Lions International Multiple District 11 (Lower Michigan) "We Serve" Official Minutes First Council Meeting August 1-2, 2014 Lansing, MI

Transcription

1 Lions International Multiple District 11 (Lower Michigan) "We Serve" Official Minutes First Council Meeting August 1-2, 2014 Lansing, MI 1

2 Lions of Michigan MD 11 Council of Governors Meeting Lansing, Michigan Friday, August 1, 2014 CALL TO ORDER: The meeting was called to order by Council Chair Pettinato at 7:00 p.m. Those in attendance were: SD 10, DG Bill Rowe; A1 DG Marty Malone; A2 DG Tom Hill; B1 DG Vicki Lautzenheiser; B2 VCC Marsha Brown; C1 DG Diane Wehby; C2 DG Billy White; D1 DG Dennis Poirier; D2 DG Whitey Simon; E1 DG Pete Conarty; E2 DG Barb Durflinger. 1 st VDG s in attendance were: 11 A1 VDG Sharon Jordan-Crowley; 11 A2 James Leach, Jr.; 11 B1, VDG Peggy Allen; 11 B2 Jeff Mayiuers; 11 C2, VDG Russ Amidon; 11 D1, VDG Leo Dolehanty; 11 D2, VDG Justin Faber; 11 E1, VDG Pam Schroeder; 11 E2 VDG Bob Gingerich. Also in attendance: CC Jim Pettinato, ID Esther LaMothe, PID Bill Hansen, PID John Walker, Susan Daniels and Melissa Weisse, Leader Dogs for the Blind, Lion Ed Weessies, Lion Wendy Burns, Executive Director. The meeting opened with the Pledge of Allegiance and Invocation. Welcome and introductions were made around the room. LIAISON REPORT- International Director, Esther LaMothe ID LaMothe provided an updated list of the 2015 District Convention LCI Guest Speakers. They are as follows: March 20-22, C2 ID ID Jack Epperson, Nevada March C1/E1 ID Kembra Smith, Georgia April A2 ID Gary Anderson, Michigan April B1 PID Dennis Tichenor, Oregon April D1 PID Stephen Glass, W. Virginia April D2 PID Joe Al Picone, Texas April A1 ID John Pettis, Massachusetts April B2 PID Mark Hintzmann (pending) WI April SD 10 ID Karla Harris, Wisconsin May E2 ID Larry Dicus, California May MD 11 PID Brian Sheehan (pending) MN ID LaMothe provided the Council with an extensive resume for PID Naresh Aggarwal, who is running for the position of LCI 2 nd VP in Hawaii. ID LaMothe asked for an endorsement of this highly accomplished Lion leader. MOTION: White, Poirier, to support LCI 2 nd VP Candidate, PID Naresh Aggarwal. Motion carried. A proposed budget was presented by ID LaMothe for reimbursable expenses outlined in the Lions of MI Policy Manual. Requested in the proposed budget: 150 Friendship gifts (pens/stylus) at a total cost of $900.00; USA/Canada Lions Leadership Forum lodging, registration fee and meals. Total cost: $ Total amount requested: $1, MOTION: Simon, Malone, to approve the withdrawal of funds from the Liaison budget up to the amount of $1, Motion carried. 2

3 MD 11 and SD 10 each have a declared candidate for International Director. Presently, PCC Paul Hemeryck from MD-11 and PCC Jenny Ware from SD-10 have both declared their candidacy. The following may answer a number of questions that may arise. 1. Within Lions International, MD-11 and SD-10 are considered separate constitutional areas that happen to be located within Michigan. Thus, both candidates may run and potentially, both could sit on the International Board at the same time. 2. Lions Paul and Jenny are NOT running against each other. MD-11 will not vote for Jenny and SD- 10 will not vote for Paul. Any such endorsements will come from their respective districts, each following the procedures outlined in its Constitution and By-Laws. 3. Endorsements are valid for two years and may be renewed for another two years if necessary. 4. As a matter of protocol, Lion Jenny will visit MD-11 conventions to meet the International Guests and get to know the members. Lion Paul will do the same in SD-10. Each Governor should extend an invitation to the candidates to visit their conventions and give them time on the program to address the membership and to meet with the International Guest. 5. Should there be more candidates than positions available on the board in 2015 or Michigan will have to sit out a year (common practice) to give another state an opportunity to seat a director, one or both candidates may be encouraged to withdraw and run in This is common practice and would occur at the International Convention. This information may be used as necessary and as written, and direct any questions to a member of the Liaison Committee. PROPOSED POLICY MANUAL CHANGES One In response to the current practice of Lions Clubs International, individual states are no longer encouraged to hold their own Caucus and all candidates, domestic and off shore, are invited to participate in one Caucus sponsored by LCI. As a reflection of this practice, the Liaison committee asks that the section dealing with planning and hosting a caucus be removed from MD-11 s policy manual. If and when LCI s practices change and it may become necessary for Michigan to host a caucus, new language and procedures will be developed and presented to the Council of Governors for approval. MOTION: Simon, Lautzenheiser, to remove all mention of candidate Caucus from the MD-11 Policy Manual. Motion carried. Two Because of the high cost of Lions Clubs International Conventions in recent years, reimbursing endorsed candidates for International Director/Vice President has become very costly for the Lions of Michigan. In order to show prudent jurisdiction, recent practice has been that endorsed candidates incur their own costs for all aspects of participating in Lions International Conventions with the understanding if he/she is seated on the International Board, the newly seated ID or VP may submit evidence of expenses for reimbursement as outlined in the policy manual for the year he/she is seated. If a candidate is asked to step down for a year and return the next year, the only reimbursed expenses will be his/her campaign posters and brochures that all candidates are to have available at the convention. If a candidate is not successful in his/her bid during the term of his/her endorsement, no monies will be reimbursed with the exception of the brochures and campaign posters. The aforementioned outlined procedures also pertain to the candidate s spouse and campaign manager. The Liaison Committee asks that the above language be included immediately following the section entitled Endorsed Candidates for International Director/International Vice President: and preceding 3

