LOS ANGELES UNIFIED SCHOOL DISTRICT SCHOOL CONSTRUCTION BOND CITIZENS OVERSIGHT COMMITTEE

Transcription

1 LOS ANGELES UNIFIED SCHOOL DISTRICT SCHOOL CONSTRUCTION BOND CITIZENS OVERSIGHT COMMITTEE Quynh Nguyen, Chair LAUSD Student Parent Barry Waite, Vice Chair CA Tax Reform Assn. Susan Linschoten, Secretary L.A. Co. Auditor-Controller s Office Stuart Magruder, Executive Committee American Institute of Architects Rachel Greene, Executive Committee Tenth District PTSA Bevin Ashenmiller LAUSD Student Parent Araceli Sandoval-Gonzalez Early Education Coalition Greg Good L.A. City Mayor s Office Michael Keeley CA Charter School Association Karen Krygier L.A. City Controller s Office Kate Mergen Assoc. General Contractors of CA Ron Miller L.A. Co. Federation of Labor AFL-CIO Scott Pansky L.A. Area Chamber of Commerce Dolores Sobalvarro AARP Kathryn Steinberg 31 st District PTSA Celia Ayala (Alternate) Early Education Coalition Arlene Barrera (Alternate) L.A. Co. Auditor-Controller s Office Joseph P. Buchman Legal Counsel Burke, Williams & Sorensen, LLP Thomas A. Rubin, CPA Oversight Committee Consultant Timothy Popejoy Bond Oversight Administrator Daniel Hwang Asst. Administrative Analyst School Construction Bond Citizens Oversight Committee Regular Meeting LAUSD HQ Board Room 333 S. Beaudry Avenue Los Angeles, CA Thursday, November 2, :00 a.m. Live video stream available for this meeting at Call To Order Chair s Remarks Item Presentation/ Discussion Time Presenter Q. Nguyen Q. Nguyen 1. Consent Calendar August 31, 2017 Meeting Minutes 2 Minutes Q. Nguyen 2. Chief Facilities Executive s Report 10 Minutes M. Hovatter 3. Amendment to the Facilities Services Division Strategic Execution Plan to Redefine and Approve 61 Accessibility Enhancement Projects and Allocate $5 Million to the Rapid Access Program to Ensure Alignment with the District s Self Evaluation and Transition Plan Under the Americans with Disabilities Act 10 Minutes M. Hovatter G. Garcia Amendment to the Facilities Services Division Strategic Execution Plan to Approve Six Project Definition Proposals that Address Critical School Safety and Repair Needs Amendment to the Facilities Services Division Strategic Execution Plan to Define and Approve 22 Board Member Priority and Local District Priority Projects 10 Minutes R. Finstad 10 Minutes R. Finstad Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

2 LOS ANGELES UNIFIED SCHOOL DISTRICT SCHOOL CONSTRUCTION BOND CITIZENS OVERSIGHT COMMITTEE Regular Meeting Thursday, November 2, :00 a.m Item Amendment to the Facilities Services Division Strategic Execution Plan to Define and Approve Projects to Provide New Adult ADA Compliant Restrooms at 18 Early Education Centers Amendment to the Facilities Services Division Strategic Execution Plan to Approve Project Definition Proposals for Six Classroom Replacement/Addition Projects for Pre-Construction and Limited Construction Activities Authorization to Increase the Charter Augmentation Grant for the Ocean Charter School Panama Street K-8 School Project Presentation/ Discussion Time Presenter 10 Minutes R. Finstad 10 Minutes A. Bridgewater 10 Minutes A. Bridgewater 9. Information Technology Division (ITD) Quarterly Report 20 Minutes S. Khazei 10. BOC Bylaws (INFORMATION ONLY) 11. Public Comment Q. Nguyen 12. Discussion of Non-Agenda Matters Q. Nguyen Bond Oversight Committee Upcoming Meeting Schedule: November 30, 2017 January 4, 2018 February 1, 2018 Bond Oversight Committee meetings are aired on KLCS-TV (channel 58) on the Sunday following the meeting date. Broadcast time of the Bond Oversight Committee meetings may change due to the volume of broadcasts scheduled for the day. Please call (213) the Friday prior to the Sunday Broadcast to verify the time. This agenda has been prepared and posted as required by law to inform the public and assist in the orderly administration of the Committee s meetings. The Committee may take action on any item that appears on this agenda. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Bond Oversight Committee Administrator, (213) Notification 48 hours prior to the meeting will enable the Oversight Committee to make reasonable arrangements to ensure accessibility to this meeting. (28CFR ADA Title II) Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

3 AGENDA ITEM #1

4 LOS ANGELES UNIFIED SCHOOL DISTRICT SCHOOL CONSTRUCTION BOND CITIZENS OVERSIGHT COMMITTEE Quynh Nguyen, Chair LAUSD Student Parent Barry Waite, Vice Chair CA Tax Reform Assn. Susan Linschoten, Secretary L.A. Co. Auditor-Controller s Office Stuart Magruder, Executive Committee American Institute of Architects Rachel Greene, Executive Committee Tenth District PTSA Bevin Ashenmiller LAUSD Student Parent Araceli Sandoval-Gonzalez Early Education Coalition Greg Good L.A. City Mayor s Office Michael Keeley CA Charter School Association Karen Krygier L.A. City Controller s Office Kate Mergen Assoc. General Contractors of CA Ron Miller L.A. Co. Federation of Labor AFL-CIO Scott Pansky L.A. Area Chamber of Commerce Kathryn Steinberg 31 st District PTSA Celia Ayala (Alternate) Early Education Coalition Arlene Barrera (Alternate) L.A. Co. Auditor-Controller s Office (Vacant) AARP Joseph P. Buchman Legal Counsel Burke, Williams & Sorensen, LLP Thomas A. Rubin, CPA Oversight Committee Consultant Timothy Popejoy Bond Oversight Administrator Daniel Hwang Asst. Administrative Analyst School Construction Bond Citizens Oversight Committee Regular Meeting LAUSD HQ Board Room 333 S. Beaudry Avenue Los Angeles, CA Thursday, August 31, :00 a.m. Please see the archived video of the meeting for all discussions/questions: Committee Members Present (12): Quynh Nguyen, Barry Waite, Susan Linschoten, Stuart Magruder, Bevin Ashenmiller, Greg Good, Mike Keeley, Karen Krygier, Kate Mergen, Ron Miller, Scott Pansky, Kathryn Steinberg Committee Members Absent (2): Rachel Greene, Araceli Sandoval-Gonzalez 00:02:04 Call to Order Ms. Nguyen called the meeting to order at 10:02 a.m. 00:02:08 Chair s Remarks Ms. Nguyen read the Bond Oversight Committee s (BOC) mission Statement: The mission of the Oversight Committee is to oversee the permissible and prudent expenditure of funds for the construction, repair, and modernization of schools by the Los Angeles Unified School District. In order to effectively carry out that mission the Oversight Committee must remain strong and independent. That is our responsibility to the District, the teachers, the students, and the taxpayers.

5 BOC Meeting Minutes August 31, 2017 Page 2 Ms. Nguyen announced the appointment of two new BOC members: Karen Krygier representing the L.A. City Controller s Office, and Michael Keeley representing the California Charter Schools Association (CCSA). Ms. Nguyen informed the Members that a schedule of meetings for FY has been distributed, and that the next BOC meeting is scheduled for September 28. Lastly, Ms. Nguyen informed any public speakers wishing to address the BOC to do so by signing up on the provided speaker s forms to the right of the podium. 00:03:52 Agenda Item 1. Chief Facilities Executive s (CFE) Report Presenter: Mark Hovatter, Chief Facilities Executive, Facilities Services Division (FSD) Mr. Hovatter presented the Chief Facilities Executive s Report, and began with an overview of some critical work performed by Maintenance and Operations over the summer. He explained that a lot of projects are scheduled during the summer when they do not have to work around school schedules. He added that these are not all the projects that need to get done, but it is a portion that they consider critical. He moved on to give an overview of larger projects completed over the summer through the construction program. These projects were elements of larger projects that needed to get done before the projects could be completed. Lastly, he provided an overview of standalone construction projects completed during the summer, and played a video that illustrates the repair work on the San Pedro High School track. All questions were answered by Mr. Hovatter. 00:42:59 Agenda Item 2. Amendment to the FSD Strategic Execution Plan (SEP) to Define and Approve Three Projects That Address Critical School Repair Needs Presenter: Roger Finstad, Director of Maintenance and Operations, FSD Mr. Finstad presented the FSD SEP amendment to define and approve three projects that address critical school repair needs. As context for new members, Mr. Finstad stated that there was an original allocation into the School Upgrade Program (SUP) category of critical repairs of approximately $1.1B. That amount has been fully allocated to projects at this point, and there have been discussions between the CFE s Office, the Board of Education (BOE) and the Superintendent to come up with a plan for reallocations to where funds are needed. However, there are projects that need to continue moving forward due to their critical nature, and these three projects fit that category. The three projects are to provide new roofing at Angeles Mesa Elementary School, Marina Del Rey Middle School, and Westport Heights Elementary School. The total combined budget is $7,864,569. All questions were answered by Mr. Finstad. Mr. Waite made a motion to recommend the three critical school repair projects. There was a second. 00:46:26 There was a vote. Ayes: 12 Ms. Nguyen, Mr. Waite, Ms. Linschoten, Mr. Magruder, Dr. Ashenmiller, Mr. Good, Mr. Keeley, Ms. Krygier, Ms. Mergen, Mr. Miller, Mr. Pansky, Ms. Steinberg Nays: 0 Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

6 BOC Meeting Minutes August 31, 2017 Page 3 Abstentions: 0 Absences: 2 Ms. Greene, Ms. Sandoval-Gonzalez Resolution passed 00:46:35 Agenda Item 3. Amendment to the FSD SEP to Define and Approve 2 Board Member Priority Projects Presenter: Roger Finstad, Director of Maintenance and Operations, FSD Mr. Finstad presented the amendment to the FSD SEP to define and approve 2 Board Member Priority projects at Monlux Elementary School and Vintage Elementary School. The project at Monlux ES is to install new electronic marquees, with a budget of $47,018, and the project at Vintage ES is to install two sets of parking lot gates on the west side of the campus for $40,751. Construction is anticipated to start in the first quarter of 2018 and conclude in the third quarter of All questions were answered by Mr. Finstad. Mr. Keeley made a motion to recommend the two board member priority projects. There was a second. 00:49:50 There was a vote. Ayes: 12 Ms. Nguyen, Mr. Waite, Ms. Linschoten, Mr. Magruder, Dr. Ashenmiller, Mr. Good, Mr. Keeley, Ms. Krygier, Ms. Mergen, Mr. Miller, Mr. Pansky, Ms. Steinberg Nays: 0 Abstentions: 0 Absences: 2 Ms. Greene, Ms. Sandoval-Gonzalez Resolution passed 00:49:57 Agenda Item 4. Information Technology Division Demonstration on Enterprise Reporting Presenter: Shahryar Khazei, Chief Information Officer, LAUSD Mr. Khazei introduced the Enterprise Reporting system, explaining that it started out as an ad-hoc reporting environment for the Student Information System (SIS). Since then, ITD has expanded on that platform, and now it is providing dashboards and reports. He stated that the whole idea is to have the ability to bring data from different systems into one place, and then be able to provide, not just raw data, but information, knowledge and actionable reports for schools. Mr. Khazei went through a step by step look at the landing page and dashboard for norm enrollment and demonstrated what information and features school administrators are able to access and analyze, so that they can react to situations and make decisions quickly. All questions were answered by Mr. Khazei. Danna Escalante provided a demonstration of the More than a Meal campaign. She stated that the purpose of the More than a Meal campaign is to identify economically disadvantaged youth because that is one of the categories that brings in funding to the District. She added that over $84M was added to District funding over the last two years Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

7 BOC Meeting Minutes August 31, 2017 Page 4 due to this effort. Ms. Escalante went through a dashboard and features that allow for a multi-level look at the data that helps the District meet its goal. All questions were answered by Ms. Escalante. 01:31:38 Agenda Item 8. Public Comment None. 01:31:40 Agenda Item 9. Discussion of Non-Agenda Matters None. 01:31:42 Ms. Nguyen adjourned the meeting at 11:33 a.m. Minutes of August 31, 2017 approved per Bond Oversight Committee Susan Linschoten Susan Linschoten Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

8 AGENDA ITEM #2

9 FACILITIES SERVICES DIVISION Consolidated Monthly Program Status Report Prepared for Bond Oversight Committee October 2017 Data Through September 15, 2017

10 Los Angeles Unified School District FACILITIES SERVICES DIVISION Consolidated Monthly Program Status Report TABLE OF CONTENTS Status of Top 10 Largest Active Construction Projects 1 Total Budget of Five Largest Project Types 2 Key Deliverables 3 Monthly Program Expenditure Chart 5 Monthly Progress 6 Monthly Progress - Managed Program Glossary 9 Formal Contract Change Order Rates by Project Type 10 Board of Education Actions 11

11 Los Angeles Unified School District FACILITIES SERVICES DIVISION Status of Top 10 Largest Active Construction Projects Project Name Budget Contract Amount Change Order % NTP Construction Substantial Completion % Complete South Region HS #8 $160,012,090 $82,987, % 12/18/ /16/ % Crenshaw HS Seismic Modernization $87,219,813 $67,757, % 6/16/2017 5/17/2020 7% Foshay Learning Center Seismic Modernization $72,888,843 $46,489, % 6/26/ /11/2019 7% Olive Vista MS Seismic Modernization $43,438,518 $30,492, % 1/18/2017 3/9/ % Monroe HS Industrial Arts Building Replacement Porter Ranch Community School Classroom Addition $19,851,085 $13,198, % 5/15/2017 1/23/ % $17,411,917 $11,084, % 4/4/2017 4/21/ % Fairfax HS Replace HVAC $13,975,438 $9,948, % 1/20/2017 7/20/ % 93rd St. ES Food Services Upgrade $10,029,615 $7,438, % 6/6/ /9/ % Perez Special Education Center HVAC $8,150,083 $5,408, % 4/11/ /14/ % BOC Report Page 31 of Data Through September 15, 2017

12 Los Angeles Unified School District FACILITIES SERVICES DIVISION TOTAL BUDGET OF FIVE LARGEST PROJECT TYPES Pre-Construction Paving/Greening/Playground Equipment $103,657,246 HVAC $145,139,131 Addition $96,701,092 All Other Projects $526,394,385 Campus Improvement $154,940,868 Comprehensive Modernization $2,964,877,611 Under Construction HVAC $203,328,526 Campus Improvement $72,558,687 New School $192,519,021 Paving/Greening/Playground Equipment $63,057,575 All Other Projects $299,860,345 Seismic Modernization $226,037,631 BOC Report Page 42 of Data Through September 15, 2017

13 Los Angeles Unified School District FACILITIES SERVICES DIVISION KEY DELIVERABLES Legacy Repair & Modernization Capital Improvement Program 17, ,200 17, ,000 16,900 16,800 16,700 16,600 16,500 16,400 16, Q Q Q Q Q Q Q Q Q Q Q Q Q Q2 16,843 16,834 1, Q Q Q Q Q Q Q Q Q Q School Upgrade Program Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q4 Actual data in the charts above is adjusted at Substantial Completion. Baseline is the 2017 Facilities Services Division Strategic Execution Plan as amended by Board of Education actions to date. BOC Report Page 53 of Data Through September 15, 2017

14 Los Angeles Unified School District FACILITIES SERVICES DIVISION KEY DELIVERABLES 1,900 Board Member/Local District Priority 900 Early Childhood Education 1,850 1,800 1,750 1,786 1, , ,650 1,600 1,550 1,500 1, Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q1 Charter School Projects Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q1 Adult and Career Education Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q4 Actual data in the charts above is adjusted at Substantial Completion. Baseline is the 2016 Facilities Services Division Strategic Execution Plan as amended by Board of Education actions to date Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q4 BOC Report Page 64 of Data Through September 15, 2017

15 Los Angeles Unified School District FACILITIES SERVICES DIVISION MONTHLY PROGRAM EXPENDITURE CHART $60 Expenditures (in Millions) $50 $40 $30 $20 $23.6 $36.8 $31.8 $27.9 $26.7 $29.9 $34.3 $33.8 $38.8 $33.5 $46.3 $50.0 $10 $0 9/30/16 10/31/16 11/30/16 12/31/16 1/31/17 2/28/17 3/31/17 4/30/17 5/31/17 6/30/17 7/31/17 8/31/17 BOC Report Page 75 of Data Through September 15, 2017

16 Los Angeles Unified School District FACILITIES SERVICES DIVISION MONTHLY PROGRESS NTP Design Project # Managed Program Project Name Date ECE Chase EEC - Shade Structure SUP Belvedere MS - Comprehensive Modernization SUP Hillside ES - New Asphalt Paving SUP Wonderland ES - DOH Portable Replacement SUP Wright MS - Flexible Learning Science Lab LDP Glenfeliz ES - A&E Services For Marquee Installation 7-Sep-17 7-Sep-17 8-Sep Sep Sep Sep-17 DSA Approval Project # Managed Program Project Name Date SUP Victory ES - Concrete Paving SUP Webster MS - Concrete Paving SUP Pio Pico MS - HVAC SUP San Pedro HS - Science Lab SUP Eagle Rock HS - Gym HVAC and Seismic Retrofit BMP Lowman Special Education Center - Shade Shelter SUP Porter MS - Deteriorated Asphalt Concrete Paving SPED Vinedale ES - ADA Improvements SUP International Studies Learning Center Addition 23-Aug Aug Aug Aug Aug-17 1-Sep-17 1-Sep Sep Sep-17 NTP Construction Project # Managed Program Project Name Date ECE Gledhill EEC - Campus Upgrades ECE Vaughn EEC - Campus Upgrades BMP Dyer ES - Purchase Laminator BMP Le Conte MS - Security System BMP Toland Way ES - Security System BMP Stonehurst ES - Computers BMP Victoria ES - Imac Computers SPED Manhattan ES - ADA Improvements 16-Aug Aug Aug Aug Aug Aug Aug Aug-17 BOC Report Page 86 of Data Through September 15, 2017

17 Los Angeles Unified School District FACILITIES SERVICES DIVISION NTP Construction Project # Managed Program Project Name Date BMP Huntington Park ES - Security and Technology LDP Sterry ES - Electronic Marquee LDP Superior Charter ES - Electronic Marquee LDP Mar Vista ES - Secure Entry System LDP Valley View ES - Security System SUP Widney Special Education HS - Seismic Modernization MCD Wilson HS - Restroom Modifications PMP Hubbard ES - Portable Removal LDP Cienega ES - Replace Marquee SUP Main ES - HVAC & Roofing LDP Woodcrest ES - Security System MCD Fernangeles ES - Install Ramp SUP Capistrano ES - Deteriorated Asphalt Concrete Paving LDP Arroyo Seco ES - Security Upgrades LDP Downtown Business Magnet - Security Upgrades SPED Chatsworth Charter HS - ADA Improvements PMP Pacoima MS - Portable Removal SPED Sunland ES - ADA Improvements SUP Reseda ES - Failing Drainage PMP Nightingale MS - Portable Removal LDP Harding ES - Exterior Lighting SUP Byrd MS - HVAC 28-Aug Aug Aug Aug Aug Aug Aug-17 4-Sep-17 5-Sep-17 5-Sep-17 6-Sep-17 6-Sep-17 6-Sep-17 7-Sep-17 8-Sep Sep Sep Sep Sep Sep Sep Sep-17 BOC Report Page 97 of Data Through September 15, 2017

18 Los Angeles Unified School District FACILITIES SERVICES DIVISION Substantial Completion Project # Managed Program Project Name BMP Short ES - Provide Computer Lab CIPR Porter MS - Parent & Family Center MCD Markham MS - Restroom Upgrades SUP Reseda HS - Science Lab PMP South Gate MS - Portable Removal ECE Locke EEC - Safety Upgrades and Improvements LDP 42nd St ES - Convert Nurse's Office To Principal's Office MCD Limerick ES - Ramp Installation LDP Van Gogh Charter ES - Swing Gates ECE Grant EEC - Playground Upgrades MCD Nava College Preparatory Academy - Restroom Upgrade LDP Chatsworth Park ES - Electronic Marquee LDP Sterry ES - Electronic Marquee LDP Cienega ES - Replace Marquee MCD Humphreys ES - Restroom Upgrades MCD Nava College Preparatory Academy - Install Grab Bars MCD Wilson HS - Protocol Restroom Modifications LDP McKinley ES - Security Upgrades PMP Gardner ES - Portable Removal SUP Bushnell Way ES - Walk-In Freezer Modernization SUP Van Nuys MS - Roofing SUP Walnut Park ES - Replace Steel Stairs Date 16-Aug Aug Aug Aug Aug Aug Aug Aug Aug Aug Aug Aug-17 5-Sep Sep Sep Sep Sep Sep Sep Sep Sep Sep-17 DSA Certification Project # Managed Program Project Name SPED Broadous ES - ADA Improvements Date 16-Aug-17 BOC Report Page 10 8 of Data Through September 15, 2017

