New Mexico Library Association Executive Board Meeting Corbett Center, NMSU Las Cruces, NM April 9, PM

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1 New Mexico Library Association Executive Board Meeting Corbett Center, NMSU Las Cruces, NM April 9, PM AGENDA I. Call to order/attendance The meeting was called to order at 1:00 PM by President Louise Hoffmann. She thanked the executive board members for working hard and a wonderful year. Members present were Louise Hoffmann, Don Kammer, Clyde Henderson, Jeanette Smith, Laurie Treat, Marian Royal, Susan Pinkerton, Barbara Edwards, Joe Sabatini, Dinah Jentzen, Cynthia Shetter, Kathleen Teaze, Lynette Schurdevin, Alison Almquist, Betty Long, Phyllis Reed, Kathy Albrecht, Pam Rishel, Charlie Kalogeros Chatten, Stephanie Wilson and Cassandra Osterloh II. Approval of agenda Motion was made, passed and seconded to approve the agenda as presented. III. Secretary s report Motion was made, passed and seconded to approve the minutes of the last meeting as posted on the website. Call for approval of minutes as posted on the website. IV. Treasurer s Report/Budget The Treasurer reported that the overall income of NMLA is $37,731.05, as of March 31, The total asses are $143, as of March 31, Total administrative cost is $17, The total expense is $39, The total expense from the mini-conference is $ The mini-conference registration income is $6,675. Income from the mini-conference sponsorship is $ which was above the amount of registration. There was a discussion about when budget proposals would be due. Cassandra Osterloh clarified that the date is May 12, 2008 for submissions. Motion was made, seconded and passed that the treasurer s report be accepted. V. Administrative Contractor s report The administrator reported that there are 363 registrants for the conference as of yesterday. There are 62 vendor spaces paid. VI. Conference Update A. Vice-president / Annual

2 Vice President Osterloh asked for questions about the conference and commendations from the membership were given for the signage guiding members to the conference. Reminders were given for the reception tonight in the exhibit hall. After the reception is a poetry reading sponsored by the NMLA book store. The Vice President went over the speakers, the awards dinner, which is sold out, and thanked everyone involved. As incoming president, Vice President Osterloh, is working on filling chairs of positions and the calendar. Vice President Osterloh presented outgoing President Hoffman a gift from the executive board. B. Mini-conference Marion Royal reported that we are somewhat behind on the mini-conference with the full report given under site selection. Motion was made, seconded and passed to accept Socorro/New Mexico Tech /October 16 and 17 as the site for the mini-conference in the fall of We are working with Santa Fe for the 2009 mini-conference. The possibilities being discussed are: mini-conference in Taos in 2010; 2011 in Roswell. C. Site selection The 2009 NMLA Conference will be in Albuquerque in the spring April The Hyatt Regency will be the conference hotel at $135 per night negotiations are with the Ruidoso Convention Center April 7-9. The administrator asks for a vote on the exhibitor rates for the 2009 conference now. This year s rates were $2000 premium sponsorship, $1000 sponsorship, both 550, table 200, non-profit table 50. The motion was made, seconded and passed to keep the same rates for the 2009 annual sponsors. Electronic Report Submitted: Our plans to hold the 2008 Fall mini-conference in Gallup have changed. I was unable to ever make contact with anyone from the Gallup Inn, the only venue that could accommodate our group. So I have tentatively booked space at New Mexico Tech s Macey Center in Socorro for October Cost for the space will be approximately $2835. No catering costs have yet been gathered. In March, Lorie Christian and I were contacted by the Albuquerque Convention Center with news that, due to a booking error, our annual conference has been moved to the East Hall of the Convention Center, which should work in our favor. We will be the only group in the area and we will receive the following at no charge: Suites overlooking the exhibit hall for offices or smaller committee meetings Dedicated parking for exhibitors/vendor or staff (up to 50 vehicles) Dedicated loading dock with drive-up access Larger, flexible breakout space with can allow you to set-up classroom style vs theater (easier for attendees to take notes) Larger lobby/registration area Larger exhibit space to potentially grow your exhibit area Lorie is scheduled for a walk-through before we accept the change.

