MINUTES BLACK HILLS SPECIAL SERVICES COOPERATIVE P.O. BOX DICKSON DRIVE STURGIS, SOUTH DAKOTA

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1 MINUTES BLACK HILLS SPECIAL SERVICES COOPERATIVE P.O. BOX DICKSON DRIVE STURGIS, SOUTH DAKOTA The regular meeting of the Board of Directors of the Black Hills Special Services Cooperative was held on July 25, 2012, at the TIE Office, 1925 Plaza Boulevard, Rapid City, South Dakota, with the following members present: Beverly Banks, Belle Fourche (BF); Tim Wicks, Custer (CU); Larry Larson, Douglas (DO); Susan Humiston, Edgemont (ED); Anita Peterson, Haakon (HA); Robin Tierney, Hot Springs (HS); Nancy Richter, Meade (ME); and Jim Hansen, Rapid City (RC). Hill City Lead/Deadwood, Oelrichs, and Spearfish were not present. Administrators present were Ronald Rosenboom, Executive Director; Dr. Joe Hauge, Deputy Executive Director; Shirley Halverson, Director of Developmental Disabilities; Gloria Pluimer, Director of Education/Workforce Development; and Georgia Sandgren, Business Manager. Agenda Item I. Call to Order. The meeting was called to order at 6:30 p.m. by Bev Banks, President. Agenda Item II. Additions/Deletions. It was moved by Larson (DO), seconded by Wicks (CU), and carried to approve the Agenda. Agenda Item III. Approval of Minutes. The Minutes were published in the July 11, 2012, issue of the Rapid City Journal. It was moved by Peterson (HA), seconded by Richter (ME), and carried to approve the Minutes as written. Agenda Item IV. Approval of Bills. The supplemental bill list was available for review by the Budget Committee prior to the regular meeting. It was moved by Wicks (CU), seconded by Richter (ME), and carried to approve the financial statement and the payment of the bills. FINANCIAL STATEMENT General Fund Beginning Cash Balance June 27, 2012 $3,815, Total Receipts 1,408, Available Cash Balance 5,224, Disbursements Paid Vouchers 780, Payroll 887, Benefits/Insurances 569, Total Disbursements 2,237, Ending Cash Balance July 27, 2011 $2,986,564.89

2 BHSSC Minutes July 25, 2012 Page 2 Credit Card Account Beginning Cash Balance May 31, 2012 $8, Total Receipts Total Disbursements Ending Cash Balance June 30, 2012 $9, Community Education Beginning Cash Balance May 31, 2012 $15, Total Receipts 17, Total Disbursements 8, Ending Cash Balance June 30, 2012 $23, Agenda Item V. Personnel. The following recommendations were made concerning Personnel: NEW HIRES: Taisha Baylor as a Direct Support Professional for $9.50/hour; Nicole Covell as a Direct Support Professional for $9.50/hour; Kristina Hardin as a Direct Support Professional for $9.50/hour; Gloria Rojas as a Direct Support Professional for $9.50/hour; and Steven Hart as a Driver for $10.00/hour. RAISES/CHANGES: Jay Beagle, Bonus-Lead/Deadwood for $1,000; Elizabeth Deserly, Bonus-Lead/Deadwood for $1,000; Jessica Greff, Bonus-Lead/Deadwood for $1,000; Tracie Johnson, Bonus-Lead/Deadwood for $1,000; Larisa Stewart, Bonus-Lead/Deadwood for $1,000; Marilyn Bunch to $19,836/year; Jodi Huwe to $19,836/year; and Sudsea Overweg to $20,211.84/year. RESIGNATIONS/TERMINATIONS: Brent Jung; Donna Bowe; Mark Denton; Jessica Christopherson; Kayla Loomis; John Durham; Elisabeth Robinson; Susan Assmus; Kay Ermish; and Anne Rathbun. It was moved by Larson (DO), seconded by Peterson (HA), and carried to approve the recommended new hires, raises, changes, resignations, and terminations as presented. Agenda Item VI. Recognition of Service. Robin Tierney was recognized for her years of service to the Board. She will continue as the alternate for Hot Springs. The meeting was adjourned at 6:35 p.m. by Bev Banks, President. The annual meeting of the Board of Directors of the Black Hills Special Services Cooperative was held on July 25, 2012, at the TIE Office, 1925 Plaza Boulevard, Rapid City, South Dakota, with the following members present: Beverly Banks, Belle Fourche (BF); Tim Wicks, Custer (CU); Larry Larson, Douglas (DO); Susan Humiston, Edgemont (ED); Anita Peterson, Haakon (HA); Robin Tierney, Hot Springs (HS); Nancy Richter, Meade (ME); and Jim Hansen, Rapid City (RC). Hill City, Lead/Deadwood, Oelrichs, and Spearfish were not present. Administrators present were Ronald Rosenboom, Executive Director; Dr. Joe Hauge, Deputy Executive Director; Shirley Halverson, Director of Developmental Disabilities; Gloria Pluimer, Director of Education/Workforce Development; and Georgia Sandgren, Business Manager. The meeting was called to order at 6:35 p.m. by Georgia Sandgren, Business Manager.

