Taekwondo Club, University of Wisconsin Bylaws

Transcription

1 Taekwondo Club, University of Wisconsin Bylaws Preamble: Mission The mission of the Taekwondo Club of the University of Wisconsin-Madison [hereafter referred to as the team ] is to instruct members in the techniques and tenets of Taekwondo; to provide opportunity for competitive members to represent the university at an elite level; and, to facilitate an environment where member growth positively impacts the team, the university, and the community. Inherent to this mission is a commitment to the spirit of collegiate athletics. Article I. Section 1.01 Membership Eligibility (a) Any member of the greater University of Wisconsin-Madison [hereafter referred to as UW ] community is eligible to become a member of the team. (b) At least 75% of total members of the team must be UW students. (c) Members do not need previous martial arts experience in order to gain membership. Section 1.02 Requirements (a) Members are expected to attend class during the semester when available. (b) Members are expected to demonstrate respect according to the five tenets of Taekwondo: courtesy, integrity, perseverance, self-control, and indomitable spirit. (c) Members are expected to attend meetings in proper clothing for athletic activities. (d) Members are expected to follow instructions of the lead instructor. (e) Members are expected to sign-in at the beginning of each meeting. (f) Section 1.03 Members have the right, at any time, to disengage from meeting activities for any reasons whether it be personal, religious, cultural, due to physical limitations, injuries, or any other reason not mentioned. Dues (a) Dues are required for membership. (b) Dollar amounts will be determined by a majority vote of the team executive board each year and discussed with team members. Section 1.04 Forms (a) An Agreement for Assumption of Risk, Indemnification, Release, and Consent for Emergency Treatment, or similar subsequent document must be completed and submitted to executive board in order to become a team member. Article II. Section 2.01 Leadership Executive Board The mission of the executive board (e-board) is to complete all executive, RecSports, and University obligations and tasks maintaining regular attendance and involvement in the team's activities.

2 (a) All team contacts must be enrolled at least half time (6 credits for undergraduate students, 3 credits for graduate students). (b) The student executive board members will have the final say in all club activities as outlined in the constitution. All other leadership positions including the Head Instructor, instructors, and Masters serve at the pleasure of the student run executive board. The positions of the executive board for student members are as follows (and MUST be filled by a UW student): (i) President (ii) Vice President (iii) Treasurer (iv) Event Chair(s) 1) Fundraiser and Events Chair 2) Social and Events Chair 3) Tournament and Events Chair 4) Community Service and Events Chair (v) Equipment Chair (c) Responsibilities for the club officers include, but are not limited to the following: (i) President 1) Primary contact for UW and RecSports correspondence, and attend required monthly meetings with RecSports liaison 2) Manage, delegate, and oversee the executive board and the e-board members in their completion of UW and Rec Sports tasks 3) Oversee and maintain the team s good-standing with RecSports and UW 4) Foster professional relationships with other collegiate taekwondo teams (ii) Vice President 1) Call and lead executive board meetings every other week or as needed 2) Secondary contact for UW and Rec Sports correspondence 3) Secondary manager, delegator, and overseer of the executive board and their completion of UW and Rec Sports tasks 4) Primary delegator of note-taking for meetings 5) Primary manager of recruitment and Org Fair (iii) Treasurer 1) Manage, organize, and oversee all of the team s finances with the involvement of the President and Vice- President and under the oversight of the executive board 2) Oversee the collection of membership dues in a timely manner 3) Develop a projected yearly budget for the team in the fall and update it throughout the fall and spring as semester. Oversee the development of budgets for all events in conjunction with events chairs. 4) Advise, assist, and oversee tasks of other members of the executive board as they pertain to financial matters 5) Work with the Events Chairs in their development of budgets and collection of competition, registration, and miscellaneous fees

3 (iv) Events Chair(s): Events Chair(s) are each responsible for the oversight and completion of their respective tasks but are encouraged to work together for the completion of large events 1) Tournament and Events Chair a) Schedule tournaments for club to attend b) Plan and confirm transportation and hotels for tournaments c) Ensure members meet registration deadlines d) Fill out travel request and post-event summary forms on WIN e) Coordinate and organize tournament budgets with the treasurer 2) Social and Events Chair a) Schedule social events for the club b) Plan end of the year banquet in conjunction with President and Vice President 3) Community and Events Chair a) Research and arrange opportunities for the club to participate in volunteer events b) Promotes club within the community c) Organizes non-tournament events 4) Fundraising and Events Chair a) Research, plan, and arrange opportunities for the club to participate in fundraising activities b) Primary contact for fundraising activities 5) Equipment Chair a) Take inventory of club s current equipment each semester as per Rec Sports requirements b) Manage club equipment check in/out by club members c) Distribute and collect order forms and payment from members with the guidance and involvement of the treasurer d) Facilitate distribution of equipment to members e) Organize, delegate, and oversee the cleaning of club gear once a month (d) General and Unassigned Executive Board Responsibilities: **These responsibilities will be delegated at the discretion of the e-board based on suitability, necessity, and skill, and can be delegated and accepted by members of the team who are not currently executive board members.** (i) Attend monthly RecSports Executive Board meetings (ii) Update websites and other social media platforms (iii) Event photographer (iv) Safety Officers certified in CPR and First Aid (v) Community advertising and newsletter writing (e) Elections will held as follows: (i) Elections will be once per year, in early spring semester, with prior notification to the team in class and by . (ii) It is recommended, but not required, that club members running for president or vice president should have already held an executive board position.

