Program of Work

Transcription

1 National Association of Supervisors of Agricultural Education Program of Work

2 National Association of Supervisors of Agricultural Education Program of Work The National Association of Supervisors of Agricultural Education (NASAE) is a professional organization established to provide members with information essential for planning and conducting quality agricultural education programs. NASAE members are professionally engaged in the administration and/or supervision of career and technical education in agriculture on the district, area, state and national levels. The general goals of the organization are to professionally represent and support advancement of school-based Agricultural Education by: providing information on the characteristics of quality programs. sharing information regarding quality teaching materials. sharing current and relevant research, trends, and ideas. sharing plans and policies of the USDE and other organizations relevant to potential program impact. providing members information regarding the activities of the Association for Career and Technical Education (ACTE) and potential program impact. promoting professional relationships with other agencies, associations, and institutions interested in the industry of agriculture and agriculture education. NASAE Officers and Representatives: President... Jacob Davis, Alabama President-Elect... Tom Maynard, Texas Past President... Jack Staats, Oklahoma Secretary/... Mike Brammer, Pennsylvania Central Region Vice-President... Matt Kreifels, Nebraska Eastern Region Vice-President...Stacey Hofmann, Delaware Southern Region Vice-President... Amy McAllister, Florida Western Region Vice-President... Jerrod Smith, New Mexico NASAE (Ex Officio)... Wm. Jay Jackman 2

3 Table of Contents National Association of Supervisors of Agricultural Education... 1 Officer Responsibilities... 4 Responsibilities of the NASAE... 4 A. Membership... 5 B. Finances... 6 C. Professional Relations... 6 D. Professional Recognition... 7 E. Legislation... 7 F. Professional Development... 7 G. Responsibility Assignments... 8 H. NASAE Members Serving on Boards/s... 9 I. NASAE Elected Position Job Descriptions J. NASAE Descriptions K. NASAE , and Budgets L. United States Department of Education MOU for elected positions...appendix 3

4 Officer Responsibilities Activity Responsibility Date 1. Review and update Program of Work President Elect 2. Present the updated Program of Work for adoption by the membership at the annual meeting. President Elect 3. Distribute Program of Work to NASAE. President February 4. Send and maintain copies of all NASAE correspondence. Secretary ly 5. Keep minutes of all NASAE association meetings Secretary ly 6. Develop and provide the agenda for association meetings at least one month in advance of meeting. President September 7. Keep minutes of all NASAE committee meetings. Secretary 8. Provide typed copies of all NASAE committee meetings to the executive committee within two weeks following the meeting. 9. Maintain a permanent record of all NASAE meeting minutes, the Constitution, and Program of Work. 10. Maintain a permanent record of all regional NASAE minutes as provided by the vice presidents. 11. Provide each vice president with a list of officers and individuals appointed to boards, which include NASAE representation. 12. Provide the President Elect a list of all newly elected/appointed NASAE members to appointed boards that include NASAE representation. Secretary Secretary Secretary Secretary Secretary 13. Encourage all state staff members to pay NASAE dues. Secretary 14. Keep a copy of the membership list and years of service as provided by the executive treasurer for award recognition. 15. Keep and maintain a historical list of NASAE officers, Outstanding Supervisor Award recipients and annual meeting programs. Secretary Secretary Responsibilities of the NASAE (The Director of the National Association of Agricultural Educators [NAAE] shall serve as the of the NASAE.) 1. Serve as an ex officio non-voting member of the NASAE executive committee. 2. Develop and maintain a current list of NASAE members and unpaid members (both former members and potential members) provided quarterly to the executive committee. Activity Responsibility Date 3. Develop and maintain a list of potential NASAE members. 4. Encourage both ACTE and NAAE membership by NASAE members. 5. Send a membership form to all potential NASAE members for verification and collection. February May August September 4