3 We are still negotiating with the Ruidoso Convention Center for our 2010 Annual Conference. They recently changed sales representatives which set back our negotiating process soon, but we should have a tentative proposal in hand soon. We have signed a contract with the Sierra Lodge for hotel rooms. I have made preliminary contact with staff at the soon-to-open Santa Fe Convention Center in regard to the 2009 fall conference. Their space will be available for viewing in September. The sales rep will contact me at that time to set up a visit and provide pricing information. Respectfully submitted, Marian Royal VII. Board items voted on since last meeting Motion made, seconded and passed to accept the contract with The Lodge at Ruidoso for the NMLA 2010 Conference. Motion was made, seconded and passed to place the IF Policy Statement on the NMLA website. VIII. Nominating Committee Report Everyone has been notified and have accepted positions. IX. National Library Legislative Day Cynthia Shetter from the NMLA Executive Board will be attending on May 14. X. Committee / SIG Reports A. AASL Electronic Report Submitted: Alison E. Almquist AASL is moving to an easier to use and read blog format. AASL would like a school librarian from NM to volunteer as a reporter. The purpose of the AASL blog is to provide information in a focused and flexible format about programs, conferences, projects, association news, resources and of activities of interest to AASL members and others in the K-12 library media community. The AASL blog is located at: or The "AASL School Libraries Count!" first annual longitudinal survey generated about 5000 responses. The survey was designed to provide data on the health of the nation's school library media programs. To view the report of the 2007 results, visit: The second annual AASL Longitudinal Survey was conducted between January 11 and March 1, The brief survey had 20 questions and covers the library media center's hours, staff, selected staff activities, collection, technology, usage, and expenditures. The statistics will provide AASL and other advocates for school library media programs with data about the current and changing status of library media programs and library media specialists nationwide. All K-12 schools, public and private, were invited to participate at: The Advocacy for School Libraries SIG will be submitting the 2008 paperwork to the AASL Affiliate Assembly for Re-Affiliation. This process is implemented every two years to update information about the Affiliates for AASL. As of December 7, 2007 there are 86 AASL members in NM. J. Linda Williams is the Coordinator for Library Media Services, in Crofton, Maryland and is running for ALA President. She is currently an ALA Councilor at Large and a past AASL President. Information about Linda is available at: and at From Region VI (NM, TX, OK, and AR) Cassandra G. Barnett is running for President-elect of AASL. Cassandra is a certified high school librarian in Arkansas. Sylvia K. Norton is also running for President-elect of AASL. She is a certified K 12 Library Media Specialist in Maine and has been employed as a high school librarian for the last twelve years. The ALA Election Polls will open on March 17 and will close on April 24. In order to be eligible to vote, Your ALA and AASL membership must be current as of January 31. You can check your membership status online at or by calling , x 5.

4 Information and activities to help librarians celebrate School Library Media Month is available: Guest log-in: aasl. The AASL 13th National Conference, "The Future your library," was held in Reno, Nevada, October 25-28, AASL requested the help of librarians to contact their representatives and senators to ensure the inclusion of the Strengthening Kids Interest in Learning and Libraries (SKILLs) Act in the reauthorization of the No Child Left Behind Act (NCLB). All librarians and library advocates were requested to send a "Save Our School Libraries Valentine to their U.S. legislators, and to ask them to co-sponsor the SKILLs Act. The SKILLs Act Requires school districts, to the extent feasible, to ensure that every school within the district employs at least one state-certified school library media specialist in each school library; Establishes as a state goal that there be at least one state-certified school library media specialist in every public school no later than the beginning of the school year; Broadens the focus of training, professional development, and recruitment activities to include school library media specialists; Ensures that funds will serve elementary, middle, and high school students; Requires books and materials to be appropriate for and engage the interest of students in all grade levels and students with special learning needs, including English language learners. AASL s 2008 Fall Forum is now open for registration. The forum will be held October 17 19, 2008 in Oak Brook, Illinois. Oak Brook, Illinois is located approximately 25 miles from downtown Chicago. Visit to download the registration form or to register online. The topic of the upcoming forum is Assessment, Part II: Constructing and Interpreting Viable Tools for Effective Student Learning in the Library Media Center. Electronic Report Submitted Battle of the Books: We are right in the thick of getting the April 19th Battle arranged. Everything is going well. Not much else I can say at this point. We have approximately 500 students arriving. We have scheduled 60 Elementary Teams and 22 Middle School Teams from across the state. Sheila Moody, ChairNM Battle of the Books B. ALA Representative Electronic Report Submitted: Report from last meeting stands. C. NM Library Foundation Electronic Report Submitted: New Mexico Library Foundation Report Submitted to New Mexico Library Association Board Meeting NMLA Annual Conference 2008 Las Cruces, New Mexico On behalf of the Trustees of the New Mexico Library Foundation, I would like to thank you for inviting me to share this year s activities from January through March. It is always a pleasure to be here with you. The following is a brief outline of the Foundation s work to be accomplished during Some of these issues have been addressed, and others are part of this year s work that will be addressed during the remainder of the year. At this time, one new grant application has been received from Mesa View Middle School in Farmington. Libri Grant applications have been requested and sent to:

