Pearland Independent School District

Transcription

1 Pearland Independent School District Regular Meeting Tuesday, February 13, :00 PM

2 Agenda of REGULAR MEETING The Board of Trustees PEARLAND INDEPENDENT SCHOOL DISTRICT Notice is hereby given that a Regular Meeting of the Board of Trustees of the Pearland Independent School District will be held on February 13, 2018, beginning at 5:00 PM at 1928 North Main, Pearland, Texas. The subjects to be discussed, considered, or upon which any formal action may be taken are listed below. The items listed in this notice may be taken in any order at the discretion of the Board. 1. Call to Order 2. Establishment of a Quorum 3. Public Comment [Length of time of each not to exceed five(5) minutes] 4. Closed Meeting as Authorized by Section et seq.of the Government Code - A Private Consultation with the Board's Attorney Regarding any Item on the Agenda 1. Consider Legal Settlement Offer for Attorney Fees Related to Special Education Hearing Costs B Discussing purchase, exchange, lease or value of real property C Personnel Discussion 1. Employment of Professional and Instructional Personnel 2. Review Resignations D Consider Discipline of a Public School Child, or Complaint or Charge Against Personnel 5. Reconvene in Open Session 6. Consider Action on Items Discussed in Closed Session as Listed Under Closed Meeting in this Notice 7. Introductory Remarks - Trustee Pam Boegler 8. Board Recognition (6:15 p.m.) 9. Board Member Activities 10. New Business - Consideration of and Possible Action on the Following Consent Agenda: All items under the Consent Agenda are acted upon by one motion. Upon a board member's request, any item on the Consent Agenda shall be moved to the Regular Agenda. A. Consent Agenda 1. Approve Minutes of the Regular Board Meeting held on January 23, 2018 and Special Board Meeting held on January 31, Approve Adopting the Order Calling School Board Trustee Election and Canvassing Results of Election 3. Approve the Joint Election Agreement and Contract for Election Services with the County Clerk of Brazoria County for the May 5, 2018 Trustee Election 4. Approve Dedication of an Electrical Easement at Dawson High School to

3 CenterPoint Energy 5. Approve Auditors to Perform the Financial Audit for the School Year 40 B. Regular Agenda 1. Consider to Approve the Proposed District/School Instructional Calendar for Consider to Appoint a Board Member to the Bond Oversite Committee Consider to Approve the Guaranteed Maximum Price (GMP) Amendment to the Contract with Stewart Builders, Inc. for Services Related to the Pearland High School 2016 Bond Project 4. Consider to Approve the Guaranteed Maximum Price (GMP) Amendment to the Contract with Durotech, Inc. for Services Related to the Turner College and Career High School 2016 Bond Project 11. Administrative Reports A. Report on New K-12 Robotics Initiative Board Member Requests for Agenda Items 13. Adjournment If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed meeting or session of the Board of Trustees is required, then such closed meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section et seq., will be held by the School Board at the date, hour and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes: Texas Government Code Section: Private consultation with the Board's attorney Discussing purchase, exchange, lease or value of real property Discussing negotiated contracts for prospective gifts or donations Discussing personnel or to hear complaints against personnel Considering the deployment, specific occasions for, or implementation of, security personnel or devices Considering discipline of a public school child, or complaint or charge against personnel Considering the standards, guidelines, terms or conditions the Board will follow, or will instruct its representative to follow, in consultation with representative of employee groups Excluding witnesses from a hearing Should any final action, final decision, or final vote be required in the opinion of the School Board with regard to any matter considered in such closed meeting or session, then the final action, final decision, or final vote shall be either: (a) (b) in the open meeting covered by the Notice upon the reconvening of the public meeting; or at a subsequent public meeting of the School Board upon notice thereof; as the School Board shall determine

4 Certificate of Posting On the 9th day of February, 2018, this notice was made available to the public on the district website and an original copy of this notice was posted at the school district education support center at 11:30 a.m. on said date Secretary to Board of Trustees

5 Board of Trustees Agenda Item Information Meeting Date February 13, 2018 Meeting Type Regular Meeting Special Meeting/Workshop Hearing Agenda Placement Public Hearing Open Session Executive Session Recognition Administrative Report Consent Agenda Regular Agenda Information/Discussion Date Submitted: February 5, 2018 Subject: Approve Minutes of the January 23, 2018 Regular Board Meeting and January 31, 2018 Special Board Meeting Executive Summary: Minutes for the January 23, 2018 Regular Board Meeting and January 31, 2019 Special Board Meeting are submitted for your review. Fiscal Impact: Cost: Recurring One-Time No Fiscal Impact Funding Source: General Fund Grant Funds Other Funds (Specify) Fiscal Year: Amendment Required Yes No Superintendent Recommendation: That the minutes for the Regular Board Meeting held on January 23, 2018 and Special Board Meeting held on January 31, 2018 be approved as presented. Department Submitting: Superintendent s Office Requested By: John P. Kelly, Ph.D. Cabinet Member s Approval: John Kelly, Ph.D. Board Approval Required: Yes No 5

6 Pearland Independent School District Regular Meeting of the Board of Trustees January 23, 2018 The Board of Trustees of the Pearland Independent School District met in regular session on Tuesday, January 23, 2018 at 3:30 p.m. in the Board Room of the Administrative Offices located at 1928 North Main Street, Pearland, Texas in accordance with Chapter 551 of the Government Code. Opening Establishment of a Quorum Members Absent Closed Session 1.0 After noting that a quorum was present, President Decker opened the meeting at 3:33 p.m. 2.0 Trustee Rebecca Decker, President Trustee Charles Gooden Jr., Vice-President Trustee Jeff Barry, Secretary Trustee Lance Botkin Trustee Pam Boegler Trustee Mikael Floyd Trustee Sean Murphy All Present 3.0 President Decker convened the board in Closed Session at 3:32 p.m. in accordance with Section A. Section Private Consultation with the Board's Attorney Regarding any Item Listed on the Agenda B. Section Discussing purchase, exchange, lease or value of real property C. Section Personnel Discussion 1. Employment of Professional and Instructional Personnel 2. Review Resignations 3. Consider Annual Superintendent Evaluation/Contract/Salary/ Benefits D Consider Discipline of a Public School Child, or Complaint or Charge Against Personnel Superintendent Dr. John Kelly participated in closed session with board in regard to all items with the exception of part of the Superintendent s Evaluation process. Assistant Superintendent David Moody participated in closed session with the board in regard to all items with the exception of part of the Superintendent s Evaluation process.. Open Session The board reconvened in open session at 5:04 p.m. January 23, 2018 Regular Board Meeting 6

7 Executive Council Present Recording Secretary Public Comment Superintendent Dr. John Kelly Chief Financial Officer Ms. Jorgannie Carter Deputy Superintendent Ms. Nan Weimer Senior Assistant Superintendent Mr. Cary Partin Senior Assistant Superintendent Ms. Sonia Serrano Senior Assistant Superintendent Dr. Brenda Waters Senior Assistant Superintendent Dr. Nyla Watson Assistant Superintendent Mr. David Moody Ms. Bobbie Dawson 5.0 Mr. Scott Feuless, citizen, addressed the board regarding the district s GRIT Program. Ms. Sara Beth Morris, parent, asked the board to reconsider the zoning of the Sunrise Lake neighborhood. Closed Session 3.0 President Decker reconvened the board in Closed Session at 5:14 p.m. in accordance with Section C Section Personnel Discussion 3. Continued Discussing Annual Superintendent Evaluation/ Contract/Evaluation/Contract/Salary/Benefits Superintendent Dr. John Kelly participated in closed session with board in regard to all items. Open Session Action on Closed Session The board reconvened in open session at 6:28 p.m. 6.0 Personnel A motion was made by Trustee Boegler and seconded by Vice President Gooden Jr. that the board accepts and approves the superintendent s recommendation for Employment of Personnel as presented. Motion carried 7-0. A motion was made by Trustee Boegler and seconded by Trustee Botkin that the board extends the Superintendent s contract with amendments discussed in closed session to reflect an effective term of July 1, 2018 until June 30, Motion carried 6-1. FOR: Trustees Murphy, Boegler, Gooden, Jr., Decker, Botkin and Barry AGAINST: Trustee Floyd Introductory Remarks Pledge to American and Texas Flags 7.0 President Decker led the Pledge of Allegiance to the American and Texas Flags and rendered a prayer. January 23, 2018 Regular Board Meeting 7

8 Board Member Activities Board Recognition 9.0 The board did not address this item Board Appreciation Month. A special recognition was presented to the board of trustees by Dr. Kelly and various campuses. The board of trustees recognized the following: Community Members Community Angel Tree Kids Sponsors for 10+ students: First United Methodist Church Tia Arisst & Family Texas First Bank Shadycrest Baptist Church Rotary Club of 288 Corridor Consent Agenda President Decker asked if members of the board would like to remove an item from the consent agenda. No one requested to remove an item. A motion was made by Trustee Barry and seconded by Trustee Floyd that the consent agenda items be approved as presented. Approval of Minutes Extension of Contracts for Motor Vehicle Fuel Extension of Contract for Pest Control Services Proposals for Auto/Bus Parts & Repairs Procurement of Dell Desktop Computers 11.A.1 That the minutes for the Regular Board Meeting held on December 12, 2017 be approved as presented. 11.A.2 That a one year contract extension be approved with Gold Star Petroleum, Inc., Mansfield Oil, O Rourke Petroleum, Petroleum Traders Corporation, A.J. Hurt, Jr. dba Reladyne, Southern Counties Oil Company dba SC Fuels and Sun Coast Resources, Inc. effective February 1, 2018, through January 31, A.3 That a one year contract extension be approved with Pest Management, Inc. for pest control services effective February 1, 2018, through January 31, A.4 - That each proposal submitted for approval be accepted for the procurement of automobile / bus parts and repairs on an as-needed basis effective February 1, 2018 through January 31, A.5 - That the Board of Trustees approve the utilization of DIR contract DIR-SSD-1951 to purchase desktops from Dell in the total amount of $1,691,650 to support the bond student desktop replacement project. January 23, 2018 Regular Board Meeting 8

