CITY CLERK'S DIVISION (Yvonne Quarker, City Clerk)(:jli L:\'i (Melissa Crowder, Assistant City Clerk) -4/!'!l

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1 CITY COUNCIL CONSENT CALENDAR MARCH 20, 2017 SUBJECT: COMMISSION AND ADVISORY BOARD ACTION REPORTS INITIATED BY: CITY CLERK'S DIVISION (Yvonne Quarker, City Clerk)(:jli L:\'i (Melissa Crowder, Assistant City Clerk) -4/!'!l STATEMENT ON THE SUBJECT: The City Council will receive reports from the Public Facilities Commission, Disabilities Advisory Board, Senior Advisory Board and Women's Advisory Board on actions taken at their recent meetings. RECOMMENDATION: Receive and file. BACKGROUND City Commissions and Advisory Boards submit Action Reports to inform the City Council on actions taken at their recent meetings. The Action Reports were introduced to open the lines of communication between the City Council and the City's Commissions and Advisory Boards. CONFORMANCE WITH VISION 2020 AND THE GOALS OF THE WEST HOLLYWOOD GENERAL PLAN: This item is consistent with the Ongoing Strategic Program of: Institutional Integrity and the General Plan Goal to G-2: Maintain transparency and integrity in West Hollywood's decision-making process. OFFICE OF PRIMARY RESPONSIBILITY: City Clerk's Office EVALUATION: NIA ENVIRONMENTAL SUSTAINABILITY AND HEAL TH: NIA FISCAL IMPACT: None. AGENDA ITEM 2. F.

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3 CITY COUNCIL CONSENT CALENDAR MARCH 20, 2017 SUBJECT: PUBLIC FACILITIES COMMISSION ACTIONS FOR THE MEETING OF JANUARY AND FEBRUARY 2017 PREPARED BY: DEPARTMENT OF PUBLIC WORKS ~ (Steve Campbell, Facilities and Field Services Division, Manager)~ STATEMENT ON THE SUBJECT: The City Council will receive an action report for the Public Facilities Commission regularly scheduled meeting of January 11 and February 8, RECOMMENDATIONS: Receive and File. BACKGROUND I ANALYSIS: January 11, 2017 Meeting: The Public Facilities Commission received a presentation outlining the Project History, Scope, Schedule and Phasing of the West Hollywood Park Master Plan Project Phase II Implementation. The Project Team, including: Jeremy Hart, Architect from LPA; Dan Adams, Construction Management, Heery International, Steve Campbell, Facilities and Services Division Manager, Department of the Public Works; and, Joanna Hankamer, Special Projects Sr. Planner, Community Development Department, provided a comprehensive presentation on the project and responded to questions posed by the Commission. ACTION: Received and Filed. Motion by Chair Rorie, seconded by Commissioner Bass and unanimously approved. The Public Facilities Commission received an update from Staff regarding Large Scale Events at City Facilities and received public testimony on the item. A Staff Member Team consisting of Cleo Smith, Event Services Manager, City Manager's Department, Megan Reath, Event Services Technician, City Manager's Department, Steve Campbell, Facilities and Services Division Manager, Department of the Public Works and Helen Collins, Sr. Admin Analyst, Facilities and Field Services Division, Department of the Public Works provided a presentation and responded to inquiries regarding the events. ACTION: Request that staff approximate the number of days the turf was off ~line in 2016 and provide an estimate of the number of days attributed to the large scale events and provide that information the City Council. The friendly amendment recommended that the information be provided to the Commission at its meeting and not be forwarded directly to the City Council. The friendly amendment was accepted. Motion by Chair

4 Rorie, seconded by Commissioner Rodriguez with friendly amendment by Commissioner Bass, then approved as amended by roll call vote: Roll Call Vote: Commissioner Dolan - Yes Commissioner Bass - Yes Chair Rorie - Yes Vice Chair Rodriguez- Yes Commissioner Saur - Yes Commissioner Buckles - Yes February 8, 2017 Meeting: The Public Facilities Commission received a report regarding the outcome of the Greening West Hollywood Committee meeting on proposed landscape changes at Rosewood Traffic Circle. Staff and the City's Consulting Landscape Architect Steve Lang from MIG provided the background and presented the proposed design. The Commissioners discussed the proposed hybrid presented and input on the design features. ACTION: A motion was made to move staffs recommendation by Commissioner Bass and seconded by Commissioner Saur. A substitute motion was made to table the item, by Commissioner Dolan and seconded by Commissioner Omelczenko. Following discussion, a roll call vote was taken on the substitute motion:, Roll Call Vote: Commissioner Dolan - Yes Commissioner Bass - No Commissioner Omelczenko - Yes Vice Chair Rodriguez - No Commissioner Saur - No Commissioner Buckles - Yes The substitute motion failed at which time the original motion was discussed and action was taken. ACTION: 1) Move the staff recommendation to 1) Approve the amended design as presented and recommended by the Greening West Hollywood Committee for the landscape treatments of the Rosewood Traffic Circle; and 2) Recommend that staff comply with the Governor's water conservation Executive Order. With a friendly amendment that the focal tree be a flowering tree. Motion by Commissioner Bass, seconded by Commissioner Saur with a friendly amendment from Commissioner Omelczenko and approved by roll call vote. Roll Call Vote: Commissioner Dolan - No Commissioner Bass - Yes

