Official Constitution of the Interfraternity Council Pace University Pleasantivlle Updated Fall 2017

Transcription

1 Official Constitution of the Interfraternity Council Pace University Pleasantivlle Updated Fall 2017 Preamble: We, the members of the Interfraternity Council of Pace University, do hereby declare this constituiton to be the last and final law of the Interfraternity Council, dedicated to the establishment of greater cooperation amont the fraternities and their members towards the end of improving the individual organizations. Article I: Name This organization shall be known as the Interfraterinty Council of Pace University Pleasantville and shall herafter be known as the IFC. Article II: Purpose Section 1. It shall be the purpose of IFC to: a. Promote harmonious relations among the fraternities at Pace University b. Provide and act as the representative central government of the men s fraternities c. Promote, support, and develop the national program of each fraternity chatper d. Standardize, control and regulate the formal recruitment and New Member Eduction activities of the men s fraternities e. Act as the judicial body for fraternity violations, IFC rules or other violations that impair the Greek Community. Article III: The Interfraternity Council Section 1. The requirements for membership shall be: a. University recognition, b. Current paid dues to the IFC,

2 c. A faculty/staff advisor, d. An alumni advisor, e. a current and properly ratified constitution f. The group shall have openness to full membership and participation towards all members of the Unveirsity community without regard to race, color, religion, national origin, handicap, age, veteran status or sexual orietnation. Section 2. The IFC shall work to promote fraternal expansion Section 3. Two set delegates shall represent each Fraternity. If either of these delegates is not present, they must have a substitute. If both of these set delegates are not present during roll call, these substitutes may not vote during new business unless one was present at the previous meeting. Section 4. IFC shall meet at the very least every other week or at the discretion of a simple majority of the executive board. Section 5. Each fraternity shall be entitled to (1) vote. Section 6. IFC shall delegates shall vote on making events mandatory for X percentage of a fraternity. Section 7. The IFC President shall vote only in case of a tie. Section 8. Each member of the IFC shall be a registered student and active member of a recognized fraternity at Pace University and have at least a 2.5 GPA. Section 9. NIC annual dues Every organization within the IFC is required to collect $5 from each of their members and submit payment to the Vice President of Finance

3 Article IV: Executive Board Section 1. Elected officers of the IFC shall consist of: a. President b. Vice President c. Secretary d. Treasurer e. Recruitment chair f. Programming chair g. Senator Secion 2. The Exectuive Board shall consist of the elected officers of the IFC. a. The Exectuive Board shall function as the administrative body of the IFC to coordinate projects, services, and general activities b. The Executive Board shall not be voting members of the IFC except in the case of cancelling a meeting and votoing to excuse an absent person. Section 3. Executive Board Attendance a. IFC Executive Board members are required to attend all scheduled and emergency IFC meetings. b. If an executive board member fails to show up for three meetings during the semester without a valid excuse approved by the executive board, they will be impeached. Section 4. Impeachment a. Should an impeachment ensue due to a lack of attendence in accordence with Article 4 section 3b, the accused will be given a written statement stating the case no more than 7 days before the trial. A trial will be held at the next IFC meeting and will be voted on by a secret ballot by the delegates once both

4 sides have stated their case and all questions are answered. A 2/3 s majority is needed for impeachment. a. Should impeachment ensue due to an accusation, the accusation will be brought to the council. Only a simple majority is needed for a trial. The accused will be given a written statement stating the case no more than 7 days before the trial. A trial will be held at the next IFC meeting and will be voted on a secret ballot by the delegates once both sides have stated their case and all questions are answered. A 2/3 s majority is needed for impeachment. Article V: Elections Section 1. Nominations for elections shall occur in November a. This date shall be discussed and voted upon in New Business at the end of October the latest b. Eligibility for nominations shall included: 1. A recognized fraternity member in good standing with the University 2. A GPA of a 2.5 or higher 3. For President, Vice President, Treasurer, Recruitment, and Programming, any nominees must be initiated for a full semester prior to running. c. Nominations shall be delivered orally, but any missed candidates may send an to the secretary no later than 24 hours before voting. d. Acceptences or declines of nominations may be delivered verbally or via . Section 2. The election of officers shall take place during a regularly scheduled meeting a. Voting shall be taken by a secret ballot for each office in the order of: 1) President 2) Vice President 3) Secretaty