5 Activity Responsibility Date 6. Inform all members that the membership year is July to June. 7. Extend membership to the U.S. Department of Education Staff, other agricultural education supervisory staff and National FFA Staff. 8. Publish the membership list on the NASAE website. 9. Recognize 100% membership states on the website. 10. Keep up-to-date permanent membership records including years of service. 11. Maintain the NASAE associations checking and savings accounts. 12. Keep complete and accurate financial record of all financial transactions. 13. Provide an annual budget for approval at the annual meeting. 14. Pay, upon approval of the executive committee, the NASAE association bills in a timely manner. 15. Keep and maintain a permanent file of all past and current financial records. 16. Help solicit financial support to fund the Outstanding Member Award. 17. Meet with the auditing committee annually to provide a financial statement and record of receipts and expenses. Website Updates Website Updates meeting A. MEMBERSHIP Active Members of the Association for Career and Technical Education who are professionally engaged in the administration and/or supervision of career and technical education in agriculture on the district, area, state, or national level. Associate Non members of the Association for Career and Technical Education who are professionally engaged in the administration and/or supervision of career and technical education in agriculture on the district, area, state, or national level. Associate members will be allowed to vote on any business matter but cannot be elected to office or appointed to any board that includes NASAE representation. Associate members may be appointed to serve on NASAE committees. Honorary Membership in the National Association of Supervisors of Agricultural Education (NASAE) is reserved for individuals whose support of, and/or contributions to, the advancement of Agricultural Education are deserving of special recognition. Honorary Membership in NASAE will be granted to those individuals who have made significant contributions to the advancement of Agricultural Education, but yet may or may not have had the opportunity to participate as an active NASAE member. Nominations for Honorary Membership must be submitted to the NASAE for consideration. Individuals selected for Honorary Membership are considered a lifelong member of NASAE, they are not required to pay any dues, and cannot vote or hold office but receives all other benefits and privileges of membership. Any member may nominate persons of distinction who have made significant contributions to Agricultural Education. Candidates for Honorary Membership cannot be currently eligible for active membership. 5

6 Activity Responsibility Date 1. Develop a listing of potential NASAE members by state. 2. Send a membership form to all potential members for verification and collection of annual dues. 3. Extend membership to U.S. Department of Education staff, other Agricultural Education supervisory personnel, and the National FFA staff. 4. Publish the membership list on the NASAE website. 5. Recognize states attaining 100% NASAE membership on the website. 6. Keep up-to-date, permanent membership records. Secure appointment dates from state supervisors. 7. Report to president information concerning retirement, new appointments, etc. of membership. 8. Encourage both ACTE and NAAE membership and ensure that NASAE members, officers and individuals appointed to Boards, which include NASAE representation, are active ACTE members. Members 9. Inform all NASAE members that each are expected to pay NAAE dues. 10. Inform all members that the membership year is 7/1 st to 6/30 th ; however, NASAE s Program of Work year begins and ends with the annual meeting. B. FINANCES January June January February February ly ly ly ly ly Activity Responsibility Date 1. Keep complete and accurate records of all financial transactions. 2. Prepare an annual budget for approval at the annual meeting. Budget 3. Keep and maintain a permanent file of all past and current financial records 4. Solicit financial support for Outstanding Young Member and the Outstanding Secretary, Outstanding Member Awards. 5. Auditing committee review financial statements and annual meeting. and President C. PROFESSIONAL RELATIONS Activity Responsibility Date 1. Identify and pursue mutual goals with ACTE, AAAE, NAAE and other agricultural associations/ organizations. 2. Attend and participate in meetings of the policy committee of the Ag Education Division of ACTE. 3. Encourage members to join and support ACTE, NAAE and state CTE associations. President Past President President -Elect President ly March and ly 6

7 4. Have representatives as requested at various professional executive committee meetings, including AAAE and NAAE. 5. Attend and participate in meetings of The National Council for Agricultural Education. 6. NASAE maintain continuous contact with national agriculture and educational organizations and associations. President or designated representative Elected Representative ly Every three years. (Beginning in 2012) ly D. PROFESSIONAL RECOGNITION Activity Responsibility Date 1. Provide recognition for NASAE members: One-year service, lapel pin; 5, 10, 15, 20 and 25 years, lapel pin; 30 years, 11 x14 FFA print; 35 years, desk clock; 40 years, desk/pen set; 45 years, watch; retirement, life membership in NASAE. Select Outstanding Young Member. Select Outstanding Secretary. Select Outstanding Member. ly 2. Awards to be presented at annual meeting. President ly 3. Provide Press Releases for NASAE Award Winners. Secretary ly 4. Post past and current award winners on the NASAE website President ly E. LEGISLATION Activity Responsibility Date 1. Work closely with the ACTE, NAAE, AAAE and other agricultural organizations to secure legislation needed to improve agricultural education and vocational in general. 2. Keep members informed about pending federal legislation and action needed at the state and local levels. 3. In cooperation with NAAE and AAAE, identify strategies that states can use to secure favorable legislative support for agricultural education. As Needed F. PROFESSIONAL DEVELOPMENT Activity Responsibility Date 1. Participate in professional in-service at the ACTE Convention and members as appropriate December 2. Conduct professional in-service at each regional NASAE meeting. Vice ly 3. Conduct annual NASAE business meeting prior to the National FFA Convention. 4. Conduct professional in-service workshops prior to the National FFA Convention. Designate in-service priority area with appropriate theme. 5. Conduct NASAE executive committee meetings during the National FFA Convention and National State Staff In-Service. President President President / February 7