19 Los Angeles Unified School District FACILITIES SERVICES DIVISION MONTHLY PROGRESS Managed Program Glossary Managed Program Managed Program Description 2SEM ACE ASAB B_B BMP CHRT CIPR CPS CRF CTE ECE FA JTU LDP LSS M_K MCD MJR NAC PFA_Y PMP QZB RHU SLC SLR_R SPED SRU SUP YBR_Y Two-Semester Neighborhood School Program Adult Career Education Asbestos Abatement Bond BB Board Member Priority Charter School Bond Program Capital Improvement Program Certificates of Participation Core Facilities Career Tech Education Early Childhood Education Fire Alarm Joint Use Local District Priority Life Safety and Seismic Retrofit Measure K Modified Consent Decree Major Repairs Non-Air Conditioned Spaces Proficiency For All Portable Removal Plan Qualified Zone Academy Bond Relocatable Housing Unit Small Learning Communities Science Lab Renovation Measure R Special Education Seismic Retrofit Upgrades School Upgrade Program Bond Funded - Deferred Maintenance BOC Report Page 11 9 of Data Through September 15, 2017

20 Los Angeles Unified School District FACILITIES SERVICES DIVISION FORMAL CONTRACT CHANGE ORDER RATES * BY PROJECT TYPE Project Type Original Contract Amount Final Contract Amount Change Order Amount Total Change Order % Access Compliance $22,431,986 $25,586,417 $3,154, % Addition $119,624,892 $134,908,938 $15,284, % Auditorium Renovation $17,772,365 $23,695,481 $5,923, % Campus Improvement $78,588,304 $94,406,272 $15,817, % Career Technical Education $14,267,125 $17,299,946 $3,032, % Ceiling/Wall System $3,668,451 $4,013,932 $345, % Comprehensive Modernization $151,431,741 $170,614,965 $19,183, % Electrical/Lighting $14,935,976 $15,827,172 $891, % Excavation $1,010,055 $1,044,995 $34, % Facelift $1,454,164 $1,494,046 $39, % Fencing $1,242,407 $1,283,947 $41, % Fire Alarm System $236,121,232 $284,413,351 $48,292, % Flooring $3,222,126 $3,300,194 $78, % Food Services Renovation $73,112,521 $80,419,776 $7,307, % Gym/Athletic Facilities Renovation $85,034,501 $99,386,305 $14,351, % HVAC $124,820,116 $141,661,393 $16,841, % IT Network Upgrade $76,558,591 $76,183,775 $(374,815) -0.49% Library Renovation $8,548,786 $10,461,823 $1,913, % Lunch/Shade Shelter $7,470,078 $8,132,692 $662, % New School $3,165,880,631 $3,344,041,869 $178,161, % Other $3,417,892 $4,656,033 $1,238, % Painting $5,969,549 $6,016,772 $47, % Paving/Greening/Playground Equipment $25,236,816 $29,423,191 $4,186, % Photovoltaic Installation $39,873,094 $39,873,094 $0 0.00% Plumbing/Irrigation/Drainage $4,446,984 $4,863,054 $416, % Portable Removal $7,540,960 $7,719,769 $178, % Portable Upgrade $11,961,401 $13,885,060 $1,923, % Reconfiguration $34,494,424 $41,246,498 $6,752, % Roofing $37,723,822 $38,265,527 $541, % Seismic Modernization $18,460,954 $16,508,033 $(1,952,921) % Small Learning Community/Academy $52,597,597 $62,161,458 $9,563, % Total $ 4,448,919,540 $4,802,795,778 $353,876, % *Includes formal contracts with completion after January 1, For job order contracts, after January 1, BOC Report Page of Data Through September 15, 2017

21 BOARD OF EDUCATION ACTIONS RECENT BOARD ACTIONS Report # Action Item BOC Date BOC Resolution BOE Date BOE Resolution /18 Amendment To Facilities Services Division Strategic Execution Plan to Define and Approve Five Sustainable Environmental Enhancement Developments for Schools (SEEDS) Projects /18 Amendment To Facilities Services Division Strategic Execution Plan to Define and Approve 16 Board Member Priority and Local District Priority Projects /18 Amendment To Facilities Services Division Strategic Execution Plan to Define and Approve 85 Parent and Family Center Classroom Upgrade and Improvement Projects /18 Amendment To Facilities Services Division Strategic Execution Plan to Define and Approve Three Projects that Address Critical School Repair Needs 10 Aug 17 Passed 22 Aug 17 Adopted by Consent 10 Aug 17 Passed 22 Aug 17 Adopted by Consent 10 Aug 17 Passed 22 Aug 17 Adopted by Consent 31 Aug 17 Passed 12 Sep 17 Adopted /18 Amendment To Facilities Services Division Strategic Execution Plan to Define and Approve Two Board Member Priority Projects 31 Aug 17 Passed 12 Sep 17 Adopted by Consent BOC Report Page 11 of 11 Data Through September 15, 2017

22 AGENDA ITEM #3

23 LOS ANGELES UNIFIED SCHOOL DISTRICT SCHOOL CONSTRUCTION BOND CITIZENS OVERSIGHT COMMITTEE Quynh Nguyen, Chair LAUSD Student Parent Barry Waite, Vice Chair CA Tax Reform Assn. Susan Linschoten, Secretary L.A. Co. Auditor-Controller s Office Stuart Magruder, Executive Committee American Institute of Architects Rachel Greene, Executive Committee Tenth District PTSA Bevin Ashenmiller LAUSD Student Parent Araceli Sandoval-Gonzalez Early Education Coalition Greg Good L.A. City Mayor s Office Michael Keeley CA Charter School Association Karen Krygier L.A. City Controller s Office Kate Mergen Assoc. General Contractors of CA Ron Miller L.A. Co. Federation of Labor AFL-CIO Scott Pansky L.A. Area Chamber of Commerce Dolores Sobalvarro AARP Kathryn Steinberg 31 st District PTSA Celia Ayala (Alternate) Early Education Coalition Arlene Barrera (Alternate) L.A. Co. Auditor-Controller s Office Joseph P. Buchman Legal Counsel Burke, Williams & Sorensen, LLP Thomas A. Rubin, CPA Oversight Committee Consultant Timothy Popejoy Bond Oversight Administrator Daniel Hwang Asst. Administrative Analyst RESOLUTION BOARD REPORT NO /18 AMENDMENT TO THE FACILITIES SERVICES DIVISION STRATEGIC EXECUTION PLAN TO REDEFINE AND APPROVE 61 ACCESSIBILITY ENHANCEMENT PROJECTS AND ALLOCATE $5 MILLION TO THE RAPID ACCESS PROGRAM TO ENSURE ALIGNMENT WITH THE DISTRICT S SELF- EVALUATION AND TRANSITION PLAN UNDER THE AMERICANS WITH DISABILITIES ACT WHEREAS, District Staff is proposing that the Board of Education (Board) amend the Facilities Services Division (FSD) Strategic Execution Plan (SEP) to redefine and approve 61 accessibility enhancement projects, and allocate $5,000,000 in funding from the Bond Program Reserve to the Rapid Access Program (RAP), in order to align with the Self-Evaluation and Transition Plan Under the Americans with Disabilities Act (ADA), as approved by the Board on October 10, 2017; and WHEREAS, The total combined budget for the redefined projects (excluding RAP) is $232,130,401, and $152,675,635 of which represents the additional scope being added by this proposal; and WHEREAS, The Board-approved Self-Evaluation and Transition Plan (Plan) under the ADA furthers the District s efforts to comply with ADA Title II program accessibility requirements, and outlines the District s proposed approach to program access, which considers the characteristics of the District, student population, variety of educational programs, as well as the existing level of accessibility; and Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

24 RESOLUTION REDEFINE AND APPROVE 61 ACCESSIBILITY ENHANCEMENT PROJECTS AND ALLOCATION $5 MILLION TO THE RAPID ACCESS PROGRAM TO ENSURE ALIGNMENT WITH SELF-EVALUATION AND TRANSITION PLAN PAGE 2 WHEREAS, Since 2014, the District has been proceeding with several components of the Plan based on internal draft plans, including program assessments of each school, high-level surveys of all schools, and in-depth surveys of some schools. At that time, it was believed that an approach that focused on making only necessary and prioritized structural changes to school facilities throughout the District would sufficiently achieve program accessibility and comply with ADA Title II Regulations; and WHEREAS, Based on the approach discussed above, FSD began developing project definition proposals for accessibility enhancement projects and presenting them to Committee and Board; and WHEREAS, Through further development of the Plan, including the engagement of a nationally recognized ADA Title II expert, it was determined that the District s approach to providing program accessibility would need to be adjusted and projects previously approved would need to be redefined; and WHEREAS, The types of scope to be undertaken under the approach outlined in the Self- Evaluation and Transition Plan are consistent with the types of scope originally defined and approved, and the primary difference between the two approaches centers around the level, or extent of accessibility provided -- more programs, spaces, and features of a school must now be made accessible, but at select schools; and WHEREAS, The scope for each of the 61 accessibility enhancement projects is being redefined, with this proposal, to align with and support implementation of, the District s approach to program access as outlined in the Self-Evaluation and Transition Plan; and WHEREAS, The accessibility enhancements that will be undertaken at these school sites will focus on ensuring the core spaces and features of the schools are accessible; and that program accessibility is provided to all programs and activities at the school; and WHEREAS, The Board-approved Self-Evaluation and Transition Plan relies on the continuity of the RAP, which has been identified as a critical component of the Plan. The previous funding allocations to RAP have been allocated to projects and no funding remains for additional projects. The proposed allocation of $5,000,000 to support RAP projects will help the District s efforts to implement the Self-Evaluation and Transition Plan. WHEREAS, District Staff has concluded that this proposed FSD-SEP amendment will help facilitate implementation of the FSD-SEP, and therefore, it will not adversely affect the District s ability to successfully complete the SEP NOW, THEREFORE, BE IT RESOLVED THAT: 1. The School Construction Bond Citizens Oversight Committee (BOC) recommends that the Board of Education amend the FSD-SEP to redefine and approve 61 accessibility Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

25 RESOLUTION REDEFINE AND APPROVE 61 ACCESSIBILITY ENHANCEMENT PROJECTS AND ALLOCATION $5 MILLION TO THE RAPID ACCESS PROGRAM TO ENSURE ALIGNMENT WITH SELF-EVALUATION AND TRANSITION PLAN PAGE 3 enhancement projects, and allocate $5,000,000 in funding from the Bond Program Reserve to the RAP, in order to align with the Self-Evaluation and Transition Plan Under the ADA, as outlined in Board Report No /18, a copy of which is attached hereto in the form it was presented to the BOC and is incorporated herein by reference. 2. This resolution shall be transmitted to the Los Angeles Unified School District Board of Education and posted on the Bond Oversight Committee s website. 3. The District is directed to track the above recommendation and to report on the adoption, rejection, or pending status of the recommendations as provided in section 6.2 of the Charter and Memorandum of Understanding between the Oversight Committee and the District. ADOPTED on November 2, 2017, by the following vote: AYES: NAYS: ABSTENTIONS: ABSENCES: Quynh Nguyen Chair Stuart Magruder Executive Committee Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

26 Los Angeles Unified School District 333 South Beaudry Ave, Los Angeles, CA Board of Education Report File #: Rep /18, Version: 1 Amendment to the Facilities Services Division Strategic Execution Plan to Redefine and Approve 61 Accessibility Enhancement Projects and Allocate $5 Million to the Rapid Access Program to Ensure Alignment with the District s Self Evaluation and Transition Plan Under the Americans with Disabilities Act November 14, 2017 Facilities Services Division and Division of Special Education Action Proposed: Staff proposes that the Board of Education (Board) amend the Facilities Services Division (FSD) Strategic Execution Plan (SEP) to redefine and approve 61 accessibility enhancement projects, as listed in Exhibit A, and allocate $5,000,000 in funding from the Bond Program Reserve to the Rapid Access Program (RAP), in order to align with the Self-Evaluation and Transition Plan Under the Americans with Disabilities Act (ADA), as approved by the Board on October 10, The total combined budget for the redefined projects (excluding RAP) is $232,130,401, and $152,675,635 of which represents the additional scope being added by this proposal. The projects are funded by Bond Program funds. Staff further proposes that the Board authorize the Chief Procurement Officer and/or his designee to execute all instruments necessary to execute the projects including the purchase of equipment and materials in support of facilities program accessibility. Background: On October 10, 2017, the Board approved the Self-Evaluation and Transition Plan under the ADA to further District efforts to comply with ADA Title II program accessibility requirements (Board Report No /18). The Plan outlined the District s proposed approach to program access, which considers the characteristics of the District, student population, variety of educational programs, as well as the existing level of accessibility. The Plan set specific goals for achieving program access within eight years through facility modifications and operational means. Since 2014, the District has been proceeding with several components of the Plan based on internal draft plans, including program assessments of each school, high-level surveys of all schools, and in-depth surveys of some schools. At that time, it was believed that an approach that focused on making only necessary and prioritized structural changes to school facilities throughout the District would sufficiently achieve program accessibility and comply with ADA Title II Regulations. Based on this approach, FSD began developing project definition proposals for accessibility enhancement projects and presenting them to the Bond Citizens Oversight Committee (BOC) and Board. Through further development of the Self-Evaluation and Transition Plan, including the engagement of a nationally recognized ADA Title II expert, it was determined that the District s approach to providing program accessibility would need to be adjusted and projects previously approved by the Board and considered by the BOC would need to be redefined. The types of scope to be undertaken under the approach outlined in the Self- Evaluation and Transition Plan are consistent with the types of scope originally defined, approved by the Board, Los Angeles Unified School District Page 1 of 5 Printed on 10/26/2017 powered by Legistar

27 File #: Rep /18, Version: 1 and considered by the BOC. The primary difference between the two approaches centers around the level, or extent of accessibility provided -- more programs, spaces, and features of a school must now be made accessible, but at select schools. The scope for each of the 61 accessibility enhancement projects is being redefined, with this proposal, to align with and support implementation of, the District s approach to program access as outlined in the Self- Evaluation and Transition Plan. The accessibility enhancements that will be undertaken at these school sites will focus on ensuring the core spaces and features of the schools are accessible; and that program accessibility is provided to all programs and activities at the school. These goals of the Self-Evaluation and Transition Plan for achieving program access can be accomplished by providing various upgrades and installations to all or some of the physical elements/areas listed below: 1. Ramps 2. Handrails 3. Walkways/ Path of Travel 4. Lunch Tables & Furniture 5. Restrooms 6. Stage Lifts 7. Drinking Fountains & Sinks 8. Passenger Loading Zones 9. Parking Areas 10. Elevators 11. Signage 12. Doorways including Door Hardware and Thresholds 13. Service Counters 14. Locker Rooms 15. Assembly Seating 16. Play Area Components 17. Assistive Listening Devices 18. Changing/Dressing Areas The 61 Board approved projects proposed for redefinition in accordance with the Self-Evaluation and Transition Plan are part of this larger District plan and commitment to comply with the ADA, Section 504, Title II program accessibility requirements and defined provisions of the MCD. The RAP, which was previously referred to as the On-Demand Program Accessibility Program, was restructured in 2012 in order to make the program sustainable and ensure that minor facility improvements to enable programmatic access for students could be made quickly. RAP projects include minor installments and adjustments to facilities to ensure a barrier-free learning environment as required by the ADA and have a budget cap of $250,000 per project. Projects are developed by FSD in consultation with the Division of Special Education and school administrators. RAP projects are reviewed prior to commencing work to ensure bond eligibility. To ensure compliance with bond language and laws, some RAP projects may be funded with nonbond sources. The Board-approved Self-Evaluation and Transition Plan relies on the continuity of the RAP, which has been identified as a critical component of the Plan. The previous funding allocations to RAP have been allocated to projects and no funding remains for additional projects. The proposed allocation of $5,000,000 to support RAP projects will help the District s efforts to implement the Self-Evaluation and Transition Plan. Los Angeles Unified School District Page 2 of 5 Printed on 10/26/2017 powered by Legistar

28 File #: Rep /18, Version: 1 Expected Outcomes: Staff anticipates that the Board will approve the proposal to redefine and approve 61 accessibility enhancement projects to support the implementation of the Self-Evaluation and Transition Plan. These redefined projects align with the approach to achieving program accessibility as outlined in the Board-approved Self-Evaluation and Transition Plan. Moreover, staff anticipates that the Board will approve the allocation of $5,000,000 to the RAP. The additional funding will allow FSD to continue to address immediate needs for accessibility for students and qualified members of the community over the next two to four years. Board Options and Consequences: Approval of staff s proposal will authorize staff to proceed with the expenditure of Bond Program funds to immediately begin the redesign and construction of the accessibility enhancement projects at 61 school sites. In addition, allocating $5,000,000 of funding from the Bond Program Reserve to the RAP will allow the program to continue to make minor facility improvements to enable programmatic access for students. If the Board does not approve staff s proposal, FSD will be unable to undertake the additional scope necessary to achieve program accessibility as outlined in the Self-Evaluation and Transition Plan and required for compliance with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act. Moreover, funding will not be available to support additional RAP projects, and students will be challenged by barriers to their learning environment. Policy Implications: As outlined in the Board-approved Self-Evaluation and Transition Plan, as classrooms are identified to serve as accessible learning spaces and facility investments are necessary to ensure accessibility, any potential future room changes by Administrators or Principals should be reviewed by the Division of Special Education, the ADA Compliance Manager, and the Facilities Services Division to ensure that accessibility problems are not created as a result of the classroom moves. This will be done in close coordination with school staff to ensure disruptions are minimized. Budget Impact: The total combined budget for the redefined projects (excluding RAP) is $232,130,401, and $152,675,635 of which represents the additional scope being added by this proposal. The projects are funded by Bond Program funds, specifically those in the School Upgrade Program targeted for increasing special education facilities on general education campuses (transition program improvements) category of capital need. The proposed $5,000,000 allocation to support projects under the RAP will be funded by FSD s Bond Program Reserve. Some RAP projects and some aspects of the accessibility enhancement projects may not be eligible to be funded with Bond Program funds. To ensure compliance with bond language and applicable laws, these projects/scope will be funded with non-bond funds. Student Impact: The 61 redefined accessibility enhancement projects were prioritized in large part due to the number of students with qualified disabilities that are currently attending each school. The accessibility enhancement projects at these 61 schools will provide program accessibility to 1,269 students with mobility disabilities and 6,159 students with non-mobility disabilities currently attending the schools (see Exhibit B for detailed list of student eligibility by program for the 61 schools). The projects proposed in this Board Report will remove barriers to program accessibility for students and qualified members of the community, and ensure that all have an equal opportunity to access District programs and activities. Los Angeles Unified School District Page 3 of 5 Printed on 10/26/2017 powered by Legistar

29 File #: Rep /18, Version: 1 Issues and Analysis: As a result of the Chanda Smith litigation, in 2003, the District entered into a Modified Consent Decree for the purpose of bringing the District into compliance with the Individuals with Disabilities Education Act (IDEA), and Section 504 of the Rehabilitation Act of The District has made substantial progress in its efforts to comply with the facilities-related provisions of the MCD, to make its school facilities, services, programs, and activities accessible. Despite the considerable progress made, the Federal Court-appointed Independent Monitor has not released the District from the MCD. Both Title II of the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973 impose broad-reaching prohibitions against discrimination on the basis of disability. As to facilities, a key requirement for both the ADA and Section 504 is program accessibility: programs, benefits, services and activities provided by public entities must be accessible to people with disabilities. This means that a qualified individual with a disability is not to be discriminated against because the entity s facilities are inaccessible; however, this does not necessarily mean that all facilities must be accessible. While both laws do require that newly constructed and altered facilities meet stringent accessibility requirements, they do not require that all existing facilities meet those standards, so long as the programs and services provided in those facilities are made accessible to people with disabilities. A program or service can be made accessible by relocating it, providing it in a different manner, or utilizing some other strategy to ensure that people with disabilities have an equal opportunity to benefit from the entity s programs and activities. The Office of Environmental Health and Safety (OEHS) will evaluate the proposed projects in accordance with the California Environmental Quality Act (CEQA). Bond Oversight Committee Recommendations: This item was considered by the School Construction Bond Citizen s Oversight Committee (BOC) at its meeting on November 2, Staff has concluded that this proposed FSD-SEP amendment is in alignment with Bond Oversight Committee recommendations and will facilitate implementation of the FSD SEP, and therefore, it will not adversely affect the District s ability to successfully complete the FSD-SEP. Attachments: Exhibit A - Redefine and Approve Projects to Enhance Accessibility at 61 Schools Exhibit B - Student Eligibility by Program at 61 Schools BOC Resolution Informatives: None. Submitted: 10/27/17 Los Angeles Unified School District Page 4 of 5 Printed on 10/26/2017 powered by Legistar