5 Elida Public Library Santo Domingo Pueblo Library Talpa Community Center Library Valley Public Library in Anthony Irene S. Sweetkind Public Library in Cochiti The Goals of the Foundation during 2008 include: -To increase awareness of the Foundation and its mission to raise funds in order to provide direct grants to libraries in New Mexico -To complete the Presentation Kit which will be presented to potential donors. The kit will provide information about the Foundation s mission. (This should be available by the Fall Mini-conference.) -To become a member of the New Mexico Community Foundation (This goal should have been met by the time of this meeting.) -To have a Planned Giving Program in place by the end of 2008 (A program should be available through membership in the NM Community Foundation.) -To double the amount of grant money that was raised in 2007 Based on the November 2007 survey of nearly 761 New Mexico libraries, 80 responses were received. The following needs were expressed: -outreach programs to English and Spanish-speaking parents and children to encourage English reading skills to help them succeed in school -after school library programs for children whose parents work -new books to replace out of date and worn ones -new books of interest to children and adults -summer reading programs to encourage life-long reading and learning Specific goals to address these needs will be discussed and defined at the May meeting. The Foundation is very pleased to co-sponsor the Opening Reception of the Annual Conference 2008 with NMCAL this year. Trustee Brooke Sheldon and former Trustee Barbara Lah will present the third grant-writing workshop at the Annual Conference The title is: From Inspiration to Reality: Successful Grant-Writing for the New Mexico Library Foundation During the Annual Conference, two Southwest Airlines round-trip tickets for two, to any place in the US that Southwest flies, will be raffled in addition to other interesting items. The bi-annual solicitation letter and the NMLF newsletter will be mailed in April to approximately 800 donors. The Foundation continues to submit information about how to apply for NMLF and Libri/NMLF grants to the NMLA newsletter on a regular basis. The Foundation is continuing to seek new trustees. I d like to thank each one of the Trustees for their commitment, diligence, creativity and hard work.

6 I m very sorry to tell you that Barbara Lah has resigned as a trustee due to the illness of her mother. We all miss her. If you have any questions or comments, I will be happy to respond. The slate of officers for 2008 is: Chairman, Caroline Beckner Vice Chairman, Barbara Van Dongen Secretary, Charley Seavy Brian Ivener, Treasurer Trustees include: Kathryn Albrecht Thaddeus Bejnar, Consultant Owen Ellard, Go Bond Representative Louise Hoffman, NMLA President Brian Ivener, Treasurer Charley Seavy, Secretary Angela Matzelle, Consultant Valerie Nye, Grant Advisor Brooke Sheldon Respectfully submitted on behalf of The New Mexico Library Foundation Board of Trustees, Caroline Beckner D. MPLA Representative Electronic Report Submitted: MPLA Representative Report MPLA will be hosting a joint conference with the Utah Library Association in Salt Lake City on April 29-May 2. The conference registration is now available online: Susan Pinkerton has agreed to set-up, dismantle, and generally watch over the MPLA booth at the NMLA conference. Many thanks to Susan for her assistance! NMLA in Las Cruces will be one of the first conference stops for the new MPLA booth. Please stop by to see the new booth, and sign up for a free MPLA membership. The next MPLA board meeting will be at the Utah Library Association/MPLA conference in Salt Lake City on April 29th. Respectfully Submitted, Valerie Nye E. State Librarian