9 Dedicated Drainage Easement to City of Pearland Interlocal Agreement CTPA Shared Service Agreement GBCDHH TASB Update A.6 - That the board of trustees dedicate a drainage easement pertaining to the existing drainage ditch servicing PJH-East and Harris Elementary, further described by the Metes and Bounds in Exhibit A of the attached Dedication of Drainage Easement, as requested by Brazoria County Drainage District No A.7 - That the resolutions for the district to join and participate in the interlocal government cooperatives, U.S. Communities Purchasing Alliance and Central Texas Purchasing Alliance (CTPA), be adopted by the Board of Trustees. 11.A.8 - That the board approve the proposed GBCDHH SSA as recommended. 11.A.9 That the board add, revise, or delete (LOCAL) policies as recommended by TASB Policy Service and according to the Instruction Sheet for TASB Localized Policy Manual Update 109. The motion on the consent agenda carried 7-0. Proposals for Various Insurance Coverages Regular Agenda 11.B.1 - The district solicited competitive sealed proposals to select Property and Casualty Insurance Coverage providers for a term of one year beginning January 31, 2018 and ending January 30, 2019, for property insurance and beginning February 4, 2018 through February 3, 2019 for all other insurance policies, with an option to renew for up to two additional years if terms and pricing are favorable. Vendors were invited to submit proposals from October 25, 2017, through December 7, 2017; two additional weeks more than the prior year to allow a longer window of time for submission of proposals. Invitations were sent to seventeen potential proposers; only one proposal was received by the closing deadline of December 7, 2017, from Gallagher Victory Insurance Agency, Inc. Information from Gallagher Victory Insurance on the various insurance policies and a recap of the proposals recommended along with a ten-year cost comparison were included in the agenda. Mr. Dave Hartsook, Gallagher Victory Insurance Agency, Inc., answered questions/concerns presented by members of the board in regards to the recommendation to approve carriers for the various insurance policies. Appreciation from the board was extended to Mr. Hartsook and Jorgannie Carter for their diligent work on this agenda item. A discussion followed. A motion was made by Trustee Barry and seconded by Trustee Boegler that the board of trustees approve the following proposals for insurance January 23, 2018 Regular Board Meeting 9

10 coverage through Gallagher Victory Insurance Agency with premiums totaling $1,332,135 be accepted as presented: Policies layered with various insurance companies for property, windstorm and hail coverage that provides $75 million in coverage for building and contents with a deductible of $100,000 or 5% of the total insured value per location in the event of a named storm; Policies from Argonaut Insurance Companies for commercial general liability, employment practice liability, educators legal liability, commercial automobile and commercial crime; Policy from Hartford Steam Boiler Insurance Company for boiler and machinery; and Policy from Republic Underwriters Insurance Company for equipment. The motion carried 7-0. TAPR Public Hearing 8.0 Texas Education Code Chapter 39 requires each district s board of trustees to publish an annual report that includes the Texas Academic Performance Report (TAPR), campus performance objectives, a report of violent or criminal incidents, and information received under Texas Education Code (e) from the Texas Higher Education Coordinating Board. The report provides information on school and district staff, programs, and student demographics. Dr. Lisa Nixon answered questions about the District TAPR report. A discussion followed. Participation in Additional Investment Pools Regular Agenda Con t 11.B.2 In accordance with recent board discussion and direction, CFO Jorgannie Carter is recommending that the board approve the applications for the district to participate in three Governmental Investment Pools, in order to provide the district with additional investment options that emphasize diversity, safety and liquidity. The recommended pools are: Texas Cooperative Liquid Asset Security System Trust (Texas CLASS) Texas TERM TexPool Prime A motion was made by Vice President Gooden Jr. and seconded by Trustee Barry that the board approves the proposed application for the district to participate in Texas CLASS, Texas TERM and TexPool Prime. The motion carried 7-0. January 23, 2018 Regular Board Meeting 10

11 Employee Pay for Missed Ice Days Purchasing Cooperative Fees Report Quarterly Investment Report Board Request for Agenda Items Adjournment 11.B.3 - Dr. Kelly stated: In accordance with local policy DEA, the administration submits the attached resolution for consideration by the Board of Trustees. Essentially, the resolution provides regular salary/payment without penalty to all employees because of the closure of our schools on January 16-17, Thus employees do not lose salary/pay for circumstances beyond their control. Furthermore, the resolution provides additional pay to those critical wage earning staff who were required to work during this same period of time. A motion was made by Trustee Barry and seconded by Trustee Floyd that the board approves the Resolution as contained in the board packet for payment of employees for missed ice days closures on January 16 and 17, 2018 as recommended. Motion carried 7-0. Administrative Report 12.A - Education Code requires that school districts disclose the amounts spent on purchasing cooperative fees on an annual basis. The written report was included as an agenda item. 12.B - A copy of the Quarterly Investment Report was included in the agenda in order to comply with Chapter 2256 of the Texas Government Code, which is commonly referred to as the Public Funds Investment Act No requests were made The meeting adjourned at 7:36 p.m. We affirm that these minutes are official, complete and correct. Rebecca Decker President Jeff Barry Secretary Date Minutes Approved Date Signed by Officers January 23, 2018 Regular Board Meeting 11

12 Pearland Independent School District Special Meeting of the Board of Trustees January 31, 2018 The Board of Trustees of the Pearland Independent School District conducted a special meeting on Wednesday January 31, 2018 at 8:00 a.m. in the Board Room of the Administrative Offices located at 1928 North Main Street, Pearland, Texas in accordance with Chapter 551 of the Government Code. Opening Establishment of a Quorum Members Absent Executive Council Present Recording Secretary Closed Meeting 1.0 After noting that a quorum was present, President Decker opened the meeting at 8:07 a.m. 2.0 Trustee Rebecca Decker, President Trustee Charles Gooden Jr Vice President (arrived to the meeting at 8:10 am) Trustee Jeff Barry, Secretary Trustee Lance Botkin (arrived to the meeting at 8:25 am) Trustee Mikael Floyd Trustee Sean Murphy Trustee Pam Boegler CFO Jorgannie Carter Senior Assistant Superintendent Mr. Cary Partin Senior Assistant Superintendent Ms Sonia Serrano Assistant Superintendent David Moody Bobbie Dawson 3.0 President Decker adjourned the meeting to closed session at 8:07 am Personnel Discussion a. Consider Employment of Head Football Coach for Dawson High School and Pearland High School Superintendent Dr. John Kelly participated in closed session with the board in regard to the agenda item. Assistant Superintendent David Moody and Athletic Director Ben Pardo also participated in closed session with the board in regard to the agenda item. Open Session Consider Action on Closed Session 4.0 The Board reconvened in open session at 8:31 am 5.0 No action was taken in Closed Session. January 31, 2018 Special Board Meeting 12

13 A motion was made by Vice President Gooden Jr. and seconded by Trustee Botkin that the board accepts the Superintendent s recommendation as presented naming Mike Allison, Head Football Coach for Dawson High School and Ricky Tullos, Head Football Coach for Pearland High School. The motion carried 6-0. Trustee Boegler absent Coach Allison and Coach Tullos were introduced. They offered thanks to the board for this opportunity and stated they are honored, blessed and excited to be a part of the Pearland ISD team. Their goal is to make young people lives better. Adjournment The meeting adjourned at 8:34 a.m. We affirm that these minutes are official, complete and correct. Rebecca Decker President Jeff Barry Secretary Date Minutes Approved Date Signed by Officers January 31, 2018 Special Board Meeting 13

14 Board of Trustees Agenda Item Information Meeting Date February 13, 2018 Meeting Type Regular Meeting Special Meeting/Workshop Hearing Agenda Placement Public Hearing Open Session Executive Session Recognition Administrative Report Consent Agenda Regular Agenda Information/Discussion Date Submitted: February 7, 2018 Subject: Approve Adopting Order Calling School Trustee Election and Canvassing Results of Election Executive Summary: The attached Election Order is required as stipulated in law. Section (a) of the Election Code provides that the canvass generally must take place no earlier than the eighth day after the election and no later than the eleventh day after the election date. The canvassing of the election results may take place at a regular board meeting, a board workshop, or a called board meeting. For purposes of conducting the canvass, two members of the governing body constitute a quorum, per Section (a) of the Code. Positions Three [3] and Position Four [4] ending May, 2018 will be on the ballot for the May 5, 2018 election. Fiscal Impact: Cost: Recurring One-Time No Fiscal Impact Funding Source: General Fund Grant Funds Other Funds (Specify) Fiscal Year: Amendment Required Yes No Superintendent s Recommendation: That the board of trustees adopt the Order calling the May 5, 2018 School Board Trustee Election. Further, that the date to canvass this election be set for May 15, Department Submitting: Superintendent Office Cabinet Member s Approval: Dr. John Kelly Requested By: Shelia Vershier, District Election Coordinator Board Approval Required: Yes No 14

15 PEARLAND INDEPENDENT SCHOOL DISTRICT ORDER OF ELECTION An election is hereby ordered to be held on May 5, 2018, for the purpose of electing one Trustee for each position designated as On Election Day, a voter may vote at any location listed below: Home Pct # Position THREE [3] and Position FOUR [4] Polling Place 1 East Annex (Old Walmart), 1524 E Mulberry, Angleton 2 New Precinct 4 Building, 121 N. 10 th St, West Columbia 3 Nolan Ryan Center, 2925 South Bypass 35, Alvin 4 Brazoria Library, 620 S Brooks, Brazoria 7 Freeport Library, 410 Brazosport Blvd, Freeport 8 Oyster Creek City Hall 12 Drainage District # 4 Building, 4805 W Broadway, Pearland 14 Sweeny Community Center, 205 W Ashley Wilson Rd, Sweeny 15 Danbury Community Center, th St, Danbury 19 Clute City Hall, 108 E Main, Clute 23 Lake Jackson Civic Center, 333 Hwy 332 East, Lake Jackson 24 Richwood City Hall, 1800 N Brazosport Blvd, Richwood 29 Westside Event Center, 2150 Countryplace Pkwy, Pearland 33 Mims Community Center, 4283 FM 521, Brazoria 36 Pearland Natatorium, 4141 Bailey Rd, Pearland 39 Alvin Library, 105 S Gordon, Alvin 40 North Annex, 7313 Corporate Dr, Manvel 44 Silverlake Recreation Center, 2715 Southwyck Pkwy, Pearland 46 Tom Reid Library, 3522 Liberty Dr, Pearland 61 Shadycrest Baptist Church, 3017 Yost Blvd, Pearland 67 Pearland Westside Library, 2803 Business Center Dr, #101, Pearland *Election Day Locations subject to change 15

16 For Early Voting, a voter may vote at any location listed below: Pearland - East Branch Location: Tom Reid Library, 3522 Liberty Drive, Pearland Pearland - West Branch Location: Westside Event Center, 2150 Countryplace Pkwy, Pearland Shadow Creek Branch Location: Pearland Westside Library, 2803 Business Center Drive #101, Pearland Angleton Main Location: Alvin Branch Location: Brazoria Branch Location: Freeport Branch Location: Lake Jackson Branch Location: Manvel Branch Location: Sweeny Branch Location: West Columbia East Annex, 1524 East Mulberry, Angleton Alvin Library, 105 S. Gordon, Alvin Brazoria Library, 620 South Brooks, Brazoria Freeport Library, 410 Brazosport Boulevard, Freeport Lake Jackson Library, 250 Circle Way, Lake Jackson North Annex, 7313 Corporate Drive, Manvel Sweeny Community Center, 205 West Ashley Wilson Road, Sweeny New Precinct 4 Building, 121 N. 10 th St, West Columbia Personal appearance times and dates for Early Voting locations: Monday, April 23 ~ Friday, April 27-8:00 a.m. to 5:00 p.m. Saturday, April 28-7:00 a.m. to 7:00 p.m. Monday, April 30 ~ Tuesday, May 1-7:00 a.m. to 7:00 p.m. Applications for ballots by mail should be mailed to be received no later than the close of business [5:00 pm] April 24, 2018: Applications should be mailed to: Joyce Hudman, County Clerk 111 East Locust, Suite 200 Angleton, Texas Issued this 13 TH day of February, Rebecca L. Decker, President Charles Gooden, Jr., Vice-President Jeff Barry, Secretary Pam Boegler, Member Lance Botkin, Member Sean Murphy, Member Mikael Floyd, Member Pearland Independent School District Order of Election February 13, 2018 Page Two 16

