NEW MEXICO LIBRARY ASSOCIATION

Transcription

1 155: , p. 1 NEW MEXICO LIBRARY ASSOCIATION Executive Board Meeting Albuquerque, NM September 15, 1989 The meeting of the 1989/90 Executive Board of the New Mexico Library Association was called to order by President Gloria Trujillo at 1:15 p.m. at Albuquerque's Technical Vocational Institute (TVI). Members Present: Alison Almquist Ruben Aragon Chuck Baldonado Thaddeus P. Bejnar James M. Benefiel Daryl Black Sever Bordeianu Kathy Costa Nancy Fischer Kathy Flanery ANNOUNCEMENTS: Mary Lou Gooch Penny Grigsby Drew Harrington Katherine Harrington Virginia Hendley Jami Hotsinpiller David Libertore Arthur R. McQuiddy Michael Miller Carol Myers Susan Oberlander Lee Platero Clara Rey Joe Sabatini Susie Sonflieth Kay Threlkeld Gloria Trujillo Benjamin Wakashige Cheryl Wilson Gloria Trujillo thanked Chuck Baldonado for use of the TVI facilities. Gloria informed the board that Ruth Bernstein was injured in an automobile accident while returning home from the June meeting of the Executive Board, and that she has sent a card wishing her a speedy recovery. Kathy Flanery introduced a guest, Mr. Arthur R. McQuiddy, from the Roswell, N.M. Chamber of Commerce. Another guest, Katherine Harrington, Chairperson of the Land of Enchantment Children's Book Award Committee, was introduced. Gloria Trujillo announced that she had sent three letters representing NMLA: 1. A letter to Governor Carruthers indicating a willingness to work with him on the White House Conference and the hope that the library community will be involved in delegate selection for the conference; 2. A letter to Senators Bingaman and Domenici and Representative Richardson expressing concern over non-funding for LSCA Title II (Construction), and support for reinstatement of funds; and 3. A letter to the Library of Congress in support of Los Alamos Public Library's LOCIS project. Gloria Trujillo announced changes in committees and round tables: Ellanie Sampson resigned as Chairperson of the Task Force To Support The State Library, the Task Force will now be co-chaired by Lois Godfrey and Vi Gibson; Lucy Cruz resigned from that Task Force and has been replaced by Lucy Olson, and Mary Pat Kraemer has also joined the Task Force; Rick Tubesing resigned from the Library Development Committee and has been replaced by Kristine Warmoth;

2 MINUTES: 155: , p. 2 Laura Montenegro and Mark Adams have resigned from the Public Relations Committee and have been replaced by Mary Lou Griego and Elveda Langton, and Tracy McCallum has been added to that committee; Fran Martinez has resigned from the Education Committee and has been replaced by Deborah McBeth; and Pam Wellons, Chair of the Conference Arrangements committee has moved out-of-state, she is replaced by Jami Hotsinpil1er. On a motion by Daryl Black, seconded by Chuck Baldonado, the minutes of the June 16, 1989 Executive Board Meeting were approved. TREASURERS REPORT: Carol Myers indicated that there was no formal report since reports will now be made on a quarterly basis, and a quarter has not yet passed. The quarterly report will be mailed to Executive Board Members when it is due. Carol did announce that if any committees or divisions need financial updates, they are now available through her. The current NMLA bank balance is $9, The audit is currently in progress. Carol suggested that there appears to be some confusion over use of disbursement and reimbursement forms. Joe Sabatini suggested using only one form, the reimbursement form. There was general agreement that this was the best solution. Carol also reminded everyone that receipts are needed for all reimbursable expenditures. DISCUSSION ITEMS: 1. Recommendation that a second person be designated for bank signatures Carol Myers spoke of the need for an alternate legal signature on NMLA accounts as a back up in case of illness, death, or emergencies. She suggested that the association secretary would be a logical choice for another signature. Ben Wakashige moved that the NMLA Secretary have authority to sign on NMLA accounts as an alternate signature to that of the Treasurer... seconded by Chuck Ba1donado... motion passed. 