3 BHSSC Minutes July 25, 2012 Page 3 Agenda Item VII. Swearing in of New Board Members. There were no new board members to be sworn in at this time. Agenda Item VIII Elections of Officers/Committee Appointments. It was moved by Humiston (ED) and seconded by Hansen (RC) to nominate Bev Banks as President. It was moved by Tierney (HS), seconded by Wicks (CU) and carried that nominations cease and a unanimous ballot be cast for Bev Banks as President of the Board of Directors of BHSSC for the school year. It was moved by Humiston (ED) and seconded by Hansen (RC) to nominate Anita Peterson as Vice President. It was moved by Tierney (HS), seconded by Wicks (CU) and carried that nominations cease and a unanimous ballot be cast for Anita Peterson as Vice President of the Board of Directors of BHSSC for the school year. President Banks appointed the following committee assignments for the school year: Transportation: Douglas, Haakon, Hot Springs, and Oelrichs; Budget/Negotiations: Belle Fourche, Custer, Lead/Deadwood, and Spearfish; and Personnel: Edgemont, Hill City, Meade, and Rapid City. Agenda Item IX. Appoint Members to Insurance Board. It was moved by Larson (DO), seconded by Hansen (RC) and carried to appoint Ron Rosenboom and Dave Bressler to serve as the Cooperative s representatives on the board of Black Hills Educational Benefits Cooperative. Agenda Item X. Set Regular Meeting Date, Time, Place, Rate of Pay. It was moved by Larson (DO), seconded by Peterson (HA), and carried to set the fourth Wednesday at 6:30 p.m. as the meeting time and the TIE Office, 1925 Plaza Boulevard, Rapid City, SD, as the meeting place for the school year and to set $75.00 as the rate of pay for attending BHSSC Board meetings and special meetings for the school year. Agenda Item XI. Budget Hearing. The Budget Hearing was held at 6:45 p.m. It was moved by Wicks (CU), seconded by Hansen (RC), and carried to defer adoption of the Budget until the August meeting. Agenda Item XII. Designate Depository of Funds, Official Newspaper. It was moved by Larson (DO), seconded by Peterson (HA), and carried to designate the Rapid City Journal as the official newspaper for the school year and to designate Wells

4 BHSSC Minutes July 25, 2012 Page 4 Fargo Bank, First Interstate Bank, and Pioneer Bank as official depositories for the school year. Agenda Item XIII. Resolution Authorizing Business Manager to Transfer Funds. It was moved by Hansen (RC), seconded by Humiston (ED), and carried to approve the resolution that Georgia Sandgren has the authorization to transfer and invest funds for the Black Hills Special Services Cooperative during the school year. Agenda Item XIV. Retain Legal & Audit Services. It was moved by Hansen (RC), seconded by Peterson (HA), and carried to approve Brady Pluimer Law Firm as Black Hills Special Services Cooperative s legal counsel for the school year and to approve Casey Peterson and Associates to conduct the audit for the school year. Agenda Item XV. Adopt State Per Diem Rates. It was moved by Hansen (RC), seconded by Wicks (CU), and carried to approve the rate of reimbursement for mileage at 37 cents per mile and the per diem rate of $26.00 per day in-state and $36.00 per day out-of-state for the school year. Agenda Item XVI. Authorizing Executive Director to Sign. It was moved by Peterson (HA), seconded by Hansen (RC), and carried to authorize the Executive Director or his designee(s) to sign grant applications, awards, and contracts on behalf of Black Hills Special Services Cooperative and its divisions. Agenda Item XVII. Wages for Publication. It was moved by Wicks (CU), seconded by Larson (DO), and carried to approve the publication of wages as of July 1, 2012 as presented. Agenda Item XVIII. Appoint Authorized Representative for Title I. It was moved by Hansen (RC), seconded by Richter (ME), and carried to appoint Joe Hauge as the authorized representative for Title I. Agenda Item XIX. Executive Director s Report. The Systems Change Conference is scheduled for October 10 12, 2012 in Chamberlain. The service record review resulted in only minor recommendations. The overpayment and error rate were zero. The Health Department inspected the facilities. The official report is pending. Training for the new fleet management software is scheduled for August 3. A Promise Neighborhood grant application was submitted. The recent curriculum curation resulted in identifying 2,000 resources for Common Core. Ron will be attending the Joint Convention in Sioux Falls in August. Surveys are back for DLR staff and training will begin for those staff to work with clients with disabilities. The Adult Education program will be promoting post secondary education preparation this year. The BHSSC.org website has been updated to include

5 BHSSC Minutes July 25, 2012 Page 5 agendas and minutes. The AT Act Data Brief was distributed to the Board. President Banks is serving on the Education Reform Committee. She asked for recommendation and suggestion for changes to education. The next meeting will be August 22, 2012, at the TIE Office, 1925 Plaza Boulevard, Rapid City, SD, at 6:30 p.m. The meeting was adjourned at 7:19 p.m. by Bev Banks, President. Bev Banks President Georgia R. Sandgren, Secretary The Black Hills Special Services Cooperative is an Equal Employment Opportunity Employer. Discrimination because of sex, race, color, religion, national origin, age, handicap, or veteran status is prohibited. The Cooperative recruits, hires, trains, and promotes the most qualified persons into all job levels without regard to age, race, color, religion, national origin, sex, or handicap (except where handicap and sex are bona-fide occupational qualifications). Likewise, Black Hills Special Services Cooperative does not discriminate in its educational programs on the basis of race, sex, color, religion, national origin, or handicap. Inquiries concerning the application of Title VI, Title IX, or Section 504 may be referred to Gloria Pluimer or Paul Higbee, EEO Officers for Black Hills Special Services Cooperative at P.O. Box 218, Sturgis, SD or to the Regional Director, Department of Education, Office of Civil Rights, North Executive Hills Boulevard, 8 th Floor, Kansas City, MO These Minutes were published at a cost of $.