Session; Commissioner Wilson seconded the motion. The motion to convene into Executive Session was carried unanimously (6-0-0). RECONVENE EXECUTIVE SESSION COMMISSIONER PRINCE DID NOT RETURN TO THE MEETING Commissioner Holmes made a motion to reconvene into Public Session; Commissioner Clemmons seconded the motion. The motion was carried by a vote of AFFIDAVIT & RESOLUTION Commissioner Barham made a motion to approve the Affidavit & Resolution pertaining to Executive Session; Commissioner Wilson seconded the motion. The motion was carried by a vote of

15 Page 15 of 15 AMENDMENT TO THE AGENDA Commissioner Barham made a motion to amend the agenda, to add the following property acquisition: Resolution to Authorize the acquisition of 7,275 square feet (0.167 acres) of land and 343 square feet of Driveway Easement in Land Lot 175 of the 6 th District, Henry County, Georgia, by negotiated Contract or Condemnation, Pursuant to the provisions of O.C.G.A through (SR Mill Road - Parcel 9) Commissioner Clemmons seconded the motion. The motion to amend the Agenda was carried by a vote of There being no questions or comments from the Board, Commissioner Clemmons made a motion to approve Resolution ; Commissioner Barham seconded the motion. The motion carried was carried by a vote of ADJOURNMENT There being no further business to come before the Henry County Board of Commissioners at this time, Commissioner Holmes made a motion to adjourn; Commissioner Clemmons seconded the motion. The motion to adjourn the meeting was carried by a vote of Stephanie Braun, County Clerk June Wood, Chair