2. Suggestion that treasurer prepare quarterly financial reports This issues was addressed briefly in the Treasurer's Report. There was general agreement that it is a good idea, and will be done. 3. Request from Land of Enchantment Book Award Committee to do bulk mailing at Albuquerque under the NMLA permit Gloria summarized a letter from Jackie Goodfellow explaining that past Land of Enchantment mailings were done through a school district. That arrangement is no longer possible, so the committee hopes that bulk mailings can be done out of Santa Fe or Albuquerque under the NMLA bulk permits. Daryl Black and Ben Wakashige asked about the size of the mailings. Alison Almquist said the largest would be approximately 1,500 pieces, and that the committee has $ in their account that can be used to pay for the mailing. Susie Sonflieth reminded everyone that if the permit is to be used, the return address must indicate an NMLA affiliation. Gloria Trujillo called for a motion. Chuck Baldonado moved that the Land of Enchantment Book Award mailings be done out of Albuquerque under the NMLA bulk permit... seconded by Ben Wakashige. Discussion followed with Carol Myers asking if the Albuquerque permit was current

3 155: , p. 3 and if there is any money on account with the Post Office for that permit. Chuck Baldonado offered to go check on that information. Gloria Trujillo tabled the motion until that information was available. Chuck returned shortly with the information that the permit is current, and a mailing of 1,500 pieces would cost $ It was agreed that the Land of Enchantment Book Award Committee would deposit $ in that account. Gloria called for a vote on the motion... motion passed. 4. Proposal to increase funding for Marion Dorroh Scholarship Kathy Flanery introduced a proposal to establish assured financing for and an increase in the Marion Dorroh Scholarship. Discussion followed Kathy's proposal. Joe Sabatini said that past minutes indicate that although no direct funds from the silent auctions are to be added to the scholarship fund, the interest from the investment of silent auction proceeds was designated for the scholarship fund. Treasurer, Carol Myers, said that financial records do not show that transfer of interest to date. Cheryl Wilson suggested that when CD's mature, the association could transfer that accrued interest to the Marion Dorroh Scholarship. Further discussion resulted in some suggested amendments to Kathy's original proposal. Daryl Black moved to assure financing and to increase the Marion Dorroh Scholarship amount as proposed, including: I) the Board adopt a year-long drive to raise an additional $30,000 by contributions from each member of NMLA and other interested parties in order to develop a permanent endowment fund; and ii) a portion of the "Silent Auction" proceeds be added to the permanent endowment fund. The motion was seconded by Penny Grigsby... discussion followed. Cheryl Wilson asked when the fund drive would begin. Kathy Flanery said at the annual conference. Susan Oberlander asked if this was a one-time fund drive, and Kathy replied that it was. Susan Oberlander spoke in support of the motion. Ben Wakashige spoke in support of the motion and mentioned that ALA has voted to raise scholarships from $1,000 to $3,000. Daryl Black suggested involving the Trustee and Friends Divisions of the association in this fund drive. Discussion moved to the past and present confusion over how the scholarship is funded. Joe Sabatini spoke of the need to have clear policies on how the scholarship is to be managed within the budgetary process. He said that current management of the scholarship fund appears to be random, illogical and inconsistent. He suggested that the Treasurer and perhaps a committee should plan how to get this financial problem under control, and that the committee should then report back to the Executive Board. Cheryl Wilson spoke to what she considers the critical need to keep the Marion Dorroh Scholarship fund separate from the rest of the budget for the integrity and protection of the scholarship. Therefore, she supports the proposal for a separate, endowed account, and believes that such an endowment could open future donation and estate possibilities for the fund. Kathy Flanery said that she felt everyone in NMLA could support the fund drive with a minimum donation of $50. Kathy Costa disagreed, saying $50 is a lot for many members of the association, and that she would prefer that no minimum amount for a donation be set. Lee Platero agreed that many people in his portion of the state would find a $50 donation to be beyond their means. Virginia Hendley said the crucial issue is that we support giving to the scholarship fund in whatever amount we can afford. Gloria Trujillo said she would appoint a committee to work with the Treasurer as per Joe Sabatini's suggestion. Gloria called for a vote on the motion... motion passed.