30 File #: Rep /18, Version: 1 RESPECTFULLY SUBMITTED, APPROVED BY: MICHELLE KING, Ed.D. Superintendent MARK HOVATTER Chief Facilities Executive Facilities Services Division REVIEWED BY: APPROVED BY: DAVID HOLMQUIST General Counsel Approved as to form. BETH KAUFFMAN Associate Superintendent Division of Special Education REVIEWED BY: PRESENTED BY: CHERYL SIMPSON Director, Budget Services and Financial Planning Approved as to budget impact statement. GREGORY GARCIA Director of Project Execution Facilities Services Division Los Angeles Unified School District Page 5 of 5 Printed on 10/26/2017 powered by Legistar

31 Exhibit A Redefine and Approve Projects to Enhance Accessibility at 61 Schools COMPARISON OF ORIGINAL VERSUS APPROVED TRANSITION PLAN SCOPE OF WORK AND BUDGET School Name Local District Board District Scope Construction Start Construction Finish Door / Hardware Path of Travel Signage Restroom Drinking Fountain / Sink Assistive Listening Devices / Intercom / Phones Concrete Ramp Metal Ramp Furniture / Accessibility Assembly Seating Arcade Railings Existing Elevator Modifications Locker Room Modification / Lockers Playground Components Parking Cafetria Counters Door Modification / Auto Operner Nurse's Exam Room Modification Dressign Room Modifications Changing Room Install New Elevator / Stage Lift Passenger Loading Zone / Bus Loading Zone Budget 10th St. ES Central 2 Original Scope Q Q $1,467,584 Transition Plan Q Q Compliance Scope $972,204 Total Project Budget $2,439, th St. ES South 1 Original Scope Q Q $1,050,704 Transition Plan Q Q Compliance Scope $2,306,450 Total Project Budget $3,357, rd St. ES South 7 Original Scope Q Q $911,516 Transition Plan Q Q Compliance Scope $2,357,523 Total Project Budget $3,269,039 52nd St. ES West 1 Original Scope Q Q $1,073,764 Transition Plan Q Q Compliance Scope $1,160,946 Total Project Budget $2,234,710 6th Ave ES West 1 Original Scope Q Q $435,056 Transition Plan Q Q Compliance Scope $3,850,002 Total Project Budget $4,285,058 68th St. ES South 7 Original Scope Q Q $1,464,244 Transition Plan Q Q Compliance Scope $725,614 Total Project Budget $2,189,858 75th St. ES South 7 Original Scope Q Q $622,639 Transition Plan Q Q Compliance Scope $1,165,839 Total Project Budget $1,788,478 Bd. of Ed. Rpt. No /18 Page 1 of 9 Board of Education November 14, 2017

32 Exhibit A Redefine and Approve Projects to Enhance Accessibility at 61 Schools COMPARISON OF ORIGINAL VERSUS APPROVED TRANSITION PLAN SCOPE OF WORK AND BUDGET School Name Local District Board District Scope Construction Start Construction Finish Door / Hardware Path of Travel Signage Restroom Drinking Fountain / Sink Assistive Listening Devices / Intercom / Phones Concrete Ramp Metal Ramp Furniture / Accessibility Assembly Seating Arcade Railings Existing Elevator Modifications Locker Room Modification / Lockers Playground Components Parking Cafetria Counters Door Modification / Auto Operner Nurse's Exam Room Modification Dressign Room Modifications Changing Room Install New Elevator / Stage Lift Passenger Loading Zone / Bus Loading Zone Budget Academy of Enriched Sciences Elementary Magnet Northwest 3 Original Scope Q Q $1,425,321 Transition Plan Q Q Compliance Scope $1,363,695 Total Project Budget $2,789,016 Albion ES East 2 Original Scope Q Q $1,963,531 Transition Plan Q Q Compliance Scope $1,383,164 Total Project Budget $3,346,695 Ambler ES South 7 Original Scope Q Q $725,014 Transition Plan Q Q Compliance Scope $2,227,791 Total Project Budget $2,952,805 Anatola ES Northwest 6 Original Scope Q Q $1,622,225 Transition Plan Q Q Compliance Scope $1,498,954 Total Project Budget $3,121,179 Annandale ES Central 5 Original Scope Q Q $1,841,120 Transition Plan Q Q Compliance Scope $973,441 Total Project Budget $2,814,561 Apperson ES Northeast 6 Original Scope Q Q $1,174,266 Transition Plan Q Q Compliance Scope $1,124,362 Total Project Budget $2,298,628 Avalon Gardens ES South 7 Original Scope Q Q $733,924 Transition Plan Q Q Compliance Scope $4,463,247 Total Project Budget $5,197,171 Bd. of Ed. Rpt. No /18 Page 2 of 9 Board of Education November 14, 2017

33 Exhibit A Redefine and Approve Projects to Enhance Accessibility at 61 Schools COMPARISON OF ORIGINAL VERSUS APPROVED TRANSITION PLAN SCOPE OF WORK AND BUDGET School Name Local District Board District Scope Construction Start Construction Finish Door / Hardware Path of Travel Signage Restroom Drinking Fountain / Sink Assistive Listening Devices / Intercom / Phones Concrete Ramp Metal Ramp Furniture / Accessibility Assembly Seating Arcade Railings Existing Elevator Modifications Locker Room Modification / Lockers Playground Components Parking Cafetria Counters Door Modification / Auto Operner Nurse's Exam Room Modification Dressign Room Modifications Changing Room Install New Elevator / Stage Lift Passenger Loading Zone / Bus Loading Zone Budget Blythe ES Northwest 3 Original Scope Q Q $359,420 Transition Plan Q Q Compliance Scope $1,861,121 Total Project Budget $2,220,541 Bonita ES South 7 Original Scope Q Q $804,962 Transition Plan Q Q Compliance Scope $1,420,445 Total Project Budget $2,225,407 Brainard ES Northeast 6 Original Scope Q Q $2,269,618 Transition Plan Q Q Compliance Scope $1,373,705 Total Project Budget $3,643,323 Broadous ES Northeast 6 Original Scope Q Q $1,676,908 Transition Plan Q Q Compliance Scope $3,108,284 Total Project Budget $4,785,192 Chandler Learning Academy Northeast 3 Original Scope Q Q $707,813 Transition Plan Q Q Compliance Scope $1,051,376 Total Project Budget $1,759,189 Chatsworth Charter HS Northwest 3 Original Scope Q Q $2,121,204 Transition Plan Q Q Compliance Scope $3,089,737 Total Project Budget $5,210,941 Coldwater Canyon ES Northeast 3 Original Scope Q Q $1,270,640 Transition Plan Q Q Compliance Scope $1,544,839 Total Project Budget $2,815,479 Bd. of Ed. Rpt. No /18 Page 3 of 9 Board of Education November 14, 2017

34 Exhibit A Redefine and Approve Projects to Enhance Accessibility at 61 Schools COMPARISON OF ORIGINAL VERSUS APPROVED TRANSITION PLAN SCOPE OF WORK AND BUDGET School Name Local District Board District Scope Construction Start Construction Finish Door / Hardware Path of Travel Signage Restroom Drinking Fountain / Sink Assistive Listening Devices / Intercom / Phones Concrete Ramp Metal Ramp Furniture / Accessibility Assembly Seating Arcade Railings Existing Elevator Modifications Locker Room Modification / Lockers Playground Components Parking Cafetria Counters Door Modification / Auto Operner Nurse's Exam Room Modification Dressign Room Modifications Changing Room Install New Elevator / Stage Lift Passenger Loading Zone / Bus Loading Zone Budget Dana MS South 7 Original Scope Q Q $2,946,127 Transition Plan Q Q Compliance Scope $2,359,401 Total Project Budget $5,305,528 Dodson MS South 7 Original Scope Q Q $2,609,805 Transition Plan Q Q Compliance Scope $2,944,691 Total Project Budget $5,554,496 Dorsey HS West 1 Original Scope Q Q $1,161,928 Transition Plan Q Q Compliance Scope $3,401,283 Total Project Budget $4,563,211 Edison MS South 7 Original Scope Q Q $762,889 Transition Plan Q Q Compliance Scope $3,670,515 Total Project Budget $4,433,404 El Sereno MS East 2 Original Scope Q Q $1,267,673 Transition Plan Q Q Compliance Scope $4,616,835 Total Project Budget $5,884,508 Erwin ES Northeast 3 Original Scope Q Q $731,932 Transition Plan Q Q Compliance Scope $3,732,286 Total Project Budget $4,464,218 Fair ES Northeast 6 Original Scope Q Q $1,792,251 Transition Plan Q Q Compliance Scope $2,157,454 Total Project Budget $3,949,705 Bd. of Ed. Rpt. No /18 Page 4 of 9 Board of Education November 14, 2017

35 Exhibit A Redefine and Approve Projects to Enhance Accessibility at 61 Schools COMPARISON OF ORIGINAL VERSUS APPROVED TRANSITION PLAN SCOPE OF WORK AND BUDGET School Name Local District Board District Scope Construction Start Construction Finish Door / Hardware Path of Travel Signage Restroom Drinking Fountain / Sink Assistive Listening Devices / Intercom / Phones Concrete Ramp Metal Ramp Furniture / Accessibility Assembly Seating Arcade Railings Existing Elevator Modifications Locker Room Modification / Lockers Playground Components Parking Cafetria Counters Door Modification / Auto Operner Nurse's Exam Room Modification Dressign Room Modifications Changing Room Install New Elevator / Stage Lift Passenger Loading Zone / Bus Loading Zone Budget Farmdale ES East 2 Original Scope Q Q $958,831 Transition Plan Q Q Compliance Scope $1,719,404 Total Project Budget $2,678,235 Glenwood ES Northeast 6 Original Scope Q Q $1,566,610 Transition Plan Q Q Compliance Scope $1,614,659 Total Project Budget $3,181,269 Grand View ES West 4 Original Scope Q Q $350,412 Transition Plan Q Q Compliance Scope $6,036,594 Total Project Budget $6,387,006 Griffith MS East 2 Original Scope Q Q $1,663,677 Transition Plan Q Q Compliance Scope $1,602,333 Total Project Budget $3,266,010 Haddon ES Northeast 6 Original Scope Q Q $508,663 Transition Plan Q Q Compliance Scope $1,421,187 Total Project Budget $1,929,850 Harbor City ES South 7 Original Scope Q Q $536,265 Transition Plan Q Q Compliance Scope $1,281,912 Total Project Budget $1,818,177 Independence ES East 5 Original Scope Q Q $952,411 Transition Plan Q Q Compliance Scope $966,992 Total Project Budget $1,919,403 Bd. of Ed. Rpt. No /18 Page 5 of 9 Board of Education November 14, 2017

36 Exhibit A Redefine and Approve Projects to Enhance Accessibility at 61 Schools COMPARISON OF ORIGINAL VERSUS APPROVED TRANSITION PLAN SCOPE OF WORK AND BUDGET School Name Local District Board District Scope Construction Start Construction Finish Door / Hardware Path of Travel Signage Restroom Drinking Fountain / Sink Assistive Listening Devices / Intercom / Phones Concrete Ramp Metal Ramp Furniture / Accessibility Assembly Seating Arcade Railings Existing Elevator Modifications Locker Room Modification / Lockers Playground Components Parking Cafetria Counters Door Modification / Auto Operner Nurse's Exam Room Modification Dressign Room Modifications Changing Room Install New Elevator / Stage Lift Passenger Loading Zone / Bus Loading Zone Budget Irving MS Central 5 Original Scope Q Q $480,183 Transition Plan Q Q Compliance Scope $8,256,942 Total Project Budget $8,737,125 Kennedy ES East 5 Original Scope Q Q $2,089,878 Transition Plan Q Q Compliance Scope $1,251,485 Total Project Budget $3,341,363 La Salle ES West 1 Original Scope Q Q $2,250,068 Transition Plan Q Q Compliance Scope $839,459 Total Project Budget $3,089,527 Lane ES East 5 Original Scope Q Q $949,111 Transition Plan Q Q Compliance Scope $2,577,542 Total Project Budget $3,526,653 Lawrence MS Northwest 3 Original Scope Q Q $577,023 Transition Plan Q Q Compliance Scope $4,733,810 Total Project Budget $5,310,833 Los Angeles Academy MS Central 7 Original Scope Q Q $607,465 Transition Plan Q Q Compliance Scope $3,285,337 Total Project Budget $3,892,802 Madison MS Northeast 3 Original Scope Q Q $1,874,685 Transition Plan Q Q Compliance Scope $6,027,776 Total Project Budget $7,902,461 Bd. of Ed. Rpt. No /18 Page 6 of 9 Board of Education November 14, 2017

37 Exhibit A Redefine and Approve Projects to Enhance Accessibility at 61 Schools COMPARISON OF ORIGINAL VERSUS APPROVED TRANSITION PLAN SCOPE OF WORK AND BUDGET School Name Local District Board District Scope Construction Start Construction Finish Door / Hardware Path of Travel Signage Restroom Drinking Fountain / Sink Assistive Listening Devices / Intercom / Phones Concrete Ramp Metal Ramp Furniture / Accessibility Assembly Seating Arcade Railings Existing Elevator Modifications Locker Room Modification / Lockers Playground Components Parking Cafetria Counters Door Modification / Auto Operner Nurse's Exam Room Modification Dressign Room Modifications Changing Room Install New Elevator / Stage Lift Passenger Loading Zone / Bus Loading Zone Budget Manhattan ES West 1 Original Scope Q Q $3,279,450 Transition Plan Q Q Compliance Scope $1,609,649 Total Project Budget $4,889,099 Marianna ES East 2 Original Scope Q Q $739,268 Transition Plan Q Q Compliance Scope $608,443 Total Project Budget $1,347,711 Marina Del Rey MS West 4 Original Scope Q Q $1,206,085 Transition Plan Q Q Compliance Scope $4,110,351 Total Project Budget $5,316,436 Narbonne HS South 7 Original Scope Q Q $1,997,544 Transition Plan Q Q Compliance Scope $4,499,084 Total Project Budget $6,496,628 Northridge MS Northwest 3 Original Scope Q Q $2,538,107 Transition Plan Q Q Compliance Scope $3,798,347 Total Project Budget $6,336,454 O'Melveny ES Northeast 6 Original Scope Q Q $1,418,538 Transition Plan Q Q Compliance Scope $2,769,253 Total Project Budget $4,187,791 Pio Pico MS West 1 Original Scope Q Q $668,521 Transition Plan Q Q Compliance Scope $4,313,556 Total Project Budget $4,982,077 Bd. of Ed. Rpt. No /18 Page 7 of 9 Board of Education November 14, 2017

38 Exhibit A Redefine and Approve Projects to Enhance Accessibility at 61 Schools COMPARISON OF ORIGINAL VERSUS APPROVED TRANSITION PLAN SCOPE OF WORK AND BUDGET School Name Local District Board District Scope Construction Start Construction Finish Door / Hardware Path of Travel Signage Restroom Drinking Fountain / Sink Assistive Listening Devices / Intercom / Phones Concrete Ramp Metal Ramp Furniture / Accessibility Assembly Seating Arcade Railings Existing Elevator Modifications Locker Room Modification / Lockers Playground Components Parking Cafetria Counters Door Modification / Auto Operner Nurse's Exam Room Modification Dressign Room Modifications Changing Room Install New Elevator / Stage Lift Passenger Loading Zone / Bus Loading Zone Budget Point Fermin Marine Science Magnet South 7 Original Scope Q Q $936,367 Transition Plan Q Q Compliance Scope $676,232 Total Project Budget $1,612,599 President ES South 7 Original Scope Q Q $3,408,549 Transition Plan Q Q Compliance Scope $2,382,968 Total Project Budget $5,791,517 Reseda ES Northwest 3 Original Scope Q Q $915,151 Transition Plan Q Q Compliance Scope $1,209,658 Total Project Budget $2,124,809 Short ES West 4 Original Scope Q Q $1,802,974 Transition Plan Q Q Compliance Scope $1,610,206 Total Project Budget $3,413,180 Sunland ES Northeast 6 Original Scope Q Q $2,409,696 Transition Plan Q Q Compliance Scope $1,882,923 Total Project Budget $4,292,619 Sutter MS Northwest 4 Original Scope Q Q $1,056,525 Transition Plan Q Q Compliance Scope $1,180,457 Total Project Budget $2,236,982 Taper ES South 7 Original Scope Q Q $1,377,976 Transition Plan Q Q Compliance Scope $3,363,329 Total Project Budget $4,741,305 Bd. of Ed. Rpt. No /18 Page 8 of 9 Board of Education November 14, 2017

39 Exhibit A Redefine and Approve Projects to Enhance Accessibility at 61 Schools COMPARISON OF ORIGINAL VERSUS APPROVED TRANSITION PLAN SCOPE OF WORK AND BUDGET School Name Local District Board District Scope Construction Start Construction Finish Door / Hardware Path of Travel Signage Restroom Drinking Fountain / Sink Assistive Listening Devices / Intercom / Phones Concrete Ramp Metal Ramp Furniture / Accessibility Assembly Seating Arcade Railings Existing Elevator Modifications Locker Room Modification / Lockers Playground Components Parking Cafetria Counters Door Modification / Auto Operner Nurse's Exam Room Modification Dressign Room Modifications Changing Room Install New Elevator / Stage Lift Passenger Loading Zone / Bus Loading Zone Budget Union ES Central 2 Original Scope Q Q $1,452,146 Transition Plan Q Q Compliance Scope $1,752,414 Total Project Budget $3,204,560 Van Ness ES West 4 Original Scope Q Q $373,684 Transition Plan Q Q Compliance Scope $2,764,973 Total Project Budget $3,138,657 Vinedale ES Northeast 6 Original Scope Q Q $1,533,028 Transition Plan Q Q Compliance Scope $1,218,533 Total Project Budget $2,751,561 White MS South 7 Original Scope Q Q $1,418,538 Transition Plan Q Q Compliance Scope $5,587,452 Total Project Budget $7,005,990 Wilson HS East 2 Original Scope Q Q $2,996,663 Transition Plan Q Q Compliance Scope $3,817,171 Total Project Budget $6,813,834 Bd. of Ed. Rpt. No /18 Page 9 of 9 Board of Education November 14, 2017

40 Exhibit B: Student Eligibility by Program at 61 Schools Orthopedic Impariment (OI) Other Health Impariment (OHI) Visual Impairment (VI) Emotional Disturbance (ED) Established Medical Disability: 3 and 4 Year Olds Only (EMD) Specific Learning Disability (SLD) Speech or Language Impariment (SLI) Traumatic Brain Injury (TBI) # School Site/Eligibility Category Total Mobility Autism (AUT) Deafness (DEAF) Hard of Hearing (HH) Intellectual Disability (ID) Total Non- Mobility Grand Total 1 10th Street ES th Street ES rd Street ES nd Street ES th Avenue ES th Street ES th Street ES Academy of Enriched Sciences Albion ES Ambler ES Anatola ES Annandale ES Apperson ES Avalon Gardens ES Blythe ES Bonita ES Brainard ES Broadous ES Chandler ES Chatsworth HS Coldwater Canyon ES Dana MS Dodson MS Dorsey HS Edison MS El Sereno MS Erwin ES Fair ES Farmdale ES Glenwood ES Grand View ES Griffith MS Haddon ES Harbor City ES Independence ES Irving MS Kennedy ES La Salle ES Lane ES Lawrence MS Los Angeles Academy MS Madison MS Manhattan Place ES Marianna ES Marina Del Rey MS Narbonne HS Northridge MS O'Melveny ES Pio Pico MS Point Fermin ES President ES Reseda ES Short ES Sunland ES Sutter MS Taper ES Union ES Bd of Ed Rpt. No, /18 Page 1 of Page 2 Board of Education November 14, 2017

41 Exhibit B: Student Eligibility by Program at 61 Schools Orthopedic Impariment (OI) Other Health Impariment (OHI) Visual Impairment (VI) Emotional Disturbance (ED) Established Medical Disability: 3 and 4 Year Olds Only (EMD) Specific Learning Disability (SLD) Speech or Language Impariment (SLI) Traumatic Brain Injury (TBI) # School Site/Eligibility Category Total Mobility Autism (AUT) Deafness (DEAF) Hard of Hearing (HH) Intellectual Disability (ID) Total Non- Mobility Grand Total 58 Van Ness ES Vinedale ES White MS Wilson HS Total ,269 1, , ,159 7,428 Bd of Ed Rpt. No, /18 Page 2 of Page 2 Board of Education November 14, 2017