8 6. Encourage membership to write articles for The Agricultural Education Magazine, Making a Difference and other related publications. 7. Conduct and/or inform the membership of online professional development opportunities and members as appropriate G. RESPONSIBILITY ASSIGNMENTS Activity Responsibility Procedure Date Term 1. NASAE Officers President Appointed NASAE Nominating recommends a President-Elect, President and Secretary/ selected from the NASAE active membership. 2. NASAE Regional Vice 3. National FFA Board of Directors 4. FFA Secretary to fill USDE position on FFA Board of Directors 5. National FFA Foundation Board of Trustees Vice Vice Vice Vice Elected from the eligible NASAE active membership at the annual regional meeting prior to their assuming office in January. Central: 10/ /2016 (Kreifels,NE) Western: 10/ /2016 (Smith,NM) Eastern: 10/ /2015 (Hofmann,DE) Southern: 10/ /2015 (McAllister,FL) Head State Supervisor selected from the NASAE active membership. Western: 7/2012-6/2015 (Purcella,NM) Eastern: 7/2012-6/2015 (Showerman,MI) Central: 7/2013-6/2016 (Womochil,CO) Southern: 7/2014-6/2017 (Davis,AL) Western: 7/2015-6/2018 (Deimler,UT) Eastern: 7/2015-6/2018 (Hughes,WV) FFA Secretary selected from active membership (Nominate 3 from same region for committee interview). If three candidates are not identified in the respective region, nominations will be open at large to all regions. Eastern: 7/2011-6/2014 (Noble,NJ) Western: 7/2014-6/2017 (Evans,UT) Central: 7/2017-6/2020 Southern: 7/2020-6/2023 FFA Supervisor selected from the active membership. Central: 1/ /2014 (Busdieker,MO) Eastern: 1/ /2017 (Davis,KY) Southern: 1/ /2015 (Davis,AL) Western: 1/ / year 2 years 8

9 6. National FFA Foundation Board of Trustees 7. National FFA Alumni Council 8. National Young Farmers Board of Directors 9. Post-Secondary Agriculture Student Organization Board of Directors 10. The Council Board of Directors 11. Editing-Managing Board of The Agriculture Education Magazine 12. FFA Career Development Event Advisory 13. Representatives on ad hoc committees of the National FFA or ACTE Ag. Division 14. NASAE Nominating Vice Vice Nominating Nominating FFA Secretary selected from the active membership. Central: 1/ /2016 (Zimmerman,WI) Eastern: 1/ /2018 Southern: 1/ /2019 Western: 1/ /2015 (Letsch,OR) NASAE representative selected from the active membership. Eastern: 1/ /2013 (Butch,NJ) Western: 1/ /2016 (Wallace,WA) Central: 1/ /2019 Southern: 1/ /2022 NASAE representative selected from the atlarge active membership at the annual business meeting of the year following election. Non-regional: 1/ /2015 (Barber,GA) NASAE representative selected from the active membership at the annual business meeting. meeting to annual meeting. Non-regional: 4/2010-3/2013 (Jaaks,SD) Non-regional: 4/2013-3/2016 (Jaaks,SD) Membership NASAE representative selected from the active membership. Beginning in Non-regional: 1/ /2012 (Hurchison,DE) Non-regional: 1/ /2015 (Davis,NC) Nominating Vice NASAE representative selected from the active membership at the annual business meeting. Southern: 11/ /2013 (Gass,TN) Central: 11/ /2016 (Gruis,IA) Eastern: 11/ /2019 Western: 11/ /2022 Regional selection from the active membership as defined in CDE Handbook. Two members serve on the committee on 3-year terms. Eastern: 1/ /2019 Southern: 1/ /2015 (Gass,TN) Western: 1/ /2016 (Parker,CA) Central: 1/ / years President Selection from the active membership. Various 1 year Past President meets to nominate officers and other positions and presents report at annual business meeting. 15. NASAE Audit President meets to audit accounts and presents report at annual business meeting. 1 year 1 year 9