4 155: , p. 4 Kathy Flanery requested that the Board skip ahead in the agenda since Mr. McQuiddy had another appointment and needed to speak to the Board. President, Gloria Trujillo, agreed to the change. 5. Approval of 1991 Conference site and dates Michael Miller resubmitted the committee's recommendation of the Glorieta site which was rejected in the June, 1989 meeting of the Board. He reminded the ~Board of the strengths of the site. He then said that if the Board still did not approve of the Glorieta site, the committee had a second choice for the conference site, in Roswell, HM. Kathy Flanery introduced Mr. Arthur McQuiddy from the Roswell Chamber of Commerce to speak to that possibility. Mr. McQuiddy spoke of Roswell's desire and ability to host the 1991 NMLA Conference. He explained that a Conference Center is currently under construction and is expected to be completed in September of It will be located near the Roswell Sally Port Inn. Daryl Black inquired about the size of the facility and the exhibit space saying that we require a minimum of 8,000 square feet of exhibit space, and that it must all be in one location to please the exhibitors. Concerns about exhibit security were also expressed. Mr. McQuiddy said the exhibit space would be available and that Roswell would supply around the clock security for the exhibits. Gloria Trujillo called for a motion on the Glorieta site. No motion was made. Gloria called for a motion on the Roswell site. Daryl Black moved that Roswell be selected as the 1991 NMLA Conference site. Chuck Baldonado seconded... discussion followed. Ben Wakashige mentioned that when the conference was held in Roswell in the past there were some problems with meetings having to be scheduled in too many different locations, and he hoped Roswell would be able to accommodate meetings more centrally if the conference is held there again. Drew Harrington expressed some concern about getting speakers to Roswell. Kathy Flanery said she feels it is important to hold the conferences allover the state, and that the smaller communities may be more enthusiastic about hosting the conference, and so they may do a better job. Joe Sabatini expressed his agreement with Kathy. Chuck Baldonado and Susan Oberlander also voiced their agreement. Cheryl Wilson suggested that there is a need for a set of guidelines for the conference site showing requirements for capacity, transportation, exhibit space, etc. She feels this would give the Conference Site Committee more to work with and would make site selection less arbitrary. Gloria Trujillo agreed to name a committee for this purpose. Gloria called for a vote on the motion... motion passed. Discussion followed on dates for the 1991 Conference. Penny Grigsby moved that the 1991 NMLA Conference be held between April 17-20, seconded by Ben Wakashige... motion passed. Gloria Trujillo called a break at 3:00 p.m. The meeting was resumed at 3:25 p.m. 6. Proposal to change NMLA bylaws on membership Cheryl Wilson presented a proposal to change the membership year from July 1 - June 30 to a one year membership with renewal due on each individual's anniversary date. Carol Myers asked why the change is desired. Cheryl said that there is some confusion on the part of members on the time period that their dues cover, and that many members delay due payment until shortly before the annual conference. Thaddeus Bejnar asked how renewal would be managed. Cheryl said renewal notices would be sent to every member. It was noted that this change would increase postage costs because renewals could no longer be sent in a bulk mailing. Chuck Baldonado moved that the proposed bylaw change be approved by the Board to read "Membership dues shall be for one year. Application for membership shall be made to the Treasurer." Seconded by Clara Rey... motion passed.