7 submitted: The State Library Commission will hold a hearing for public comment on Friday, April 11, from 10:45 a.m. to noon at the New Mexico Library Association Annual Conference. The topic of the hearing is: An Open Hearing Before the New Mexico State Library Commission to Discuss Priorities for Library Services Technology Act Projects in New Mexico. Agenda: Public comment on possible categories for competitive grants to libraries or for statewide projects using LSTA money. To satisfy LSTA priorities, the general purpose of the grants or projects must be in one or more of the following areas: expand services for learning and access to information and educational resources in libraries, develop library services that provide all users access to information through local, state, regional, national, and international electronic networks, provide electronic and other linkages among and between all types of libraries, target library services to individuals of diverse geographic, cultural, and socioeconomic backgrounds, to individuals with disabilities, and individuals with limited functional literacy or information skills, target library and information services to persons having difficulty using a library and to underserved urban and rural communities, including children from families with incomes below the poverty line develop public and private partnerships with other agencies and community-based organizations. Please plan on attending to offer your comments on this important topic. I know that the distribution of LSTA funds to public libraries in the form of sub grants has been a priority for public libraries for some time. The State Library is ready to define how the awarding of sub grants should take place and hope that each library director can attend the hearing and contribute their ideas. Thanks. Susan Oberlander, Ph.D. State Librarian F. Archivist Electronic Report Submitted: Archives received the 2006 conference paperwork (attendees, vendor info., etc.), and several dozen CD s that were submitted for the 08 NMLA logo contest. Barbara Edwards G. Awards Electronic Report Submitted: The Awards Committee solicited nominations during the fall of 2007 for award nominations. By close of nominations on December 7, 2008 we had received 12 nominations for five awards. Based on the nominations, the committee met electronically and selected these awardees to be approved by the Board at the January 2008 meeting: Community Achievement Cordelia Hooee, Zuni Public Library Honorary Life: Alison Almquist, Zia Elementary School

8 Legislator Senator Bill Payne, Albuquerque Library Amigo Allen Stenger, Alamogordo and Tularosa Public Library Friends Groups Library Leadership Susan Pinkerton, Dona Ana Community College All nominees were approved, and the committee prepared the awards for presentation at the Annual Conference in April Many thanks to the Awards Committee members: Kathryn Albrecht and Marilyn Belcher. Respectfully submitted, Dinah Lea Jentgen Chair H. Bylaws Electronic Report Submitted: Bylaws Committee Report March 27, 2008 The Bylaws Committee has fielded several questions from the Board and from various Committees this year. We also assisted in the preparation for the proposed Bylaws change that the membership will be voting on at the annual business meeting. I want to thank committee members Mark Adams and Alison Almquist for their invaluable input and assistance this past year. Bylaws Committee Betty Long, Chair Mark Adams Alison Almquist I. Education Highlights of the electronic report were reported. Electronic Report Submitted: 3 RD Quarter Report March 2008 The Committee has worked well throughout its granting and scholarship awarding cycles this fiscal year. We began by making sure there was visible publicity of the Association s university and college scholarships and continuing education grants both on the website and through handouts and mailings. Thanks to Louise and Lorie for facilitating our inclusion in a key mailing! Applications for all three types of awards have been strong all year and deciding on recipients has not always been easy. But the Committee, which met in person at the last annual conference and will meet again on Friday, functioned very well via deliberations. We had participation from all eight members of the Ed. Comm. $200 Continuing Education grants helped a New Mexico library worker purchase her books for librarianship studies, plus assisted a public librarian from the far north of the state to attend this conference. The annual Marion Dorroh Scholarship for Masters program studies is awarded to Debi Croney, a highly promising employee of the public library in Los Alamos. The College Scholarships for Associates degree programs will go to Breezy Gutierrez,