17 DISTRITO ESCOLAR INDEPENDIENTE de PEARLAND ORDEN DE ELECCIÓN Por la presente se ordena una elección el día 5 de mayo, 2018, con el propósito de elegir un oficial administrativo para las siguientes posiciones: Posición TRES [3] y Posición CUATRO [4] En el día de las elecciones, un votante puede votar en cualquier ubicación mencionado abajo: Distrito electoral Centro de votación 1 East Annex (Old Walmart), 1524 E Mulberry, Angleton 2 New Precinct 4 Building, 121 N. 10 th St, West Columbia 3 Nolan Ryan Center, 2925 South Bypass 35, Alvin 4 Brazoria Library, 620 S Brooks, Brazoria 7 Freeport Library, 410 Brazosport Blvd, Freeport 8 Oyster Creek City Hall 12 Drainage District # 4 Building, 4805 W Broadway, Pearland 14 Sweeny Community Center, 205 W Ashley Wilson Rd, Sweeny 15 Danbury Community Center, th St, Danbury 19 Clute City Hall, 108 E Main, Clute 23 Lake Jackson Civic Center, 333 Hwy 332 East, Lake Jackson 24 Richwood City Hall, 1800 N Brazosport Blvd, Richwood 29 Westside Event Center, 2150 Countryplace Pkwy, Pearland 33 Mims Community Center, 4283 FM 521, Brazoria 36 Pearland Natatorium, 4141 Bailey Rd, Pearland 39 Alvin Library, 105 S Gordon, Alvin 40 North Annex, 7313 Corporate Dr, Manvel 44 Silverlake Recreation Center, 2715 Southwyck Pkwy, Pearland 46 Tom Reid Library, 3522 Liberty Dr, Pearland 61 Shadycrest Baptist Church, 3017 Yost Blvd, Pearland 67 Pearland Westside Library, 2803 Business Center Dr, #101, Pearland 17

18 Para Votación Adelantada, los votantes podrán votar en cualquiera de las ubicaciones nombradas abajo: Este de Pearland: Oeste de Pearland: Shadow Creek: Angleton Main Location: Alvin Branch Location: Brazoria Branch Location: Freeport Branch Location: Lake Jackson Branch Location: Manvel Branch Location: Sweeny Branch Location: West Columbia Tom Reid Library, 3522 Liberty Drive, Pearland Westside Event Center, 2150 Countryplace Pkwy, Pearland Pearland Westside Library, 2803 Business Center Drive #101, Pearland ISD East Annex, 1524 East Mulberry, Angleton Alvin Library, 105 S. Gordon, Alvin Brazoria Library, 620 South Brooks, Brazoria Freeport Library, 410 Brazosport Boulevard, Freeport Lake Jackson Library, 250 Circle Way, Lake Jackson North Annex, 7313 Corporate Drive, Manvel Sweeny Community Center, 205 West Ashley Wilson Road, Sweeny New Precinct 4 Building, 121 N. 10 th St, West Columbia Horario y fechas de Votación Adelantada en persona son: Fechas: Lunes, 23 de abril viernes, 27 de abril Sábado, 28 de abril Lunes, 30 de abril y martes, 1 de mayo Horario: 8:00 a.m. a 5:00 p.m. 7:00 a.m. a 7:00 p.m. 7:00 a.m. a 7:00 p.m. Las solicitudes para boletas de Votación Adelantada deberán recibirse para el día 24 de abril de 2018, antes de las 5:00 p.m. Las solicitudes deberán ser enviadas por correo a la siguiente dirección: Joyce Hudman, County Clerk 111 East Locust, Suite 200 Angleton, Texas Emitido el día 13 de febrero de Rebecca L. Decker, Presidente Pam Boegler, Miembro Charles Gooden, Jr., Vicepresidente Lance Botkin, Miembro Jeff Barry, Secretaria Sean Murphy, Miembro Mikael Floyd, Miembro Distrito Escolar Independiente de Pearland Orden de Elección 13 de febrero de 2018 página dos 18

19 Board of Trustees Agenda Item Information Meeting Date: February 13, 2018 Meeting Type Regular Meeting Special Meeting/Workshop Hearing Agenda Placement Public Hearing Open Session Executive Session Recognition Administrative Report Consent Agenda Regular Agenda Information/Discussion Date Submitted: February 7, 2018 Subject: Approve the Joint Election Agreement and Contract for Election Services with the County Clerk of Brazoria County for the May 5, 2018 Trustee Election Executive Summary: House Bill 1 of the 79 th Legislature, 3rd Called Session, 2006, require school board elections to be held jointly with either an election for city officials or a general election for state and county officers using the same polling places as those other elections. Pearland ISD has the opportunity to participate in the countywide joint election to be held on May 5, Pearland ISD may participate in this election conducted and supervised by officials of Brazoria County in accordance with Section (a) of the Texas Election Code. Fiscal Impact: Cost: Recurring One-Time No Fiscal Impact Funding Source: General Fund Grant Funds Other Funds (Specify) Fiscal Year: Amendment Required? Yes No Superintendent s Recommendation: That the board of trustees approve the Joint Election Agreement and Contract for Election Services between Pearland ISD and the County Clerk of Brazoria County which allows the officials of Brazoria County to conduct and supervise the May 5, 2018 Trustee Election. Department Submitting: Business Office/Election Coordinator Requested By: Jorgannie Carter/Sheila Vershier Cabinet Member s Approval: Dr. John Kelly Board Approval Required: Yes No 19

20 JOINT CONTRACT FOR ELECTION SERVICES THIS CONTRACT (this Agreement ) is made effective as of the Effective Date (as defined below), by and between the PEARLAND INDEPENDENCE SCHOOL DISTRICT, TEXAS, acting by and through its governing body, hereinafter referred to as Political Subdivision, and County Clerk of Brazoria County, Texas, hereinafter referred to as County, and by authority of Section (a), Texas Election Code, and Chapter 791, Texas Local Government Code, for the conduct and supervision of the Political Subdivision s election to be held on MAY 5, Political Subdivision and County may be referred to individually as a Party and collectively as the Parties. This contract is made by and between the PEARLAND INDEPENDENCE SCHOOL DISTRICT, TEXAS, acting by and through its governing body, hereinafter referred to as Political Subdivision and the County Election Officer of Brazoria County, defined by statute as the County Clerk through the authority set forth in Texas Election Code and The purpose of this contract is for the performance of election services as authorized by statute. This contract shall serve as the general contract for each election for which the Political Subdivision requests the assistance of the County Clerk. Provisions specific to each particular election will be included as an attachment to the original contract. Political Subdivision and County Clerk may be referred to individually as Party or collectively as Parties RECITALS The County Clerk has care, custody, and control over the electronic voting system, the Hart InterCivic Verity Voting System (Version 6.1), which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122, as amended, and is compliant with the accessibility requirements set forth by Texas Election Code Section Political Subdivision desires to use the electronic voting system and to compensate the County Clerk for such use and to share in certain other expenses connected with joint elections in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code. NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS AGREED as follows: I. ADMINISTRATION The Parties agree to hold a Joint Election in accordance with Chapter 271 of the Texas Election Code and this Agreement. The County Clerk shall coordinate, supervise, and handle all aspects of administering the Joint Election as provided in this Agreement. Political Subdivision agrees to pay County Clerk for equipment, supplies, services, and administrative costs as provided in this Agreement. The County Clerk shall serve as the administrator for the Joint Election; however, the Political Subdivision shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct of its election. The County Clerk shall provide advisory services in connection with decisions to be made and actions to be taken by the officers of the Political Subdivision. 1 20

21 It is understood that other political subdivisions may wish to participate in the use of the electronic voting system and polling places, and it is agreed that the County Clerk may enter into other joint election agreements and contracts for election services for those purposes on terms and conditions set forth in the Election Code. Political Subdivision agrees that County Clerk may enter into joint election agreements with other political subdivisions that may have territory located partially or wholly within the boundaries of Political Subdivision, and in such case all parties sharing common territory shall share a joint ballot on the electronic voting system at the applicable polling places. In such cases, costs shall be divided among the participants. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. II. LEGAL DOCUMENTS Political Subdivision shall be responsible for the preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code or Political Subdivision s governing body, charter, or ordinances. With reference to publications, the County Clerk will publish the Notice of Test of Automatic Tabulating Equipment and the Notice of Election. If a Political Subdivision is holding any type Special Election, the Political Subdivision may have to publish their own Notice of Election in order to meet additional requirements. Please advise the County Clerk s Elections Office if the Political Subdivision must print a separate notice so the Political Subdivision s notice is not included in the Notice published by the County Clerk. Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each participating authority, including translation to languages other than English. Each participating authority shall provide a copy of their respective election orders and notices to the County Clerk s Election Department. III. STATUTORY COMPLIANCE Political subdivisions shall follow all applicable State and Federal laws related to elections, including, but not limited to, Section of the Election Code, which states in part, A proposition shall be printed on the ballot in the form of a single statement. Failure to do so may prohibit the political subdivision s participation in a Joint Election. IV. VOTING LOCATIONS The County Clerk Election Office shall select and arrange for the use of and payment for all election day voting locations. Voting locations will be, whenever possible, the usual voting location for each election precinct in elections conducted by the county. The proposed voting locations are listed in Attachment B of this agreement. In the event a voting location is not available, the Elections Department will arrange for use of an alternate location with the approval of the Political 2 21