5 155: , p Approval of 1990 Conference budget and presentation of tentative program Chuck Baldonado presented his tentative conference program and asked for questions or comments. Kathy Flanery asked if simultaneous sessions could hold their business meetings at different times so that people could attend both programs by coming before and after business meetings. It was noted that when business meetings were held at the end of programs participants often left rather than attending the business meeting. Cheryl Wilson noted that a break is scheduled for 3:00 p.m. Friday afternoon, and that this may be an unwarranted expense since no meetings are scheduled at that time, and conference participants may have left. Joe Sabatini noted that exhibitors often request time for conferees to attend the exhibits with no conflicting scheduling. He suggested that this may be an excellent time to schedule an exhibit visit. There were no further questions on the program, and it received general approval. Chuck Baldonado presented his 1990 Conference Budget: Total Projected Income $36, Total Projected Expenses $31, Projected Profits $ 4, Chuck Baldonado moved to accept the proposed 1990 Conference Budget... Ben Wakashige seconded... motion passed. 8. Review and approval of long range automation plan Susan Oberlander presented Karen Watkin's report. It was noted that the plan was previously sent to all Board members. Ben Wakashige moved to accept the plan as submitted... seconded by Daryl Black... discussion followed. Cheryl Wilson expressed her desire that the plan be made available to all members of NMLA. Susan Oberlander said that a one page summary was sent to everyone. Joel Sabatini agreed with Cheryl and said that this tangible evidence of a plan for a cooperative system should be seen by all NMLA members. Daryl Black asked if we could afford to send the plan to all members, and suggested that perhaps it could be sent to all libraries instead. Cheryl Wilson suggested that the plan be condensed and sent to all NMLA members. That idea was approved. Ben Wakashige asked who will carry through on the plan so that it comes to fruition. Susan Oberlander said that part of the plan allows for management of the project, and that certainly the New Mexico State Library will be involved. Gloria Trujillo called for a vote on the motion... motion passed. 9. Recommendations regarding the Publications Committee The Publications Committee Chair was asked at the June, 1989 meeting to report back to the Board on the usefulness of and the need for such a committee. Sever Bordeianu reported that the original charge of the committee was to oversee all publications of NMLA, but most of those duties are now handled by the Lindseys, so the committee now only coordinates between NMLA and the Lindseys. He recommended two possibilities to the Board: 1. Eliminate all but the Chair of the committee; or 2. Restructure the committee. Cheryl Wilson reminded Gloria Trujillo that the bylaws allow the Executive Board to dissolve a committee that is no longer needed. Joe Sabatini asked if the committee is dissolved, who will coordinate between NMLA and the Lindseys? As allowed in the bylaws, President Gloria

6 155: , p. 6 Trujillo dismissed all members of the committee with the exception of the chair who is to remain to coordinate activities between NMLA and the Lindsey Service. 10. Placement of grant donations on NMLA membership form Kathy Flanery asked that item 10 be added to the agenda. Gloria Trujillo agreed. The Education Committee is requesting that a "grants contribution" line be placed on the NMLA membership form for donations to support education and job enrichment grants for NMLA members. Gloria Trujillo asked how this would be managed within the NMLA budget. Kathy Flanery felt it would need to be a separate line item. Joe Sabatini said there may be some bookkeeping problems with this, and that it could also diminish the impact of the scholarship fund drive. Gloria Trujillo called for a motion. None was made. 11. Workshop Fees Penny Grigsby asked that item 11 be added to the agenda. Gloria Trujillo agreed. The Online Round Table and LIRT are sponsoring a joint workshop in Silver City. Penny Grigsby requested Board approval of a $10 fee for both NMLA members and nonmembers to attend the workshop. It was noted that a difference in fees