SANTA CLARA GOLF CLUB BY-LAWS

Transcription

1 SANTA CLARA GOLF CLUB BY-LAWS ARTICLE I NAME The name of the club shall be SANTA CLARA GOLF CLUB. ARTICLE II OBJECTIVES 1. To maintain membership in an established golf association, such as the Northern California Golf Association (hereafter referred to as NCGA ). 2. To provide each member of Santa Clara Golf Club (hereafter referred to as the Club ) with an official handicap card on which he may attest to his current handicap. 3. The Club officers and committee men will conduct tournaments throughout the year, both at the home course and by visiting other courses, thereby providing diversity in a tournament schedule. 4. Finally, and very importantly, to provide good fellowship among all members of the Club, and cooperation with the employees and management of the home course and its related facilities. ARTICLE III CLASSIFICATION OF MEMBERSHIPS 1. There shall be three (3) classifications of memberships: A. Regular members; B. Special members; and C. Honorary life members. 2. All of the above members are subject to these By-Laws and the rules and regulations of the Board of Directors. older. 3. Regular Members shall be restricted to men only, twenty (20) years of age or 4. Special Members include: A. Junior members whose ages are from twelve (12) to twenty (20) years; B. Such members as recommended by the Board of Directors; C. Special members shall not have voting privileges; 1

2 D. Any member under twenty (20) years of age shall have his age stated on his membership card; E. Special members shall not be required to pay the club dues, but junior members must maintain membership in the NCGA and pay dues for this affiliation; 5. Honorary Life Members can only be elected by a two-thirds majority vote of the Board of Directors at a regular Board meeting. Only such candidates as have rendered unusual and meritorious service to the Club shall be considered eligible to become honorable life members. Life members shall pay life member s dues as determined by the Board of Directors. Also, the Santa Clara Golf Club must be his home club. A life member must play in a minimum of three (3) Club tournaments in a calendar year to be eligible to retain that status for the following year(s). Any default in these obligations cancels the life membership of the beneficiary. 6. All members participating in any of the Club s major tournaments must have an established handicap approved by the Handicap Committee; and the major tournaments shall consist of the Director s Cup, President s Cup and Club Championship. The junior members are not eligible to participate in the major tournaments. ARTICLE IV OFFICERS 1. The officers of the Club shall be a President, a Vice President, a Secretary and/or Treasurer, and a Sergeant-at-Arms to be elected at the annual meeting of the Club by a majority of the regular members in good standing in attendance at the meeting. 2. The office of Secretary and/or Treasurer may be filled by one (1) or two (2) persons as the members elect. 3. All officers, excepting the Secretary/Treasurer, Tournament Chairman and Webmaster, shall serve gratis, receiving no compensation for his/their services from the Club funds. ARTICLE V BOARD OF DIRECTORS 1. The Club shall be governed by the elective officers and the Board of Directors. 2. Seven (7) directors shall constitute the Board of Directors. Each shall be elected at the annual meeting and shall normally hold office for two (2) years. 3. The terms of the office for the Board of Directors shall be staggered, with three (3) directors being elected one (1) year, and four directors elected the alternate year. 4. In case there are more than three (3) directors to be replaced, some may be elected for the two-year terms and others for a one-year term. 5. The immediate past President, provided he has served one (1) full term, automatically becomes an ex-officio member of the Board of Directors for the ensuing year. As a Board member, the past President must fulfill the same attendance requirements as other Board members in order to retain his place on the Board. 2