22 Subdivision. The Elections Department shall notify the Political Subdivision of any changes from the locations listed in Attachment B. If polling places for the, joint election in Attachment A are different from the polling place(s) used by Political Subdivision in its most recent election, Political Subdivision agrees to post a notice no later than the date of the election described in Attachment A, at the entrance to any previous polling places in the jurisdiction stating that the polling location has changed and stating the political subdivision s polling place names and addresses in effect for the, election described in Attachment A. Any changes in voting location from those that were used in the most recent, COUNTYWIDE JOINT elections will be posted by the County Clerk s Election Office. V. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL The Brazoria County Commissioners Court shall be responsible for the appointment of the presiding judge and alternate judge for each polling location in accordance with Chapter 32 of the Texas Election Code. In the event an emergency appointment is necessary, appointment shall be made in accordance with Election Code which authorizes the presiding officer of the Brazoria County Commissioners Court to make an emergency appointment; should that officer not be available, the County Clerk s office shall make emergency appointments of election officials.. Upon request by the County Clerk, Political Subdivision agrees to assist in recruiting polling place officials who are bilingual (fluent in both English and Spanish). The County s Elections Department shall notify all election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to ensure that all election judges appointed for the Joint Election are eligible to serve. The County Clerk shall arrange for the training and compensation of all election judges and clerks. The Elections Department shall arrange for the date, time, and place for the presiding election judge to pick up their election supplies. Each presiding election judge will be sent a letter from the Elections Department notifying him of his appointment, the time and location of training and distribution of election supplies, and the number of election clerks that the presiding judge may appoint. Each election judge will receive compensation at an hourly rate of $ Each election clerk will receive compensation at an hourly rate of $ The election judge will receive an additional sum of $25.00 for picking up the election supplies prior to Election Day and for returning the supplies and equipment to the central counting station after the polls close. All judges and clerks who attend training will be compensated at an hourly rate of $8.00 as compensation for same. It is agreed by all Parties that at all times and for all purposes hereunder, all election judges, clerks, and all other personnel involved in this election are temporary part-time employee s subject only to those benefits available to such employees. VI. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT 3 22

23 The County Clerk Elections Department shall arrange for all election supplies and voting equipment including, but not limited to official ballots, sample ballots, voter registration lists, and all forms, signs and other materials used by the election judges at the voting locations. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. The County Clerk Elections Department shall provide the necessary voter registration information, instructions, and other information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a proper election. If special maps are needed for a particular Political Subdivision, the County Clerk Election Department will order the maps and pass that charge on to that particular Political Subdivision. Political Subdivision shall furnish the County Clerk a list of candidates and/or propositions showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official ballot (including titles and text in each language in which the authority s ballot is to be printed). THE POLITICAL SUBDIVISION SHALL ALSO PROVIDE A COPY OF EACH CANDIDATE S APPLICATION TO THE COUNTY CLERK ELECTIONS OFFICE. This list shall be delivered to the County Clerk Elections Department as soon as possible after ballot positions have been determined by each of the participating authorities. Each participating authority shall be responsible for proofreading and approving the ballot insofar as it pertains to that authority s candidates and/or propositions. VII. EARLY VOTING The Parties agree to conduct joint early voting and to appoint the County Clerk as the Early Voting Clerk in accordance with Sections and of the Texas Election Code. Political Subdivision agrees to appoint the County Clerk s permanent county employees as deputy early voting clerks. The Parties further agree that each Early Voting Location will have an Officer in Charge that will receive compensation at an hourly rate of $ The clerks at each location will receive compensation at an hourly rate of $ Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment B of this document. Any qualified voter of the Joint Election may vote early by personal appearance at any one of the joint early voting locations. As Early Voting Clerk, the County Clerk shall receive applications for early voting ballots to be voted by mail in accordance with Chapter 86 of the Texas Election Code. Any requests for early voting ballots to be voted by mail received by the Political Subdivision shall be forwarded immediately by fax or courier to the Elections Department for processing. The County Clerk Elections Department shall, upon request, provide the Political Subdivision a copy of the early voting report on a daily basis and a cumulative final early voting report following the election. VIII. EARLY VOTING BALLOT BOARD 4 23

24 The County Clerk shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Joint Election. The Presiding Judge, with the assistance of the County Clerk Elections Department, shall appoint two or more additional members to constitute the EVBB. The County Clerk Elections Department shall determine the number of EVBB members required to efficiently process the early voting ballots. IX. CENTRAL COUNTING STATION AND ELECTION RETURNS The County shall be responsible for establishing and operating the central counting station to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement. The participating authorities hereby, in accordance with Section , , and of the Texas Election Code, appoint the following central counting station officials: Counting Station Manager: Alternate Counting Station Manager: Tabulation Supervisor: Alternate Tabulation Supervisor: Presiding Judge: Alternate Presiding Judge: Lisa Mujica Brandy Pena Susan Cunningham Patricia DeVille Tamera Reynolds Dottie Cornett The County Clerk Elections Department will prepare the unofficial canvass reports after all precincts have been counted, and will deliver a copy of the unofficial canvass to the Political Subdivision as soon as possible after all returns have been tabulated. All participating authorities shall be responsible for the official canvass of their respective elections. The County Clerk Elections Department shall be responsible for conducting the postelection manual recount required by Section of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State s Office. The County Clerk Elections Department shall submit all Cities precinct by precinct returns to the Texas Secretary of State s Office electronically. The County Clerk Elections Department shall post all election night results to County website on election night. Brazoriacountyvotes.com. X. ELECTION EXPENSES AND ALLOCATION OF COSTS The Parties agree to share the costs of administering the Joint Election. Allocation of costs, unless specifically stated otherwise, is mutually agreed to be shared according to a formula which is based on the cost per polling place. Since the County participates in Vote Centers, all political subdivisions can vote at any location. For billing purposes, each Vote Center will be assigned 5 24

25 precincts in the area and if a political subdivision is on the ballot for any of the assigned precincts, they will share in the cost of that voting location. It is agreed that the normal rental rate charged for the County s voting equipment used on election day shall be divided equally among the participants utilizing each polling location. Costs for Early Voting by Personal Appearance will be divided by all political subdivisions as follows: Total cost of all entities entered into a contract will be divided by all political subdivisions holding elections on MAY 5, Cost will be based on registered voters. XI. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION Political Subdivision may withdraw from this agreement and the Joint Election should it cancel its election in accordance with Sections of the Texas Election Code, or should it be later ruled that the election is not needed. Political Subdivision is fully liable for any expenses incurred by County Clerk on behalf of the Political Subdivision. Any monies deposited with the county by the withdrawing authority shall be refunded, minus the aforementioned expenses. XII. RECORDS OF THE ELECTION The County Clerk is hereby appointed general custodian of the voted ballots and all records of the Joint Election as authorized by Section of the Texas Election Code. Access to the election records shall be available to each participating authority as well as to the public in accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election records shall be stored at the offices of the County Clerk or at an alternate facility used for storage of county records. The County Clerk Elections Department shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable. Records of the election shall be retained and disposed of in accordance with the provisions of Section of the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or open records request, the County Clerk shall maintain the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the County Clerk any notice of pending election contest, investigation, litigation or open records request which may be filed with the participating authority. XIII. RECOUNTS A recount may be obtained as provided by Title 13 of the Texas Election Code. Political Subdivision agrees that any recount shall take place at the offices of the County Clerk and that the County Clerk shall serve as Recount Supervisor and the Political Subdivision s official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator. 6 25

26 The County Clerk Elections Department agrees to provide advisory services to the Political Subdivision as necessary to conduct a proper recount and cost of the recount depends on the size of the election and number of precincts to be recounted. XIV. MISCELLANEOUS PROVISIONS 1. It is understood that to the extent space is available, that other districts and political subdivisions may wish to participate in the use of the election equipment and voting places; it is agreed that the County Clerk may contract with such other districts or political subdivisions for such purposes and that in such event there may be an adjustment of the pro-rata share to be paid to the County by the participating authorities. 2. The County clerk shall file copies of this document with the County Treasurer and the County Auditor in accordance with Section of the Texas Election Code. 3. In the event that legal action is filed contesting the Political Subdivision s election under Title 14 of the Texas Election Code, Political Subdivision shall choose and provide, at its own expense, legal counsel for the County, the County Clerk, and additional election personnel as necessary. 4. Nothing in this contract prevents any party from taking appropriate legal action against any other party and/or other election personnel for a breach of this contract or a violation of the Texas Election Code; however, any action taken is subject to any immunity provided by statute or common law to governmental entities. For purposes of this contract, the County Clerk s office is acting as a governmental entity covered by any immunity available to Brazoria County. 5. The parties agree that under the Constitution and laws of the State of Texas, neither Brazoria County nor Political Subdivision can enter into an agreement whereby either party agrees to indemnify or hold harmless another party; therefore, all references of any kind, if any, to indemnifying or holding or saving harmless for any reason are hereby deleted. 6. This agreement shall be construed under and in accord with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Brazoria County, Texas. 7. In the event of one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 8. All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local governments, and any other entities with local jurisdiction. 9. The waiver by any party of a breach of any provision of this agreement shall not operate as or be construed as a waiver of any subsequent breach. 7 26

27 10. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto. 11. Authorization of Agreement. This Agreement has been approved and authorized by the governing body of the Political Subdivision. 12. Purpose, Terms, Rights, and Duties of the Parties. The purpose, terms, rights, and duties of the Parties shall be as set forth in this Agreement. 13. Payments from Current Revenues. Each Party paying for the performance of governmental functions or services must make those payments from current revenues available to that paying Party. 14. Fair Compensation. The Parties acknowledge and agree that each of the payments contemplated by this Agreement fairly compensate the performing Party. 15. Termination. At any time and for any reason, either Party may terminate this Agreement by providing thirty (30) days written notice of termination to the other Party. 16. Funding. The Parties understand and acknowledge that the funding of this Agreement is contained in each Party s annual budget and is subject to the approval of each Party in each fiscal year. The Parties further agree that should the governing body of any Party fail to approve a budget that includes sufficient funds for the continuation of this Agreement, or should the governing body of any Party fail to certify funds for any reason, then and upon the occurrence of such event, this Agreement shall automatically terminate as to that Party and that Party shall then have no further obligation to the other Party. When the funds budgeted or certified during any fiscal year by a Party to discharge its obligations under this Agreement are expended, the other Party s sole and exclusive remedy shall be to terminate this Agreement. 17. No Joint Enterprise. The Agreement is not intended to, and shall not be construed to, create any joint enterprise between or among the Parties. 18. Public Information. This Agreement is public information. To the extent, if any, that any provision of this Agreement is in conflict with Texas Government Code Chapter 552 et seq., as amended (the Texas Public Information Act ), such provision shall be void and have no force or effect. 19. No Third-Party Beneficiaries. This Agreement is entered solely by and between, and may be enforced only by and among the Parties. Except as set forth herein, this Agreement shall not be deemed to create any rights in, or obligations to, any third parties. 20. No Personal Liability. Nothing in this Agreement shall be construed as creating any personal liability on the part of any employee, officer, or agent of any Party to this Agreement. 21. Nothing in this Agreement requires that either the Political Subdivision or County incur debt, assess or collect funds, or create a sinking fund. 8 27