is required so that NMLA members achieve benefits from their membership. Penny Grisby moved for approval of a $10 NMLA member/$11 nonmember fee for the Online Round Table/LIRT workshop... seconded by Chuck Baldonado... motion passed. REPORT FROM THE ALA COUNCILOR Ben Wakashige reported on his attendance of ALA in Dallas as New Mexico's ALA Councilor. Ben said that the meetings were quite interesting. He described state support of the "Freedom To Read Foundation" which involves both state's subscribing to the organization as well as state chapters making public contribution announcements during meetings. He said he would be recommending that NMLA join the foundation next year, and suggested that the association may want to consider making an additional contribution as well. The purpose of the "Freedom To Read Foundation" is to provide legal assistance to librarians involved in intellectual freedom issues. State chapters also made public contributions to the ALA Washington Legislative Office, and Ben suggested that NMLA may want to consider this for future years. New Mexico was rather conspicuously uninvolved in these two categories of contributions which are announced publicly, on the meeting room floor. Lee Platero asked about ALA's relationship with NCLIS since he had heard rumors of ALA breaking affiliation with NCLIS. Virginia Hendley replied that her understanding is that ALA was not pleased with the way NCLIS had been unsupportive of the ALA stance on FBI inquiries into patron records, but that ALA was not breaking relations with NCLIS. REPORT FROM THE STATE LIBRARIAN Virginia Hendley, State Librarian, reported that there is now a full State Library Commission in place--all vacancies have been filled. The National Commission on Library and Information Science has made grants available to the states for pre-white House Conference activities--new Mexico's grant is $18,000.Virginia has requested that the Governor name the State Librarian as coordinator and local contact for New Mexico's participation in the White House Conference. In regards to the state aid rule changes, a hearing will be held on free library service on October 6 or 13, 1989.

7 155: , p. 7 Helmuth Naumer has set the goal for NMSL of preparing legislation that will allow merging of the NMSL and the Records and Archives into a Southwest Research Center. There is still no word on 1990 funding for LSCA Title II. Two NMSL positions are open in Library Development. The higher level one of the two will be filled. Two vacant Technical Services positions are being evaluated to determine which can be filled. DIVISION REPORTS: College, University & Special Libraries The decision of the NMLA Executive Board to allow ASLA members to attend the NMLA Annual Conference has been passed on to Don Frank, Chairman, College and University Division, ASLA. Planning for a CUS Division workshop to be held in Socorro on January 26, 1990,is underway. Possible workshop topics include the increasing cost of serials and "eroding library budgets". Public Libraries The reciprocal borrowing agreement has been rewritten with some minor changes and will be distributed to public libraries in November. Participating libraries will be publicized. Dr. Suzanne Monroe, Professor of Childrens' Literature at ENMU will be the division's featured speaker at the 1990 NMLA Annual Conference. The nominating committee for the in-coming Vice-Chair is comprised of Lucie Olson, Jeanne Winkles, and Peggy Suter. Names may be submitted to any of the members of the committee. SLCYAS The first issue of "Libros en Resena, Books on Review from New Mexico" will appear in the next NMLA Newsletter. SLCYAS will be participating in the Gallup mini-conference with a short workshop on the curriculum process as it relates to Information Power. The Land of Enchantment Book Committee will have three vacancies within the year, and there is some confusion as to who is authorized to fill those vacancies. The division is considering having a post-conference workshop on curriculum design. ROUND TABLE REPORTS: Documents Ruben Aragon reported that the Documents Roundtable has chosen "Electronic Collection and Dissemination of Government Information: It's Impact on Libraries", as its 1990 NMLA program theme. J. Timothy Sprehe, Office of Information & Regulatory Affairs, OMB, has verbally agreed to speak.