42 AGENDA ITEM #4

43 LOS ANGELES UNIFIED SCHOOL DISTRICT SCHOOL CONSTRUCTION BOND CITIZENS OVERSIGHT COMMITTEE Quynh Nguyen, Chair LAUSD Student Parent Barry Waite, Vice Chair CA Tax Reform Assn. Susan Linschoten, Secretary L.A. Co. Auditor-Controller s Office Stuart Magruder, Executive Committee American Institute of Architects Rachel Greene, Executive Committee Tenth District PTSA Bevin Ashenmiller LAUSD Student Parent Araceli Sandoval-Gonzalez Early Education Coalition Greg Good L.A. City Mayor s Office Michael Keeley CA Charter School Association Karen Krygier L.A. City Controller s Office Kate Mergen Assoc. General Contractors of CA Ron Miller L.A. Co. Federation of Labor AFL-CIO Scott Pansky L.A. Area Chamber of Commerce Dolores Sobalvarro AARP Kathryn Steinberg 31 st District PTSA Celia Ayala (Alternate) Early Education Coalition Arlene Barrera (Alternate) L.A. Co. Auditor-Controller s Office Joseph P. Buchman Legal Counsel Burke, Williams & Sorensen, LLP Thomas A. Rubin, CPA Oversight Committee Consultant Timothy Popejoy Bond Oversight Administrator Daniel Hwang Asst. Administrative Analyst RESOLUTION BOARD REPORT NO /18 AMENDMENT TO THE FACILITIES SERVICES DIVISION STRATEGIC EXECUTION PLAN TO APPROVE SIX PROJECT DEFINITION PROPOSALS THAT ADDRESS CRITICAL SCHOOL SAFETY AND REPAIR NEEDS WHEREAS, District Staff proposes that the Board of Education approve an amendment to the Facilities Services Division (FSD) Strategic Execution Plan (SEP) to approve six Project Definition proposals that address critical school safety and repair needs as described in Board Report /18 a copy of which is attached hereto in the form it was presented to the BOC and is incorporated herein by reference; and WHEREAS, four Project Definition proposals are for pre-construction activities and construction activities for a combined budget of $12,205,765; and two Project Definition proposals are for pre-construction activities only for a combined budget of $1,660,279; and WHEREAS, District Staff has determined that the project proposals will help facilitate the implementation of the Facilities Bond Program strategy to address unfunded and pressing school facilities related to safety, compliance, and instructional requirements through 2018 (Board Report No /18); and WHEREAS, the School Upgrade Program, the latest phase of the District s Bond Program, includes a spending target to address "Critical School Repair and Safety Improvements to School Building Components"; and WHEREAS, District Staff has determined that the Project Definition proposals are necessary to improve student health, safety and educational quality; and

44 Resolution AMENDMENT TO THE FACILITIES SERVICES DIVISION STRATEGIC EXECUTION PLAN TO APPROVE SIX PROJECT DEFINITION PROPOSALS THAT ADDRESS CRITICAL SCHOOL SAFETY AND REPAIR NEEDS PAGE 2 WHEREAS, the Board of Education s approval of the Project Definition proposals will authorize District Staff to proceed with the expenditure of bond funds to undertake the project proposals in accordance with the provisions set forth in Measures K, R, Y and Q; and WHEREAS, the Project Definition proposals are consistent with the District s commitment to address unmet school facilities needs and provide students with a safe and healthy learning environment; and WHEREAS, District Staff has concluded that the proposed SEP amendment will facilitate implementation of the FSD SEP, and therefore, it will not adversely affect the District s ability to successfully complete the FSD SEP. NOW, THEREFORE, BE IT RESOLVED THAT: 1. The School Construction Citizens Bond Oversight Committee recommends that the Board of Education adopt an amendment to the Facilities Services Division (FSD) Strategic Execution Plan (SEP) to approve Project Definition proposals that address critical school safety and repair needs, of which four proposals are for pre-construction and construction activities for a combined budget of $12,205,765, and two proposals are for pre-construction activities only for a combined budget of $1,660,279, as defined in Board Report /18, a copy of which is attached hereto in the form it was presented to the BOC and is incorporated herein by reference. 2. This resolution shall be transmitted to the Los Angeles Unified School District Board of Education and posted on the Oversight Committee s website. 3. The District is directed to track the above recommendation and to report on the adoption, rejection, or pending status of the recommendations as provided in section 6.2 of the Charter and Memorandum of Understanding between the Oversight Committee and the District. ADOPTED on November 2, 2017, by the following vote: AYES: NAYS: ABSTENTIONS: ABSENCES: Quynh Nguyen Chair Stuart Magruder Executive Committee Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax: Page 2

45 Los Angeles Unified School District 333 South Beaudry Ave, Los Angeles, CA Board of Education Report File #: Rep /18, Version: 1 Amendment to the Facilities Services Division Strategic Execution Plan to Approve Six Project Definition Proposals that Address Critical School Safety and Repair Needs November 14, 2017 Facilities Services Division Action Proposed: Staff proposes that the Board of Education (Board) amend the Facilities Services Division (Facilities) Strategic Execution Plan (SEP) to approve Project Definition proposals that address critical school safety and repair needs, as described in Attachment A: - Four Project Definition proposals included in this action request authorization and funding to execute all project related activities (pre-construction and construction activities). The total combined budget for these four projects is $12,205,765; and - Two Project Definition proposals request authorization to execute only pre-construction activities. The total combined budget for these two projects (pre-construction only) is $1,660,279. Background: The District encompasses approximately 1,300 different schools and centers, and Facilities is responsible for maintaining, repairing, and upgrading more than 13,500 school buildings, the majority of which are over 50 years old. Despite the significant investments the District has made in its school facilities over the last two decades, schools continue to age and deteriorate and older buildings may not align with instructional requirements. As the District s capital needs far exceed available funding, priorities for the expenditure of capital funding must be evaluated to ensure the District s most pressing priorities are being addressed. On October 10, 2017, the Board approved the Facilities Bond Program strategy to address unfunded and pressing school facilities needs related to safety, compliance, and instructional requirements through 2018 (Board Report No /18). Staff has determined that the project proposals included in this Board Report will help facilitate the implementation of the strategy. This strategy included bringing project proposals for preconstruction activities only in situations where the project requires a significant period of design. Typically pre -construction activities represent ten to fifteen percent of the total project cost. The amount of funding that remains targeted for critical school repair and safety projects is limited, a significant amount of unfunded needs exist, and design activities typically occur over a two year period. Given these realities, the approach for proposing projects for only pre-construction activities will allow more projects to be ready for construction when future funding becomes available. Once the Division of the State Architect (DSA) approval is obtained, the District has one year to begin construction activities and may request renewal of the approval for up to three additional years. Staff has a high degree of confidence that over the course of the next six years (the time period for design and duration of DSA approval), additional sources of funds will be identified to support construction activities. Future sources of funds may include funds associated with the continued close-out of legacy projects and State matching funds. Los Angeles Unified School District Page 1 of 4 Printed on 10/27/2017 powered by Legistar

46 File #: Rep /18, Version: 1 Expected Outcomes: Staff anticipates that the Board of Education will approve the Project Definition proposals, as described in Attachment A, to address critical school safety and repair needs that will improve student health, safety and educational quality. Board Options and Consequences: A yes vote will authorize staff to proceed with the expenditure of bond funds to undertake the project proposals in accordance with the provisions set forth in Measures K, R, Y and Q. If the proposed action is not approved, bond funds will not be expended and critical school repair and safety needs will remain unaddressed. Policy Implications: These actions are consistent with the District s commitment to address unmet school facilities needs and provide students with a safe and healthy learning environment. Budget Impact: Projects will be funded with Bond Program funds earmarked specifically for critical school repair and safety improvements to school building components. Four Project Definition proposals request authorization and funding to execute all pre-construction and construction activities. The total combined budget for these four projects is $12,205,765. Two Project Definition proposals request authorization to execute only preconstruction activities. The total combined budget for these two projects (pre-construction only) is $1,660,279. Student Impact: These project proposals address critical school repair and safety improvement needs that must be undertaken to provide students with a safe and healthy learning environment, and up-to-date facilities that promote teaching and learning. Issues and Analysis: Traditionally, projects are initially presented to the Bond Citizens Oversight Committee (BOC) and the Board to authorize funding for both pre-construction and construction activities. However, before a project can proceed into construction, the design, plans, and specifications must be completed and approved by DSA, and California Environmental Quality Act (CEQA) review must be complete, and as applicable, certified by the Board. At least two years are needed to complete these activities and obtain DSA approval. (Once DSA approval is obtained, the District has one year to begin construction activities and may request renewal of the approval for up to three additional years.) An alternative project approval approach is to request initial funding for pre-construction activities only. Preconstruction activities include: due diligence, planning, and design activities, and may include environmental analysis in accordance with CEQA regulations. This approach allows more pressing needs to be addressed through design and DSA approval and allocates significantly less funding today. Given that a significant amount of unfunded needs exist and the amount of funding that remains available to address critical school repair and safety needs is limited, and moreover that design typically occurs over a period of two years, staff has determined that using this alternative approach for some project proposals would allow more of these needs to be addressed sooner because more projects would be ready to start construction when funding becomes available in the future. Future sources of funds may include funds associated with the continued close-out of legacy projects and State matching funds. Los Angeles Unified School District Page 2 of 4 Printed on 10/27/2017 powered by Legistar

47 File #: Rep /18, Version: 1 This action includes two project proposals - Franklin High School and Palisades Charter High School - that require a significant period of design and as such are being proposed for funding for pre-construction activities only. Staff will return to the BOC and the Board at a later date for authorization and funding for construction related activities. The Office of Environmental Health and Safety (OEHS) will evaluate the project proposals in accordance with the California Environmental Quality Act (CEQA) to ensure compliance. If through the planning and design process it is determined that the proposed project scope(s) will not sufficiently address the critical need identified, the project scope, schedule and budget will be revised accordingly. Bond Oversight Committee Recommendations: This item was considered by the BOC at its meeting on November 2, Staff has concluded that this proposed FSD SEP amendment will facilitate implementation of the FSD SEP, and therefore, it will not adversely affect the District s ability to successfully complete the FSD SEP. Attachments: Attachment A - Six Project Definition Proposals that Address Critical School Safety and Repair Needs BOC Resolution Informatives: None. Submitted: 10/27/17 Los Angeles Unified School District Page 3 of 4 Printed on 10/27/2017 powered by Legistar

48 File #: Rep /18, Version: 1 RESPECTFULLY SUBMITTED, APPROVED BY: MICHELLE KING, Ed.D. Superintendent MARK HOVATTER Chief Facilities Executive Facilities Services Division REVIEWED BY: PRESENTED BY: DAVID HOLMQUIST General Counsel Approved as to form. ROGER FINSTAD Director of Maintenance of Operations Facilities Services Division REVIEWED BY: CHERYL SIMPSON Director, Budget Services and Financial Planning Approved as to budget impact statement. Los Angeles Unified School District Page 4 of 4 Printed on 10/27/2017 powered by Legistar

49 LOS ANGELES UNIFIED SCHOOL DISTRICT Board of Education Report Attachment A PRE-CONSTRUCTION & CONSTRUCTION 1. Belmont High School Project to Provide New Roofing Campus-Wide Local District Central, Board District 2 García Project Background and Scope This project is to provide approximately 145,058 square feet of new roofing campus-wide, including new Heating, Ventilation and Air Conditioning units and equipment, gutters and downspouts. Project Budget -- $7,435,281 Project Schedule Construction is anticipated to begin in Q and conclude in Q Euclid Elementary School Project to Provide Fire Damage Repairs Local District East, Board District 2 García Project Background and Scope This project is to provide fire damage repairs at the Euclid Elementary School kitchen. Major repairs consist of the removal and replacement of walls, framing, doors, ceiling, exhaust fan, plumbing fixtures, water heater, flooring, Heating, Ventilation and Air Conditioning ductwork, electrical systems, low voltage systems, fire alarm, interior casework, and kitchen appliances. Project Budget -- $792,507 Project Schedule Construction began in Q and is expected to conclude in Q Repairs began in July 2017 using Routine Repair and General Maintenance Funds, which will be reimbursed using Bond funds. Any insurance claim proceeds received by the District will be applied to this project in lieu of bond funds. 3. Santee Education Complex Project to Replace Failed Chiller Local District Central, Board District 2 García Project Background and Scope This project is to replace a failed 300-ton chiller. Currently, a rental unit is being used as a temporary replacement for the failed chiller. Project Budget -- $266,163 Project Schedule Construction is anticipated to begin in Q and conclude in Q Westchester High School Project to Provide New Roofing Campus-Wide Local District West, Board District 4 Melvoin Project Background and Scope This project is to provide approximately 326,417 square feet of new roofing campus-wide, including new gutters and downspouts. Project Budget -- $3,711,814 Project Schedule Construction is anticipated to begin in Q and conclude in Q Bd. of Ed Rpt. No /18 Attachment A Board of Education November 14, 2017

50 LOS ANGELES UNIFIED SCHOOL DISTRICT Board of Education Report Attachment A PRE-CONSTRUCTION ONLY 5. Franklin High School Pre-Construction Activities for Project to Provide Seismic Retrofits at Auditorium Building Local District Central, Board District 5 Rodriguez Project Background and Scope This proposal is for pre-construction activities associated with seismic retrofits at the Auditorium Building which encompasses a total area of approximately 40,200 square feet. The project includes providing ADA upgrades as required. Project Budget -- $761,244 Project Schedule Pre-construction activities are anticipated to begin in Q and conclude in Q Staff anticipates the total budget for this project (including pre-construction and construction activities) to be $5.7M. We expect this would be updated prior to future Board approval of construction activities based on a completed design. 6. Palisades Charter High School Pre-Construction Activities for Project to Provide New Underground Hot Water Pipes Local District West, Board District 4 Melvoin Project Background and Scope This proposal is for pre-construction activities associated with the replacement of the deteriorated underground hot water pipes serving the entire campus. The pipes were originally installed in the 1960s and recently failed resulting in flooding throughout the campus. Temporary repairs were provided until a long-term solution is planned to address the deteriorated water pipes. The project includes providing new hot water boilers at eight classroom buildings. Project Budget -- $899,035 Project Schedule Pre-construction activities are anticipated to begin in Q and conclude in Q Staff anticipates the total budget for this project (including pre-construction and construction activities) to be $6.5M. We expect this would be updated prior to future Board approval of construction activities based on a completed design. Bd. of Ed Rpt. No /18 Attachment A Board of Education November 14, 2017

51 AGENDA ITEM #5

52 LOS ANGELES UNIFIED SCHOOL DISTRICT SCHOOL CONSTRUCTION BOND CITIZENS OVERSIGHT COMMITTEE Quynh Nguyen, Chair LAUSD Student Parent Barry Waite, Vice Chair CA Tax Reform Assn. Susan Linschoten, Secretary L.A. Co. Auditor-Controller s Office Stuart Magruder, Executive Committee American Institute of Architects Rachel Greene, Executive Committee Tenth District PTSA Bevin Ashenmiller LAUSD Student Parent Araceli Sandoval-Gonzalez Early Education Coalition Greg Good L.A. City Mayor s Office Michael Keeley CA Charter School Association Karen Krygier L.A. City Controller s Office Kate Mergen Assoc. General Contractors of CA Ron Miller L.A. Co. Federation of Labor AFL-CIO Scott Pansky L.A. Area Chamber of Commerce Dolores Sobalvarro AARP Kathryn Steinberg 31 st District PTSA Celia Ayala (Alternate) Early Education Coalition Arlene Barrera (Alternate) L.A. Co. Auditor-Controller s Office Joseph P. Buchman Legal Counsel Burke, Williams & Sorensen, LLP Thomas A. Rubin, CPA Oversight Committee Consultant Timothy Popejoy Bond Oversight Administrator Daniel Hwang Asst. Administrative Analyst RESOLUTION BOARD REPORT NO /18 AMENDMENT TO THE FACILITIES SERVICES DIVISION STRATEGIC EXECUTION PLAN TO DEFINE AND APPROVE TWENTY-TWO BOARD MEMBER PRIORITY AND LOCAL DISTRICT PRIORITY PROJECTS WHEREAS, District Staff proposes that the Board of Education approve an amendment to the Facilities Services Division (FSD) Strategic Execution Plan (SEP) to define and approve twenty-two Local District Priority (LDP) and Board Member Priority (BMP) projects (as listed on Attachment A of Board Report No /18), and authorize the Chief Facilities Executive, and/or his designee, to make any purchases associated with these projects. The total combined budget for these projects is $1,146,598; and WHEREAS, projects included in the Facilities Services Division Strategic Execution Plan presented to the Board of Education were developed by Facilities in consultation with the Complex Project Managers, Regional Facilities Directors, Administrator of Operations, the affected School Principals, and the communities, and WHEREAS, funding for the twenty-two Local District Priority & Board Member Priority Projects will come from Local District Priority Funds ($620,369), and, Board Member Priority Funds ($526,229); and WHEREAS, District Staff has concluded that the proposed SEP Amendment will help facilitate implementation of the FSD SEP, and therefore, it will not adversely affect the District's ability to successfully complete the FSD SEP. Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

53 RESOLUTION AMENDMENT TO THE FACILITIES SERVICES DIVISION STRATEGIC EXECUTION PLAN TO DEFINE AND APPROVE TWENTY-TWO BOARD MEMBER PRIORITY AND LOCAL DISTRICT PRIORITY PROJECTS PAGE 2 NOW, THEREFORE, BE IT RESOLVED THAT: 1. The School Construction Bond Citizens' Oversight Committee recommends that the Board of Education adopt an amendment to the Facilities Services Division Strategic Execution Plan, to add twenty-two Local District Priority projects and Board Member Priority projects within Local Districts East, Northeast, Northwest, South and West such that the Strategic Execution Plan is amended to include the twenty-two LDP and BMP Projects with a combined budget of $1,146,598, as described in Board Report No /18, a copy of which is attached hereto in the form it was presented to the BOC and is incorporated herein by reference. 2. This resolution shall be transmitted to the Los Angeles Unified School District Board of Education and posted on the Oversight Committee s website. 3. The District is directed to track the above recommendation and to report on the adoption, rejection, or pending status of the recommendations as provided in section 6.2 of the Charter and Memorandum of Understanding between the Oversight Committee and the District. ADOPTED on November 2, 2017, by the following vote: AYES: NAYS: ABSTENTIONS: ABSENCES: Quynh Nguyen Chair Stuart Magruder Executive Committee Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

54 Los Angeles Unified School District 333 South Beaudry Ave, Los Angeles, CA Board of Education Report File #: Rep /18, Version: 1 Amendment to the Facilities Services Division Strategic Execution Plan to Define and Approve 22 Board Member Priority and Local District Priority Projects November 14, 2017 Facilities Services Division Action Proposed: Staff proposes that the Board of Education approve an amendment to the Facilities Services Division (FSD) Strategic Execution Plan (SEP) to define and approve 22 Local District Priority (LDP) and Board Member Priority (BMP) projects (as listed on Attachment A), and authorize the Chief Facilities Executive, and/or his designee, to make any purchases associated with these projects. The total budget for these projects is $1,146,598. Background: The need for a Local District Priority (LDP) and Board Member Priority (BMP) project is identified by a Board District or Local District. Proposed projects are developed with support from Facilities Services Division staff and input from school administrators. Project scopes, schedules and budgets may vary depending on site conditions and needs. All projects must be capital in nature and adhere to bond language and laws. Expected Outcomes: Execution of these projects will help improve the learning environment for students, teachers and staff. Board Options and Consequences: A yes vote will allow staff to execute the projects listed on Attachment A. Failure to approve this proposed action will delay the projects and ultimately the anticipated benefit to the school and its students. Policy Implications: The requested actions are consistent with the Board-Prioritized Facilities Programs for Local District Priority and Board Member Priority projects and the District s commitment to address unmet school facilities needs and provide students with a safe and healthy learning environment. Budget Impact: The total combined budget for the 22 projects is $1,146,598. Three projects are funded by Bond Program funds allocated for Board Member Priority projects. Nineteen projects are funded by Bond Program funds allocated for Local District Priority projects. Student Impact: The projects proposed in this Board Report will upgrade, modernize and/or improve school facilities to enhance the safety and educational quality of our students learning environment. Los Angeles Unified School District Page 1 of 3 Printed on 10/24/2017 powered by Legistar

55 File #: Rep /18, Version: 1 Issues and Analysis: This report includes a number of time-sensitive, small to medium-sized projects that have been deemed critical by Board Members and/or Local Districts and school administrators. Bond Oversight Committee Recommendations: This item was considered by the School Construction Bond Citizens Oversight Committee (BOC) at its meeting on November 2, Staff has concluded that this proposed FSD-SEP amendment will help facilitate implementation of the FSD-SEP, and therefore, it will not adversely affect the District s ability to successfully complete the FSD-SEP. Attachments: Attachment A - Board Member Priority and Local District Priority Projects Attachment B - List of Schools to Receive Upgraded Phone System BOC Resolution Informatives: None. Submitted: 10/27/17 Los Angeles Unified School District Page 2 of 3 Printed on 10/24/2017 powered by Legistar

