SIGMA LAMBDA BETA INTERNATIONAL FRATERNITY INC.

Transcription

1 SIGMA LAMBDA BETA INTERNATIONAL FRATERNITY INC. Delta Delta Chapter University of Wisconsin-Madison CHAPTER BYLAWS Amended Spring 2013 Article I: The Fraternity Seeing a need for the perseverance and advancement of Latino/Hispanic men and believing that all people are social creatures, and that friendships of college are lasting and important ones, and believing that adherence to excellence, moral, ethical, and educational standards is the instrument best fitted to promote these friendships, the members of the Sigma Lambda Beta International Fraternity, do hereby adopt the following Constitutional Bylaws. Section 1: Name The name of this Fraternity shall be Sigma Lambda Beta International Fraternity Incorporated. Whereas, the objective for which this Fraternity has been formed, are to develop the ideas of Brotherhood, Education, Leadership, and Cultural Awareness to better the society in which we share. Section 2: Purpose and Aims The purpose of Sigma Lambda Beta International Fraternity shall be primarily one of promoting various culture and standards of excellence in morality, ethics, and education. Further, the Fraternity shall work to better serve the needs and wants of all people by disseminating the diverse culture, which we all share. Finally the Fraternity shall maintain respect for the views of others through this tolerance, enhancing our understanding of one another, and thus bettering our community, our country, and the world. Article II: New Membership 1

2

3 Membership in this Fraternity shall be limited to undergraduate men at the University of Wisconsin Madison. Membership shall be attained only by selection and initiation in accordance with the Constitution and prescribed Ritual of the Fraternity. Membership shall be restricted to those men who are not initiated members of another recognized social fraternity. All applicants for membership must meet all requirements set forth by the Fraternity. Membership will be granted regardless of ability, age, citizenship, color, creed, ethnicity, marital status, national origin, physical attributes, race, religion, sexual orientation, social economic status, or political party affiliation. Members must fulfill all criteria as set forth by Fraternity policy and must also fulfill all criteria as set forth by these Constitutional Bylaws. Section 1: Criteria Must be a full time student taking at minimum 12 credits Must be in good academic standing with a prior semester grade point average of at least a 2.5 on a 4.0 scale Must be in good financial standing with the Fraternity in accordance to any and all dues or fees associated to New Membership Must not be a member of any other social Fraternity Must complete the Fraternity s set Member Education Process Article III: Chapter Membership Status The membership of this Fraternity is of great value to the existence and stability of our Chapter. To help insure a quality, and healthy membership, the following definitions, rules, and regulations will guide an individual s Chapter membership status. The status of membership shall be defined as Active Good Standing, Active Poor Standing, Dormant, Alumni, and Inactive. The Chapter Executive Board is responsible to oversee and regulate the status of a Brother, including those that do not fall into any of the following categories. Section 1: Active Good Standing A Brother of Active Good Standing is a full time student at the University of Wisconsin Madison, maintains a semester GPA of 2.5 or above on a 4.0 scale or its equivalent, and keeps good financial ground with the Fraternity as decided by the Executive Board. He has full voting rights, is allowed to benefit from any privileges the Fraternity offers, and MUST participate in ALL fraternal events*. * A Fraternal Event is any function passed by the Chapter requiring the participation of The Delta Delta Chapter of Sigma Lambda Beta International Fraternity Incorporated. 2

