GREAT BEND CITY COUNCIL MEETING October 4, :30 p.m. AGENDA

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1 Members present: GREAT BEND CITY COUNCIL MEETING October 4, :30 p.m. AGENDA Mayor Mike Allison Councilmember Bill Berryman Councilmember Mitch Haney Councilmember Joel Jackson Councilmember Dale Westhoff Attorney Robert Suelter Councilmember Allene Owen Councilmember Ken Roberts Councilmember Dana Dawson Councilmember Randy Myers Administrator Howard Partington Clerk Wayne Henneke A. OPENING PRAYER B. CONSENT AGENDA a) Minutes: Minutes of the Regular Session held on September 20, 2010 b) Claim's Warrant Register # : covering 2010 bills to date. c) Payroll Register P/R covering payroll ending September 24, 2010 in the amount of $330, d) Appointments: Mayor Allison will make appointments as needed. C. OLD BUSINESS D. RECOGNITION OF VISITORS AND ANNOUNCEMENTS E. NEW BUSINESS 1. Councilmember Reports: Councilmembers will report on the boards and commissions that they serve on. 2. City Administrator s Update: City Administrator Howard Partington will provide an update on city activities. Fact or Fiction may be presented.

2 3. Economic Development Report: Jan Peters will present her monthly Economic Development Report. 4. Request for School Crossing Lights: Attached is a proposed resolution implementing school crossing lights and a speed limit reduction during times that the lights are flashing near the Central Kansas Christian Academy on McKinley. Also attached is the letter of request for the signs from CKCA Principal Jane Their and an map showing the proposed location of the school crossing signs and speed limit zone. City Engineer Robert Winiecke will report. Recommendation: Motion to adopt resolution that establishes school crossing lights and a speed limit reduction on McKinley near the Central Kansas Christian Academy. 5. Demolition of Dangerous and Unsafe Structure: Attached is a resolution that would cause the demolition of the unsafe and dangerous structure at rd if the owner does not remove or raze the structure by October 29, A hearing on this matter should be held at this time. Building Inspector Lee Schneider will report. Recommendation: Motion to adopt resolution causing the demolition of the unsafe and dangerous structure at rd. 6. Handicapped Child Resolution: Attached is a copy of a proposed handicapped child resolution for the area around 8 th and Stone. Also attached is a memo and photo of the area as provided by Robert Winiecke. Recommendation: Motion to adopt the resolution establishing handicapped warning signage in the area of 8 th and Stone. 7. Snow Policy: Public Works Director Don Craig will hand out the snow policy for review and action at the next council meeting. Recommendation: Don Craig will hand out the snow policy for consideration at the next council meeting. 8. GAAP Waiver: Attached is the proposed resolution that requests a waiver be granted for the regulations regarding GAAP provisions of the state statutes. This is the same request for waiver that we have been requesting for a number of years in the past. City Clerk Wayne Henneke will report. Recommendation: Motion to adopt the resolution requesting a waiver of GAPP requirements.

3 9. Request to Temporarily Close Street: Attached is a letter of request from the First United Methodist Church to once again block off Forrest Avenue from the alley east of the First United Methodist Church to Stone Street during the Trunk or Treat event Sunday October 31 from 4:30 to 6:00 p.m. Also attached is an informational piece about the event. Recommendation: Motion to grant the request as presented. 10. Request to Temporarily Close Street: Attached is a letter of request from the 1 st Church of the Nazarene to once again block off Sherman Street from Broadway to K-96 one hour before and one hour after the performances. The performances are set for Friday, October 22 nd from 4:00 to 10:00 p.m., Saturday, October 23 rd from 3:00 to 10:30 p.m., and on Sunday October 24 th from 10:00 a.m. to 6:30 p.m. Recommendation: Motion to grant the request as presented. 11. Restroom/Concession Change Order: Attached is the requested change order from GMCN for the restroom/concession facility that would remove one retractable ladder. As a note, Change Order # 2 was assigned to the picnic area work that was approved at the last council meeting. Howard Partington will report. Recommendation: Motion to accept change order #1 and authorize Mayor Allison to sign the change order. 12. Lease at Airport: Attached is a proposed lease agreement with Mike Smith for leasing the property at the airport that was formerly leased by Haz-Mat. City Attorney Bob Suelter will report. Recommendation: Motion to authorize Mayor Allison to sign the lease agreement with Mike Smith for leasing property at the airport. 13. Lease at Airport: Attached is the proposed lease agreement with Kestrel, Inc. for leasing property at the airport formerly occupied by Darold Rodgers. Bob Suelter will report. Recommendation: Motion to authorize Mayor Allison to sign the lease agreement with Kestrel Inc. for leasing property at the airport. 14. Intersection Analyses: Attached is a copy of the intersection analyses prepared by TranSystems through KDOT s Traffic Engineering Assistance Program (TEAP) that covers the following intersections: Broadway and Harrison, 24 th and Main, and 10 th and McKinley. Robert Winiecke will report.

4 15. Wetlands Water Park Feature Improvements: At budget time staff discussed the purchase and installation of two new water park features. Some issues have arisen and staff would like to discuss possible options. Human Resources Director Terry Hoff and Howard Partington will report. 16. Request for Conditional Use Permit for Moeder Oil: Consider a Request for issuance of a Conditional Use Permit allowing above-ground bulk storage of chemicals. Petroleum products and other hazardous materials (propane). The tract is zones LM/SC Light Manufacturing District located in the Barton County/City of Great Bend three mile radius zoning district on the Moeder Oil property next to Stone Lake. The property is also known as 2209 Railroad Avenue. A Public Hearing was held on September 28, Neighbors stepped forward in support of the project. The Great Bend Fire Chief indicated that there were fire suppression issues associated with the bulk storage tank. The Fire Chief recommended that the permit be denied, but said that if it were not that specific conditions need to be attached. The Commission chose to approve the permit with those conditions. The Planning Commission recommends approval of the conditional use permit. Planning Commission Secretary Dawn Jaeger will report. Recommendation: Motion to approve the resolution allowing the Conditional Use Permit for Moeder Oil for the purpose of adding an additional 18,000 gallon propane on the identified property. 17. Request for Conditional Use Permit for Nelson Stone: Consider a Request for the issuance of a Conditional Use Permit allowing a sand pit in the a- Agricultural District and LM/SC Light Manufacturing District located in the Barton County/City of Great Bend three mile radius zoning district, located at 129 S. 281 Highway. A public hearing was held on August 31, 2010, tabled, and reopened on September 28, Two major issues were discussed. The first was the possible contamination of the aquifer and therefore domestic water wells, the second was the potential of blowing sand. The Commission sought additional information, received a copy of a report from the US Geological Survey, and expert opinion from Jeff Lanterman of the Kansas State Division of Water. The Commission was satisfied that there is not an undue probability of water contamination and approved the permit application with conditions attached. The Planning Commission recommends approval of the conditional use permit. Dawn Jaeger will report. Recommendation: Motion to approve the resolution allowing the Conditional Use Permit for Nelson Stone for the establishment of a sand pit located at 129 S. 281 Highway.

5 18. Ordinance Amending the Planning Commission Meeting Schedule: The current City Code indicates that the Planning Commission will meet at least once a month. This is not the current practice. The Commission meets on an as needed basis. Need is based on application submittal, therefore if there are no items to review the Commission will not meet. The Planning Commission recommends that the ordinance be amended to allow for meetings on an as needed or at least quarterly basis. Dawn Jaeger will report. Recommendation: Motion to adopt ordinance changing the meeting dates of the Planning Commission to as needed or at least quarterly basis. F. ADJOURNMENT