10 16. NASAE Program of Work President President- Elect meets to review program of work and presents report at annual business meeting. 17. NASAE Budget President meets to develop budget and presents report at annual business meeting. 18. NASAE Awards President meets to review the applications and presents report to annual business meeting. 19. NASAE Resolutions meets to review/prepare resolutions and presents report to annual business meeting. H. NASAE MEMBERS SERVING ON BOARDS/COMMITTEES NASAE Officers: President 10/ /2015 Jacob Davis, AL President-Elect 10/ /2015 Tom Maynard, TX Past President 10/ /2015 Jack Staats, OK Secretary/ 10/ /2015 Mike Brammer, PA Vice : Western Region Central Region Eastern Region Southern Region 10/ / / / / / / /2015 Jerrod Smith, NM Matt Kreifels, NE Stacey Hofmann, DE Amy McAllister, FL 1 year 1 year 1 year 1 year NASAE Representatives: National Council for Agricultural Education Contact: Steve Brown, National FFA Organization, sbrown@ffa.org Non-Regional 1/ /2012 Karen Hutchison, DE Non-Regional 1/ /2015 Jason Davis, North Carolina Non-Regional 1/ /2018 FFA Board of Directors (Head State Supervisor) Contact: Steve Brown, National FFA Organization, sbrown@ffa.org Eastern Region 7/2015-6/2018 Jason Hughes, WV Western Region 7/2015-6/2018 Buddy Deimler, UT Southern Region 7/2014-6/2017 Jacob Davis, AL Central Region 7/2013-6/2016 Mike Womochil, CO USDE Position, FFA Board of Directors (FFA Secretary) Contact: Steve Brown, National FFA Organization, sbrown@ffa.org Eastern Region 7/2011 6/2014 Erin Noble, NJ Western Region 7/2014 6/2017 Brett Evans, Utah Central Region 7/2017 6/2020 Southern Region 7/2020 6/

11 National FFA Foundation Board of Trustees, (Head State Supervisor) Contact: Steve Brown, National FFA Organization, Southern Region 1/ /2015 Jacob Davis, AL Central Region 1/ /2014 Leon Busdieker, MO Eastern Region 1/ /2017 Brandon Davis, KY Western Region 1/ /2018 National FFA Foundation Board of Trustees, Secretary Contact: Steve Brown, National FFA Organization, Southern Region 1/ /2013 Jason Davis, NC Western Region 1/ /2015 Jodi Monroe, WA Central Region 1/ /2016 Cheryl Zimmerman, WI Eastern Region 1/ /2018 National Young Farmers Board of Directors Representative Contact: Gordon Stone, Exec VP, Montgomery, AL Non-Regional 1/ /2013 Lynn Barber, GA Non-Regional 1/ /2015 Lynn Barber, GA Post-Secondary Agricultural Student Organization (PAS) Board of Directors Representative: Contact: Craig McEnany, Director, Ankeny, IA Non-Regional 4/2010 3/2013 Marie Jaaks, SD Non-Regional 4/2013 3/2016 Marie Jaaks, SD Editing-Managing Board, The Agricultural Education Magazine Representative: Contact: Dr. Wm. Jay Jackman, Business Manager, The Agricultural Education Magazine Director, NAAE, 300 Garrigus Building Lexington, KY Phone: (859) Southern Region 11/ /2013 Steve Gass, TN Central Region 11/ /2016 Dale Gruis, IA Eastern Region 11/ /2019 Western Region 11/ /2022 FFA Career Development Event & Awards Advisory Board Contact: Rebecca Carter, Natl FFA Org., Team Leader Awards & Recognition; Contact: Jenna Hovermale, Natl FFA Org., Education Specialist CDEs; Region Term Member Eastern Region 1/ /2019 Southern Region 1/ /2015 Steve Gass, TN Western Region 1/ /2016 Chuck Parker, CA Central Region 1/ /2018 ACTE Board of Directors - Agricultural Education Division Vice President: (Also is a member of the National Council for Agricultural Education) ACTE Contact: ACTE Director (703) Three-Year Term that Rotates between AAAE, NASAE & NAAE AAAE 7/2012 6/2015 Jim Flowers, NC NASAE 7/2015 6/2018 NAAE 7/2018 6/