4

5 Section 1.1: Fraternal Events The Executive Board may excuse a Brother from a Fraternal Event by notifying VIA the Absence Request Form (ARF) and RECEIVING approval of an excused absence no less than 24 hours before the event. It is strongly suggested that all Brothers properly prioritize to attend a Fraternal Event, despite excusable conflicts. In the case that a Brother cannot attend, he may miss a fraternal event due to but not limited to class, work, illness, emergency, etc. In the cause of an emergency situation such as family emergencies the Brother must notify the Executive Board as soon as possible. Homework or studying is not an acceptable emergency excuse Social functions, in collaboration with Sigma Lambda Beta International Fraternity, Inc. are considered mandatory events, unless otherwise noted. In the event that social functions require the delegation of shifts, all active Brothers are required to work their shifts. If a Brother is absent for his shift, he will be fined by the Chapter. Section 2: Active Poor Standing A Brother of Active Poor Standing is a full time student at the University of Wisconsin Madison, but receives a semester GPA of less than 2.5 on a 4.0 scale or its equivalent, is unexcused or absent for more than fifty percent of all required Chapter meetings and all required fraternal events, or has withdrawn from school the previous semester due to GPA. He must still be in good financial ground with the Fraternity as decided by the Executive Board. Any of the aforementioned criteria or combination thereof will result in mandatory status of Active Poor Standing. Section 2.1: Consequences of Active Poor Standing Voting rights may become limited as deemed appropriate by the majority vote of the Executive Board Ineligible to hold the position of President, Vice President Internal, Vice President External, Membership Educator, or Padrino unless deemed necessary by the Executive Board 3

6

7 May have limited to no involvement with the Educational Process of New Members if deemed necessary by the majority vote of the Executive Board with input from the Membership Educator. Section 3: Inactive A Brother who is Inactive has no voting rights. A Brother can be inactive due to academics, financial, medical, or personal reasons. He is not required, but recommended, to participate in any fraternal event and weekly Chapter meetings. *Under special circumstances at the discretion of the Chapter, the voting assembly has the power to inactivate a Brother. A letter must be provided to the Brother in question and a ¾ vote from the Executive Board and voting assembly is required to inactivate a Brother. Section 3.1: Consequences of Inactivity Cannot vote on ANY fraternal issue Cannot involve himself in the Education Process in any manner. Examples include but are not limited to membership education, being a padrino, hosting educational sets, etc) Cannot be an official representative of the Fraternity at any event. (examples include but are not limited to step shows, stroll shows, organizing BBQs with another org, etc) Cannot use the Fraternity for financial gain. (examples include but are not limited to fundraising or hosting parties) Cannot communicate with potential expansion schools or interested parties. Cannot attend any non Chapter of initiation business meetings. Cannot attend any private (not open to the public) official Sigma Lambda Beta sponsored events. (Examples include but are not limited to induction rituals, crossing rituals, mixers, etc) Section 4: Dormant A Brother who is Dormant retains active status but may not be active in school as a traditionally active Brother would, due to special circumstances beyond his control. A Brother can be dormant due to study abroad programs. A Brother wishing to hold dormant status must submit in writing a letter to the Executive Board explaining his situation as well as submitting proper paperwork to the International 4

8

9 Board of Directors (IBOD). The document must be submitted and approved by both the Executive Board and IBOD before dormant status is granted. This Brother will have limited voting rights, which shall be defined by the Executive Board. Section 5: Regulations of a Petitioned Active Throughout the semester the following must be completed for reactivation of a Brother to occur: A typed, one to two page letter must be presented to the voting assembly prior to status change. This letter should include the reasons reactivation is desired and proof that the situation that caused the mandatory inactivation no longer exists. Executive Board and voting assembly must accept the letter of reactivation by majority. Brothers who petition for activity must do so by the third regularly scheduled meeting at the beginning of each semester. Any Brother who petitions for full activity must submit a Sigma Lambda Beta International Fraternity Incorporated Grade Report on a monthly basis. Grade Reports must be turned in to Academic Chair on the last Friday of every month by 5 pm. A Brother will be allowed to maintain all active rights and privileges for a period of two consecutive semesters. Section 6: Reactivation after Mandatory Inactivity/Active Poor Standing Once grade reports are released and meet set requirements, Brothers who were deemed inactive because of academics are automatically reactivated. Brothers are reactivated once financial commitment to the Fraternity has been fulfilled. Section 7: Non Discrimination Clause Since its inception, Sigma Lambda Beta International Fraternity, Inc. has held only one qualification for membership: merit. Such criterion is blind to difference of national origin, creed, color, race, sexual orientation, disability, ancestry, age, marital status, parental status, sex or religious denomination. No man is to be barred admission for any of these reasons or any other reason which would be contradictory to the principles and ideals of this Fraternity. Article IV: Offices and Officers 5