56 File #: Rep /18, Version: 1 RESPECTFULLY SUBMITTED, APPROVED BY: MICHELLE KING, Ed.D. Superintendent MARK HOVATTER Chief Facilities Executive Facilities Services Division REVIEWED BY: PRESENTED BY: DAVID HOLMQUIST General Counsel Approved as to form. ROGER FINSTAD Director of Maintenance of Operations Facilities Services Division REVIEWED BY: CHERYL SIMPSON Director, Budget Services and Financial Planning Approved as to budget impact statement. Los Angeles Unified School District Page 3 of 3 Printed on 10/24/2017 powered by Legistar

57 ATTACHMENT A BOARD MEMBER PRIORITY AND LOCAL DISTRICT PRIORITY PROJECTS Item BD LD School Project Description Managed Program Project Budget Anticipated Construction Start Anticipated Construction Completion 1 1 S Barrett ES Install new secure entry system LDP $ 28,071 Q Q W Mid City's Prescott School of Enriched Sciences Install shade structure at amphitheater BMP 1 $ 278,002 Q Q W West Athens ES Install new secure entry system LDP $ 29,763 Q Q E Gates ES Install new secure entry system LDP $ 29,125 Q Q Multi Various Sites* Upgrade phone system at various sites with automated attendant technology BMP $ 126,600 Q Q NE Kester ES Install wrought iron fence and gate in kindergarten yard LDP $ 24,233 Q Q NW Canoga Park ES Install new electronic marquee LDP $ 37,533 Q Q NE Fernangeles ES Install new electronic marquee LDP $ 52,146 Q Q NE San Fernando MS Provide data and power to technology provided by school LDP $ 16,379 Q Q S 112th St. ES Install new secure entry system LDP $ 23,849 Q Q S 118th St. ES Install new secure entry system LDP $ 28,320 Q Q S 122nd St. ES Install new secure entry system LDP $ 29,523 Q Q S 92nd St. ES Install new secure entry system LDP $ 29,566 Q Q S 96th St. ES Install new secure entry system LDP $ 36,068 Q Q S Compton ES Install new secure entry system LDP $ 29,938 Q Q S Dana MS Install 13 new video surveillance (CCTV) cameras around campus and connect to existing system LDP 2 $ 88,370 Q Q S Flournoy ES Install new secure entry system LDP $ 24,959 Q Q S Grape ES Install new secure entry system LDP $ 28,925 Q Q S Griffith Joyner ES Install new secure entry system LDP $ 25,890 Q Q S Ritter ES Install new secure entry system LDP $ 28,883 Q Q S San Pedro HS Olguin Campus Install new electronic scoreboard at swimming pool BMP 3 $ 121,627 Q Q S Weigand ES Install new secure entry system LDP $ 28,828 Q Q TOTAL $ 1,146,598 * See Attachment B for list of schools 1 (Mid City's Prescott SES) Although this is a Board District 1 (BD1) BMP project, Local District West (LDW) is contributing $139,000 towards the budget. The amount will be transferred from the LDW's spending target to the BD1 spending target. 2 (Dana MS) Although this is a Local District South (LDS) project, Board District 7 (BD7) is contributing $44,000 towards the budget. The amount will be transferred from BD7's spending target to the LDS spending target spending target. This approval is for the bond funded portion only, but in addition the school will also be contributing $45,000 towards this scope which is not part of the budget presented here. 2 (San Pedro HS Olguin Campus) Although this is a BD7 project, Local District South (LDS) is contributing $60,800 towards the budget. The amount will be transferred from LDS's spending taget to the BD7 spending target This approval is for the bond funded portion only, but in addition the school will also be contributing $30,000 towards this scope which is not part of the budget presented here. Bd. of Ed Rpt No /18 Page 1 of 1 Board of Education November 14, 2017

58 ATTACHMENT B SITES TO RECEIVE PHONE SYSTEM UPGRADE Item BD LD School Cost Ctr 1 3 NW Andasol ES NW Bassett ES NE Burbank ES NW Calahan ES NW Canoga Park ES NW Capistrano ES NW Castlebay ES NW Chatsworth Park ES NE Coldwater Canyon ES NE Colfax Charter ES NW Danube ES NW Darby ES NW Dearborn ES NE Dixie Canyon ES NW El Oro ES NW Emelita ES NW Gault ES NW Germain ES NW Granada ES NW Hamlin ES NW Hart ES NW Haskell ES NW Haynes ES NW Justice ES NE Kester ES NE Kittridge ES NW Knollwood ES NW Lemay ES NW Limerick ES NW Lockhurst ES NW Mayall ES NW Melvin ES NE Monlux ES NW Napa ES NW Nevada ES NW Parthenia ES NW Pomelo ES NW Porter Ranch Community School NE Rio Vista ES NE Riverside ES NE Sherman Oaks ES NW Shirley ES NW Sunny Brae ES NW Superior ES NW Topeka ES NW Tulsa ES Bd. of Ed Rpt No /18 Page 1 of 2 Board of Education November 14, 2017

59 ATTACHMENT B SITES TO RECEIVE PHONE SYSTEM UPGRADE Item BD LD School Cost Ctr 47 3 NW Van Gogh ES NW Vanalden ES NW Vintage Math/Science/Technology Magnet NW Welby Way ES NW Winnetka ES NW Woodlake ES Bd. of Ed Rpt No /18 Page 2 of 2 Board of Education November 14, 2017

60 AGENDA ITEM #6

61 LOS ANGELES UNIFIED SCHOOL DISTRICT SCHOOL CONSTRUCTION BOND CITIZENS OVERSIGHT COMMITTEE Quynh Nguyen, Chair LAUSD Student Parent Barry Waite, Vice Chair CA Tax Reform Assn. Susan Linschoten, Secretary L.A. Co. Auditor-Controller s Office Stuart Magruder, Executive Committee American Institute of Architects Rachel Greene, Executive Committee Tenth District PTSA Bevin Ashenmiller LAUSD Student Parent Araceli Sandoval-Gonzalez Early Education Coalition Greg Good L.A. City Mayor s Office Michael Keeley CA Charter School Association Karen Krygier L.A. City Controller s Office Kate Mergen Assoc. General Contractors of CA Ron Miller L.A. Co. Federation of Labor AFL-CIO Scott Pansky L.A. Area Chamber of Commerce Dolores Sobalvarro AARP Kathryn Steinberg 31 st District PTSA Celia Ayala (Alternate) Early Education Coalition Arlene Barrera (Alternate) L.A. Co. Auditor-Controller s Office Joseph P. Buchman Legal Counsel Burke, Williams & Sorensen, LLP Thomas A. Rubin, CPA Oversight Committee Consultant RESOLUTION BOARD REPORT NO /18 Timothy Popejoy Bond Oversight Administrator Daniel Hwang Asst. Administrative Analyst AMENDMENT TO THE FACILITIES SERVICES DIVISION STRATEGIC EXECUTION PLAN TO DEFINE AND APPROVE PROJECTS TO PROVIDE NEW ADULT ADA COMPLIANT RESTROOMS AT 18 EARLY EDUCATION CENTERS WHEREAS, District Staff proposes that the Board of Education approve an amendment to the Facilities Services Division (FSD) Strategic Execution Plan (SEP) to define and approve projects to provide new adult restrooms at 18 Early Education Centers (EEC) including any Division of the State Architect (DSA) requirements for compliance with the Americans with Disabilities Act (ADA) with a combined budget of $7,400,976 (collectively, the Project ) as described in Board Report /18 a copy of which is attached hereto in the form it was presented to the BOC and is incorporated herein by reference; and WHEREAS, on January 14, 2014, the Board of Education approved the establishment of the School Upgrade Program (SUP), the latest phase of the District's Bond Program which will modernize, build and repair school facilities to improve student health, safety and educational quality; and WHEREAS, the SUP includes a spending target entitled "Build New and Repair Aging Early Childhood Education Centers to Promote Learning for Youngest Students"; and WHEREAS, District Staff has determined that the Project is necessary to improve student health, safety and educational quality; and WHEREAS, the Board of Education s approval of the Project will authorize District Staff to proceed with the expenditure of bond funds to undertake the Project in accordance with the provisions set forth in Measures K, R, Y and Q; and Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

62 RESOLUTION AMENDMENT TO THE FACILITIES SERVICES DIVISION STRATEGIC EXECUTION PLAN TO DEFINE AND APPROVE PROJECTS TO PROVIDE NEW ADULT ADA COMPLIANT RESTROOMS AT 18 EARLY EDUCATION CENTERS PAGE 2 WHEREAS, funding for the Project will come from Bond Program Funds earmarked specifically for addressing early education facility needs; and WHEREAS, these early education facility projects are consistent with the District s commitment to address unmet school facility needs and provide students with a safe and healthy learning environment; and WHEREAS, District Staff has concluded that the proposed SEP amendment will facilitate implementation of the FSD SEP, and therefore, it will not adversely affect the District s ability to successfully complete the FSD SEP. NOW, THEREFORE, BE IT RESOLVED THAT: 1. The School Construction Citizens Bond Oversight Committee recommends that the Board of Education adopt an amendment to the Facilities Services Division (FSD) Strategic Execution Plan (SEP) to define and approve projects to provide new adult restrooms at 18 Early Education Centers (EEC) including any required Division of the State Architect (DSA) requirements for compliance with the Americans with Disabilities Act (ADA) with a combined budget of $7,400,976 as defined in Board Report /18, a copy of which is attached hereto in the form it was presented to the BOC and is incorporated herein by reference. 2. This resolution shall be transmitted to the Los Angeles Unified School District Board of Education and posted on the Oversight Committee s website. 3. The District is directed to track the above recommendation and to report on the adoption, rejection, or pending status of the recommendations as provided in section 6.2 of the Charter and Memorandum of Understanding between the Oversight Committee and the District. ADOPTED on November 2, 2017, by the following vote: AYES: NAYS: ABSTENTIONS: ABSENCES: Quynh Nguyen Chair Stuart Magruder Executive Committee Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

63 Los Angeles Unified School District 333 South Beaudry Ave, Los Angeles, CA Board of Education Report File #: Rep /18, Version: 1 Amendment to the Facilities Services Division Strategic Execution Plan to Define and Approve Projects to Provide New Adult ADA Compliant Restrooms at 18 Early Education Centers November 14, 2017 Facilities Services Division and Early Childhood Education Division Action Proposed: Staff proposes that the Board of Education amend the Facilities Services Division (FSD) Strategic Execution Plan (SEP) to define and approve projects to provide new adult restrooms at 18 Early Education Centers (EEC) including any Division of the State Architect (DSA) requirements for compliance with the Americans with Disabilities Act (ADA) guidelines. The scope, schedule and budget for the 18 projects are described in Attachment A. The total combined budget is $7,400,976. Background: On January 14, 2014, the Board of Education approved the establishment of the School Upgrade Program (SUP), the latest phase of the District's Bond Program which will modernize, build and repair school facilities to improve student health, safety and educational quality. The Board's action approved the overarching goals and principles, funding sources, specific categories of need, and spending targets for the SUP. The SUP includes a spending target entitled "Build New and Repair Aging Early Childhood Education Centers to Promote Learning for Youngest Students." Projects developed under this category of need are included in the Facilities Services Division Strategic Execution Plan. The proposed projects included in this Board Report were developed to ensure compliance with the California Plumbing Code, Section This section defines the minimum number of fixtures required in relation to the total number of occupants and the type of building in use. Pursuant to these requirements, Facilities Services Division and Early Childhood Education Division staff have evaluated all District Early Childhood Education facilities in order to identify sites which currently do not have the minimum required restrooms. Moreover, there are no ADA accessible restrooms at the 18 sites identified. The Facilities Services Division and Early Childhood Education Division have thus proposed projects to provide new restrooms that will comply with ADA guidelines. The scope of work includes constructing new ADA compliant restrooms in existing buildings, and providing other fire alarm and electrical upgrades as defined in Attachment A. Expected Outcomes: Staff anticipates that the Board of Education will approve the proposed action to define and approve 18 projects to provide ADA compliant restrooms at early education facilities. Board Options and Consequences: A yes vote will authorize staff to proceed with the expenditure of bond funds to undertake the 18 proposed projects in accordance with the provisions set forth in Measures K, R, Y and Q. If the proposed action is not approved, bond funds will not be expended and early childhood education facilities needs will remain unaddressed. Los Angeles Unified School District Page 1 of 3 Printed on 10/25/2017 powered by Legistar

64 File #: Rep /18, Version: 1 Policy Implications: These actions are consistent with the District s commitment to address unmet school facilities needs and provide students with a safe and healthy learning environment. Budget Impact: The total combined budget for the 18 projects is $7,400,976. The projects will be funded with Bond Program funds earmarked specifically for addressing early education facilities needs. Student Impact: The Early Childhood Education Division is committed to providing a quality early education experience that will prepare students for success in school and life, while valuing and respecting the needs, languages and cultures of all students, families, staff, and the respective communities. Staff s proposal will help avoid disruption to the instructional process and ensure continued supervision of the students by staff. Issues and Analysis: It may be necessary to undertake feasibility studies, site analysis, scoping, and/or due diligence activities on the proposed projects prior to initiating design. As necessary, the Office of Environmental Health and Safety (OEHS) will evaluate the proposed projects in accordance with the California Environmental Quality Act (CEQA) to ensure compliance. If through the planning and design process it is determined that the proposed project scope(s) will not sufficiently address the critical need identified, the project scope, schedule and budget will be revised accordingly. Bond Oversight Committee Recommendations: This item was considered by the School Construction Bond Citizens Oversight Committee (BOC) at its meeting on November 2, Staff has concluded that this proposed FSD SEP amendment will facilitate implementation of the FSD SEP, and therefore, it will not adversely affect the District s ability to successfully complete the FSD SEP. Attachments: Attachment A - Project Definitions for 18 ADA Restroom Upgrade Projects that Address Early Education Facilities Needs BOC Resolution Informatives: None. Submitted: 10/27/17 Los Angeles Unified School District Page 2 of 3 Printed on 10/25/2017 powered by Legistar

65 File #: Rep /18, Version: 1 RESPECTFULLY SUBMITTED, APPROVED BY: MICHELLE KING, Ed.D. Superintendent MARK HOVATTER Chief Facilities Executive Facilities Services Division REVIEWED BY: APPROVED BY: DAVID HOLMQUIST General Counsel Approved as to form. DEAN S. TAGAWA Executive Director Early Childhood Education Division REVIEWED BY: PRESENTED BY: CHERYL SIMPSON Director, Budget Services and Financial Planning Approved as to budget impact statement. ROGER FINSTAD Director of Maintenance and Operations Facilities Services Division Los Angeles Unified School District Page 3 of 3 Printed on 10/25/2017 powered by Legistar

66 ATTACHMENT A EARLY CHILDHOOD EDUCATION DIVISION PROJECTS Item BD LD School Project Description 1 1 C 24TH STREET EEC Provide one ADA compliant restroom and upgrade fire alarm system Managed Program Project Budget Anticipated Construction Start Anticipated Construction Completion EECRM $ 666,066 Q Q C NORMANDIE EEC Provide one ADA compliant restroom EECRM $ 348,140 Q Q W 36TH STREET EEC Provide one ADA compliant restroom EECRM $ 408,821 Q Q W COLLINS EEC Provide one ADA compliant restroom and upgrade fire alarm system EECRM $ 229,434 Q Q W SHENANDOAH EEC Provide one ADA compliant restroom EECRM $ 254,101 Q Q C ALEXANDRIA EEC Provide one ADA compliant restroom EECRM $ 363,177 Q Q C ROSEMONT EEC Provide one ADA compliant restroom and upgrade fire alarm system EECRM $ 635,994 Q Q E DACOTAH EEC Provide one ADA compliant restroom EECRM $ 396,813 Q Q NW LEMAY EEC Provide one ADA compliant restroom EECRM $ 275,127 Q Q NE TOLUCA LAKE EEC Provide one ADA compliant restroom and upgrade fire alarm system EECRM $ 631,928 Q Q C WADSWORTH EEC Provide one ADA compliant restroom EECRM $ 339,451 Q Q E HOLMES EEC Provide one ADA compliant restroom EECRM $ 368,494 Q Q E STATE STREET EEC Provide one ADA compliant restroom and renovate existing conference room to provide principal s office, including electrical upgrades (power and data) EECRM $ 532,429 Q Q Bd. of Ed Rpt No /18 Page 1 of 2 Board of Education November 14, 2017

67 ATTACHMENT A EARLY CHILDHOOD EDUCATION DIVISION PROJECTS Item BD LD School Project Description Managed Program Project Budget Anticipated Construction Start Anticipated Construction Completion 14 6 NE PACOIMA EEC Provide one ADA compliant restroom EECRM $ 413,152 Q Q NE PINEWOOD EEC Provide one ADA compliant restroom EECRM $ 361,268 Q Q S 102ND STREET EEC Provide one ADA compliant restroom EECRM $ 455,141 Q Q S 112TH STREET EEC Provide one ADA compliant restroom EECRM $ 404,849 Q Q S 75TH STREET EEC Provide one ADA compliant restroom EECRM $ 316,591 Q Q TOTAL $ 7,400,976 Bd. of Ed Rpt No /18 Page 2 of 2 Board of Education November 14, 2017

68 AGENDA ITEM #7

69 LOS ANGELES UNIFIED SCHOOL DISTRICT SCHOOL CONSTRUCTION BOND CITIZENS OVERSIGHT COMMITTEE Quynh Nguyen, Chair LAUSD Student Parent Barry Waite, Vice Chair CA Tax Reform Assn. Susan Linschoten, Secretary L.A. Co. Auditor-Controller s Office Stuart Magruder, Executive Committee American Institute of Architects Rachel Greene, Executive Committee Tenth District PTSA Bevin Ashenmiller LAUSD Student Parent Araceli Sandoval-Gonzalez Early Education Coalition Greg Good L.A. City Mayor s Office Michael Keeley CA Charter School Association Karen Krygier L.A. City Controller s Office Kate Mergen Assoc. General Contractors of CA Ron Miller L.A. Co. Federation of Labor AFL-CIO Scott Pansky L.A. Area Chamber of Commerce Dolores Sobalvarro AARP Kathryn Steinberg 31 st District PTSA Celia Ayala (Alternate) Early Education Coalition Arlene Barrera (Alternate) L.A. Co. Auditor-Controller s Office Joseph P. Buchman Legal Counsel Burke, Williams & Sorensen, LLP Thomas A. Rubin, CPA Oversight Committee Consultant Timothy Popejoy Bond Oversight Administrator Daniel Hwang Asst. Administrative Analyst RESOLUTION BOARD REPORT NO /18 AMENDMENT TO THE FACILITIES SERVICES DIVISION STRATEGIC EXECUTION PLAN TO APPROVE PROJECT DEFINITION PROPOSALS FOR SIX CLASSROOM REPLACEMENT/ADDITION PROJECTS FOR PRE-CONSTRUCTION AND LIMITED CONSTRUCTION ACTIVITIES WHEREAS, District Staff is proposing that the Board of Education (Board) amend the Facilities Services Division (Facilities) Strategic Execution Plan (SEP) to approve the Project Definition proposals, as listed in Exhibit A, for six classroom replacement/addition projects for preconstruction and limited construction activities at Canyon Charter, Castle Heights, Delevan Drive, Dixie Canyon, Franklin Avenue, and South Shores Elementary Performing Arts Magnet elementary schools, as described in Board Report No /18, a copy of which is attached hereto in the form it was presented to the BOC and is incorporated herein by reference; and WHEREAS, Pre-construction and limited construction activities include: due diligence, planning, design activities, and installation of temporary facilities, including submittal to the Division of the State Architect (DSA), and environmental analysis in accordance with the California Environmental Quality Act (CEQA) regulations; and WHEREAS, The six classroom replacement/addition projects require a significant period of design and as such are being proposed for approval of pre-construction and limited construction activities only, as defined in Exhibit A; and WHEREAS, District Staff anticipates that the pre-construction and limited construction activities, as defined in Exhibit A for each project, will be completed by the fourth quarter of 2019; and Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