9 founder of Anton Chico s nascent public library, Teresa Martinez of Albuquerque s South Valley branch, and Isabel Leyba, longtime worker at Santa Fe Public. Chair Kay Krehbiel has needed to spend much of the year in Germany attending to family matters, so Louise appointed Kathy Albrecht co-chair last fall. These words from Kay near the Bergstrasse: Chairing this committee has been a pleasure. We have worked together well good custodians of the Committee s mission. The Ed.Com is an excellent place for members wanting to become more involved with the Association and in developing professional librarians for New Mexico. The Committee will draft a budget proposal when it meets this week and discuss mentoring between librarians. In addition, we will review the guidelines for grants and scholarships, addressing some application process wrinkles we have experienced (for future Board consideration). Kathryn Albrecht & Kay Krehbiel, co-chairs J. Membership Electronic Report Submitted: Submitted by Lorie Christian, Interim Committee Chair The official membership on April 1, 2008 is 611. Since July 1 st, we ve had 91 new members and (currently) 101 members who have not renewed. This number changes month-to-month as some members renew several months later for various reasons. Here are some membership statistics: Institutional/Commercial: 17 Academic Libraries: 91 School Libraries: 137 Public Libraries: 197 Special Libraries: 38 Friend/Other: 24 Honorary Life Members: 13 Retired: 64 Student: 19 Sustaining: 11 An official announcement regarding the request to split the Institutional/Commercial membership category and raising Commercial dues was put in the last newsletter and the vote on this by the members will occur at the April 2008 Business Meeting. If this is approved by the members, this will take place one year from the vote. K. Public Relations Electronic Report Submitted: NMLA Logo Contest The NMLA Logo Contest was widely promoted around the state and over 230 entries were received. The NMLA Board reviewed the entries and made their selection in January. The winning artist and their sponsoring library will be announced at the NMLA Annual Conference in April. $1,500 will be awarded to the artist and $500 to the sponsoring library. Legislative Day T-Shirts The PR Committee assisted with $300 in funds for New Mexico Libraries Change Lives T-Shirts for librarians to wear in Santa Fe on Legislative Day to increase visibility of librarians descending upon the capitol. Thanks to Ben Wakashige and others for the great idea! NMLA Annual Conference Announcements were sent out in January to American Libraries and MPLA to promote the NMLA Annual Conference. Respectfully submitted on behalf of the Public Relations Committee, Margie Sartin, Chair L. Legislation Electronic Report Submitted: Annual Report NMLA Legislation Committee By Joe Sabatini, Co-Chair