10

11 The Executive Board shall consist of the President, Vice President Internal, Vice President External, Treasurer, and Secretary. Membership Educator must still attend all Executive Board Meetings during intake semesters. Section 1: Duties and Responsibilities of the Executive Board To formulate all proposed constitutional bylaw amendments To establish a budget for approval by the voting assembly To transact all Emergency Business that does not require the unanimous vote of the Chapter, a report of which shall be made at the next regular Chapter meeting To act on disciplinary cases and evoke penalties short of expulsion Hold the right to evaluate any Delta Delta Chapter member and advise or act on the Chapter s best interest Perform bi monthly self evaluations based on criteria decided by the Executive Board and the voting assembly Section 2: Duties and Responsibilities of Officers The following responsibilities and titles of Office are to be delegated between Brothers within the Chapter with the vision of promoting all ideals and beliefs of the Fraternity. Section 2.1: President It shall be the duty of the President to: Preside at all regular meetings Call emergency meetings of the Chapter when deemed necessary or when requested by a quorum Carry on the work of the Chapter as directed by these bylaws Fill temporary vacancies in the office Serve as ex officio member of all committees except nomination Report in accordance to the Fraternity calendar, giving information as to progress internal conditions to the Chapter and general function of committees Perform all other duties usually incumbent on such office Be familiar with the Constitution of Sigma Lambda Beta International Fraternity Inc. and the bylaws of the Delta Delta Chapter Revise and advise on all Fraternity functions and projects 6

12

13 Hold the power to veto* any fraternal event and/or project, keeping at all times the best interest of the Fraternity regardless of his other affiliations to other organizations Cast a vote in the event of a tie breaker for any voting situation; otherwise, a President SHALL NOT have a vote during regular body meetings Fulfill the responsibilities of Parliamentarian if no Parliamentarian is appointed, unless otherwise noted Submit regular chapter meeting minutes to IBOD *A Presidential veto can be overturned by three fourths of the voting assembly. It shall be the Vice President Internal who will assume the duties of the President in his absence or incapacity. Should the office of the President become vacant for any reason, the voting assembly will vote on the successor, with both Vice Presidents as candidates, in which case a new Vice President will be appointed by him to the vacant position with the consent of the voting assembly. Section 2.2: Vice President Internal It shall be the duty of the Vice President Internal to: Be the head of the following committees: Alumni Relations, Brotherhood, Academics, and Restructuring of Policy. The purposes of these committees are to organize and oversee the success of the Chapter from within. Lead the organization in all internal affairs both strategically and operationally Appoint his own chair members of the committees with the consent of the majority of the voting assembly Along with the Academic Chair, be in charge of arranging all study hours for all the Brothers and assume the role of study proctor Arrange all workshops on scholarship and academic development Along with the Alumni/Brotherhood Chair, be in charge of the Chapter s alumni program and to keep updated home address, job locations, and phone number records Section 2.3: Vice President External It shall be the duty of the Vice President External to: Be the head of the following committees: Social, Public Relations, New Membership Recruitment, Community Service and Cultural Awareness Lead the organization in all external affairs both strategically and operationally Appoint his own chair members of the committees with the consent of the majority 7

14

15 of the voting assembly Along with the New Membership Recruitment Officer, create and implement a recruitment plan for the academic year Maintain the external image of the organization Through Chapter sponsored events and publications, enact the motto: "Opportunity for Wisdom, Wisdom for Culture." Section 2.4: Treasurer It shall be the duty of the Treasurer to: Receive all money due to the Fraternity, issue receipts and retain duplicate copies Pay all money owed by the Delta Delta Chapter, only on authorization of the Executive Board Keep the financial records on reserve and keep a backup copy of his work on a separate computer/server Prepare suitable budgets for the Chapter and make a report on every regular meeting of the school year to the Chapter as well as provide a copy of the bank statement at each chapter meeting Be the head of the Fundraising Committee; the purpose of this committee is to raise funds for the Chapter by collecting money from the active Brothers and contacting alumni and requesting their financial support, to generate fundraising ideas and implement them Appoint his own chair members of the committee with the consent of the majority of the voting assembly *All Fraternity checks shall require two signatures one by the Treasurer and one by the President. All checks must be approved by the Chapter before written or a fine will be assessed. Section 2.5: Secretary/Historian It shall be the duty of the Secretary/Historian to: Prepare the agenda for all regular and emergency meetings of the Executive Board and full voting assembly Keep the minutes of all regular and emergency meetings of the Executive Board and full voting assembly Prepare the minutes of the previous meetings. When unable to attend, he should make sure the minutes are presented to the body for approval and someone else is 8