4 (iii) In the case that an officer leaves prior to regular elections, an additional election may be conducted. Until the electee can assume the responsibilities of the vacant position, the responsibilities will fall evenly on the whole executive board under the delegation and oversight of the President. (iv) In the event that the President resigns or leaves the university, the Vice President will assume the position for the remainder of the term. (v) Every club member is able to vote once and each member's vote shall be equal. (vi) Voting for the purpose of elections will be held on WIN to ensure confidentiality. (vii) In the rare event that an that an executive board member is consistently unable to fulfill his or her responsibilities, he or she will be notified verbally and formally in writing prior to dismissal from chair obligations by a unanimous vote of the other members of the e-board. Section 2.02 Finances (a) All finances will be kept in the team s UW Credit Union account which will be accessible to and monitored by the President, Vice-President, and Treasurer. (b) Any and all financial payments will be collected by the treasurer. If the treasurer is unable to collect the funds then only a member of the e-board may collect the funds; this member must notify the treasurer of the collection. Any and all financial payments must be given to the treasurer and deposited and recorded by the treasurer. (c) At each e-board meeting the treasurer (or a proxy) will report on the teams account balance and all deposits, withdrawals, or other financial matters which have occurred since the previous meeting. (d) Any and all financial transactions must be approved by a two-thirds majority vote of the entire e-board. (e) If an event requires financing, the treasurer will help the events chairs develop a budget and then submit it to the entire executive board for approval by a two-thirds majority vote of the entire e-board. Section 2.03 Instructors The mission of the instructor board (i-board) is to preserve, develop, and implement the team s curriculum, as directed by the Head Instructor, while remaining true to the spirit of collegiate athletics and the promotional standards set by the Master(s). (a) The instructor board is completely separate from the executive board; the sole influence of the executive board, as it pertains to instruction, curriculum, and promotion, is the appointment or dismissal of the Head Instructor. The i-board s authority does not overlap with the e-board and does not extend beyond instruction, curriculum, and promotion. Though the i-board serves at the pleasure of the e-board, the separation of oversight exists in order to limit yearly changes in curriculum which otherwise might coincide with the annual e-board elections. (b) The Head Instructor will be appointed (or dismissed) by a three fourths majority vote of the entire executive board, and will serve until resignation or dismissal. The Head Instructor will have complete authority over the i-board, the appointment of its members, and the implementation of its mission. However, the e-board reserves the right to dismiss any instructor with a three-fourths majority vote. (c) Due to the significant responsibilities associated with being a Head Instructor, a person may not simultaneously hold an executive board position and a Head Instructor position. (d) Instructor board members are appointed by the Head Instructor and will oversee class instruction as directed by the Head Instructor.

5 (i) It is generally assumed that an instructor holds a black belt rank in the World Taekwondo Federation, has been actively involved with the team for at least two years, and has a clear understanding of the team s curriculum (exceptions can be made at the Head Instructor s discretion). (ii) The instructor appointed to lead a specific class session will hereafter be referred to as the lead instructor. (iii) Under the direction and approval of the Head Instructor, the lead instructor is expected to develop a lesson plan, or implement an existing one, for their designated class session. (iv) The lead instructor will have the final say and complete authority during their designated class period and in the absence of the head instructor. (v) The lead instructor will determine for each individual whether or not contact sparring is permitted. Section 2.04 Master (a) A Master distinction, as outlined by the team, is synonymous with the Taekwondo rank of 4th dan or above; beyond rank, the Master serves as a resource and mentor for the club leadership, advises and approves the promotional standards and, in most cases, serves as a source of the UW-Madison belt lineage. (b) Masters serve as a guiding influence and reference for the i-board and e-board. Masters can perform their responsibilities from off campus. (c) The designation of Master is instated with a unanimous confirmation of the e-board, consent of the current Head Instructor and all Master(s). Article III. Section 3.01 Activities Class Activities (a) In order to properly prepare members for promotion under the team s curriculum, it is recommended that classes will be held approximately three times a week for two hours and an additional open gym for two hours once per-week. (b) Class curriculum will be developed and updated by the Head Instructor and i-board under the supervision and advisement of the Master. Section 3.02 Belt tests (a) Belt tests will be held for the purposes of formal promotion and will be conducted under the direction of the Head Instructor and Master (b) Belt tests will occur when deemed appropriate by the Head Instructor and Master approximately three times per academic year and once per summer session. Article IV. Equipment (a) Team equipment will be stored at the facility where classes are held. (b) Equipment may be borrowed between classes by club members through a check-out system enforced by the Equipment Chair. (c) Equipment will be inventoried once per semester as per RecSports requirements. Article V. Amendments (a) Amendments to this document can be made with a three fourths majority vote by the executive board in favor of the amendment. (b) Club members will be informed of approved amendments and have access to the current constitution.