4 the paragraph beginning with: A Candidate s budget for campaign expenses. In the MD-11 policy manual. MOTION: Malone, Durflinger, to support a Candidate s budget for reimbursement when Candidate is elected. Motion carried. ID LaMothe explained that our PM states a candidate running for a position must resign from any state committees served on. Treasurer Hemeryck is the only candidate at this time, and it is asked of the Council that the language be set aside so he can continue to serve as State Treasurer and Co-Chair of the MI Lions Leadership Institute. If another candidate should step forward, Treasurer Hemeryck will remove himself from his positions. MOTION: Hill, Conarty, to set aside the current language, allowing State Treasurer Paul Hemeryck to remain is position as Co-Chair of the Leadership Institute and State Treasurer. Motion Carried. PID Hansen stated that he has had discussion with PCC Hemeryck, who has informed him of his intent to remain in position as State Treasurer at this time. Presidential and Leadership Medal criteria will soon be sent by President Preston. ID La Mothe stressed the fact that these are the President s awards to hand out. He will read every nomination carefully, and it was suggested to the Governor s they begin thinking now of who to nominate and start gathering information on your nominee. Deadline to submit to the State Office will be October 23, Executive Director Wendy will then forward onto ID Esther all applications. A Presidential Certificate may be requested of your guest speaker, and it was advised to provide the information in advance of your District Convention. ID Esther gave an update on the recent LCI Board meeting she attended. Mileage will increase to.50 per mile in July Rules of Audit will now be referred to as General Reimbursement Policy. Funding for CEP training has been discontinued, and funding will be made available for Zone Chair training. 1 st VDG s were advised to apply now for funding of Zone Chair training for The training program must be outlined and application submitted in advance. LCI Leadership Institutes are coming up soon, and now is the time to register. The Centennial Theme for 2017 has been announced: Where there is a need, there is a Lion. MARCH COUNCIL OF GOVERNORS MEETING DATE The Council approved a date change from March 6-7, 2015 in Lansing to February 28-March 1, 2015 in Lansing. The meeting will be held immediately following the MI Forum in Lansing, and eliminate the need to attend meetings in Lansing two weekends in a row. LEADER DOGS FOR THE BLIND -CEO Susan Daniels/Chief Philanthropy Officer, Melissa Weisse Each of the four meetings this year will include a presentation from one (1) of our four (4) State Projects. Leader Dogs for the Blind kicked off the first meeting with a detailed overview of The Canine Development Center Project and Campaign. A renovated Welcome Center, expanded Veterinary area, a new training bay and puppy area are just a few of the much needed improvements to be created. This ambitious campaign has an overall goal of raising $14.5 million. Leader Dog s 75 th Anniversary is an opportunity to build on our strengths and invest in our core services to ensure we meet our clients needs for the next 75 years. Lions Campaign Leadership includes Lions Phase Co-Chairs, PID Bill Hansen and PCC Paul Hemeryck. Together, they will assume responsibility for the Lions Phase of the campaign, serve as visible support leaders and strategic advisors to all campaign leaders, directly support and advise Regional 4