28 22. Sovereign Immunity Acknowledged and Retained. THE PARTIES EXPRESSLY ACKNOWLEDGE AND AGREE THAT NO PROVISION OF THIS AGREEMENT IS IN ANY WAY INTENDED TO CONSTITUTE A WAIVER BY ANY PARTY OF ANY IMMUNITY FROM SUIT OR LIABILITY THAT A PARTY MAY HAVE BY OPERATION OF LAW. THE CITY AND THE COUNTY RETAIN ALL GOVERNMENTAL IMMUNITIES. XV. COST ESTIMATES AND DEPOSIT OF FUNDS It is estimated that the Political Subdivision s obligation under the terms of this agreement shall be DETERMINED AFTER THE ELECTION. Political Subdivision agrees to pay to County a deposit of $ 9, This deposit shall be paid to County within 10 business days after the final candidate filing deadline. The final candidate filing deadline is March 5, Therefore, deposit is due by MARCH 19, The exact amount of the Political Subdivision s obligation under the terms of this Agreement shall be calculated after the MAY 5, 2018, election, and if the amount of the Political Subdivision s obligation exceeds the amount deposited, the Political Subdivision shall pay to County the balance due within thirty (30) days after receipt of the final invoice from the County s Election Department. However, if the amount of the Political Subdivision s obligation is less than the amount deposited, County shall refund to the Political Subdivision the excess amount paid within thirty (30) days after final costs are calculated. IN TESTIMONY HEREOF, this agreement, its multiple originals all of equal force, has been executed on behalf of the parties. (1) On the day of, 2018 been executed on behalf of the County Clerk by the County Clerk pursuant to the Texas Election Code; (2) On the day of, 2018 been executed on behalf of the Political Subdivision by its Mayor or authorized representative, pursuant to an action of the Political Subdivision. BRAZORIA COUNTY, COUNTY CLERK by Joyce Hudman, County Clerk ATTEST: PEARLAND INDEPENDENCE SCHOOL DISTRICT, TEXAS By Presiding Officer or Authorized Representative PEARLAND INDEPENDENCE SCHOOL DISTRICT 9 28

29 Board of Trustees Agenda Item Information Meeting Date February 13, 2018 Meeting Type Regular Meeting Special Meeting/Workshop Hearing Agenda Placement Public Hearing Open Session Executive Session Recognition Administrative Report Consent Agenda Regular Agenda Information/Discussion Date Submitted: February 5, 2018 Subject: Approve Dedication of an Electrical Easement at Dawson High School to CenterPoint Energy Executive Summary: The main electrical feeder to Dawson High School will be relocated as part of the 2016 bond project as it is currently located below one of the planned additions. CenterPoint Energy requires this temporary blanket easement in order to perform the connections. Once the feeder is installed, the blanket easement will be converted to a permanent easement specific to the exact location of the feeder. This easement does not interfere with any operations at the campus. The document is CenterPoint Energy s standard blanket easement. Fiscal Impact: Cost: Recurring One-Time No Fiscal Impact Funding Source: General Fund Grant Funds Other Funds (Specify) Fiscal Year: Amendment Required? Yes No Superintendent s Recommendation: That the board of trustees approve dedication of a temporary blanket easement at Dawson High School and the subsequent permanent easement, and authorize the Superintendent or his designee to execute the easements and any other necessary documents on behalf of the school district. Department Submitting: Facilities/Don Tillis Requested By: Don Tillis Cabinet Member s Approval: Cary Partin Board Approval Required: Yes No 29

30 30 DAWSON HIGH SCHOOL ELECTRICAL SERVICE RELOCATION FEBRUARY 13, 2018

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40 Board of Trustees Agenda Item Information Meeting Date: February 13, 2018 Meeting Type Regular Meeting Special Meeting/Workshop Hearing Date Submitted: February 7, 2018 Agenda Placement Public Hearing Open Session Executive Session Recognition Administrative Report Consent Agenda Regular Agenda Information/Discussion Subject: Approve Auditors to Perform the Financial Audit for the School Year Executive Summary: Section of the Education Code requires the board of trustees to have its school district fiscal accounts audited annually by a certified or public accountant holding a permit from the Texas State Board of Public Accountancy. Attached is a survey that compares the audit fees for the six school districts in the Region IV area that have the most comparable student enrollments to that of Pearland ISD. The firm of Kennemer, Masters & Lunsford, LLC, has performed the district s financial audit since the school year and has submitted an engagement letter to perform the financial audit for the school year. Their proposed fee of $48,000 reflects an increase of $2,000 over the previous year s audit fee. Fiscal Impact: Cost: Recurring One-Time No Fiscal Impact Funding Source: General Fund Grant Funds Other Funds (Debt Service) Fiscal Year: Amendment Required? Yes No Superintendent s Recommendation: That the board of trustees approves the firm of Kennemer, Masters & Lunsford, LLC, to perform the financial audit for the school year. Department Submitting: Business Office Requested By: Jorgannie Carter Cabinet Member s Approval: Jorgannie Carter Board Approval Required: Yes No 40

41 COMPARISON OF AUDIT FEES FROM AREA DISTRICTS SCHOOL SNAPSHOT SERVICES NUMBER DISTRICT TOTAL STUDENTS AUDIT FEES PROVIDED OF YEARS ACCOUNTING FIRM Lamar CISD 30,829 $65,900 Report writing assistance More than 15 Whitley Penn, LLP Alvin ISD 23,587 $88,000 Single audit, CAFR, and GASB data feed 2 years Weaver and Tidwell, LLP Pearland ISD 20,597 $46,000 Interim and year end audit More than 25 Kennemer, Masters, Lunsford LLC Tomball ISD 14,932 $54,000 Audit preparation and review of CAFR 2 years Weaver and Tidwell, LLP Deer Park ISD 13,152 $61,000 Interim and year end audit and CAFR More than 13 Whitley Penn, LLP Brazosport ISD 12,457 $43,500 Year end audit More than 10 Kennemer, Masters, Lunsford LLC 41

42 Kennemer, Masters & Lunsford CERTIFIED PUBLIC ACCOUNTANTS Limited Liability Company Lake Jackson Office: Angleton Office: El Campo Office: Houston Office: 8 West Way Court 2801 N. Velasco Suite C 201 W. Webb Richmond Ave., Ste 135 Lake Jackson, Texas Angleton, Texas El Campo, Texas Houston, Texas February 5, 2018 Board of Trustees Pearland Independent School District Pearland, Texas Engagement Letter We are pleased to confirm our understanding of the services we are to provide Pearland Independent School District (the District ) for the year ended June 30, We will audit the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the basic financial statements, of the District as of and for the year ended June 30, Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management s discussion and analysis (MD&A), to supplement the District s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the District s RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by U.S. generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: 1) Management s discussion and analysis. 2) Budget comparison schedules 3) Pension schedules We have also been engaged to report on supplementary information other than RSI that accompanies the District s financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America, and we will provide an opinion on it in relation to the financial statements as a whole, in a report combined with our auditor s report on the financial statements. www. kmandl.com kmkw@kmandl.com Members: American Institute of Certified Public Accountants, Texas Society of Certified Public Accountants, Partnering for CPA Practice Success 42

43 Board of Trustees Pearland Independent School District Engagement Letter February 5, 2018 Page 2 1) Schedule of expenditures of federal awards. 2) Combining and individual fund statements 3) Required Texas Education Agency schedules The following other information accompanying the financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and our auditor s report will not provide an opinion or any assurance on that other information. 1) Introductory section 2) Statistical section Audit Objectives The objective of our audit is the expression of opinions as to whether your financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. The objective also includes reporting on Internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). The Government Auditing Standards report on internal control over financial reporting and on compliance and other matters will include a paragraph that states that (1) the purpose of the report is solely to describe the scope of testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity s internal control or on compliance, and (2) the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity s internal control and compliance. The Uniform Guidance report on internal control over compliance will include a paragraph that states that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Both reports will state that the report is not suitable for any other purpose. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the provisions of the Uniform Guidance, and will include tests of accounting records, a determination of major program(s) in accordance with the Uniform Guidance, and other procedures we consider necessary to enable us to express such opinions. We will issue written reports upon completion of our single audit. Our reports will be addressed to the Board of Trustees of the District. We cannot provide assurance that unmodified opinions 43

44 Board of Trustees Pearland Independent School District Engagement Letter February 5, 2018 Page 3 Audit Objectives - Continued will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions or add emphasis-of-matter or other-matter paragraphs. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement. Audit Procedures-General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements or noncompliance may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or on major programs. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential, and of any material abuse that comes to our attention. We will include such matters in the reports required for a single audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; schedule of expenditures of federal awards; federal award programs; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by generally accepted auditing standards. 44

45 Board of Trustees Pearland Independent School District Engagement Letter February 5, 2018 Page 4 Audit Procedures-Internal Control Our audit will include obtaining an understanding of the government and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. As required by the Uniform Guidance, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards, Government Auditing Standards, and the Uniform Guidance. Audit Procedures-Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the District s compliance with provisions of applicable laws, regulations, contracts, and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with federal statutes, regulations, and the terms and conditions of federal awards applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures described in the OMB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of the District s major programs. The purpose of these procedures will be to express an opinion on the District s compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance. Other Services We will also assist in preparing the financial statements, schedule of expenditures of federal awards, and related notes of the District in conformity with U.S. generally accepted accounting principles and the Uniform Guidance based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will 45

46 Board of Trustees Pearland Independent School District Engagement Letter February 5, 2018 Page 5 Other Services - Continued not be conducted in accordance with Government Auditing Standard. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statements, schedule of expenditures of federal awards, and related notes services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities. Management Responsibilities Management is responsible for (1) designing, implementing, establishing, and maintaining effective internal controls, including internal controls over federal awards, and for evaluating and monitoring ongoing activities, to help ensure that appropriate goals and objectives are met; (2) following laws and regulations; (3) ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements; and (4) ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for the preparation and fair presentation of the financial statements, schedule of expenditures of federal awards, and all accompanying information in conformity with U.S. generally accepted accounting principles; and for compliance with applicable laws and regulations (including federal statutes) and the provisions of contracts and grant agreements (including award agreements). Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) access to personnel, accounts, books, records, supporting documentation, and other information as needed to perform an audit under the Uniform Guidance, (3) additional information that we may request for the purpose of the audit, and (4) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants. 46

47 Board of Trustees Pearland Independent School District Engagement Letter February 5, 2018 Page 6 Management Responsibilities - Continued Management is also responsible for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements, or abuse that we report. Additionally, as required by the Uniform Guidance, it is management s responsibility to evaluate and monitor noncompliance with federal statutes, regulations, and the terms and conditions of federal awards; take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings; promptly follow up and take corrective action on reported audit findings; and prepare a summary schedule of prior audit findings and a separate corrective action plan. You are responsible for identifying all federal awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal awards (including notes and noncash assistance received) in conformity with the Uniform Guidance. You agree to include our report on the schedule of expenditures of federal awards in any document that contains and indicates that we have reported on the schedule of expenditures of federal awards. You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal awards that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the schedule of expenditures of federal awards in accordance with the Uniform Guidance; (2) you believe the schedule of expenditures of federal awards, including its form and content, is stated fairly in accordance with the Uniform Guidance; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal awards. You are also responsible for the preparation of the other supplementary information, which we have been engaged to report on, in conformity with U.S. generally accepted accounting principles. You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or studies. You are also responsible for providing management s views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. 47