16

17 taking minutes Keep an accurate roll of Brothers, carry on all correspondence and post all notices Act as the custodian of these bylaws unless otherwise specified Appoint an active Brother as a Secretarial Aide, one that has no position on the Executive Board Ensure proper maintenance of Fraternity records, scrapbooks, pictures, and other documents, which record the important events each academic year Safeguard the Chapter s archives and historical documents to insure proper handling and preservation for the future Ensure that the New Membership Education process includes a study of the Chapter history along with the National Fraternity History. Section 2.6: Parliamentarian It shall be the duty of the Parliamentarian to: Ensure all regular and emergency meetings start on time and that order is maintained at these meetings Be versed in the current edition of Robert s Rules of Order Hold the power to remove any Brother from a regular or emergency meeting after two verbally stated warnings Hold the power to deny access to any Brother from a meeting under the specific instruction of the Executive Board Be appointed by the President and approved by the voting assembly The Parliamentarian can be the President but it is not recommended. The Parliamentarian does not have a vote in regards to motions. Section 2.7: Membership Educator It shall be the duty of the Membership Educator to: Attain certification of Membership Education Training by the Central Regional Director and fulfill all requirements set forth by IBOD and Region Have knowledge of all aspects of the Fraternity and the Chapter Direct all policy and education pertaining to the New Membership Educational Process, with the approval of the Chapter Plan and execute all educational meetings, speakers, special projects and activities pertaining to the New Membership Educational Process Coordinate a budget in conjunction with the Treasurer 9

18

19 Ensure induction and initiation paperwork is submitted to the IBOD properly and on time Have a previous semester GPA of 2.75 or above unless approved by the majority of the voting assembly It is highly recommended that he has held the ME/AME position prior. There will also be an Assistant Membership Educator, whose responsibilities are appointed by the Membership Educator, but his primary duty is to assist and support the ME as best to his ability. **If in the event the Membership Educator is deemed to not be performing his duties as outlined in these by laws, by unanimous vote of the Executive Board, it shall have the right to take over the Associate Members and as a collective to complete the education process of the Associate Members Section 2.8: Webmaster It shall be the duty of the Webmaster to: Maintain the Chapter s website Be knowledgeable of current computer technology Present the Fraternity in a positive light Work with the Historian in providing accurate Chapter history Update the site at least once per semester The Webmaster can be a current Executive Board member. If no Brother has the technical knowledge to produce the Chapter s site it shall be outsourced. Section 2.9: Multicultural Greek Council Delegate It shall be the duty of the Multicultural Greek Council Delegate to: Attend all scheduled meetings for the Multicultural Greek Council Take notes and make a report to be handed out at Chapter meetings Represent the Chapter in a positive light and look out for the best interest of the Fraternity Understand that when it comes to voting during Multicultural Greek Council meetings, he votes on behalf of the Chapter and not for his own personal views Section 2.10: Community Service Chair 10