5 4) Treasurer 5) Recruitment chair 6) Programming chair 7) Senator b. Each fraternity shall have only one (1) vote c. Eligible persons may nominate themselves for any position Section 3. No more than two members of the same fraternity shall be apart of the executive board. a. Should this event occur, when the maximum number of members is reached, all other nominees wil be removed from the ballot. Section 4. In elections in which there are more than two candidates running for an office and no candidate receives a majority of the votes, the candidate receiving the fewest votes shall be removed from consideration; this procedure shall continue until one candidate receives the majority of the votes cast. Section 5. All elected officer shall serve a term of one calendar year Section 6. Special Election. Any vacancy of an elected officer excluding the President, shall be filled by a special election. a. A special election shall be announced by the President at a schedule IFC meeting and held at the next scheduled IFC meeting b. Vacancy of President 1. Should the office of the President become vacant, the Vice President shall complete the President s unexpired term as acting President 2. The new President shall call for the election of a new Vice President. Article VI: Officer Duties

6 Section 1. Duties of the President shall be: a. To function as the chief executive officer b. To see that the provisions of the consitution are enforced. c. To convene the IFC in special sessions and to call meeting of the Executive Board. d. To represent the IFC as its principal spokesman. e. To attend weekly meetings with the Director for Fraternity & Sorority Life Section 2. Duties of Vice President a. Preside and run all IFC and Executive Board meetings. b. To assist in the administration of the President s duties and with the execution of IFC decisions. c. To perform the duties of the President during the President s absence. d. To coordinate and supervise the activities of the appointed officers. e. Section Section 3. Duties of Secretary a. To record the proceedings of all meetings of the IFC and Executive Board in a permanent form b. To publish and distribute the minutes of all meetings c. To keep an updated and organized Orgsync account for IFC d. To keep an active online calendar listing those events deemed important to the functioning of IFC e. Act as senator if he is not able to attend. f. Keep all IFC social media pages up to date.

7 Section 4. Duties of Treasurer a. To handle all receipts and expenditures of funds as authorized by the IFC of Executive Committee. b. To assess and collect all dues and fines, c. To prepare an annual budget, including a complete financial statement of the IFC of each agency account each semester. d. To submit a full report at the end of each academic term/semester of the financial position at that time. e. Submit BAC s and Majority Authorization form. Section 5. Duties of Recruitment Chair a. To oversee all aspects of recruitment for IFC fraternities, b. To educate member chapters on recruitment techniques through programs, c. To budget the costs for IFC-sponsored events during the IFC recruitment period d. To create recruitment literature (brochures, post-cards, etc.) e. To coordinate discussions concerning recruitment for IFC f. To present to the IFC a recruitment schedule each semeser to be voted upon by IFC, g. To plan and implement a Formal Recruitment Information Program at the beginning of each semester h. To enforce an alcohol-free recruitment i. To assist the Office of Fraternity and Sorority Life with collecting recruitment statistics each semester Section 6. Duties of Programming Chair a. To coordinate and execute all social, philanthropic and other events that are promoted and funded by the IFC b. To aid IFC member fraternities in formulating consistent and effective risk management programs within their chapters

8 c. To assist the Office of Greek Life with programs and training relative to social activities, fire safety, and risk management d. To aid in the leadership and planning of the Greek Week Committee e. To plan and submit an IFC budget to the school once it has been approved by the IFC Section 6. Officer Compensation a. IFC President will receive two credit hours of Tuition Remission as part of his position. Article VII: Legislative Power Section 1: The IFC shall be empowered to legislate in regard to the activities of fraternities where the mutual interests of all are involved. Article VIII: Amendments/Ratification Section 1: This constitution may be amended by a two-thirds vote of the members of the IFC, provided that the proposed amendment has been submitted in writing to all fraternity presidents at least one week prior to the next IFC meeting and notice of such intended action is given to each fraternity. Section 2: This constitution shall become effective after it has been presented to the IFC and then presented to the chapters. Unless there is any dissent amongst the fraternity s, the IFC will vote to install the new constitution at the following meeting. Upon ratification of this document, any and all previous constitution shall be null and void. Section 3. A new Constitution must be approved by a ¾ s majority Article IX: Voting Section 1: Quorum. A majority of the fraternity s is required for roll call. Section 3: A 2/3 s majority of designated delegates must be present for voting.

9 Section 2: A quorum is required for all actions requiring a vote of the IFC, following the additional procedures outlined for the specific action.