70 RESOLUTION AMENDMENT TO THE FACILITIES SERVICES DIVISION STRATEGIC EXECUTION PLAN TO APPROVE PROJECT DEFINITION PROPOSALS FOR SIX CLASSROOM REPLACEMENT/ADDITION PROJECTS FOR PRE-CONSTRUCTION AND LIMITED CONSTRUCTION ACTIVITIES PAGE 2 WHEREAS, As part of the Bond Program, relocatable classroom buildings are removed primarily to comply with State requirements, with a focus on Department of Housing (DOH) relocatable buildings that do not meet current State standards for school buildings; and WHEREAS, Approximately 85 percent of the rooms in DOH relocatable buildings have been removed or are no longer being used as a school building, and projects have been defined to address nearly all DOH relocatable buildings used for classroom purposes; and WHEREAS, The proposed classroom replacement/addition projects were identified to ensure compliance with Education Code section requirements to eliminate the use of DOH relocatable buildings; and WHEREAS, Approval of the project proposals will enable Facilities to proceed with preconstruction and limited construction activities, including the removal of DOH relocatable buildings and placement of temporary facilities to support school enrollment and ensure compliance with section as soon as reasonably possible; and WHEREAS, The project proposals help facilitate the implementation of the Facilities Bond Program strategy to address unfunded and pressing school facilities needs related to safety, compliance, and instructional requirements through 2018, as approved by the Board on October 10, 2017 (Board Report No /18); and WHEREAS, The total combined budget for the pre-construction and limited construction activities for the six classroom replacement/addition project proposals is $32,594,262; and WHEREAS, At this early stage in the development of the projects, staff anticipates that at least $155,000,000 of future funding will be needed to procure and complete the construction activities for the classroom replacement/addition projects at Canyon Charter, Castle Heights, Delevan Drive, Dixie Canyon, Franklin, and South Shores Elementary Performing Arts Magnet elementary schools; and WHEREAS, This action allows the District to remove classrooms in relocatable buildings that do not meet State standards and provides students with a safe and healthy learning environment and facilities that comply with DSA requirements; and WHEREAS, District Staff has concluded that this proposed Facilities SEP amendment will facilitate implementation of the Facilities SEP, and therefore, it will not adversely affect the District s ability to successfully complete the SEP; and Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

71 RESOLUTION AMENDMENT TO THE FACILITIES SERVICES DIVISION STRATEGIC EXECUTION PLAN TO APPROVE PROJECT DEFINITION PROPOSALS FOR SIX CLASSROOM REPLACEMENT/ADDITION PROJECTS FOR PRE-CONSTRUCTION AND LIMITED CONSTRUCTION ACTIVITIES PAGE 3 NOW, THEREFORE, BE IT RESOLVED THAT: 1. The School Construction Bond Citizens Oversight Committee (BOC) recommends that the Board of Education amend the Facilities Services Division (Facilities) Strategic Execution Plan (SEP) to approve the Project Definition proposals, as listed in Exhibit A, for six classroom replacement/addition projects for pre-construction and limited construction activities at Canyon Charter, Castle Heights, Delevan Drive, Dixie Canyon, Franklin Avenue, and South Shores Elementary Performing Arts Magnet elementary schools, as described in Board Report No /18, a copy of which is attached hereto in the form it was presented to the BOC and is incorporated herein by reference. 2. This resolution shall be transmitted to the Los Angeles Unified School District Board of Education and posted on the Bond Oversight Committee s website. 3. The District is directed to track the above recommendation and to report on the adoption, rejection, or pending status of the recommendations as provided in section 6.2 of the Charter and Memorandum of Understanding between the Oversight Committee and the District. ADOPTED on November 2, 2017, by the following vote: AYES: NAYS: ABSTENTIONS: ABSENCES: Quynh Nguyen Chair Stuart Magruder Executive Committee Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

72 Los Angeles Unified School District 333 South Beaudry Ave, Los Angeles, CA Board of Education Report File #: Rep /18, Version: 1 Amendment to the Facilities Services Division Strategic Execution Plan to Approve Project Definition Proposals for Six Classroom Replacement/Addition Projects for Pre-Construction and Limited Construction Activities November 14, 2017 Facilities Services Division Action Proposed: Staff proposes that the Board of Education (Board) amend the Facilities Services Division (Facilities) Strategic Execution Plan (SEP) to approve the Project Definition proposals, as listed in Exhibit A, for six classroom replacement/addition projects for pre-construction and limited construction activities at Canyon Charter, Castle Heights, Delevan Drive, Dixie Canyon, Franklin Avenue, and South Shores Elementary Performing Arts Magnet elementary schools. Pre-construction and limited construction activities include: due diligence, planning, design activities, and installation of temporary facilities, including submittal to the Division of the State Architect (DSA), and environmental analysis in accordance with the California Environmental Quality Act (CEQA) regulations. The total combined budget for the pre-construction and limited construction activities is $32,594,262. Staff will to return to the Board and Bond Citizens Oversight Committee (BOC) at a later date for authorization and funding for construction related activities. Staff anticipates that the pre-construction and limited construction activities, as defined in Exhibit A for each project, will be completed by the fourth quarter of Once DSA approval is obtained, the District has one year to begin construction activities and may request renewal of the approval for up to three additional years. Background: Approximately 30 percent (8,200) of the District s classrooms are in temporary relocatable buildings. As part of the Bond Program, relocatable classroom buildings are removed primarily to comply with State requirements, with a focus on Department of Housing (DOH) relocatable buildings that do not meet current State standards for school buildings. Moreover, relocatable buildings are also removed to restore play space; eliminate safety hazards; and/or reduce Maintenance and Operations costs. All removals are coordinated with the Charter Division, Master Planning and Demographics, and the Office of General Counsel. The proposed classroom replacement/addition projects were identified to ensure compliance with Education Code section requirements to eliminate the use of DOH relocatable buildings. To properly site new classrooms, correct site inefficiencies, and achieve economies of scale, the proposed classroom replacement/addition projects also include the removal and replacement of other non-doh relocatable buildings and required code upgrades. The development of the project scope considered site accessibility; safety; supervision; site configuration and size; site utilization; play space size; resident enrollment projections; educational programs; physical condition of buildings and infrastructure, and DSA certification status. The proposed projects will be designed to significantly reduce each schools reliance on relocatable buildings, remove supervision barriers, improve overall site utilization, and in two instances, to provide additional classroom capacity to accommodate neighborhood enrollment and essential school programs. Los Angeles Unified School District Page 1 of 4 Printed on 10/26/2017 powered by Legistar

73 File #: Rep /18, Version: 1 The District has made significant progress toward achieving full compliance with section Approximately 85 percent of the rooms in DOH relocatable buildings have been removed or are no longer being used as a school building, and projects have been defined to address nearly all DOH relocatable buildings used for classroom purposes. Expected Outcomes: Staff anticipates that the Board will approve the Project Definition proposals for pre-construction and limited construction activities, as listed in Exhibit A, for six classroom replacement/addition projects at Canyon Charter, Castle Heights, Delevan Drive, Dixie Canyon, Franklin Avenue, and South Shores Performing Arts Magnet elementary schools. Board Options and Consequences: Approval of the project proposals will enable Facilities to proceed with pre-construction and limited construction activities, including the removal of DOH relocatable buildings and placement of temporary facilities to support school enrollment and ensure compliance with section as soon as reasonably possible. If the Board does not approve the project proposals, staff will begin to implement materially disruptive arrangements at Canyon Charter, Castle Heights, Delevan Drive, Dixie Canyon, Franklin Avenue, and South Shores Performing Arts elementary schools to ensure the DOH relocatable buildings currently used as classrooms are vacated as soon as reasonably possible. This may include: cancelling existing student permits; capping school enrollment; involuntarily busing students; proposing the redrawing of attendance boundaries; repurposing other existing spaces to reduce and/or eliminate critical instructional support programs, and District and school set-asides; adjusting grade level configurations; and other educational and operational challenges. Staffing at the school sites would likely be impacted as well. Policy Implications: The project proposals support the District s commitment to implement the section compliance plan (Board Report No /16). Moreover, the project proposals help facilitate the implementation of the Facilities Bond Program strategy to address unfunded and pressing school facilities needs related to safety, compliance, and instructional requirements through 2018, as approved by the Board on October 10, 2017 (Board Report No /18). Budget Impact: The total combined budget for the pre-construction and limited construction activities for the six classroom replacement/addition project proposals is $32,594,262. Projects are funded by Bond Program funds targeted in the School Upgrade Program for major renovations, modernizations, and reconfigurations to schools, and potentially Developer Fees. Student Impact: This action allows the District to remove classrooms in relocatable buildings that do not meet State standards and provides students with a safe and healthy learning environment and facilities that comply with DSA requirements. Los Angeles Unified School District Page 2 of 4 Printed on 10/26/2017 powered by Legistar

74 File #: Rep /18, Version: 1 Issues and Analysis: The six classroom replacement/addition projects require a significant period of design and as such are being proposed for approval of pre-construction and limited construction activities only, as defined in Exhibit A. Preconstruction and limited construction activities include: due diligence, planning, design activities, and installation of temporary facilities, including submittal to the Division of the State Architect (DSA), and environmental analysis in accordance with the California Environmental Quality Act (CEQA) regulations. Temporary facilities will be installed, as soon as reasonably possible, to allow for the removal of relocatable buildings that do not comply with State regulations and to support the school s existing capacity. Placement of temporary facilities require accessibility, infrastructure and site related upgrades. Limited construction activities are required to address safety and compliance issues created by the removal of existing relocatable buildings and placement of temporary facilities. Facilities staff is continuously monitoring funding requirements, existing sources and uses of funds, trends, and changes in the construction industry and economy in order to mitigate potential impacts to the Facilities managed Bond Program. Staff has a high degree of confidence that over the course of the next six years (design and DSA approval duration), additional sources of funds will be identified. At this early stage in the development of the projects, staff anticipates that at least $155,000,000 of future funding will be needed to procure and complete the construction activities for the classroom replacement/addition projects at Canyon Charter, Castle Heights, Delevan Drive, Dixie Canyon, Franklin, and South Shores Elementary Performing Arts Magnet elementary schools. Future sources of funds may include annual Developer Fee revenue, funds associated with the continued close-out of legacy projects, and State matching funds. These future funding sources currently appear to be sufficient to fund the construction activities for these projects. Bond Oversight Committee Recommendations: This item was considered by the BOC at its meeting on November 2, Staff has concluded that this proposed Facilities SEP amendment will facilitate implementation of the Facilities SEP, and therefore, it will not adversely affect the District s ability to successfully complete the SEP. Attachments: Exhibit A BOC Resolution Informatives: None. Submitted: 10/27/17 Los Angeles Unified School District Page 3 of 4 Printed on 10/26/2017 powered by Legistar

75 File #: Rep /18, Version: 1 RESPECTFULLY SUBMITTED, APPROVED BY: MICHELLE KING, Ed.D. Superintendent MARK HOVATTER Chief Facilities Executive Facilities Services Division REVIEWED BY: PRESENTED BY: DAVID HOLMQUIST General Counsel Approved as to form. AARON BRIDGEWATER Director of Asset Management Facilities Services Division REVIEWED BY: CHERYL SIMPSON Director, Budget Services and Financial Planning Approved as to budget impact statement. Los Angeles Unified School District Page 4 of 4 Printed on 10/26/2017 powered by Legistar

76 LOS ANGELES UNIFIED SCHOOL DISTRICT Board of Education Report EXHIBIT A PROJECT DEFINITION PROPOSALS FOR SIX CLASSROOM REPLACEMENT PROJECTS FOR PRE-CONSTRUCTION ACTIVITIES 1. Canyon Charter Elementary School Classroom Replacement Project Local District West, Board District 4 (Melvoin) Canyon Charter Elementary School has seven classrooms located in four relocatable buildings. Two of the classrooms are located in a DOH relocatable building. Additionally, two existing kindergarten classrooms in a permanent building are separated from the main campus by a parking lot. The proposed Project Definition authorizes pre-construction and limited construction activities as follows: Site surveys and assessments, infrastructure analysis, environmental assessments (including CEQA), and design activities, including submittal to DSA for: The construction of approximately nine classrooms (3 Kindergarten and 6 general classrooms) and support spaces (which will be designed, constructed, and furnished/equipped to current code requirements and District design standards) and interim housing as needed. Infrastructure upgrades as required to support the new facilities, including an enhanced Information Technology network convergence system. Upgrades to landscape, hardscape, parking, and playground areas where portable buildings have been removed or in areas of other project related improvements. ADA, DSA, CEQA, DTSC, and any other required improvements or mitigations to ensure compliance with local, state and/or federal facilities requirements. Removal of relocatable buildings and placement of temporary facilities during preconstruction to support the school site and ensure compliance with State statutes as soon as reasonably possible. Site work, ADA and path of travel and any other required improvements or mitigations to ensure compliance with local, state and/or federal facilities requirements during pre-construction. Pre-Construction Activities Budget: $3,912,025 Pre-Construction Activities Schedule: Q through Q (including DSA review & approval) Bd. of Ed Rpt No /18 Page 1 of 6 Board of Education November 14, 2017

77 LOS ANGELES UNIFIED SCHOOL DISTRICT Board of Education Report 2. Castle Heights Elementary School Classroom Replacement Project Local District West, Board District 1 (McKenna) Castle Heights Elementary School has ten classrooms located in seven relocatable buildings. Four of the classrooms are located in two DOH relocatable buildings. Moreover, Castle Heights Elementary School is projected to continue to have one classroom of excess capacity. The proposed Project Definition authorizes pre-construction and limited construction activities as follows: Site surveys and assessments, infrastructure analysis, environmental assessments (including CEQA), and design activities, including submittal to DSA for: The construction of approximately nine classrooms and support spaces (which will be designed, constructed, and furnished/equipped to current code requirements and District design standards) and interim housing, as needed. Infrastructure upgrades as required to support the new facilities, including an enhanced Information Technology network convergence system. Upgrades to landscape, hardscape, parking, and playground areas where portable buildings have been removed or in areas of other project related improvements. ADA, DSA, CEQA, DTSC, and any other required improvements or mitigations to ensure compliance with local, state and/or federal facilities requirements. Removal of relocatable buildings and placement of temporary facilities during preconstruction to support the school site and ensure compliance with State statutes as soon as reasonably possible. Site work, ADA and path of travel and any other required improvements or mitigations to ensure compliance with local, state and/or federal facilities requirements during pre-construction. Pre-Construction Activities Budget: $3,523,424 Pre-Construction Activities Schedule: Q through Q (including DSA review & approval) Bd. of Ed Rpt No /18 Page 2 of 6 Board of Education November 14, 2017

78 LOS ANGELES UNIFIED SCHOOL DISTRICT Board of Education Report 3. Delevan Dr. Elementary School Classroom Replacement Project Local District Central, Board District 5 (Dr. Rodriguez) Delevan Drive Elementary School has fifteen classrooms located in nine relocatable buildings. Four of the classrooms are located in two DOH relocatable buildings. The proposed Project Definition authorizes pre-construction and limited construction activities as follows: Site surveys and assessments, infrastructure analysis, environmental assessments (including CEQA), and design activities, including submittal to DSA for: The construction of approximately 15 classrooms and support spaces (which will be designed, constructed, and furnished/equipped to current code requirements and District design standards) and interim housing, as needed. Construction of a new food service facility. Infrastructure upgrades as required to support the new facilities, including an enhanced Information Technology network convergence system. Upgrades to landscape, hardscape, parking, and playground areas where portable buildings have been removed or in areas of other project related improvements. ADA, DSA, CEQA, DTSC, and any other required improvements or mitigations to ensure compliance with local, state and/or federal facilities requirements. Removal of relocatable buildings and placement of temporary facilities during preconstruction to support the school site and ensure compliance with State statutes as soon as reasonably possible. Site work, ADA and path of travel and any other required improvements or mitigations to ensure compliance with local, state and/or federal facilities requirements during pre-construction. Pre-Construction Activities Budget: $5,934,016 Pre-Construction Activities Schedule: Q through Q (including DSA review & approval) Bd. of Ed Rpt No /18 Page 3 of 6 Board of Education November 14, 2017

79 LOS ANGELES UNIFIED SCHOOL DISTRICT Board of Education Report 4. Dixie Canyon Elementary School Classroom Replacement/Addition Project Local District NE, Board District 3 (Schmerelson) Dixie Canyon Elementary School has sixteen classrooms located in ten relocatable buildings. Two of the classrooms are located in one DOH relocatable building. Dixie Canyon is also experiencing growth in its neighborhood enrollment that exceeds existing capacity requiring up-to three additional classrooms to provide space for essential school programs. The proposed Project Definition authorizes pre-construction and limited construction activities as follows: Site surveys and assessments, infrastructure analysis, environmental assessments (including CEQA), and design activities, including submittal to DSA for: The construction of approximately 16 classrooms and support spaces to replace 13 classrooms in relocatable buildings and three classrooms to support neighborhood enrollment (which will be designed, constructed, and furnished/equipped to current code requirements and District design standards) and interim housing, as needed. Infrastructure upgrades as required to support the new facilities, including an enhanced Information Technology network convergence system. Upgrades to landscape, hardscape, parking, and playground areas where portable buildings have been removed or in areas of other project related improvements. ADA, DSA, CEQA, DTSC, and any other required improvements or mitigations to ensure compliance with local, state and/or federal facilities requirements. Removal of relocatable buildings and placement of temporary facilities during preconstruction to support the school site and ensure compliance with State statutes as soon as reasonably possible. Site work, ADA and path of travel and any other required improvements or mitigations to ensure compliance with local, state and/or federal facilities requirements during pre-construction. Pre-Construction Activities Budget: $4,901,023 Pre-Construction Activities Schedule: Q through Q (including DSA review & approval) Bd. of Ed Rpt No /18 Page 4 of 6 Board of Education November 14, 2017

80 LOS ANGELES UNIFIED SCHOOL DISTRICT Board of Education Report 5. Franklin Avenue Elementary School Classroom Replacement/Addition Project Local District Central, Board District 5 (Dr. Rodriguez) Franklin Avenue Elementary School has eleven classrooms located in six relocatable buildings. Four of the classrooms are located in two DOH relocatable buildings. Franklin Avenue Elementary School is also experiencing growth in its neighborhood enrollment that exceeds existing capacity requiring up-to two additional classrooms to provide space for essential school programs. There is no on-site staff parking and only restricted parking offsite. The proposed Project Definition authorizes pre-construction and limited construction activities as follows: Site surveys and assessments, infrastructure analysis, environmental assessments (including CEQA), and design activities, including submittal to DSA for: Construction of approximately 12 classrooms (4 kindergarten and 8 general classrooms) and support spaces to replace 10 classrooms in relocatable buildings and two classrooms to support neighborhood enrollment (which will be designed, constructed, and furnished/equipped to current code requirements and District design standards) and interim housing, as needed. Construction of a parking structure and a new food service facility. Infrastructure upgrades as required to support the new facilities, including an enhanced Information Technology network convergence system. Upgrades to landscape, hardscape, parking, and playground areas where portable buildings have been removed or in areas of other project related improvements. ADA, DSA, CEQA, DTSC, and any other required improvements or mitigations to ensure compliance with local, state and/or federal facilities requirements. Removal of relocatable buildings and placement of temporary facilities during preconstruction to support the school site and ensure compliance with State statutes as soon as reasonably possible. Installation of campus-wide fire alarm system (as part of pre-construction activities). Site work, ADA and path of travel and any other required improvements or mitigations to ensure compliance with local, state and/or federal facilities requirements during pre-construction. Pre-Construction Activities Budget: $7,403,093 Pre-Construction Activities Schedule: Pre-construction activities: Q through Q (including DSA review & approval) Bd. of Ed Rpt No /18 Page 5 of 6 Board of Education November 14, 2017

81 LOS ANGELES UNIFIED SCHOOL DISTRICT Board of Education Report 6. South Shore Elementary School Classroom Replacement Project Local District South, Board District 7 (Vladovic) South Shores Performing Arts Magnet Elementary School has twelve classrooms located in six relocatable buildings. Four of the classrooms are located in two DOH relocatable buildings. The proposed Project Definition authorizes pre-construction and limited construction activities as follows: Site surveys and assessments, infrastructure analysis, environmental assessments (including CEQA), and design activities, including submittal to DSA for: Construction of approximately 12 classrooms (2 kindergarten and 10 general classrooms) and support spaces (which will be designed, constructed, and furnished/equipped to current code requirements and District design standards) and interim housing, as needed Infrastructure upgrades as required to support the new facilities, including an enhanced Information Technology network convergence system. Upgrades to landscape, hardscape, parking, and playground areas where portable buildings have been removed or in areas of other project related improvements. ADA, DSA, CEQA, DTSC, and any other required improvements or mitigations to ensure compliance with local, state and/or federal facilities requirements. Removal of relocatable buildings and placement of temporary facilities during preconstruction to support the school site and ensure compliance with State statutes as soon as reasonably possible. Installation of campus-wide fire alarm system (as part of pre-construction activities). Site work, ADA and path of travel and any other required improvements or mitigations to ensure compliance with local, state and/or federal facilities requirements during pre-construction. Pre-Construction Activities Budget: $6,920,681 Pre-Construction Activities Schedule: Pre-construction activities: Q through Q (including DSA review & approval) Bd. of Ed Rpt No /18 Page 6 of 6 Board of Education November 14, 2017