20

21 It shall be the duty of the Community Service Chair to: Work to search and create one community service opportunity per month according to the academic calendar Keep the Chapter informed at every meeting about current updates as well as, dates, times and locations of all community service events Keep in mind the goals and principles of the Fraternity when choosing events Keep the Vice President External updated at all times, in the case of any changes Section 2.11: Public Relations Chair It shall be the duty of the Public Relations Chair to: Work creatively to find new and effective ways of disseminating the good name of Sigma Lambda Beta International Fraternity, Incorporated Be in charge of overseeing promotional material including, but not limited to, flyers, facebook pages, and brochures Section 2.12: New Membership Recruitment Officer It shall be the duty of the New Membership Recruitment Officer to: Be the sole person responsible for maintaining a professional relationship with interests until bids are given and membership education begins Collect all names and contact information from Brothers and organization fairs Plan and run informationals, interest only meetings, and socials with interests He represents our Fraternity to potential members, so he should be knowledgeable of every aspect of Sigma Lambda Beta International Fraternity, Inc. Section 2.13: Alumni/Brotherhood Relations Chair It shall be the duty of the Alumni/Brotherhood Relations Chair to: Maintain close contact with current Alumni Create productive and effective internal programming that foster social and fraternal bonding between current Brothers and Alumni Arrange all Brotherhood bonding workshops with Active Brothers Oversee monthly Alumni Newsletters and update Alumni Section 2.14: Academic Chair 11

22

23 It shall be the duty of the Academic Chair to: Arrange all study hours for all the Brothers and assume the role of study proctor at the discretion of the Vice President Internal Arrange all workshops on scholarship and academic development Oversee all aspects of the Academic Improvement Program In the event, that there are Inactive Brothers, he shall be in charge of maintaining contact with this (these) Brother/s and going over Academic Grade Reports to document progress. All meetings with Inactive Brothers for academic problems must be documented. He shall keep the Vice President of Internal updated at all times, in the case of any changes. Article V: Criteria For Nominations of Offices Section 1: Active Status At the time of nomination all nominees are REQUIRED to be active unless with unanimous consent of the Executive Board. Section 2: Eligibility At the discretion of the voting assembly, a Brother can occupy any Executive Board office, except for President and Membership Educator, during his first semester as a Brother. Section 3: Membership Educator A Brother who runs for office of Membership Educator should have seen an Associate Membership line cross at the University of Wisconsin Madison. The Central Regional Director and International Board of Directors (IBOD) must certify the Membership Educator. Must be an active Brother in good standing, may hold an Executive Board office and Membership Educator position with Chapter consent. With the exception of the President the majority of the voting assembly must approve the Membership Educator. If there is no Brother eligible for the position of Membership Educator the President shall automatically be the Membership Educator with the help and guidance of the Executive Board. Section 4: Date of Nomination Nominations for all Fraternity offices shall take place at the penultimate regular scheduled meeting in the 12

24

25 month of December unless otherwise agreed upon by the majority of the voting assembly. Article VI: Elections Section 1: Date of Election All fraternal elections shall take place at the 3rd regularly scheduled meeting in the month of April pending the crossing of associated members, as they are possible candidates unless otherwise agreed upon by the majority of the voting assembly. Section 2: Procedure Elections MUST be conducted by method of secret ballot with a Question and Answer session following the candidates statement with a discussion being conducted afterwards with the candidate s attendance being optional. Section 3: Right to Vote If a Brother has been nominated for a position, he forfeits his right to vote for the position in which he is nominated. Section 4: Installation The new officer shall be installed at the last scheduled meeting of the semester. The previous officers shall serve as guides to new officers and shall carry on with their respective duties until the transfer is made. Section 5: Robert s Rules of Order All elected officials shall have or agree to obtain immediately upon elections functional knowledge of Robert s Rules of Order. Section 6: Transition All elected officials shall agree to undergo the specific and general training for their positions, in order to better facilitate their office. 13