48 Board of Trustees Pearland Independent School District Engagement Letter February 5, 2018 Page 7 Management Responsibilities - Continued You agree to assume all management responsibilities relating to the financial statements, schedule of expenditures of federal awards, and related notes, and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements, schedule of expenditures of federal awards, and related notes and that you have reviewed and approved the financial statements, schedule of expenditures of federal awards, and related notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them. Audit Administration, Fees, and Other We may from time to time and depending on the circumstances, use third-party service providers in serving your account. We may share confidential information about you with these service providers, but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third-party service provider. Furthermore, we will remain responsible for the work provided by any such third-party service providers. We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing. At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings. It is management s responsibility to electronically submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditors reports, and corrective action plan) along with the Data Collection Form to the federal audit clearinghouse. We will coordinate with you the electronic submission and certification. The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditors reports or nine months after the end of the audit period. We will provide copies of our reports to the District; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Kennemer, Masters & Lunsford, LLC and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to any cognizant or oversight agencies or its designee, a federal 48

49 Board of Trustees Pearland Independent School District Engagement Letter February 5, 2018 Page 8 Audit Administration, Fees, and Other - Continued agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Kennemer, Masters & Lunsford, LLC personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the cognizant or oversight agencies. If we are aware that a federal awarding agency, pass-through entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. We expect to begin our audit on approximately May 14, 2018 (interim fieldwork) and September 10, 2018 (year-end fieldwork) and to issue our reports no later than November 30, Wade E. Whitlow, CPA is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, word processing, postage, travel, copies, telephone, etc.) except that we agree that our gross fee, including expenses, will not exceed $48,000. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. In accordance with our firm policies, work may be suspended if your account becomes 60 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report(s). You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. We are providing you with a copy of our most recent external peer review report and any subsequent reports received during the contract period. Accordingly, our 2017 peer review report accompanies this letter. Further as a supplement to this letter, we are enclosing an explanation of certain of our Firm s Client Service Concepts. We have found that such explanation helps avoid misunderstandings and enhances our ability to work closely with our clients. 49

50 Board of Trustees Pearland Independent School District Engagement Letter February 5, 2018 Page 9 We appreciate the opportunity to be of service to Pearland Independent School District and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, Kennemer, Masters & Lunsford, LLC ************************************************************************************************************* RESPONSE: This letter correctly sets forth the understanding of Pearland Independent School District. Management signature: Title: Date: Governance signature: Title: Date: 50

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54 Board of Trustees Agenda Item Information Meeting Date February 13, 2018 Meeting Type Regular Meeting Special Meeting/Workshop Hearing Agenda Placement Public Hearing Open Session Executive Session Recognition Administrative Report Consent Agenda Regular Agenda Information/Discussion Date Submitted: January 2, 2018 Subject: Consider to Approve the Proposed District/School Instructional Calendar for Executive Summary: The following was taken into consideration by the District Advisory Calendar Committee (parent/community representatives) when creating the proposed calendar: Required number of minutes of instruction for students as required by HB The committee selected the calendar with instruction beginning on August 20, 2018 permitted under District of Innovation rules. State testing calendar Recommendations by DEIC for staff development days and new state guidelines regarding staff development waivers. Sufficient number of instructional minutes where PISD will not have to identify or utilize two bad weather days as previously required should we have to cancel school for up to two student instructional days. A list of the committee members is attached. Attached is the Proposed District/School Instructional Calendar for Fiscal Impact: Cost: Recurring One-Time No Fiscal Impact Funding Source: General Fund Grant Funds Other Funds (Specify) Fiscal Year: Amendment Required Yes No Superintendent s Recommendation: That the board approve the district/school instructional calendar for the school year as presented. Department Submitting: Administration/DACC Requested By: Sonia Serrano Cabinet Member s Approval: Sonia Serrano 54

55 Board Approval Required: Yes No 55

56 DACC REPRESENTATIVES Campus Pearland High School Dawson High School Turner High School Pearland Jr High East Pearland Jr High West Pearland Jr High South Berry Miller Jr High P.A.C.E. Jamison Middle School Sablatura Middle School Rogers Middle School Alexander Middle School Carleston Elementary Challenger Elementary Cockrell Elementary Harris Elementary Lawhon Elementary Magnolia Elementary Massey Ranch Elementary Rustic Oak Middle School Shadycrest Elementary Silvercrest Elementary Silverlake Elementary Principal Reps Campus Pearland Jr High West Massey Ranch Elementary Parent Reps Campus Pearland High School Dawson High School Turner College & Career High School P.A.C.E. Pearland Jr High West Sablatura Middle School Rustic Oak Elementary Silverlake Elementary Community Member Representative Lloyd Hendricks -- Dorothy Long Karissa Kreig -- Dominque Brown Sarah Pike -- Maurice Boothe Dawn Swain -- Crystal Flores Meredith Bishop -- Cheramie Hopper Lana Garcia -- Leanna Smith-Walker Nicole Balderson -- Cassandra Shuptar Jered Smith Sabrina Taylor -- Valeachia Weaver Gina Guzzetta -- Shelly Klein-Smith Lynda Ketterer -- Donna Bischof Amanda Roberts -- Brittany Suarez Raina Joiner -- Margaret Sheridan Kasey Ramsey -- Kristyn Michael Jaemy Kline -- Page Madison Casie Burke -- Krissie Lynam Corey Schneider -- Kim Payne Lisa Rocha -- Lavonne Merkh Denise Denobrega -- Lauren Holmes Christi Christopher -- Rebecca Aronson Ashley Engel -- Kristen Richardson Valerie Veazey -- Renee Alexander Suzanne Blue -- Kandy Meyer Principal Dana Miles Heather Block Parent Representative Jill Zepeda Kismet Yusuf Wendy Chicoria Angelica Guerra Chad Randall Pete Comeaux Heather Gordon Susan Stewart Helen Shih 56

57 Pearland ISD School Year July S M T W T F S August S M T W T F S [ September S M T W T F S October (H) S M T W T F S November S M T W T F S December S M T W T F S ] January S M T W T F S [ February S M T W T F S March S M T W T F S April S M T W T F S Holiday Early Release Staff Development May S M T W T F S ] g31 June S M T W T F S n New Staff Orientation Workday * Tentative TAKS Testing + Bad Weather Day [ ] Semesters H October -Pearland History Month 173 Student Days 1st Semester = 81 days 185 Teacher Days 2nd Semester = 92 days 173 days g Graduation 57

58 Board of Trustees Agenda Item Information Meeting Date February 13, 2018 Meeting Type Regular Meeting Special Meeting/Workshop Hearing Date Submitted: February 5, 2018 Agenda Placement Public Hearing Open Session Executive Session Recognition Administrative Report Consent Agenda Regular Agenda Information/Discussion Subject: Consider to Appoint a Board Member to the Bond Oversight Committee Executive Summary: Bond Oversight Committee: The Bond Oversight Committee s task is to evaluate the scope, cost, and timeline of each construction project under the 2016 bond referendum. To carry out its mission, the Bond Oversight Committee meets to receive reports on the status and implementation of bond projects to determine whether projects are on-schedule, on-budget and on-target with the construction program approved by the voters. Bond Project Oversight Mission Statement: To evaluate the scope, cost, and timeline of each construction project of the 2016 bond referendum. Duties: (1) To receive reports on the current status and planned implementation of the bond program; (2) To determine whether such status and implementation are consistent with the program approved by the voters; and (3) The committee informs and advises the Board, but does not have decision-making authority. Meetings: The committee meets quarterly and the next scheduled meeting is March 21, Bond Oversight Membership: The following individuals are appointed to the committee: Kim Ambro, Lance Botkin, Rusty DeBorde, Debbie Gant, Dena Hanks, Janet Koza-Cole, Lee McGee, Glen Moreau, Bob Richter, Chad Thurman, and Roosevelt Weeks. Since Mr. Rusty DeBorde is no longer a member of the board or trustees, the committee is asking that a board member be appointed to serve on the committee as his replacement. At the time of his appointment, Mr. DeBorde was a member of the board of trustees. Fiscal Impact: Cost: Funding Source: Fiscal Year: 58

59 Recurring One-Time No Fiscal Impact General Fund Grant Funds Other Funds (Specify) Amendment Required? Yes No Superintendent s Recommendation: That the board approve the appointment of a board member to the Bond Oversight Committee replacing former Trustee Rusty DeBorde. Department Submitting: Facilities Requested By: Don Tillis Cabinet Member s Approval: Cary Partin Board Approval Required: Yes No 59

60 Board of Trustees Agenda Item Information Meeting Date February 13, 2018 Meeting Type Regular Meeting Special Meeting/Workshop Hearing Agenda Placement Public Hearing Open Session Executive Session Recognition Administrative Report Consent Agenda Regular Agenda Information/Discussion Date Submitted: February 5, 2018 Subject: Consider to Approve the Guaranteed Maximum Price (GMP) Amendment to the Contract with Stewart Builders, Inc. for Services Related to the Pearland High School 2016 Bond Project. Executive Summary: At the March 21, 2017 meeting, the Board of Trustees approved Stewart Builders, Inc. to provide Construction Manager at Risk (CMAR) services for Bond Packages A and B through a formal Request for Qualifications process. Stewart Builders subsequently executed a contract for preconstruction services providing for design and bidding phase services. This GMP, for your consideration, is the main GMP for construction phase services at Pearland High School. It does not include projects related to The Rig, which will be discussed at a later board meeting. The resulting GMP is $3,172,075 more than originally budgeted, based in part on additional space requirements at Pearland HS. However, the additional costs are counter-balanced by bond projects that are less than budgeted. (Those updated budgets for all bond related projects are enumerated in the portion of this board packet connected to the GMP for TCCHS.) The GMP amount is based on the attached proposal from Stewart Builders and recommendation letter from PBK Architects. Stewart Builders solicited proposals from subcontractors based on the drawings prepared by PBK Architects, Inc. and the GMP contract was prepared based on the bids from the selected subcontractors. Fiscal Impact: Cost: Recurring One-Time No Fiscal Impact Funding Source: General Fund Grant Funds Other Funds (Specify) 2016 Bond Funds Fiscal Year: Amendment Required? Yes No Superintendent s Recommendation: That the board approve the Guaranteed Maximum Price (GMP) Amendment to the Contract with Stewart Builders, Inc. for a sum not-to-exceed $34,137,286 for services related to the Pearland High School 2016 Bond Project and authorize the Superintendent or his designee to execute the Amendment and any other necessary documents on behalf of the school district. Department Submitting: Facilities/Don Tillis Requested By: Don Tillis Cabinet Member s Approval: Cary Partin 60