82 AGENDA ITEM #8

83 LOS ANGELES UNIFIED SCHOOL DISTRICT SCHOOL CONSTRUCTION BOND CITIZENS OVERSIGHT COMMITTEE Quynh Nguyen, Chair LAUSD Student Parent Barry Waite, Vice Chair CA Tax Reform Assn. Susan Linschoten, Secretary L.A. Co. Auditor-Controller s Office Stuart Magruder, Executive Committee American Institute of Architects Rachel Greene, Executive Committee Tenth District PTSA Bevin Ashenmiller LAUSD Student Parent Araceli Sandoval-Gonzalez Early Education Coalition Greg Good L.A. City Mayor s Office Michael Keeley CA Charter School Association Karen Krygier L.A. City Controller s Office Kate Mergen Assoc. General Contractors of CA Ron Miller L.A. Co. Federation of Labor AFL-CIO Scott Pansky L.A. Area Chamber of Commerce Dolores Sobalvarro AARP Kathryn Steinberg 31 st District PTSA Celia Ayala (Alternate) Early Education Coalition Arlene Barrera (Alternate) L.A. Co. Auditor-Controller s Office Joseph P. Buchman Legal Counsel Burke, Williams & Sorensen, LLP Thomas A. Rubin, CPA Oversight Committee Consultant Timothy Popejoy Bond Oversight Administrator Daniel Hwang Asst. Administrative Analyst RESOLUTION BOARD REPORT NO /18 AUTHORIZATION TO INCREASE THE CHARTER AUGMENTATION GRANT FOR THE OCEAN CHARTER SCHOOL PANAMA STREET K-8 SCHOOL PROJECT WHEREAS, District Staff is proposing that the Board of Education (Board) authorize a $10,272,746 increase to the charter augmentation grant for the Ocean Charter School (Ocean) Panama Street K-8 School Project (Project), which will increase the current authorized augmentation grant amount from $25,791,888 to $36,064,634 as described in Board Report No /18 a copy of which is attached hereto in the form it was presented to the BOC and is incorporated herein by reference; and WHEREAS, The updated value of the augmentation grant is exactly 50 percent of Ocean s overall project budget of $72,129,268; and WHEREAS, The increase is primarily attributed to a construction bid that was higher than the initial augmentation grant award; and WHEREAS, Ocean currently serves approximately 500 students in grades kindergarten through 8 th grades on two distinct campuses; and WHEREAS, On April 12, 2016, the Board approved an augmentation grant for $25,791,888 to support Ocean s proposal to develop a permanent school facility on a 2.1 acre site that Ocean intended to acquire, and authorized staff to negotiate and execute the necessary agreements for the financing of the Project (Board Report No /16; and WHEREAS, The proposed 94,000 square foot project consists of a two-story classroom building including 26 classrooms, an administration building, a multi-purpose building, lunch shelters, Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

84 RESOLUTION AUTHORIZATION TO INCREASE THE CHARTER AUGMENTATION GRANT FOR THE OCEAN CHARTER SCHOOL PANAMA STREET K-8 SCHOOL PROJECT PAGE 2 outdoor play space and an underground parking garage with approximately 60 parking spaces; and WHEREAS, The Project, once complete, will provide a long-term location for Ocean, who will waive their rights under Proposition 39 for the term of the lease; and WHEREAS, The proposed Project, once completed, will help ensure that the students attending Ocean are provided with a safe and healthy environment, and up-to-date facilities that promote learning; and WHEREAS, The Charter Augmentation Grant Program provides funds to charter schools that need additional funding in order to finance long-term, capital improvement facilities projects; and WHEREAS, In accordance with the District s Grant Guidelines, Ocean is required to contribute a minimum of 50 percent of the total project cost from non-district sources; and WHEREAS, Ocean anticipates funding it s portion of the Project with Proposition 1D and 47 funds provided through the State CSFP, consisting of a grant and a loan; and WHEREAS, District s 50 percent funding for this project is from Bond Program funds earmarked for charter school facilities projects; and WHEREAS, In accordance with the Grant Guidelines, the ownership of the property will be transferred to the District, and Ocean and the District will enter into a long-term lease agreement; and WHEREAS, This action helps facilitate the Board-adopted Facilities Services Division (FSD) Strategic Execution Plan (SEP) and is consistent with the District s Charter School Facilities Expansion Policy, adopted on April 10, 2007, which designates program requirements for projects that provide long-term facility solutions as an alternative to the annual Proposition 39 allocation of District facilities; and WHEREAS, District Staff has concluded that this proposed FSD-SEP amendment will help facilitate implementation of the FSD-SEP, and therefore, it will not adversely affect the District s ability to successfully complete the SEP NOW, THEREFORE, BE IT RESOLVED THAT: 1. The School Construction Bond Citizens Oversight Committee (BOC) recommends that the Board of Education authorize a $10,272,746 increase to the charter augmentation grant for the Ocean Charter School (Ocean) Panama Street K-8 School Project (Project), which will increase the current authorized augmentation grant amount from $25,791,888 Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

85 RESOLUTION AUTHORIZATION TO INCREASE THE CHARTER AUGMENTATION GRANT FOR THE OCEAN CHARTER SCHOOL PANAMA STREET K-8 SCHOOL PROJECT PAGE 3 to $36,064,634, as outlined in Board Report No /18, a copy of which is attached hereto in the form it was presented to the BOC and is incorporated herein by reference. 2. This resolution shall be transmitted to the Los Angeles Unified School District Board of Education and posted on the Bond Oversight Committee s website. 3. The District is directed to track the above recommendation and to report on the adoption, rejection, or pending status of the recommendations as provided in section 6.2 of the Charter and Memorandum of Understanding between the Oversight Committee and the District. ADOPTED on Thursday, November 02, 2017, by the following vote: AYES: NAYS: ABSTENTIONS: ABSENCES: Quynh Nguyen Chair Stuart Magruder Executive Committee Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

86 Los Angeles Unified School District 333 South Beaudry Ave, Los Angeles, CA Board of Education Report File #: Rep /18, Version: 1 Authorization to Increase the Charter Augmentation Grant for the Ocean Charter School Panama Street K-8 School Project November 14, 2017 Facilities Services Division and Charter Schools Division Action Proposed: Staff proposes that the Board of Education (Board) authorize a $10,272,746 increase to the charter augmentation grant for the Ocean Charter School (Ocean) Panama Street K-8 School Project (Project), which will increase the current authorized augmentation grant amount from $25,791,888 to $36,064,634. The updated value of the augmentation grant is exactly 50 percent of Ocean s overall project budget of $72,129,268. The total project budget was recently updated to reflect the receipt of the construction bid, which was higher than previously estimated. The proposed increase to the augmentation grant will enable Ocean to award the construction contract to the lowest responsible bidder. The augmentation grant, including the proposed increase, is funded by Bond Program funds earmarked for charter school facilities projects. Background: The Board has taken several actions in support of Ocean s Project. On April 12, 2016, the Board approved an augmentation grant for $25,791,888 to support Ocean s proposal to develop a permanent school facility on a 2.1 acre site that Ocean intended to acquire, and authorized staff to negotiate and execute the necessary agreements for the financing of the Project (Board Report No /16). Subsequently, on January 10, 2017, the Board adopted a Resolution to exempt the Project from local land use regulations (Board Report No /17). At the same meeting, the Board also adopted the Mitigated Negative Declaration (Board Report No /17) and approved the Project (Board Report No /17). The Charter Augmentation Grant Program provides funds to charter schools that need additional funding in order to finance long-term, capital improvement facilities projects. Under the current Grant Guidelines, applicants are required, among other things, to contribute a minimum of 50 percent of the total project cost from non-district sources. The proposed increase complies with the Grant Guidelines, the $36,064,634 in augmentation grant funds represents exactly 50 percent of Ocean s updated overall project budget, which is $72,129,268. The updated project budget reflects the construction bid from the selected lowest bidder, Pinner Construction. Should the project encounter unforeseen conditions that necessitate additional funding, Ocean may request additional bond funds which will require a separate Board action because it will exceed the Grant Guidelines. The Project is being developed and constructed by Ocean, on property acquired by Ocean at and Panama Street in the Del Rey neighborhood in the City of Los Angeles. The proposed 94,000 square foot project consists of a two-story classroom building including 26 classrooms, an administration building, a multipurpose building, lunch shelters, outdoor play space and an underground parking garage with approximately 60 parking spaces. Approximately 530 students in kindergarten through eighth grade will be accommodated at this new school once construction is completed. Ocean anticipates starting construction in the first quarter of 2018 and completing construction by the second quarter of Los Angeles Unified School District Page 1 of 5 Printed on 10/25/2017 powered by Legistar

87 File #: Rep /18, Version: 1 Ocean currently serves approximately 500 students in grades kindergarten through 8th grades on two distinct campuses. Kindergarten through 3rd grades are located on a leased site in the Mar Vista community. The 4th through 8th grade students are co-located at Westchester Enriched Sciences Magnets (WESM) through Proposition 39. This Project is located within Local District West and Board District 4 (Nick Melvoin). Expected Outcomes: Staff anticipates that the Board will authorize staff s proposal to increase the augmentation grant for the Ocean Project from $25,791,888 to $36,064,634. The Project, once complete, will provide a long-term location for Ocean, who will waive their rights under Proposition 39 for the term of the lease. Board Options and Consequences: If the proposed action is not approved, the augmentation grant will not be increased, Ocean will not be able to construct a permanent school facility on property recently acquired nor obtain their State CSFP funding. Moreover, Ocean would continue to be eligible for the use of District facilities under Proposition 39, and could further impact other campuses by requesting additional facilities for their Kindergarten through 3rd grades which are currently at their Mar Vista leased site. Policy Implications: This action helps facilitate the Board-adopted Facilities Services Division (FSD) Strategic Execution Plan (SEP) and is consistent with the District s Charter School Facilities Expansion Policy, adopted on April 10, 2007, which designates program requirements for projects that provide long-term facility solutions as an alternative to the annual Proposition 39 allocation of District facilities. Budget Impact: The proposal increases the augmentation grant for the Ocean Project from $25,791,888 to $36,064,634 or an increase of $10,272,746. The increase is primarily attributed to a construction bid that was higher than the initial augmentation grant award. Also, the increase is partially attributable to other factors identified during the design phase. Such factors include the Division of the State Architect requirement to construct a mat foundation under the buildings and parking garage, the installation of a passive methane mitigation system since the site is located in methane zone, and additional off-site improvements. The District s 50 percent funding for this project is from Bond Program funds earmarked for charter school facilities projects. Student Impact: The proposed Project, once completed, will help ensure that the students attending Ocean are provided with a safe and healthy environment, and up-to-date facilities that promote learning. Students will be provided with new permanent educational facilities consisting of a two-story classroom building including 26 classrooms, an administration building, a multi-purpose building, lunch shelters, outdoor play space and an underground parking garage with approximately 60 parking spaces. According to Ocean s school report card, 54 percent of the students are white, 22 percent are Latino, 17 percent are socioeconomically disadvantaged, 12 percent are students with disabilities, five percent are English learners and reclassified fluent English proficient, and four percent are classified as African American and Asian. Los Angeles Unified School District Page 2 of 5 Printed on 10/25/2017 powered by Legistar

88 File #: Rep /18, Version: 1 Issues and Analysis: The proposed increase to the augmentation grant provides sufficient funding to allow Ocean to award a contract to Pinner. Augmentation grant funding will be provided to the charter upon proof that all other non-district funding has been received and/or committed to ensure that funds can be effectively leveraged. In accordance with the Grant Guidelines, the ownership of the property will be transferred to the District, and Ocean and the District will enter into a long-term lease agreement. In order to secure the State funding, which represents fifty percent of the total project budget, Ocean must provide proof to the State that a Notice-to-Proceed has been issued to the construction contractor no later than December 5, If the Board does not adopt or postpones action on staff s proposal, Ocean will lose its State funding and will not be able to construct their long-term facility. In accordance with the District s Grant Guidelines, Ocean is required to contribute a minimum of 50 percent of the total project cost from non-district sources. Due to high construction demand, Ocean, consistent with the District s current construction experience, received higher than expected hard cost construction bids. In order to stay within the District s 50 percent contribution guideline, Ocean has reduced its contingency budget, which is reserved for any unforeseen events encountered during construction, to four percent. In the event that unforeseen conditions are encountered during construction that exceed their contingencies, the District may need to assume costs that can t be reduced through value engineering or other cost saving methods, or otherwise covered by contingencies already included in the project budget. Should this occur, the District share of the total Project costs may exceed the 50 percent match set forth in the Grant Guidelines. A future increase in the grant may be prudent due to the fact that the Project will be constructed on property owned by the District. Funding for any future augmentation grant increase would be provided from Bond Program funds earmarked for charter school facilities projects. Ocean anticipates funding its portion of the Project with Proposition 1D and 47 funds provided through the State CSFP, consisting of a grant and a loan. While the transaction for use of these funds is between the State and Ocean, the District will become a third party to the CSFP transaction as a result of the statutory obligation that the District hold title to the property and that the charter school enter into a 40-year lease with the District. Under the State's CSFP, in the event that the charter school defaults in repayment of their loan, loses its good standing and/or has their charter revoked, the District must take action in the following order: 1. If the default is the revocation or non-renewal of the charter, the District must afford the charter school six months to complete the charter review process; 2. Exercise reasonable effort to locate another charter school willing to assume the position of the defaulting charter school; 3. Elect to use the charter school facility as a public school and assume repayment of the loan OR elect not to use the charter school facility and dispose of the leasehold interest in the charter school facility in accordance with the statutory requirements for the disposal of surplus public school sites. Bond Oversight Committee Recommendations: This item was considered by the School Construction Bond Citizens Oversight Committee (BOC) at its meeting on November 2, Staff has concluded that this proposed FSD-SEP amendment will help facilitate implementation of the FSD-SEP, and therefore, it will not adversely affect the District s ability to successfully complete the SEP. Los Angeles Unified School District Page 3 of 5 Printed on 10/25/2017 powered by Legistar

89 File #: Rep /18, Version: 1 Attachments: None. Informatives: None. Submitted: 10/27/17 Los Angeles Unified School District Page 4 of 5 Printed on 10/25/2017 powered by Legistar

90 File #: Rep /18, Version: 1 RESPECTFULLY SUBMITTED, APPROVED BY: MICHELLE KING, Ed.D. Superintendent MARK HOVATTER Chief Facilities Executive Facilities Services Division REVIEWED BY: APPROVED BY: DAVID HOLMQUIST General Counsel Approved as to form. JOSÉ J. COLE-GUTIÉRREZ Director, Charter Schools Division Charter Schools Division REVIEWED BY: PRESENTED BY: CHERYL SIMPSON Director, Budget Services and Financial Planning Approved as to budget impact statement. AARON BRIDGEWATER Director of Asset Management Facilities Services Division Los Angeles Unified School District Page 5 of 5 Printed on 10/25/2017 powered by Legistar

91 AGENDA ITEM #9

92 Quarterly Program Status Report Prepared by the Information Technology Division for the Bond Oversight Committee July through September 2017

93 Table of Contents Executive Summary High-Level Project Status Dashboard Project Budgets Project Updates School Network Projects (Local Area Network Modernizations) CORE Network Modernization Disaster Recovery & Business Continuity (DR/BC) Instructional Technology Initiative Cafeteria Management System IT Organizational Study Q3 ITD Quarterly Program Status Report 2

94 Executive Summary School Network Projects School Network Projects: Marlton public addresses/telephone system delayed due to continuous technical challenges. Awaiting final acceptance. Change orders approved with a total of $437,406 increasing the budget by 9.95% (p. 8). New budget is $4,831, E-Rate network equipment replacement ahead of schedule. 72 sites tested and accepted in Q3. Overall 82 of 150 complete (54%) (p. 8). School Telecom Modernization: Completed West Adams Preparatory High School. 2 of 40 complete (5%) (1 in construction, 3 in design) (p. 9). CORE Network Identity Management Project: Project completed (p. 10). Video Infrastructure: Pilot completed. Deployed to 41 of 188 (21.8%) schools (p. 15). Q3 ITD Quarterly Program Status Report 3

95 Disaster Recovery / Business Continuity Van Nuys Secondary Data Center Project: Completing final negotiations for disaster recovery and failover architecture between data centers. Estimated to go to the Board in December (p. 20). Instructional Technology Initiative (ITI) Shared Use Devices: Devices at 37 of 38 schools deployed (p. 22). Cafeteria Management System Project 471 of 683 (69%) managed desktops installed (p. 23). 37 of 37 (100%) laptop deployments to Regional Manager and Area Food Service Supervisors completed (p. 23). IT Organizational Study Executive Summary Data collection phase of project has been completed. Review, vetting, and presentation of Phase 1 finding will begin in October 2017 (p. 24). Q3 ITD Quarterly Program Status Report 4

96 High-Level Project Status Dashboard Project Description Project Status Budget Schedule Scope Other School Network Projects Upgrade of school networks ** CORE Network Disaster Recovery & Business Continuity (DR/BC) Instructional Technology Initiative (ITI) - Devices Modernizes equipment/software that facilitates school access to the internet and business applications. Ensures the District s ability to recover after a disaster Ensures all students have access to 21 st Century classroom technology in support of the Common Core State Standards (CCSS) My Student Integrated System (MiSiS) Cafeteria Management System Point of Sale System Replacement IT Organizational Study Integration of K-12 student information systems onto a unified platform Update the Cafeteria Management System by replacing 2,400 Point of Sales (POS) devices at 682 schools. An independent assessment of the District s technology needs and critical factors that must be met to deliver those needs IT Project that will provide report updates separately ** Marlton Project Change Orders Q3 ITD Quarterly Program Status Report 5

97 Project Budgets (1 of 2) Q3 ITD Quarterly Program Status Report 6

98 Project Budgets Q3 ITD Quarterly Program Status Report 7

99 School Network Projects Project Description Estimated Completion Estimated Completion (Revised) Project Status 1) Marlton Budget School Network Projects 2) School site network wired equipment upgrade projects (2016 E-Rate), 2) Q ) Q Schedule Scope 3) Wireless controller replacement Other Highlights & Recent Milestones Marlton public addresses/telephone system delayed due to continuous technical challenges. Awaiting final acceptance. 10 change orders approved for a total of $437,406, increasing the budget by 9.95%. Budget increased from $4,394,162 to $4,831,569. Completed the replacement of obsolete network equipment for 72 school sites in Q (Total 82 of 150 complete 55%) 2017 E-rate 65 controller replacement project awaiting E-rate funding award Q3 ITD Quarterly Program Status Report 8

100 School Network Projects Project Description Estimated Completion Estimated Completion (Revised) Project Status Budget School Telecom Modernization School site upgrade and replacement of telephone and public address systems Q Schedule Scope Replacing existing telephone equipment placing phone service on the existing data network. Replacing the office and the classroom telephones. Replacing the existing public address equipment, the uninterruptible power supply (UPS), and integrating them with each school s network. Other Highlights & Recent Milestones West Adams tested and accepted Q Dorsey HS/View Park (in construction) Gardena HS (in design) Gridley EL (in design) Columbus EL (in design) 2 of 40 sites completed Q3 ITD Quarterly Program Status Report 9

101 CORE Network Project Description Estimated Completion Estimated Completion (Revised) Project Status Budget Identity Management System Single system provides a uniform process for District-wide user log-in authentication and authorization to access the District network and all District applications Q Schedule Scope Other Highlights & Recent Milestones Project complete. Q3 ITD Quarterly Program Status Report 10

102 CORE Network Project Description Estimated Completion Estimated Completion (Revised) Project Status Provides the District with performance monitoring and management capacities through oversight of the network and Data Center equipment. Budget Infrastructure Monitoring & Management Integrated Data Center Tools Data Center Monitoring & Management (BMC) Implementation includes four (4) BMC Modules: ADDM Daily scans District Data Center for new devices BPPM Monitors the District s systems and infrastructure and generates alerts. Serves as hub for all other monitoring tools BNA/BSA Enables automated management of data center network equipment and servers ITSM Replaces the District s aging ticket system; Connects with other BMC components for automated capabilities Q Schedule Scope Other Highlights & Recent Milestones ITSM Remedy: Project is in finalization phase Created additional 4 online end user request forms (SRDs), 2 additional in the design and development process Enhancing ability to track issues by location, including Super site locations, District delineations, etc Enhancing survey collection process Q3 ITD Quarterly Program Status Report 11

103 CORE Network Project Description Estimated Completion Estimated Completion (Revised) Project Status Budget Mobile Access Management (Network Access Control) Controls information by channeling all mobile data through a secure, easily managed, and monitored server Q Schedule Scope Other Highlights & Recent Milestones Q3 ITD Quarterly Program Status Report 12