26

27 Article VII: Finances Section 1: Chapter Dues Every active member is required to pay National and Chapter Dues. Every active Chapter member must pay non refundable national dues of $ every academic semester, payable in advance. If a Brother receives a prior semester GPA equal to or greater than 3.5, his National dues are reduced by half for his achievements. This portion is $ Chapter dues are $86 per Brother per semester. Section 2: Fines All Fines are FINAL, NON REFUNDABLE, and IRREVERSIBLE once issued by the Chapter. Exceptions shall only be made by a majority vote from the Executive Board. Fines shall be applied to a Brother who is found to be in violation of the following: Violation of dress code Unexcused absences ($10) Tardiness (arriving more than 10 minutes late) to meeting or event Eating food or under the influence of any substance during Chapter meetings Not achieving study hours Tampering with Chapter s bank account (may lead to disqualification) Arriving at Chapter meeting without black binder Swearing in Chapter meetings Recreational/non Chapter related activities during Chapter meetings including but not limited to texting, skyping, and social networking sites Wearing of any paraphernalia in the consumption/usage of any substance including but not limited alcohol or drugs, that impairs judgment (1st offense $15 and pillar building activity approved by Executive Board, 2nd offense $25.00, 3rd offense Offender will be up for review by executive board for consequence) Arrival to an event under the influence of any substance that may impair judgment as well as being under the influence of any substance throughout the duration of any Sigma Lambda Beta International Fraternity Inc. Delta Delta Chapter event. (1st offense $15 and pillar building activity approved by Executive Board, 2nd offense $25.00, 3rd offense Offender will be up for review by executive board for consequence) *Fines shall be created for these and any other violations not specifically mentioned above but requiring 14

28

29 the review of the Executive Board and discipline action and voted on by the voting assembly. The fines shall be a default $5 unless the Executive Board believes a larger fine is deemed necessary. Larger fines shall be approved by the voting assembly. ALL FINES ARE TO BE PAID* BY THE NEXT CHAPTER MEETING DIRECTLY TO THE TREASURER DURING THE TREASURER S REPORT, OR ELSE FINE WILL DOUBLE WITH EACH SUCCESSIVE MEETING THAT THE FINE IS NOT PAID. (ex): *Payment plan options available but must be set up before Chapter. Section 3: Fees Induction fee for Associate Members shall be a non refundable $ $ which is the mandated fee to the IBOD for Induction. Upon completion of the Educational Process a $136 non refundable initiation fee will be sent to the IBOD. The Chapter may include Chapter fees for associate members at their discretion but must be approved by the Regional Director. Article VIII: Discipline and Suspension The standard conduct of the members of this Fraternity shall be one of gentlemen and responsible citizens. The voting assembly may suspend a Fraternity member when there is a charge of dishonesty, working against the principles and purposes of the organization and or injuring the professional standing of a Brother. The Brother may be suspended by a three fourths vote by the voting assembly. The accused member shall be notified in writing of the action against him and shall have the privilege of being present at a special or regular Chapter meeting, at which the charges will be considered. If convicted, the Brother may appeal the decision with documentation and present the appeal to the Executive Board and voting assembly. If accepted by a majority vote on the appeal, therefore resulting in re investigation of the charges against the Fraternity Brother. If appeal is denied then the decision brought by the fully voting assembly for suspension will be fully supported by the Executive Board. Consequences to a suspension shall be determined by the Executive Board and voted on by the fully voting assembly. Article IX: Meetings 15

30

31 Section 1: Regularly Scheduled Meetings Regularly scheduled meetings are to be held once a week by the majority of the voting assembly. The Executive Board will post any date or time changes at least twenty four hours in advance. All Brothers, regardless of activity status are recommended to attend. Section 2: Planning Meetings Annual meetings shall be held in the months of December and May to plan accordingly for the next semester. The Executive Board shall determine the exact date and location at the last regularly scheduled Chapter meeting. Section 3: Emergency Meetings Emergency meetings may be called at any time during the academic year by the President or at the request of a quorum. The President needs not to be present at the meeting, but he has to have knowledge of it in order to make it official. A meeting without the knowledge of the President is not considered an official Fraternity meeting; any decisions made during the unofficial meeting are not valid or endorsed by the Delta Delta Chapter. NO VOTING shall be conducted without an established quorum. ALL MOTIONS MUST BE PASSED BY A MAJORITY VOTE OF THE QUORUM. Section 4: Bylaws Review Conference There shall be a MANDATORY Bylaws Review Conference and it shall be held every two years in the semester prior or summer corresponding to the Sigma Lambda Beta International Fraternity Incorporated Convention. Section 5: Quorum A majority of the voting Brothers of the Chapter present at the meeting shall constitute a quorum for the transaction of any business. Quorum is one half plus one of all Brothers. *If a Brother cannot make a Chapter meeting and he has notified the Executive Board 24 hours in advance, then the Brother is not counted towards quorum. Section 6: Dress Code All Brothers attending Chapter meeting must wear business casual. If a Brother chooses not to adhere 16