61 Board Approval Required: Yes No 61

62 11 Greenway Plaza, 22 nd Floor Houston, Texas Phone: Fax: February 2, 2018 VIA: John Posch Director of Bond Program Construction Pearland Independent School District 1704 Mykawa Pearland, Texas RE: Guaranteed Maximum Price Recommendation for Pearland High School Additions and Renovations Pearland Independent School District PBK Project Number: 1743 Dear Mr. Posch: On Friday, January 19th, 2018, Stewart Builders Construction Inc. received sub-contractor and vendor proposals for the Pearland High School Additions and Renovations for the Pearland Independent School District. Based on a review and analysis of the submitted sub-contractor and vendor proposals, PBK hereby recommends the acceptance of the Guaranteed Maximum Price per the attached letter from Stewart Builders in the amount of Thirty-Four Million, One Hundred Thirty-Seven Thousand, Two Hundred Eighty-Six Dollars and Zero Cents ($34,137,286.00). The Guaranteed Maximum Price for Pearland High School is as outlined below. Guaranteed Maximum Price: $34,137, We would like to express our sincere thanks to you, the Board of Trustees, Dr. Kelly and all of the Pearland Independent School District staff for your assistance during the planning phase of these projects. If you have any questions concerning the proposed guaranteed maximum price or our recommendations for acceptance, please do not hesitate to contact us at any time. Sincerely, PBK Architects, Inc. Phillip W. Rutter, AIA Principal 62

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64 2016 BOND PACKAGE B - PEARLAND HIGH SCHOOL BOND SCOPE RECAP BOND SCOPE: ITEM: ADDITIONS: SCOPE FULFILLED? Notes: New Administration Building ROTC Addition New Fine Art Multi-Purpose Facility Add Cafeteria Restrooms Build two-story Locker Room Addition 1 RENOVATIONS: Convert Existing Locker Room back to Welding Lab 2 Renovate Greenhouse 3 Renovate Existing Football Dressing & Activity Room 4 Renovate Several Rooms for Medical Science, Kitchen Area and Computer Labs Replace VCT Flooring in Band Rooms and Second Floor Classrooms Convert Adm. Area into Classrooms AUDITORIUM: Add Fly System at Auditorium Upgrade Lighting, Curtain, Sound System Replace Auditorium Seating Replace Auditorium Ceiling Complete HVAC Ductwork Install Sprinkler System Add Scene Shop OTHER: Facility Assessment Priority 1 and 2 Items Upgrade Science Labs Emergency Power-Off System and Eye Stations Add Bleachers Seating at Softball Field Add Bleachers Seating at Baseball Field Add Canopy at Baseball Batting Cages Add 400 Parking Spaces Striping for Band Practice Field ADJUSTMENTS: NOTES: 1 Optimized locker room design to accommodate program on one floor 2 Converted this room to floral lab, and located new welding in old floral lab 3 Replaced greenhouse (existing was not salvageable) 4 Increased locker room renovation area to include ladies' locker areas Street trees and shrubbery to comply with city requirements 64

65 2016 BOND PACKAGE B - PEARLAND HIGH SCHOOL BOND SCOPE RECAP ROTC area increased by 1,000 sf to more closely match existing area. Added corridors necessary to connect the two schools Reconfigured practice fields to accommodate increased building footprint Striping for Two band practice areas instead of one - band request due to walking distance Removed 3 tennis courts to accommodate increased building footprint, replaced with 4 new courts Added lighting and sunshade canopies at the tennis courts Added Sunshades in outdoor eating area to replace trees removed to accommodate Fine Arts additon Foundation repairs to band hall to correct settlement. Added interior storage space to eliminate connexes Added second catwalk, lighting, and additonal stage platform to eliminate passerelle Temporary road and sidewalk to accommodate life skills dropoff during construction Relocation of the ROTC obstacle course to accommodate increased building footprint Replacing the practice infield where the parking lot is going. Replaced baseball and softball dugouts and added bleachers, to solve existing sightline problems Replacing fencing, netting, and foundations to accommodate new dugouts Specially designed theater foundation to enable existing structure to stay intact during construciton (avoid leaks) Pricing includes $800k alternate to upgrade front façade Bond Scope moved to "RIG Project" (future GMP) Renovate Locker Room /Officials Room Replace Fencing and Renovate Locker Room Upgrade Sound System Upgrade Reserve Seating to Chair Seating Add Seating on Visitor Side Add Additional Space at Each End of Press Box Renovate Existing Press Box Bond Scope Items Projects District Procured Directly From Vendors New Lighting at Baseball Field New Lighting at Softball Field New Lighting at Football Field Seat Backs at Home Seating at Football Field Purchase Band Tower 65

66 FAÇADE WITH METAL PANELS, DARK WAINSCOT, BRICK PILASTERS & SUN SHADES (INCLUDED IN GMP PRICE) PEARLAND HIGH SCHOOL FEBRUARY 13,

67 ANOTHER VIEW- FAÇADE WITH METAL PANELS, DARK WAINSCOT, BRICK PILASTERS & SUN SHADES PEARLAND HIGH SCHOOL FEBRUARY 13,

68 PEARLAND HIGH SCHOOL FEBRUARY 13, FAÇADE OPTION WITH BRICK PILASTERS ONLY (DEDUCT $600k FROM GMP PRICE)

69 69 KEEP EXISTING FAÇADE (DEDUCT $800K FROM GMP PRICE) PEARLAND HIGH SCHOOL FEBRUARY 13, 2018

70 2016 BOND BUDGET AND PROJECTIONS Updated: February 5, 2018 PACKAGE PROJECT BUDGET 1 PROJECTION 2 UNDER/(OVER) SCHOOLS A $ 40,038,120 $ 28,917,252 $ 11,120,868 Dawson HS Dawson construction 3 $ 35,410,916 $ 24,632,252 $ 10,778,664 soft costs 4 $ 4,627,204 $ 4,285,000 $ 342,204 B $ 41,211,824 $ 44,383,899 $ (3,172,075) PHS, incl. The Rig Pearland HS construction $ 37,500,211 $ 40,672,286 $ (3,172,075) soft costs $ 3,711,613 $ 3,711,613 $ 0 C $ 28,979,565 $ 25,988,681 $ 2,990,884 Turner HS Turner construction $ 25,592,715 $ 22,601,831 $ 2,990,884 soft costs $ 3,386,850 $ 3,386,850 $ - D $ 55,419,245 $ 52,981,874 2,437,371 JHW/Sab/ Jamison $ JHW,Sab,Jamison TOTAL $ 36,589,083 $ 35,160,678 $ 1,428,405 construction $ 32,311,929 $ 31,417,291 $ 894,638 soft costs $ 4,277,154 $ 3,743,387 $ 533,767 Jr. High East TOTAL $ 18,830,162 $ 17,821,196 $ 1,008,966 Junior High East construction $ 16,633,196 $ 16,121,196 $ 512,000 soft costs $ 2,196,966 $ 1,700,000 $ 496,966 E $ 24,996,676 $ 24,996,676 $ - Rustic Oaks, Challenger, Shadycrest, Harris, Silverlake, Lawhon Elem. construction $ 22,091,350 $ 22,091,350 $ - soft costs $ 2,905,326 $ 2,905,326 $ - F $ 10,009,570 $ 7,977,640 $ 2,031,930 Security Upgrades at all Security construction $ 8,900,530 $ 7,000,000 $ 1,900,530 soft costs $ 1,109,040 $ 977,640 $ 131,400 campuses I.T. $ 19,345,000 $ 19,345,000 $ - Infrastructure and Equipment TOTAL: $ 220,000,000 $ 204,591,023 $ 15,408,978 Notes: 1. PROJECT BUDGET is the bond budget for construction costs + soft costs + contingencies 2. PROJECTION is the anticipated final project cost. It is based on GMP's approved to date, plus estimates for remainder of work. It is subject to fluctuation as the design progresses and costs are better defined. 3. CONSTRUCTION is the total of GMP's and other packages (see page 2), including contingencies 4. SOFT COSTS include design fees, furniture, moveable equipment, A/V and IT equipment, and bond staff Page 1 70

71 2016 BOND GMP SCHEDULES Updated: February 2018 Shaded Cells indicate GMP's that have been received. OTHER TOTAL PACKAGE EARLY GMP 1 MAIN GMP 2 PACKAGES 3 CONSTRUCTION 4 Schools in Package A Dawson $ 660,661 $ 23,971,591 None $ 24,632,252 June 2016 Nov B Dawson HS Pearland HS Pearland HS None $ 34,137,286 None $ 34,137,286 Excludes The Rig and pressbox Feb PHS The Rig None $ 5,800,000 $ 735,000 $ 6,535,000 PHS - The Rig, pressbox Sep C Turner None $ 22,601,831 None $ 22,601,831 Feb D JHW/Sab/Jamison $ 312,874 $ 29,798,680 $ 1,305,737 $ 31,417,291 Sep 2017 Dec Jr. High East None $ 15,852,563 $ 268,633 $ 16,121,196 Apr Turner HS JHW/Sablatura/Jamison Jr. High East E Elementaries TBD $ 21,485,044 $ 606,306 $ 22,091,350 Jun Rustic Oaks, Challenger, Shadycrest, Harris, Silverlake, Lawhon F Security Yes - amt. TBD $ 6,643,654 $ 356,346 $ 7,000,000 Feb Apr Security Upgrades at all campuses I.T. Ongoing Infrastructure and Equipment TOTAL: $ 973,535 $ 160,290,650 $ 3,272,022 $ 164,536,207 Notes: 1. EARLY GMP is a small package for work needed in preparation for construction (Dawson portables, JHW utility relocation, etc.) Separating out this work saves overall construction time, as it can be performed while the main construction documents are still being completed and bid. This practice is typical on most CM@R projects. 2. MAIN GMP is for the remainder of the CM@R contract. Where the date is in the future, this amount is an estimate. 3. OTHER PACKAGES are bond scopes that have been broken out and are being managed by Maintenance (field lighting, chiller replacement, etc.). Board approval is done separately from GMP's. 4. TOTAL CONSTRUCTION is the total of all three. Page 2 71

72 PEARLAND ISD 2016 BOND $220 MILLION Available Funds $136,689, % Actual Expenditures $15,283, % 72 Encumbrances $58,798, %

73 Board of Trustees Agenda Item Information Meeting Date February 13, 2018 Meeting Type Regular Meeting Special Meeting/Workshop Hearing Agenda Placement Public Hearing Open Session Executive Session Recognition Administrative Report Consent Agenda Regular Agenda Information/Discussion Date Submitted: February 5, 2018 Subject: Consider to Approve the Guaranteed Maximum Price (GMP) Amendment to the Contract with Durotech, Inc. for Services Related to the Turner High School 2016 Bond Project Executive Summary: The board of trustees approved Durotech, Inc. to provide Construction Manager at Risk (CMAR) services for Bond Packages C and D through a formal Request for Qualifications process at the March 21, 2017 regular board meeting. A contract for preconstruction services was subsequently executed, providing for design and bidding phase services by Durotech, Inc. This GMP, for your consideration, is for construction phase services at Turner High School. The GMP amount is based on the attached proposal from Durotech and recommendation letter from Stantec Architects, and is within the budget allocated in the bond for this project. Durotech solicited proposals from subcontractors based on the drawings prepared by Stantec, and the GMP contract was prepared based on the bids from the selected subcontractors. The resulting GMP is $2,990,884 less than originally budgeted. Fiscal Impact: Cost: Recurring One-Time No Fiscal Impact Funding Source: General Fund Grant Funds Other Funds (Specify) 2016 Bond Funds Fiscal Year: Amendment Required? Yes No Superintendent s Recommendation: That the board approve the Guaranteed Maximum Price (GMP) Amendment to the Contract with Durotech, Inc. for a sum not-to-exceed $22,601,831 for services related to the Turner High School 2016 Bond Project, and authorize the Superintendent or his designee to execute the Amendment and any other necessary documents on behalf of the school district. Department Submitting: Facilities/Don Tillis Requested By: Don Tillis Cabinet Member s Approval: Cary Partin Board Approval Required: Yes No 73