3 ARTICLE VI DUTIES OF OFFICERS AND DIRECTORS 1. Each of the elective officers is ex-officio a member of the Board of Directors with rights and privileges equal to those who were elected to serve as directors. 2. The President of the Club shall preside at all meetings of the Club and of the Board of Directors, and he shall perform such other duties as usually devolved upon an executive officer of a social organization. 3. The Vice President of the Club shall perform the duties of the President during an absence or disability of the President. 4. The Secretary of the Club shall keep a recording of all meetings of the Club and of all meetings of the Board of Directors. He shall keep a record of all names, addresses and telephone numbers of the members of the Club, and shall be charged with the duty of notifying all members of every regular or special meeting, and of notifying the members of the Board of Directors of meetings to be held by that body. He shall keep a record of Club correspondence and provide such other duties as usually devolved upon the secretary of a social organization. 5. The Treasurer or Secretary/Treasurer of the Club shall have charge of all the properties and funds of the Club, which funds shall be kept in a depository duly authorized by the Board of Directors, and he shall disburse funds only upon authorization by the Board of Directors. 6. The Sergeant-at-Arms is authorized to keep order at all meetings and, at the request of the presiding officer, to see to it that any member who persists in disrupting the regular proceeding at any Club meeting by being disorderly to the exclusion of gross misconduct be required to either refrain or leave the meeting hall. 7. The Board of Directors shall have supervision over all the affairs of the Club. They shall make rules and regulations governing the Club, approve payment of all legitimate bills, and rule on applications for membership. 8. All Club disbursement checks shall be signed by the Treasurer and/or the Club President. ARTICLE VII COMMITTEES 1. The President shall appoint all committee chairmen during his term of office, these appointments to be subject to ratification by the Board of Directors. The functions and duties of the various committees shall be defined by the President, except for the Tournament Committee and Chairman. The President shall appoint the Tournament Committee of not less than five (5) members. The Chairman of the committee shall be the Tournament Chairman. The responsibilities of the Tournament Committee shall be as follows: A. Set policies and conditions under which all tournaments are conducted. This will include, but shall not be limited to: (1) Designating from which tees a tournament will be played; place; (2) Whether a tournament will be played ball down or lift, clean and 3

4 (3) Whether a tournament should either be cancelled or stopped because of bad weather; (4) Whether there are any local conditions of the course to be played that may require a decision by the committee so that all contestants will be aware of any specific local or temporary rule(s). B. Make any necessary rulings on possible rule violations and enforce existing USGA and Club rules. The committee does not have the power to waive an existing USGA or Club rule. The responsibilities of the Tournament Chairman, in addition to those as a member of the Tournament Committee, shall be: (1) Complete charge of all tournament operations to include: (a) Booking future tournaments; (b) Assigning foursomes and tee times, and posting same at least one (1) week prior to tournaments; (c) (d) (e) (f) (g) Contacting course management personnel; Providing stakes for closest-to-pin holes, etc.; Do (or plan for someone to do) all necessary scoring; Provide the Club Secretary with all tournament results; Keep track of tournament points. The Tournament Chairman and the Handicap Chairman, if not already members of the Board of Directors, shall be ex-officio a member of the Board of Directors with rights and privileges equal to those who were elected to serve as directors. 2. Sixty (60) days before the annual meeting, the Board of Directors shall appoint an election committee which shall consist of a chairman (as selected by the President) and four (4) other members. That committee shall, prior to the annual meeting, prepare and post on the bulletin board a list of the recommended candidates for the positions of officers and directors for the ensuing year. Nominations may also be made from the floor at the time of the annual meeting. ARTICLE VIII ANNUAL MEETING 1. The annual meeting of the Club shall normally be held during the month of December on a date to be determined by the Board of Directors at their November meeting. Due written notice shall be given by the Secretary to each member in good standing; and twelve (12) members shall constitute a quorum for the transaction of business. 4