8 155: , p. 8 The round table is actively putting together a mailing list, in order to pursue possible candidates for membership to the round table. Library Instruction Chuck Baldonado presented Deborah Eagan's report. LIRT and the Online Round Table are sponsoring a two-day mini-conference Thursday and Friday, October26-27, entitled "Information is Your Future" at the Miller Library of Western New Mexico University in Silver City. For the LIRT portion of the conference, Friday morning from 9:00 to noon, Professor John Richardson of the UCLA Library School will make the presentation "Expert Systems in Reference Service: Applications, Problems, and Progress". Total expenses for the presentation come to $234. Local & Regional History No report LUISA Clara Rey reported that LUISA is offering a workshop entitled "The Importance of Literacy to Hispanics" during the Mini-Conference in Gallup on September 23,1989. Ideas on how to celebrate the 10th anniversary of LUISA are being discussed, as are ideas to improve membership in both LUISA and NMLA. The 1990 Conference program will be titled "Management and Librarianship" and will be presented by Luis Herrera. Native American Libraries Written report was not submitted. Non-Print/NMAECT David Libertore gave the round table report. The work program for the round table will be: 1. To clarify the purpose of the round table; 2. To prepare and distribute a brochure on the round table; and 3. To support networking by studying the possibility of statewide licensing / purchasing agreements for audiovisual materials and equipment. Online Penny Grigsby reported that the Online Round Table is cosponsoring the Silver City program with LIRT as described in the LIRT report. The 1990 Conference Program will be "Computers as Tutors" and will cover the topic of utilizing computer programs to promote literacy. A panel of 3 users of the UNISYS Literacy program is planned. Trustees and Friends No report COMMITTEE REPORTS:

9 155: , p. 9 Awards Virginia Hendley reported for the Awards Committee. Award nominations are being solicited through the NMLA Newsletter and the Hitchhiker and a bulk mailing scheduled for November 1, The committee will meet January 13, 1990 to prepare a slate of nominees for Board approval. So far only one nomination has been received. Bylaws No report. Conference Arrangements Jami Hotsinpiller reported that she has taken over from Pam Wellons as Chair of the committee. All positions on the committee are now filled and all members have been briefed on their responsibilities. Committee work is currently on target and progressing well. Conference Program No report. Education Committee Kathy Flannery reported that the committee has selected the subject of scotopic sensitivity for their 1990 Conference program. A possible survey to determine interest in library science courses on the doctoral level is being considered. The committee has been working on revising grant and scholarship application forms. Legislation and Intellectual Freedom Susan Oberlander reported that four more legislative interviews will appear in the forthcoming Newsletter, including: Max ColI-interviewed by Karen Watkins; Billy McKibben-interviewed by Jeanne Winkles; Ben Altamirano-interviewed by Ben Wakashige; and Tito Chavez-interviewed by Joe Sabatini. The network is being activated in anticipation of sending out information from the Task Force to Support the State Library to the entire legislature. Thaddeus Bejnar is conducting training sessions on the Library Privacy Bill around the state, and will continue to do so through the Fall. The Intellectual Freedom Handbook is due out of the printer's this September, and will be sent to all members and all non-school libraries in the NM Library Directory. Virginia Hendley will mail a handbook to all public library boards. Mary Jane Vinella, State Dept. of Education, will print and mail copies to all school libraries. Library Development Gloria Trujillo gave the report. The committee submitted a draft of changes they have recommended for NMLA's goals.

10 155: , p. 10 DRAFT Continuing goals: 1. Actively support literacy programs in New Mexico and encourage participation of librarians in the New Mexico Coalition for Literacy; 2. Actively support the promotion of reading among the young people of New Mexico; 3. Increase funding and other financial support for all types of libraries; 4. Continue to support the Coordinated Library System of New Mexico and the Library Systems 2000 report; and 5. Encourage and promote technology that will make information accessible to all types of libraries with particular emphasis on the rural libraries. Short term goals: 1. Provide information about the New Mexico Coalition for Literacy to the membership; and 2. Evaluate Library Systems 2000 report and determine progress of the New Mexico Library Association and establish what remains to be accomplished. A discussion of the draft resulted in Daryl Black and Chuck Baldonado suggesting striking the word "young" from item number 2 in the continuing goals. The suggestion met with general agreement. Membership