104 CORE Network Project Description Estimated Completion Estimated Completion (Revised) Project Status Shared School Network Components (WAN Core upgrades) Provides additional network capacity and helps improve application performance for schools to support educational demands Q Budget Schedule Scope Other Highlights & Recent Milestones Deployment, testing, and acceptance completed at 859 of 865 (99.3% complete) Q3 ITD Quarterly Program Status Report 13

105 CORE Network Project Description Estimated Completion Estimated Completion (Revised) Project Status Provides District-wide visibility of the entire wired and wireless data network to provide a better end-user experience to students and teachers Budget Schedule Project is on schedule and 95% complete Performance Monitoring & Management of the Wired and Wireless Infrastructure Project is comprised of 3 toolsets: Infosim for wired network performance management Fluke for wired network application monitoring Q Scope Aruba Airwave for wireless network monitoring and management Other Highlights & Recent Milestones Aruba Airwave portion of project completed Infosim portion of project is 91% complete Fluke portion of project is 92.5% complete Q3 ITD Quarterly Program Status Report 14

106 CORE Network Project Description Estimated Completion Estimated Completion (Revised) Project Status Video Infrastructure Implements a robust and scalable central internet protocol (IP) video portal for recording, archiving, storage of IP video and real-time multicast video streaming to support cross-platform end devices such as desktops, laptops, tablets, and smartphones Q Budget Schedule Scope Other Highlights & Recent Milestones Licenses have been acquired for software to pre-load video in servers on site at 41 of 188 (21.8%) schools using the District's learning management system ( LMS) Schoology. Generating and evaluating reports which show video traffic usage within Schoology and other cloud-based, digital curriculum. Q3 ITD Quarterly Program Status Report 15

107 CORE Network Project Description Estimated Completion Estimated Completion (Revised) Project Status Out of Band Management Enables centralized oversight of school site network equipment for troubleshooting and remote issue resolution and provides a secondary connection to the District s network enabling continuity of critical business functions in the event of a primary network outage. Q Budget Schedule Scope Other Highlights & Recent Milestones Completed deployment for 7 schools for this quarter Total completed: 59/250 (24%) Q3 ITD Quarterly Program Status Report 16

108 CORE Network Project Description Estimated Completion Estimated Completion (Revised) Project Status Budget IP Address Planning Implements solution to manage the large number of IP Addresses utilized by devices like laptops, tablets, mobile devices and to prepare the District for transition into the new IPv6 protocol Q Schedule Scope Other Highlights & Recent Milestones Phase 1 - core equipment configuration complete Phase 2 - school deployment in-planning Q3 ITD Quarterly Program Status Report 17

109 CORE Network Project Description Estimated Completion Estimated Completion (Revised) Project Status Data Center Network Upgrades Implement a 10 GB network component, enabling high speed server to server communication between the District s primary Data Center, disaster recovery site, network nodes and schools Q Budget Schedule Scope Other Highlights & Recent Milestones Phase III upgrade access switches in data center in planning phase Q3 ITD Quarterly Program Status Report 18

110 Disaster Recovery/Business Continuity (DR/BC) Project Description Estimated Completion Estimated Completion (Revised) Project Status Budget Plan development phase began for backup system software upgrade. 2 Implementation of Van Nuys Secondary Data Center Q Schedule Completing final negotiations for disaster recovery and failure over architecture between data centers. Scope Other Highlights & Recent Milestones Q3 ITD Quarterly Program Status Report 19

111 Disaster Recovery/Business Continuity (DR/BC) Project Description Estimated Completion Estimated Completion (Revised) Budget Project Status 3 Implementation of Out of-state Tertiary Data Center TBD Schedule Scope Other Highlights & Recent Milestones Project will not begin until secondary back up center is complete. Q3 ITD Quarterly Program Status Report 20

112 Instructional Technology Initiative Project Description Estimated Completion Estimated Completion (Revised) Project Status Budget Shared Use Devices Redistributing excess devices from 1 to 1 schools to other schools in need Q Schedule Scope Other Highlights & Recent Milestones 37 of 38 schools received additional devices Early education rollout in planning phase Q3 ITD Quarterly Program Status Report 21

113 Cafeteria Management System Project Project Description Estimated Completion Estimated Completion (Revised) Project Status Budget Point of Sales System Replacement aka as CMS Technology Upgrade Project. 1) Replace Cafeteria Manager Desktop servers and laptop workstations across approximately 684 schools. 2) Create a new VDI virtual environment with DR Disaster recovery for CMS central users. 1) Q ) TBD Schedule Scope Other Highlights & Recent Milestones 471 of 683 (69%) completed 37 of 37 (100%) laptop deployments to Regional Managers and Area Food Service Supervisors completed Disaster Recovery in planning will be part of DR rollout Q3 ITD Quarterly Program Status Report 22

114 IT Organizational Study Project Description Estimated Completion Estimated Completion (Revised) Project Status Budget IT Organizational Study An independent assessment of the District s technology needs and critical factors that must be met to deliver those needs Q Schedule Scope Other Highlights & Recent Milestones Data collection phase of project has been completed Presentation of Phase I findings and solicitation of feedback will begin mid-october and run through remainder of Quarter Final Report to Board or sub-committee will be presented next Quarter Q3 ITD Quarterly Program Status Report 23

115 Project Budgets Information Technology Division Bond Program Project Use of Funds Current Expected Uses Commitments Expenditures Instructional Technology Initiative $166,377,723 $8,369,461 $158,008,262 Local Area Network Modernizations $305,154,173 $48,595,982 $256,558,191 Radio Systems $31,656,991 $11,808,598 $19,848,393 Core Network Upgrades $53,439,812 $12,344,462 $41,095,350 My Integrated Student Information System $174,140,725 $36,960,564 $137,180,161 Disaster Recovery and Business Continuity $73,941,747 $26,189,756 $47,751,991 Virtual Learning Complex Planning $4,000,000 $323,739 $3,676,261 Food Services Technology Upgrade $6,300,000 $2,506,851 $3,793,149 School Telecommunications Modernization $24,123,000 $24,123,000 $0 Learning Management System $25,356,000 $22,703,612 $2,652,388 Enterprise Reporting $8,372,000 $8,372,000 $0 Unified Enrollment $16,683,000 $16,683,000 $0 TOTAL PROGRAM USES OF FUNDS $889,545,171 $218,981,025 $670,564,146 ITD Quarterly Program Status Report 24

116 Quarterly Program Status Report Unified Enrollment, Learning Management System, Enterprise Reporting, and MiSiS July through September 2017

117 Unified Enrollment Project Milestones (1 of 2) Project Description A joint initiative between the Information Technology Division, School Design Options, and the Division of Instruction to provide a simplified school choice process by implementing a one-stop online search engine and application system that allows families to view all LAUSD schools and programs, save their school program preferences, rank schools, submit a placement application, and accept or decline placements. Milestone Original Expected Completion Actual/Current Expected Completion % Complete Establish the Unified Enrollment Community Advisory group August 2017 August % Distribute Choices brochures and mail postcards for Magnet, Permits, and Dual Language / Bilingual Programs (DLP) September 2017 September % Establish focus groups October 2017 October % Apply.LAUSD.net online application go-live October 2017 October % Parents receive application confirmation letter December 2017 December % Upload application information to ecast tool and finalize the number of seats for each program and school January 2018 January % ITD Quarterly Program Status Report 2

118 Unified Enrollment Project Milestones (2 of 2) Milestone Late application window opens in Apply.LAUSD.net Update and run selection engine for on-time school placements Principals verify online selection roster School Search Tool go-live Complete training for School Search Tool Inform parents of school placements; some parents will be notified that their students are on a waitlist Enrollment Management Module for school site administrators go-live Original Expected Completion Actual/Current Expected Completion % Complete February 2018 February % March 2018 March % Parents accept or decline placements online (or by phone) April 2018 April % Finalize business rules for Schools for Advanced Studies (SAS) & Application Schools May 2018 May % Finalize Choices Application and Brochure June 2018 June % ITD Quarterly Program Status Report 3

119 Unified Enrollment Project Milestones (Notes) Key Accomplishments Apply.LAUSD.net online application for Magnets, Permits with Transportation, and Dual Language Programs went live on October 2, As of October 26, 2017: Over 33K parents have applied to one or more programs. Over 49K site visits since opening day. The program information landing page, echoices.lausd.net went live on September 25, Downloadable brochures are available in 9 languages including English and Spanish. Choices brochure and paper application were completed in both English and Spanish and shipped to schools. Choices postcards were mailed to all LAUSD parents. Change Management continues to inform key stakeholders of online application process at Local Districts, Dual Language Schools, and at Magnet/Dual Language Fairs. User guide and tutorials for parents created and displayed on Apply.LAUSD.net. ITD Quarterly Program Status Report 4

120 echoices.lausd.net Unified Enrollment Choices brochure ITD Quarterly Program Status Report 5

121 Unified Enrollment Video: ITD Quarterly Program Status Report 6

122 Apply.LAUSD.net Unified Enrollment ITD Quarterly Program Status Report 7

123 Learning Management System Project Milestones (1 of 2) Project Description A joint initiative between the Information Technology Division and the Division of Instruction to implement a learning management system (LMS) at all schools that allows for personalized learning, online gradebook, deployment of professional development, teacher/student/parent communication, teacher collaboration, and integration with other instructional tools. Milestone Original Expected Completion Actual/Current Expected Completion % Complete Schoology Gradebook live for all Secondary schools August 2017 August % Decommission MiSiS Gradebook functionality August 2017 June % Go live for real time account provisioning in Schoology September 2017 December % Monitor completion of Gradebook training at all Secondary schools September 2017 September % Begin train-the-trainer for Elementary Gradebook November 2017 November % ITD Quarterly Program Status Report 8

124 Learning Management System Project Milestones (2 of 2) Milestone Original Expected Completion Actual/Current Expected Completion % Complete Begin opt-in for Elementary schools for Gradebook rollout February 2018 February % Complete train-the-trainer for Elementary Gradebook May 2018 May % ITD Quarterly Program Status Report 9

125 Learning Management System Project Milestones (Notes) Reasons for Changes to Actual/Estimated Completion Dates Submission of secondary grades using MiSiS Gradebook has been turned off. MiSiS Gradebook will be view only by June Deferred API provisioning to ensure more thorough testing. Existing provisioning process works and is sufficient for now. Key Accomplishments More than 8,000 teachers and administrators participated in the online Gradebook training. The rollout of the Schoology Gradebook for Secondary was deployed successfully. Over 1M grades (67% of all) were passed to MiSiS in 5 th week optional grading period. Over 20k parents have access to Schoology through the Parent Portal The team is setting up steering committee, planning for elementary Gradebook rollout, and working on additional system integration for release in SY ITD Quarterly Program Status Report 10

126 Learning Management System ITD Quarterly Program Status Report 11

127 Learning Management System Enhancements Released in October Gradebook Reports Generates a class or student level PDF report New Assessments 15 new question-type enhancements LAUSD Kiosk App for Schoology Lock Down browser for Schoology Assessments on LAUSD Chromebooks

128 Enterprise Reporting Project Milestones (1 of 8) Project Description Implement modernized ad hoc reporting capabilities using a selfservice approach for MiSiS, Welligent, and MyData users. Milestone Current Status Original Expected Completion Current Expected Completion Early Education Subject Area Requirements August 2017 January 2018 Student Credit Recovery Subject Area Completed August 2017 August 2017 Attendance Enrollment and Withdrawals Dashboards Completed August 2017 August 2017 Attendance Bands Dashboards Completed August 2017 August 2017 Attendance Submittal Dashboards Testing August 2017 October 2017 Graduation Progress Dashboards Completed August 2017 August 2017 More Than A Meal (MTAM) Dashboards Completed August 2017 August 2017 Norm Day Staffing Dashboards Completed August 2017 August 2017 Special Education IEP Dashboards Testing August 2017 November 2017 Special Education Service Tracking Dashboards Testing August 2017 November 2017 ITD Quarterly Program Status Report 13

129 Enterprise Reporting Project Milestones (2 of 8) Milestone Current Status Original Expected Completion Current Expected Completion New Framework Implementation (FOCUS) Testing August 2017 October 2017 District Monitoring Reports Completed August 2017 August 2017 Summer School Demographic Reports Completed August 2017 July 2017 Superintendent Dashboard Completed August 2017 August 2017 GATE Intellectual Ability Tests Subject Area Completed September 2017 October 2017 Special Education Schools, District, and Students Subject Area Development September 2017 November 2017 Special Education IEP Eligibility and Disagreements Subject Area Development September 2017 November 2017 Special Education Services and Service Providers (Prescriptions) Subject Area Development September 2017 November 2017 Special Education FAPES and Future FAPES Subject Area Development September 2017 November 2017 Special Education ITP Subject Area Not Started September 2017 June 2018 Homeless Information Subject Area Completed September 2017 October 2017 ITD Quarterly Program Status Report 14

130 Enterprise Reporting Project Milestones (3 of 8) Milestone Current Status Original Expected Completion Current Expected Completion Cafeteria Fiscal Management Meal Counts and Revenue Dashboards Testing September 2017 October 2018 Cafeteria Fiscal Management Operational Functions Dashboards Development September 2017 November 2017 Cafeteria Fiscal Management Area Region Manager Summary Dashboards Development September 2017 November 2017 Cafeteria Fiscal Management Financial Dashboards Development September 2017 November 2017 Cafeteria Fiscal Management Budget System and Dashboards Requirements September 2017 December 2017 Geospatial Integration Implementation Requirements September 2017 November 2017 Longitudinal Architecture Strategy Development September 2017 October 2017 Adult Education Subject Area Not Started October 2017 March 2018 Foster Care Subject Area Requirements October 2017 December 2017 Linked Learning Subject Area Not Started October 2017 March 2018 Special Education Classroom Management Subject Area Not Started October 2017 December 2017 ITD Quarterly Program Status Report 15

131 Enterprise Reporting Project Milestones (4 of 8) Milestone Current Status Original Expected Completion Current Expected Completion Longitudinal Base Data Subject Area Development October 2017 November 2017 Special Education ITP Dashboards Not Started October 2017 June 2018 Homeless Information Dashboards Requirements October 2017 December 2017 Superintendent Dashboard Phase II Requirements October 2017 January 2018 Discipline Referral and Interventions Subject Area Requirements November 2017 January 2018 Counseling Referral and Interventions Subject Area Requirements November 2017 January 2018 Suspensions Subject Area Requirements November 2017 January 2018 Opportunity Transfers Subject Area Requirements November 2017 January 2018 Student Support Program Team (SSPT) Subject Area) Requirements November 2017 January 2018 Foster Care Dashboards Not Started November 2017 January 2018 Linked Learning Dashboards Not Started November 2017 June 2018 Special Education Classroom Management Dashboards Not Started November 2017 February 2018 ITD Quarterly Program Status Report 16

132 Enterprise Reporting Project Milestones (5 of 8) Milestone Current Status Original Expected Completion Current Expected Completion Special Education Translations Subject Area Not Started December 2017 March 2018 Longitudinal Attendance Subject Area Requirements December 2017 December 2017 Discipline Referral and Interventions Dashboards Not Started December 2017 February 2017 Counseling Referral and Interventions Dashboards Not Started December 2017 February 2017 Suspensions Dashboards Not Started December 2017 March 2018 Opportunity Transfers Dashboards Not Started December 2017 March 2018 Longitudinal Role Based Dashboards Phase I Requirements December 2017 February 2018 Special Education Complaints Subject Area Not Started January 2018 January 2018 Longitudinal Academic Performance Subject Area Not Started January 2018 March 2018 Counselling Referral and Interventions Dashboards Not Started January 2018 March 2018 Special Education Translations Dashboards Not Started January 2018 May 2018 ITD Quarterly Program Status Report 17

133 Enterprise Reporting Project Milestones (6 of 8) Milestone Current Status Original Expected Completion Current Expected Completion Longitudinal Role Based Dashboards Phase II Not Started January 2018 March 2018 Special Education Transportation Subject Area Not Started February 2018 February 2018 Charter Schools Subject Area Not Started February 2018 April 2018 Longitudinal Testing and Assessments Subject Area Not Started February 2018 February 2018 Special Education Complaints Dashboards Not Started February 2018 April 2018 Special Education Substantial Compliance Dashboards Phase I Not Started February 2018 May 2018 Longitudinal Role Based Dashboards Phase III Not Started February 2018 April 2018 Special Education Case Load Management Subject Area Not Started March 2018 May 2018 Special Education Substantial Compliance Subject Area Not Started March 2018 April 2018 Longitudinal Discipline and Behavior Subject Area Not Started March 2018 May 2018 Special Education Transportation Dashboards Not Started March 2018 May 2018 ITD Quarterly Program Status Report 18

134 Enterprise Reporting Project Milestones (7 of 8) Milestone Current Status Original Expected Completion Current Expected Completion Charter School Dashboards Not Started March 2018 May 2018 Longitudinal Role Based Dashboards Phase IV Not Started March 2018 May 2018 Longitudinal Graduation Progress Subject Area Not Started April 2018 June 2018 Special Education Case Load Management Dashboards Not Started April 2018 June 2018 Special Education Substantial Compliance Dashboards Phase II Not Started April 2018 June 2018 Longitudinal Role Based Dashboards Phase V Not Started April 2018 June 2018 Longitudinal Programs Subject Area Not Started May 2018 June 2018 Longitudinal Role Based Dashboards Phase VI Not Started May 2018 June 2018 ITD Quarterly Program Status Report 19

135 Enterprise Reporting Project Milestones (8 of 8) Milestone Current Status Original Expected Completion Current Expected Completion Longitudinal Role Based Dashboards Phase VII Not Started June 2018 June 2018 ITD Quarterly Program Status Report 20

136 Enterprise Reporting Project Milestones (Notes) Reasons for Changes to Actual/Estimated Completion Dates Expanded scope Business owner delays Reprioritization Strategy change Vendor ramp up slower than expected Dependent upon other systems Key Accomplishments Norm Enrollment and Norm Staffing Dashboard MTAM Dashboard Focus Framework design Local District Monitoring Reports Summer School Reports Credit Recovery Dashboard ITD Quarterly Program Status Report 21

137 Enterprise Reporting Norm Enrollment and Norm Staffing Dashboards ITD Quarterly Program Status Report 22

138 Enterprise Reporting Norm Enrollment and Norm Staffing Dashboards AS IS TO BE Significant delays in obtaining accurate enrollment data 2-3 weeks late Limited communication regarding process Manual processes caused late teacher displacements Enrollment data starting day 1 of school start Dashboard that is focal point of data and communication Information regarding number of teachers potential loss or gain known before Norm Day Final Norm Adjustments delayed by 6 weeks - November Final Norm Adjustments completed in 3 weeks Late school reorganization led to disruption for teachers, students, and parents Reorganization and teacher adjustments before norm day ITD Quarterly Program Status Report 23

139 More Than A Meal Dashboard Enterprise Reporting ITD Quarterly Program Status Report 24

140 Enterprise Reporting FOCUS Framework ITD Quarterly Program Status Report 25

141 MiSiS Project Milestones Project Description Provide a functional integrated student data system for schools in order to meet the needs of our teachers, administrators, schoolbased staff, students, and families. Milestone Original Expected Completion Actual/Current Expected Completion % Complete Elementary CA Content Standards Report Card October 2017 October % Scheduling Refinements for School Year June 2018 December % Physical Fitness Testing Modifications to Meet Business Needs June 2018 January % Next Year Enrollment Improvements for School Year June 2018 February % Linked Learning June 2018 February % ITD Quarterly Program Status Report 26

142 MiSiS Project Milestones Milestone Original Expected Completion Actual/Current Expected Completion % Complete Gifted and Talented Education (GATE) Refinements June 2018 March % Summer Program Improvements, including State Reporting for Extended School Year [for Special Educ.] June 2018 April % Charter School Phase 1 - retrieve enrollment data December 2018 December % Charter School Phase 2 - retrieve additional data December 2018 December % Remove technical debt to improve system efficiency and enable easier maintenance and updates (e.g., improved database management) June 2018 June % Ensure 508/ADA compliance (e.g., via Telerik user interface update) June 2018 June % Modified Consent Decree other items December 2018 December % ITD Quarterly Program Status Report 27

143 MiSiS Project Milestones (Notes) Key Accomplishments Deployed 2,460 enhancements and bug fixes in school year Enabled a smooth District school year opening for the 3rd year in a row Successfully deployed September and October 2017 releases Updated User Interface standards throughout MiSiS ITD Quarterly Program Status Report 28

144 MiSiS Help Desk Incident History Data reflects a decrease of approximately 9% from to , with more instructional emphasis rather than software deficiencies. ITD Quarterly Program Status Report 29