32

33 to the Dress Code, he will be fined. Section 7: Officer Reports Officer reports must be limited to five minutes. Extensions will be permitted if approved by the voting assembly. Officers must have typed position report prior to Chapter meeting. These reports will be forwarded to the successor at the end of their term. Article X: Scholarship Section 1: Study Hours Study hours are to be organized by the Academic Chair. Academic Chair is required to take roll call at each study hour session. Brothers who received less than a 2.5 GPA from the prior semester are required to complete weekly study hours. Weekly study hours are 20 hours. Time and location of weekly study hours are to be determined within the first chapter meeting of the following semester. Hours will be presented to the chapter. Failure to attend will result in fines. Section 2: Midterm Progress Report Midterm Progress reports are to be organized and assessed by the Academic Chair. A Midterm Progress report is mandatory for all Brothers. Article XI: Reimbursements Brothers may be reimbursed for expenses incurred on his behalf in the name of the Fraternity. If the Brother has not yet fulfilled his financial obligation to the Fraternity, his reimbursements are credited towards his balance. Section 1: Events If a Brother uses his own money for supplies, food, etc. for a fraternal event of the Chapter, he may be refunded 100% if he provides receipts to the treasurer and it is approved by a majority of the Executive Board. It is strongly encouraged that the Brother try to allocate funds prior to the purchase so that there is little chance of misappropriation of funds. Section 2: Travel 17

34

35 A Brother (that has been approved by the Executive Board) traveling to mandatory fraternal event such as district meetings, president s meetings, district retreat, national convention, etc., may be reimbursed 100% for normal and expected costs incurred such as gas, parking, hotel, toll, bus tickets, plane tickets, etc. This does not include non mandatory or social events associate membership educational meetings, etc. The Brother should exercise best judgment in choosing the most cost effective way of traveling to an event. If traveling by car, the Brother should use a vehicle that is reliable and will not break down on him. Gas reimbursement will be determined by the Executive Board. The Brother must provide all receipts and appropriate documentation. Article XII: Parliamentary Authority Robert s Rules of Order shall govern the meetings of this Chapter in all cases in which they apply and in accordance with the Constitution of Sigma Lambda Beta International Fraternity Incorporated and Constitutional Bylaws of the Delta Delta Chapter Article XIII: Amendment of Bylaws These Bylaws may ONLY be altered, amended or repealed by three fourths of the voting assembly succeeding the National Convention of Sigma Lambda Beta International Fraternity Incorporated. Article XIV: Record Keeping and Privacy Section 1: Secretary The Secretary shall hold all paperwork and maintenance of archives unless otherwise specified. Section 2: Access to Archives All active Brothers of the Chapter can view all Delta Delta Chapter archives. No Brother from any other Chapter, or alumni of the Chapter is allowed access to our archives unless the Executive Board gives permission. Section 3: Personal Privacy No specific Brother s records (academic and or financial) shall be disclosed to the voting assembly unless otherwise decided by the Executive Board and with notification of such action to the Brother in 18

36

37 question. Article XV: Interpretation of Bylaws The final interpretation of these bylaws is by that of the Chapter President. He shall be held liable for up to one academic year not including summer sessions after his term has expired for any intentional misinterpretation of these bylaws, only if proven by the voting assembly. Article XVI: Dissolution In the event of dissolution all proceeds and wealth, which the Chapter may have accrued over its lifetime, will be donated to charity. The charity to be selected shall be approved by three fourths of the voting Brothers if such an undesired time comes. Amended 04/07/2013 Kevin Gamble Ha CURRENT PRESIDENT PRESIDENT Cristian Cataclysm Owers CURRENT SECRETARY SECRETARY 19

38