Alison Almquist reported that the committee has revised and updated their section of the procedural handbook, and the membership form. NMLA pins have been prepared for a bulk mailing and will be distributed with membership card and a letter from President Gloria Trujillo. Mailings targeted at non-members are planned in an effort to increase membership. The membership directory will be available in December, and a supplemental directory will be printed after conference registration. A membership form and a conference flier prepared by Chuck Baldonado went to 120 Albuquerque Public School librarians. The committee does not think it is appropriate at this time to consider a life membership category for dues. Nominating Joe Sabatini gave the report. The committee has prepared a slate with two candidates for each position. These names will appear on the ballot. In addition, the membership will have the opportunity this fall to nominate candidates by petition. The candidates who have agreed to run for office are: 2nd Vice-President Secretary Ruth Krug, Serials/Catalog Team, UNM General Library Drew Harrington, Library Director, Albuquerque Academy Kathryn Lopez, Librarian, Alameda Junior High, Santa Fe Dinah Jentgen, Librarian, NM State Highway &Transportation Dept.,

11 155: , p. 11 Santa Fe Publications No report Public Relations Susie Sonflieth reported that the committee plans for National Library Week include: 1. Creation of a PR packet complete with news releases and clip art for three age levels: children, YA, and adult and activity ideas for the week; 2. Creation of a 1990 NMLA Commemorative Poster; and 3. Production of high quality bookmarks. The committee also hopes to accomplish the following public relations and fund raising projects, listed in order of priority: 1. Production of a commemorative poster and matching set of note cards; 2. Production of a calendar; 3. Note pads with the NMLA logo; Special Committee on Automation Planning No report Special Committee on Non-Member Database No report Special Committee on State Library Joe Sabatini presented the report from the Task Force to Support the State Library. The Task Force requests that the Board adopt a policy statement on State Library issues, to be printed in the NMLA Newsletter. The policy would act as a guide to New Mexico librarians when expressing their concerns about the NMSL to legislators. The proposal reads: The Executive Board of the New Mexico Library Association adopts the following agenda for its legislative priorities in the 1990 Legislature. 1. The top priority of the New Mexico Library Association is to restore the services of the New Mexico State Library to a level which will allow basic services to citizen users to be performed in a reasonable time frame. To accomplish this, funding is needed for the position of Word Processor, at $15,609; for a consultant position in Library Development at $21,468; and a Librarian position in Technical Services at $21,468. This is a restoration of $58,545 for previously funded positions which have been unfunded in the present budget. As of September 15, 1989, it is included in the budget request submitted by the State Library to the Office of Cultural Affairs. 2. The second priority is to enhance children's services by adding a librarian and a clerk specifically for this work. The goal of promoting literacy in children is a task which must be supported in a coordinated way throughout the state, through the establishment of these two positions at a total cost of $81,000, which includes related equipment, supplies and travel. 3. NMLA's third priority is to begin the restoration of the state grants-in-aid program to public and community libraries, which, at its current level of 8 cents per capita is among the

12 155: , p. 12 lowest levels of state support in the entire country. We support the appropriation of $150,000 for FY As of September15, 1989, this amount is included in the budget request submitted by the State Library to the Office of Cultural Affairs. 4. The New Mexico Library Association is unable to support the funding or construction of a new building for the New Mexico State Library at this time. Present programs must first be restored, and future programs must be defined before such a project would be appropriate. Adequate planning, involving the entire library community, must be assured before construction funds are sought. Susan Oberlander asked Virginia Hendley what her position is on the proposed new building for the State Library. Virginia said she was asked to request the funds for the new building in this year's budget, and that she has done so. Susan expressed some concern that item number 4 of the proposal appears to be indirect conflict with the State Librarian's budget request. In response to this concern, Joe Sabatini amended item 4 by adding another sentence at the end of the item, reading "However, we do support funding for a planning process for such a building". Daryl Black moved that the proposal, as amended, receive NMLA Executive Board support... seconded by Chuck Baldonado... discussion