10 This was an active year for the Committee and its members. A planning meeting on May 11, 2007 drew twenty people to discuss the upcoming year's priorities. Here is a summary of our activities on the objective we identified at that meeting. 1. Promote inclusion of a statewide general obligation bond issue for library materials, equipment and access on the November 2008 general election ballot. We were successful in promoting the legislative passage of a library bond issue to be presented to New Mexico voters on the November ballot. We were not successful in increasing the amounts provided to the three types of libraries above the $3 million each for academic, public and public school libraries in The original bill was amended to add $2 million to provide funding for tribal libraries, so that Bond Issue B will total $11 million. Governor Richardson signed the Capital Projects General Obligation Bond Act on March 4, Committee members were active in developing the bond proposal prior to the session. Committee members made presentations to meetings of the New Mexico Consortium of Academic Libraries, the Municipal League Librarians Section and the Action for School Libraries Special Interest Group. A G.O. Bond Political Action Committee was formally reestablished in anticipation of supporting the bond issue. To assist with the development of policy, a Steering Committee with representation from the library community was established. The Steering Committee met on August 17, October 5, November 16, January 11, March 7 and April Support increased recurring funding for state aid to public libraries, academic library budgets, tribal library programs and the School Library Materials Act. State Aid received a thorough review by the Interim Committee on Information Technology and Telecommunications. The Committee sponsored SB 215 by Senator Richard Martinez, which would have appropriated $3,264,200 for the program. This tenfold increase would have brought New Mexico to the average per capita funding for public library support in peer states. Although the bill was given a "do-pass" recommendation in the Senate Education Committee, it was never heard in the Senate Finance Committee. There was no specific legislation addressing academic library funding, and the School Library Materials Act was continued at the $3 million level established last year. The House did pass a Memorial (HM 59) requesting the State Library and the Indian Affairs Department to make a study of tribal library funding. It should also be noted that the Legislature passed ninty-four library capital outlay projects and eight reauthorizations, of which Governor Richardson vetoed six. 3. Support an appropriation to begin the endowment fund of the Rural Library Development Act. There were significant efforts to address rural library funding. The RAIL group of non-profit libraries in Rio Arriba County promoted a bill (SB 223) by Senator Richard Martinez to provide operational funding for public libraries with local government funding under $50,000 annually. Representative Janice Arnold-Jones introduced appropriations (HB 499 and HB 500) to fund the Rural Library Development Fund. These bills were endorsed in their initial committees, but were not heard by the Finance Committees. A nominal $1,000 was appropriated to place funding in the Rural Library Development Fund. Committee members met with Representative Arnold-Jones and with Senator Martinez before and during the session. The question of operational funding also came up during the Native American Libraries Special Interest Group meeting on February 7th. The role of federally-funded State Library Bookmobile and Books by Mail services in providing rural library service came under consideration. Committee members and our legislative advocates suggested working together with Senator Martinez, Representative Arnold- Jones and the various constituencies to develop a more coordinated plan for rural library service delivery. 4. Re-establish a legislative network. Twenty Legislative Bulletins were issued reporting developments during the session. NMCAL, ASLSIG, NALSIG and the Municipal League Librarians Section each had effective legislative communications before and during the session, including participation in the GO Bond Steering Committee. The GO Bond PAC is creating a network of county and regional coordinators to advocated passage of Bond Issue B. 5. Request funding from the N.M.L.A. Board to hire an NMLA lobbyist. The Board did support the hiring of a lobbyist. Tom Horan had been our Legislative Advocate in past years. He is transferring his practice to his son Larry Horan. We had the benefit of having both Tom and Larry work on our legislative agenda.

11 6. Organize a Library Legislative Day during the 2008 legislative session. More than 100 Library supporters attended Library Legislative Day on January 24th. Ben Wakashige organized and obtained funding to provide participants with bright yellow tee-shirts with red text saying "New Mexico Libraries Change Lives." Librarians were highly visible in the Capitol galleries and at a rotunda table, where the New Mexico Library Foundation's "Library Legacy" historical display was on exhibit. The orientation session at the Santa Fe Main Public Library was well-attended. The Committee appreciates the efforts of many Santa Fe librarians who helped put together this successful event. Karen McPheeters and Louise Hoffman represented NMLA at the 2007 American Library Association Library Legislative Day. Cynthia Shetter will be our representative this year. 7. Publicize the meetings of the Legislative Finance Committee as they meet around the state. Librarians can make presentations of their needs at these public hearings to raise awareness. As it turned out, the key interim committees for library legislation were the Legislative Education Study Committee and the Interim Committee on Information Technology and Telecommunications. Librarians were able to make presentations to these groups. Joe Sabatini announced that he will match the first $1,000 donated to the New Mexico Bonds for Libraries Political Action Committee. Intellectual Freedom Electronic Report Submitted: INTELLECTUAL FREEDOM COMMITTEE ANNUAL REPORT, April 2008 During the year, the Intellectual Freedom Committee, which had its inception at the NMLA Annual Conference in March 2007, executed start-up activities such as submitting new procedures pages for the NMLA Procedural Handbook, projecting activities and developing a budget to support those activities. The inaugural committee meeting was held on July 11, 2007 at Socorro, NM. Second and third meetings were held at the Mini and Annual Conferences at Las Vegas (10/12/07) and Las Cruces (4/10/08), respectively. During the year, the Intellectual Freedom Committee accomplished the following: Brought forward the issue of state association endorsement of the ALA Resolution on National Security Letters, encouraging the NMLA Board to consider joining other state library associations Presented a program at the Las Vegas (10/07): Speaking out at the Crossroads: How to be a Library Advocate and Get Your Message Heard! Presented a Pre-conference on intellectual freedom at the Annual Las Cruces (4/08): Duck and Cover: the Law, Libraries, and Intellectual Freedom Post-9/11 Took first steps towards development of Intellectual Freedom pages for the NMLA website, researching others state associations web sites for arrangement and content; developing statespecific content; drafting a Request for Assistance form; working with the NMLA Administrator on mounting the web pages on the parent site. Sponsored a table in the Exhibit Hall at the Annual Meeting in Las Cruces, featuring IF materials from presentations, from ALA, and web site demos. Developed and distributed an Intellectual Freedom Training Needs Survey to the NMLA membership. Drafted an Intellectual Freedom Policy Statement for consideration by the NMLA Board. Participated in a Podcast for Librarian Live, featuring Intellectual Freedom issues and principles