74 February 5, 2018 File: Attention: Mr. John Posch Director of Bond Program Construction Pearland I.S.D 1928 N. Main Pearland, TX Dear Mr. Posch, Reference: Guaranteed Maximum Price for Robert Turner College and Career High School On January 12, 2018, Durotech, Inc. received sub-contractor and vendor proposals for Additions and Renovations at Robert Turner College and Career High School. These proposals were based on the contract documents provided by Stantec. Based on this information, Durotech, Inc. presented a proposed Guaranteed Maximum Price in the amount of Twenty-Two Million Six Hundred One Thousand Eight Hundred Thirty-One dollars ($22,601,831). Stantec recommends approval of this GMP amount to Pearland ISD. Pending the approval of this GMP, Durotech, Inc is ready to begin construction on March 15, Stantec is also available to help respond to any Board questions or comments on the GMP. Thank you for your continued trust in Stantec and we look forward to the successful completion of these projects. Regards, Laura Sachtleben, AIA, LEEP AP Laura Sachtleben, AIA, LEED AP Principal Phone: (713) Laura.Sachtleben@stantec.com Attachment: None c. Laura Carrera, AIA 74

75 Date: February 02, 2018 Mr. John Posch Director of Bond Program Construction Pearland I.S.D 1928 N. Main Pearland, TX Re: Guaranteed Maximum Price for Pearland Turner High School Additions & Renovations Dear Mr. Posch: Durotech, Inc. received sub-contractor and vendor proposals for the Pearland Turner High School Additions & Renovations project on January 12, 2018 based on the drawings and specifications prepared by Stantec Architects. The GMP is based on the following documents: 1. Drawings & Specifications Dated December 15, 2017 Based on the review of sub-contractor proposals, the total GMP is as follows: Pearland Turner High School Additions & Renovations $22,601,831 We look forward to the opportunity of serving Pearland I.S.D in the construction of these projects. Thank you for allowing us to be a partner with Pearland I.S.D. Thanking you. Sincerely, Steve Percival President Durotech, Inc Wickchester Lane Suite 205 Houston, Texas Phone: Fax:

76 GMP SUMMARY Project: Location: Owner: Pearland Turner High School Additions & Renovations Pearland, TX Pearland I.S.D Scope of work: The Project consists of additions and renovations at Pearland Turner High School for Pearland Independent School District, Pearland, Texas. GMP Proposal Package: The GMP proposal package consists of the following items: 1. Exhibit A1 Cumulative GMP Summary for the Pearland ISD Package C & D 2. Exhibit A2 GMP Proposal dated 01 February Exhibit B Project Manual dated 15 December Exhibit C List of Drawings dated 15 December Exhibit D List of Addenda 6. Exhibit E Qualifications & Assumptions 7. Exhibit F Allowance Schedule 8. Exhibit G - Self Performed Work Items 9. Exhibit H Unit Prices Wickchester Lane Suite 205 Houston, Texas Phone: Fax:

77 TURNER HIGH SCHOOL PEARLAND ISD 2016 BOND PACKAGE C - BOND SCOPE RECAP BOND SCOPE: ITEM: SCOPE FULFILLED? Notes: Additions: New CTE Building: HVAC Program New CTE Building: Welding Program New CTE Building: Culinary Arts Program Expand Lambs, Pigs and Cattle Wings. Renovations: Renovate Ag Facility Purchase equipment to support Ag Facility Convert 5 Classrooms into CTE Computer Labs Convert Dance into Health Science Security vestibule, cameras, and card readers ADJUSTMENTS: Provided high-capacity fans for air circulation at Ag Barn Provided high pressure misting system at all pens for cooling at Ag Barn Expanded existing Insect-away system to cover new additions at Ag Barn Provided additional 185 seat bleacher at Ag Barn Demolished existing tack rooms and provide new tack lockers at Ag Barn Provided birdscreen around perimeter of entire Ag Barn New restroom building at Ag Barn (to meet code-required restroom counts) New greenhouse (program request) JUNIOR HIGH SOUTH BOND SCOPE: ITEM: SCOPE FULFILLED? Notes: Renovations: Security vestibule, cameras, and card readers ADJUSTMENTS: Allowance for possible renovation of Junior High South gym area to accommodate robotics program (implementation TBD) 77

78 2016 BOND BUDGET AND PROJECTIONS Updated: February 5, 2018 PACKAGE PROJECT BUDGET 1 PROJECTION 2 UNDER/(OVER) SCHOOLS A $ 40,038,120 $ 28,917,252 $ 11,120,868 Dawson HS Dawson construction 3 $ 35,410,916 $ 24,632,252 $ 10,778,664 soft costs 4 $ 4,627,204 $ 4,285,000 $ 342,204 B $ 41,211,824 $ 44,383,899 $ (3,172,075) PHS, incl. The Rig Pearland HS construction $ 37,500,211 $ 40,672,286 $ (3,172,075) soft costs $ 3,711,613 $ 3,711,613 $ 0 C $ 28,979,565 $ 25,988,681 $ 2,990,884 Turner HS Turner construction $ 25,592,715 $ 22,601,831 $ 2,990,884 soft costs $ 3,386,850 $ 3,386,850 $ - D $ 55,419,245 $ 52,981,874 2,437,371 JHW/Sab/ Jamison $ JHW,Sab,Jamison TOTAL $ 36,589,083 $ 35,160,678 $ 1,428,405 construction $ 32,311,929 $ 31,417,291 $ 894,638 soft costs $ 4,277,154 $ 3,743,387 $ 533,767 Jr. High East TOTAL $ 18,830,162 $ 17,821,196 $ 1,008,966 Junior High East construction $ 16,633,196 $ 16,121,196 $ 512,000 soft costs $ 2,196,966 $ 1,700,000 $ 496,966 E $ 24,996,676 $ 24,996,676 $ - Rustic Oaks, Challenger, Shadycrest, Harris, Silverlake, Lawhon Elem. construction $ 22,091,350 $ 22,091,350 $ - soft costs $ 2,905,326 $ 2,905,326 $ - F $ 10,009,570 $ 7,977,640 $ 2,031,930 Security Upgrades at all Security construction $ 8,900,530 $ 7,000,000 $ 1,900,530 soft costs $ 1,109,040 $ 977,640 $ 131,400 campuses I.T. $ 19,345,000 $ 19,345,000 $ - Infrastructure and Equipment TOTAL: $ 220,000,000 $ 204,591,023 $ 15,408,978 Notes: 1. PROJECT BUDGET is the bond budget for construction costs + soft costs + contingencies 2. PROJECTION is the anticipated final project cost. It is based on GMP's approved to date, plus estimates for remainder of work. It is subject to fluctuation as the design progresses and costs are better defined. 3. CONSTRUCTION is the total of GMP's and other packages (see page 2), including contingencies 4. SOFT COSTS include design fees, furniture, moveable equipment, A/V and IT equipment, and bond staff Page 1 78

79 2016 BOND GMP SCHEDULES Updated: February 2018 Shaded Cells indicate GMP's that have been received. OTHER TOTAL PACKAGE EARLY GMP 1 MAIN GMP 2 PACKAGES 3 CONSTRUCTION 4 Schools in Package A Dawson $ 660,661 $ 23,971,591 None $ 24,632,252 June 2016 Nov B Dawson HS Pearland HS Pearland HS None $ 34,137,286 None $ 34,137,286 Excludes The Rig and pressbox Feb PHS The Rig None $ 5,800,000 $ 735,000 $ 6,535,000 PHS - The Rig, pressbox Sep C Turner None $ 22,601,831 None $ 22,601,831 Feb D JHW/Sab/Jamison $ 312,874 $ 29,798,680 $ 1,305,737 $ 31,417,291 Sep 2017 Dec Jr. High East None $ 15,852,563 $ 268,633 $ 16,121,196 Apr Turner HS JHW/Sablatura/Jamison Jr. High East E Elementaries TBD $ 21,485,044 $ 606,306 $ 22,091,350 Jun Rustic Oaks, Challenger, Shadycrest, Harris, Silverlake, Lawhon F Security Yes - amt. TBD $ 6,643,654 $ 356,346 $ 7,000,000 Feb Apr Security Upgrades at all campuses I.T. Ongoing Infrastructure and Equipment TOTAL: $ 973,535 $ 160,290,650 $ 3,272,022 $ 164,536,207 Notes: 1. EARLY GMP is a small package for work needed in preparation for construction (Dawson portables, JHW utility relocation, etc.) Separating out this work saves overall construction time, as it can be performed while the main construction documents are still being completed and bid. This practice is typical on most CM@R projects. 2. MAIN GMP is for the remainder of the CM@R contract. Where the date is in the future, this amount is an estimate. 3. OTHER PACKAGES are bond scopes that have been broken out and are being managed by Maintenance (field lighting, chiller replacement, etc.). Board approval is done separately from GMP's. 4. TOTAL CONSTRUCTION is the total of all three. Page 2 79

80 PEARLAND ISD 2016 BOND $220 MILLION Available Funds $136,689, % Actual Expenditures $15,283, % 80 Encumbrances $58,798, %

81 ``` ` Board of Trustees Agenda Item Information Meeting Date: February 13, 2018 Meeting Type Regular Meeting Special Meeting/Workshop Hearing Date Submitted: February 8, 2018 Agenda Placement Public Hearing Open Session Executive Session Recognition Administrative Report Consent Agenda Regular Agenda Information/Discussion Subject: Report on New K-12 Robotics Initiative Executive Summary: Pearland ISD students have been working with Robotics and competing since Currently we have one high school Robotics team, several junior high and middle school clubs that have developed interest and capacity for future learning in the field of Robotics and programming. Current Robotics programs are independent, not aligned, and not fully coordinated by the district. Because Robotics is becoming more and more fully integrated into all of our lives, it is being explored as a curricular and/ or extracurricular means to better develop computational thinking, problem solving, and programming, and to prepare our students for the rapidly developing technical advances of the future. Fiscal Impact: Cost: Recurring One-Time No Fiscal Impact Funding Source: General Fund Grant Funds Other Funds (Specify) Fiscal Year: Amendment Required? Yes No Superintendent s Recommendation: This is a report only item at this time. No board action is required. Department Submitting: Advanced Academics Requested By: Margo Gigee Cabinet Member s Approval: Cary Partin Board Approval Required: Yes No 81

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