followed. Alison Almquist asked if this would be presented to the State Legislature. Joe Sabatini said that isn't clear yet. The vote was called... motion passed. Thaddeus Bejnar asked for the floor to relate a request from Michael Miller for NMLA support of the new Records Center and Archives Building in the form of a Board resolution. Joe Sabatini composed such a resolution, reading: The Executive Board endorse the appropriation of funds to construct the planned new building for the New Mexico State Records Center and Archives. This facility is urgently needed to secure and preserve essential state documents and priceless historical records. Ben Wakashige moved that the resolution be adopted by the NMLA Executive Board... seconded by Chuck Baldonado... motion passed. Special Committee on Professional Staffing Gloria Trujillo presented the report. The report outlined the steps the committee has taken to inform themselves on the issue of some community college libraries in New Mexico being staffed by non-professional librarians. After the report was read, the Board members expressed their feelings that the committee has not yet produced a document ready for Board action. Special Committee on Promotional Materials Daryl Black reported that this committee has been absorbed by the Public Relations Committee and is working with that group to find the most interesting and marketable products to promote NMLA. Daryl will be taking a limited number of mugs and T-shirts to sell at the Gallup Mini- Conference. MINI CONFERENCE Daryl Black reported that the annual Mini-Conference is scheduled for Saturday, September 23, 1989, in Gallup, at the University of New Mexico Branch campus. Mailings and publicity have been extensive. The program will include Nelson Martinez of KOAT TV discussing the importance of literacy to Hispanics, Jim Abrams, Language Arts Specialist with the NH Dept. of Education who will do an Information Power workshop on the Curriculum Connection,

13 155: , p. 13 Thaddeus Bejnar, who will give a workshop on Library Patron Records and the Privacy Act, and Ginni Clarke of the U.S. Bureau of the Census who will talk about how librarians can be involved in the 1990 census. The luncheon speaker will be Gerald Hausman, author of Meditations With The Navajo and Stargazer. The day will end with a demonstration of the New Mexico Literacy Theatre technique sponsored by the New Mexico Coalition for Literacy. NEWSLETTER Gloria Trujillo gave the report. Carol Joiner expressed thanks to all who contributed articles for the newsletter in her written report. Joe Sabatini will be the guest editor in the up-coming issue on a number of articles relating to the NMSL. It was reported that in spite of precautions, the 35 mm camera belonging to NMLA was stolen from a locked storage closet. Carol Joiner suggested that the association may want to have an independent photographer take photos at conferences and articles for the newsletter could be submitted with photos is pictures are needed. She felt this was preferable to replacing the camera, which could be stolen again. NEW MEXICO COALITION FOR LITERACY Kathy Costa did not have a written or formal report, but she did mention that 9 new literacy programs are being added in New Mexico as well as the New Mexico Literacy Theatre. OLD BUSINESS No old business NEW BUSINESS Susan Oberlander gave the Board and update on the University of Arizona/UNM cooperative MLS program. Overall, the program is progressing well, and the number of students participating in the program is surprisingly high. There has been one significant problem. The program was advertised as offering in-state tuition rates because that is what UNM was led to believe in their negotiations with the University of Arizona. However, after the program had begun, the University of Arizona changed that ruling and is requiring that any more than 6 hours taken in the program will be charged at out-of-state tuition rates. Understandably, this caused some considerable concern on the part of students. After some discussion with the students, Susan Oberlander believes most of them are reconciled to the situation and have chosen to take 6 or less hours to avoid the additional charge. Gloria Trujillo has received a letter from a Ms. Heather Gallagher strongly protesting the situation and asking for NMLA support of her position. Furthermore, she indicated in her letter that she has referred the matter to the New Mexico Attorney General. After some discussion, the Executive Board agreed that Gloria Trujillo should respond to Ms. Gallagher's letter with sincere expressions of concern and regret. Further, they want to inform Ms. Gallagher that the association was as surprised as she was by the University of Arizona's change in stance on the tuition issue. Nevertheless, the Executive Board strongly supports the educational opportunity this program has provided. Gloria Trujillo agreed to respond to Ms. Gallagher's letter explaining the Board s position. On a motion by Daryl Black... seconded by Chuck Baldonado, the meeting was adjourned at 6:10 p.m.