12 Adult Consultants to the Nominating Contact: National FFA Organization Southern Region 1/ /2014 NASAE, Secretary, Ben Lastly, GA Central Region 1/ /2015 NASAE, FFA Advisor, Dale Gruis, IA Western Region 1/ /2013 AAAE, Teacher Educator, Misty Lambert, OR Eastern Region 1/ /2016 NASAE, Secretary, Heather Dye, NV *Prior to 2005, State Supervisors and Secretaries serving as adult consultants were required to be retired. The Board of Directors removed the word retired in Adult Consultants to the National FFA Alumni Council Contact: National FFA Alumni Organization Eastern Region 1/ /2013 Sue Butch - NJ Western Region 1/ /2016 Rebecca Wallace, WA Central Region 1/ /2019 Southern Region 1/ /2022 When member representative positions are open due to an NASAE member leaving their region or employment, it should be the region that was represented that identifies an individual to complete the term of representation. Job Description for Positions Listed Above: See attached Memorandum of Understanding with the United State Department of Education. Four state supervisors, one from each region serve three-year terms on the FFA Board. Two state FFA Secretaries serve on the National FFA Foundation Board of Trustees. As prescribed in the National FFA Foundation Bylaws the rotation is Western, Central, Eastern and Southern Article III, Item 1d of the Foundation Bylaws. Travel, lodging and meal expenses incurred by these individuals while performing responsibilities for the board will be paid by the National FFA Organization or by the National FFA Foundation. NASAE Descriptions Each of the committees below is chaired by a current officer of NASAE and meets at the NASAE in. Representation from each region is highly recommended. Members can volunteer to serve on any of the committee listed below. Members may also be appointed by the NASAE President, if more committee members are needed to complete the business of each listed below and to provide uniform representation amongst the regions. Nominating The purpose of the NASAE Nominating is to nominate officers and other positions for the organization on an annual basis. The NASAE Past President serves as chair of this committee. The chair of this committee must solicit candidates for President-Elect and the entire nominating committee will interview those candidates for the final selection process at the NASAE. Other position nominations may be provided by the nominating committee, if necessary, however, most all other positions are filled by the represented regions to maintain proper rotation and term limits. 12

13 Program of Work The purpose of the NASAE Program of Work committee is to review on an annual basis the NASAE Program of Work to make sure it is current and to propose any changes or updates to the document as to provide direction for the organization. The President-Elect chairs this committee at the NASAE and works with the committee to make recommendations for changes for the upcoming year of activities for NASAE. Audit The purpose of the NASAE Audit is to review accounts, assist in the supervision of internal operations, and review the financial reporting and disclosure process for the NASAE organization. They are to review that all accounting guidelines are followed and the financial status of the organization is in compliance with all rules and regulations. The audit committee can make recommendation for changes needed in accounting procedures or updates in financial records keeping. Budget The purpose of the NASAE Budget is to develop annual budget recommendations in order that the NASAE organization can fulfill its mission and conduct the activities of the organization while maintain secure financial standing. This committee presents a report at annual business meeting. Awards The purpose of this committee is to review the applications submitted on annual basis to select and NASAE Outstanding member. It is recommended that the chair of this committee promote this award amongst NASAE members in order to assist in obtaining qualified applicants. The NASAE Outstanding Young Member, Outstanding Secretary, Outstanding Member awards are presented at the annual NASAE Awards Banquet. Resolutions The purpose of the NASAE Resolutions is to prepare resolutions to be presented to the membership at the annual business meeting. The will be charged with the responsibility to present resolutions to the membership of the organization it deems necessary at the annual meeting. Professional Development ( established by the Board to replace the Resolutions and approved by the membership ) The purpose of the NASAE Professional Development is to provide recommendations of professional development opportunities for NASAE members. NASAE is much more than one annual meeting. More professional development opportunities need to be made available to members (i.e. online, at current events, ideas for, etc.) and the charge of this committee is to develop ideas and recommendations on how to most effectively provide these opportunities to NASAE members. 13

14 NASAE Budget , , , , Budget Budget Budget Budget Budget Income Dues - Head State Staff Dues - Other State Staff Dues - Associate Members $560 Dues - Active Members $5,500 $5,000 $5,000 $5,000 $5,000 Registration $15,000 $15,000 $15,000 $15,000 $15,000 Donations/Sponsorships $17,500 $18,000 $15,100 $15,100 $16,700 Interest $300 $300 FFA Foundation Mgt Fee From Reserves* Total Income $38,860 $38,300 $35,100 $35,100 $36,700 Expense Accounting/Taxes $500 $250 $250 $250 $250 NASAE Conference $25,500 $25,000 $25,000 $25,000 $25,000 Awards Program $250 $250 $250 $250 $250 Bank Fees Postage and Printing $250 $250 $250 $250 Supplies and Stationery $50 ACTE $0 Travel $2,500 $2,500 $2,600 $2,600 $2,600 Payment to The Council $6,000 $6,000 $6,000 $6,000 $6,000 Website $500 $500 $250 $250 $250 Registrations and Fees $4 ACTE Affiliate Membership $500 $500 $500 $500 $500 Seeds of Hope Ag Ed Opportunities Fund C. Harris Scholarship and Gift** Uncollectible Receivables Larry D. Case Endowment $1,000 Insurance $1,500 Total Expense $35,800 $36,254 $35,100 $35,100 $36,600 NET INCOME/(EXPENSE) $3,060 $2,046 $0 $0 $100 14