5 Commissioner Omelczenko-Yes Vice Chair Rodriguez - Yes Commissioner Saur - Yes Commissioner Buckles - Yes The Commission received a report with the approximated number of days the turf was off-line in 2016 and staff provided an estimate of the number of days attributed to the large scale events. Staff provided a calendar of the dates the turf was off-line in 2016 and responded to Commission inquiries. ACTION: Received and Filed. Motion by Commissioner Bass, seconded by Commissioner Dolan and unanimously approved. The Commission received an update on the Werle Building (626 N. Robertson Boulevard) Tenant Improvement Project. Staff provided a presentation highlighting the history and the current status of the project. Commissioners had general inquiries focusing on the budget over the life of the project and expressed their gratitude to the City for improvements which will benefit the community. ACTION: Receive and File. Motion by Commissioner Bass, seconded by Commissioner Dolan and unanimously approved. The Commission received an informational item on the obligation to maintain the parkways. In response to inquiries from Commissioners on the maintenance of City Parkways, staff provided an informational item on maintaining the parkways as outlined in the Municipal Code which addresses the item as follows: Obligation to Maintain. The owner or other person, firm or corporation in charge of or in control of any property abutting upon any sidewalk which is adjacent to the parkway, or that strip of property located between the sidewalk and the curb, shall provide on such parkway or strip of parkway, grass or other suitable groundcover and adequate ongoing maintenance for such groundcover. Violation of this section shall be subject to the administrative penalty procedures provided in Chapter 1.08 of this code. (Ord , 2016; Ord , 1994; prior code 7105) The Commissioners inquired as to whom, they should contact regarding property maintenance deficiencies of the parkways and staff responded Code Compliance. ACTION: Receive and File. Commissioner Dolan seconded by Commissioner Saur and unanimously approved.

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7 CITY COUNCIL CONSENT CALENDAR MARCH 6, 2017 SUBJECT: DISABILITIES ADVISORY BOARD - FEBURARY 22, 2017 MEETING ACTIONS OF THE INITIATED BY: DEPARTMENT OF HUMAN SERVICES AND RENT STABILIZATION (Derek Murray, Social Services Program Administrator) (Joan Mithers, Social Services Program Administrator) Meeting of February 22, 2017 The Disabilities Advisory Board received a draft of the transit evaluation report to review prior to submission to City Council. The Board received a presentation from Melissa Crowder, the City's Assistant City Clerk, about the March 7, 2017 election and voter outreach. This year it is not a stand-alone election, and will be handled by Los Angeles County. Diane Burbie, Managing Principal of the ASPIRE Group, facilitate the second part of the strategic planning session with the Board. They set priority actions for the annual work plan. The Board's next meeting will take place on March 22, 2017 at 6 PM in Rooms 5 and 6 of Plummer Park at 7377 Santa Monica Blvd., West Hollywood, CA

8 CITY COUNCIL MARCH 6, 2017 CONSENT CALENDAR SUBJECT: INITIATED BY: SENIOR ADVISORY BOARD: ACTIONS OF THE FEBRUARY 22, 2017 MEETING DEPARTMENT OF HUMAN SERVICES AND RENT STABILIZATION (Leslie Isenberg, Social Services Program Administrator) (Corey Raskin, Social Services Specialist) Meeting of February 22, 2017 The Senior Advisory Board received a presentation from Melissa Crowder, the City's Assistant City Clerk, about the March 7, 2017 election and voter outreach. This year it is not a stand-alone election, and will be handled by Los Angeles County. The Board received a presentation from Denise Levesque, BSN, PHN, RN-BC MNN, at Cedars-Sinai Medical Center, Department of Neurology, Stroke Team. She discussed stroke prevention and intervention. Perri Sloane Goodman and Francisco Gomez, Transit Program Administrators, presented a draft of the transit evaluation report that will be reviewed by the City Council. They spoke about current services, goals for the upcoming year, and next steps. The Board's next meeting will take place Wednesday, March 22, 2017 at 2 PM in the Community Conference Room at West Hollywood City Hall, 8300 Santa Monica Blvd. West Hollywood, Human/socsvs/sab/misc/action report 2-17

9 CITY COUNCIL CONSENT CALENDAR MARCH 20, 2017 SUBJECT: INITIATED BY: WOMEN'S ADVISORY BOARD ACTIONS OF THE FEBRUARY 23, 2017 MEETING CITY MANAGER'S DEPARTMENT (Larissa Fooks, Staff Liaison) 1. The Board voted to support a recommendation from the Women's Safety Joint Sub-Committee, an ad hoc subcommittee comprised of both Women's Advisory Boardmembers and Public Safety Commissioners, regarding an idea for an art mural project about sexual assault prevention. 2. The Board voted to participate in the 22nd Annual Healthy West Hollywood Kids' Fair and host an activity booth. 3. The Board voted to co-sponsor the Live Love Thrive Women's Empowerment Conference again.

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