5 2. If a quorum is not obtained, the President shall reschedule the meeting to a date within the following two (2) weeks at which time eight (8) members shall constitute a quorum. ARTICLE IX DIRECTORS MEETINGS 1. A directors meeting shall normally be held once each month at a date, time and place to be determined by the directors upon mutual agreement. Due written notice of these meetings shall be given in advance by the Secretary to each member of the Board, and five (5) members of the Board shall constitute a quorum for the transaction of business. 2. If a member of the Board fails to attend three (3) consecutive meetings without valid reasons, his office may be declared vacant. ARTICLE X SPECIAL MEETINGS 1. A special meeting of the Club may be called by the President at any time in his discretion and shall always be called by him upon written notice to ten (10) active members or by the Board of Directors. Due written notice of special meetings shall be given by the Secretary to each member in good standing. The notice shall state the purpose of the meeting and no business shall be transacted at the meeting except that mentioned in the call. Twelve (12) members in good standing shall constitute a quorum for the transaction of business. ARTICLE XI SPECIAL MEETINGS OF THE BOARD Special meetings of the Board may be called by the President at any time and shall be called by him upon the request of five (5) members of the Board. Due notice of the meeting shall be given by the Secretary and five (5) members of the Board shall constitute a quorum for the transaction of business. ARTICLE XII APPLICATIONS FOR MEMBERSHIP Applications for membership in the Club shall show the name, address, occupation, birthdate and telephone number of the applicant. The application should then be referred to the Board for approval. A majority vote of the Board is necessary for acceptance. ARTICLE XIII ELECTIONS In voting at special meetings as required, only paid-up members in good standing shall be allowed to vote. In voting for officers at the annual meeting in December, only paid-up members for both the current year and for the next calendar year shall be allowed to vote. When the voting begins, each office shall be considered separately. For instance, for the office of President, the election committee shall announce that the nominations for President are now in order, and when each nomination has been made and seconded and there are no further nominations for this office, the nominations for President are closed. At this time, the members will be asked to make their choice for President and mark their ballots accordingly. The same procedure shall be followed for each of the remaining officers. Except in the case of the directors, the members shall be advised to select the number of nominees needed to fill the vacancies and mark their ballots accordingly. The ballots will then be collected and tabulated. In cases where there appears to be no competition, candidates when 5

6 announced may be elected by acclamation when so moved and accepted. The Secretary shall keep a record of all accepted candidates for office. ARTICLE XIV SUSPENSION AND EXPULSION The Board of Directors may suspend or expel from membership within the Club any member at any time by a vote of not less than a majority of the Board for any violation of the rules and By-Laws of this Club, or for any conduct unbecoming a gentleman or which may prejudicial to the best interests of the Club; provided the offending member be given written notice by registered mail of the opportunity to be heard personally before the Board. ARTICLE XV VACANCIES 1. In the event of the resignation of the President, or of a vacancy in that office, the Vice President becomes President immediately for the unexpired term. 2. Permanent vacancies occurring among the other offices, either officers or directors, shall be filled for the unexpired term of appointment of the President subject to ratification by the Board of Directors. ARTICLE XVI INITIATION, DUES AND PENALTIES 1. Applicants for membership in the Club shall pay an initiation fee the amount of which shall be determined by the Board of Directors of the regular meeting in September, and the amount of the initiation fee shall remain fixed for the entire following calendar year (January 1 st through December 31 st ). The Board of Directors may waive the initiation fee as they deem necessary for justifiable reasons. 2. The amount of the annual dues for regular, life and junior members shall also be determined by the Board of Directors at the September meeting and shall remain fixed for the ensuing year. 3. The annual dues for all members shall be payable on or before December 31 st for the following calendar year, and if not paid by December 31 st, the member becomes delinquent with the following results: A. If renewed by January 1 st, the full annual dues must be charged plus any additional reinstatement charges by the NCGA; B. If renewed after January 1 st, he must be considered a new member and he must pay the initiation fee and dues per Article XVI-2. ARTICLE XVII AMENDMENTS TO THE BY-LAWS 1. A change in the By-Laws may be proposed at any regular meeting of the Board of Directors or at any special meeting called for that purpose. It shall not be voted on until the following annual meeting or special meeting called for that purpose; provided that at such meeting there is present a quorum of five (5) members in good standing. 6

7 A. If a quorum is not obtained, the President shall reschedule the meeting to a date within the following five (5) weeks at which time five (5) members shall constitute a quorum. 2. In lieu of the general meeting (annual or special), a copy of the changes, together with a self-addressed envelope or postcard, may be mailed to each member stating the reason for the change and asking endorsement or rejection of the change. The decision of a majority of the replies will determine whether or not the changes are adopted. A time limit on returning the postcards or envelopes shall be stated in the instructions. ARTICLE XVIII RULES OF ORDER In cases not covered by these By-Laws, Robert s Rules of Order will prevail. 7

8 ARTICLE XIX ORDER OF BUSINESS 1. Call the meeting to order. 2. Reading of the minutes of the previous meeting. 3. Secretary s report on membership. 4. Treasurer s report. 5. Communications and bills. 6. Committee reports. 7. Unfinished business. 8. New business. 9. Good of the order. 10. Adjourn the meeting. Amended: 12/13/2016 President Vice President Secretary/Treasurer 8