12 Respectfully submitted on behalf of the Intellectual Freedom Committee, Charlie Kalogeros-Chattan, Co-Chair Stephanie Wilson, Co-Chair N. NM READS campaign It was discussed that items are on the website and authors are participating. Posters were shared with the membership. Top politicians are willing to pose for posters. The state trademark is being negotiated. It was suggested that we try for a brief television spot on an author. O. SIGs Members at Large The NALSIG SIG is working on Elizabeth Wacondo s legacy in the New Mexico Tribal Libraries. Electronic Report submitted: Members-at-Large Annual Report April, 2008 The NMLA Mini Conference was held October 11 th and 12 th, The NMLA Board Meeting was held on the morning of the 11 th and tours and sessions began that afternoon. This was the first year this 1.5 day conference was offered at the Mini Conference. Attendance (including speakers) was 161 (Academic - 42; Public - 28; School - 60; Special - 13; Other - 18). The conference income was $7,225 with $5, in expenses. The expenses were primarily for food. Thanks to the generosity of Ruben Aragon and the New Mexico Highlands administration, we did not have to pay any money for space. The conference showed a profit of $2, Following the conference we conducted an online survey. Some important information we gathered from the post conference survey. Over 78% of the people responding said they attended on both Thursday and Friday. 95% of the responding people said they attended sessions and 91% of the respondents said the session length at 1 hour was just right. Almost 69% of the respondents said they visited the vendors and 77% said they would like to see more vendors at mini conferences in the future. Over 92% of the respondents said they would like to see the 1.5 day format again next year. Respondents on the survey had many positive comments about the quality of sessions and the wide range of issues available in the sessions. Respectfully Submitted, Paulita Aguilar Jennifer Brown Valerie Nye Laurie Treat Electronic Report Submitted by Student SIG: I made class visits to UNM's media specialist classes in the fall to inform the students about the NMLA and educate them about the benefits offered by membership. I started up a mailing list for NMLA-Student SIG group members to keep them apprised of scholarships, grants and the application deadlines for those. I've fielded several request for information about jobs and job openings in New Mexico from out of state library students/ recent graduates--which I've answered to the best of my ability. Mary Kurtz

13 P. Old Business President Hoffman asked for NMLA to consider $1000 for the bond issue public relations (PAC) committee. It was mentioned that there should be money appropriated by NMLA next year, but that any money left this year would be very nice. President Hoffman suggested that this could be split into two budget years. It was also pointed out that we should budget one year at a time so as not to cause a shortage. A discussion followed. Supporting the bond issue PAC as an organization could be possible, but the actual donation was in question. The suggestion was made that we wait until after conference expenses to decide. It was pointed out that the Awards Banquet should have $300 left in their budget, as many other SIG s may have some left. Q. New Business i. Vote on splitting vendors/institution members This vote will take place Friday morning. ii. Announcements The next executive board meeting will be June 20 at Socorro Public Library. May 12 budget proposals are due. R. Adjournment The motion was made, seconded and passed to adjourn the meeting at 3:30 PM.