5 Coordinators, and advocate for Lions strongest participation in support of the campaign. There are also 25 nationwide Regional Coordinators and 230+ nationwide District Leader Dog Chairs. New, 26-day residential programs have begun in both Chicago, where there is an urban environment, and Florida, which offers a warm weather environment. Both cities offer challenges to guide dogs. 200 Leader Dogs were placed in , and there have been 2,000 placements since The program has come a long way since 32! Now they offer a GPS program to assist in navigating the environment when walking with a cane or a dog. Summer Experience Camp just wrapped up with 21 students in attendance. They also have 434 on-campus volunteers, which saves thousands of dollars annually for the program. The Lions of Michigan remain proud supporters of Leader Dogs for the Blind! TORONTO REVIEW All the Governors had the opportunity to share their personal experiences and the training received while in Toronto. The overall experience was very positive. Many Governors expressed how well prepared they felt, and credited this to their superior training in Michigan. Meeting recessed until 9:00 a.m. Lions of Michigan MD 11 Council of Governors Meeting Lansing, Michigan Saturday, August 2, 2014 CALL TO ORDER: The meeting was called to order at 9:00 a.m. Those in attendance were: Those in attendance were: SD 10, DG Bill Rowe; A1 DG Marty Malone; A2 DG Tom Hill; B1 DG Vicki Lautzenheiser; B2 VCC Marsha Brown; C1 DG Diane Wehby; C2 DG Billy White; D1 DG Dennis Poirier; D2 DG Whitey Simon; E1 DG Pete Conarty; E2 DG Barb Durflinger. 1 st VDG s in attendance were: 11 A1 VDG Sharon Jordan-Crowley; 11 A2 James Leach, Jr.; 11 B1, VDG Peggy Allen; 11 B2 Jeff Mayiuers; 11 C2, VDG Russ Amidon; 11 D1, VDG Leo Dolehanty; 11 D2, VDG Justin Faber; 11 E1, VDG Pam Schroeder. Also in attendance: CC Jim Pettinato, PID Bill Hansen, PID John Walker, State Treasurer Paul Hemeryck, and Lion Wendy Burns, Executive Director. Governor Dennis Poirier opened with the Pledge of Allegiance, and Governor Peter Conarty gave the invocation. MOTION: Hill, Poirier, to approve the agenda as presented. Motion carried. MOTION: Poirier, Hill, to approve the Minutes of the 2014 May Council of Governors meeting. Motion carried. MOTION: Conarty, Lautzenheizer, to approve the Written Reports received from Public Relations/Social Media; Lions Youth Exchange Program; Strategic Planning Committee. Motion carried. COUNCIL MEETING RULES Council Chair Pettinato reviewed the meeting rules which were determined at the May DGE meeting. It was agreed that those who are speaking or commenting shall stand, state name and title. 1 st VDG s will raise their hand and be recognized before addressing the Council. No permission to speak is required. Lions and guests will be seated in the quiet corner as in the past. POLICY MANUAL REVIEW & UPDATES 5

6 The PM was reviewed with comments and suggestions by all. After a lengthy discussion, it was decided that this issue needed more attention to detail before decisions could be made on changes/corrections/additions to the Policy Manual. Governor Barb Durflinger will accept ed changes from the Governors, and will bring back the completed manual for a discussion and vote in November. MOTION: Simon, Malone, to continue work on the Policy Manual updates and vote to approve changes at the November Council of Governors meeting. Motion carried. LIONS LEADERSHIP INSTITUTE REPORT PID Bill Hansen, PCC Paul Hemeryck, Co-Chairs The date is set for November 7-9, 2014 for the Leadership Institute, now in its 15 th year. PID Hansen announced the addition of PID Gary Anderson as a new Co-Chair for the LI. Jack Pyle and Carl Burson have both been invited back to participate again this year, and new to the team will be PDG Karen Routson. The balance of the $ LCI grant has been received. The registration forms will be mailed out in August, and an invitation only letter will be sent to prospective Masters Students. This class is very limited, and is structured toward the future Lion Leaders in our state. A list of past attendees was handed out, and Governors were encouraged to utilize this list when soliciting Lions to serve in their Districts. Each District is encouraged to donate $ to the LI, and in return they are allowed to send a VDG to attend and the fee will be waived. The Districts have been very supportive in the past. The committee expects approximately 75 in attendance for the Leadership Institute, approximately 30 in attendance for the Graduate Institute, and 10 for the Masters Institute. TREASURER S REPORT PAUL HEMERYCK, STATE TREASURER Treasurer Hemeryck explained in detail the Revenue, Expenses & Fund Balances from the period of July 1, 2013 June 30, 2014 for both the Lions of MI and the Lions of MI Publication accounts. All funds are very strong at this time, with normal expenditures. What does stand out is the interest earned this past year: $33, Our investment accounts were very profitable. An explanation on the breakdown of funds was given to the Governors to help understand the many different accounts. Operating Funds State Office, Council and Committee, International Convention and MD 11 Convention; Restricted Funds cannot be moved. This money is limited by constitution or donor requirements, such as the Grace Lange account, Liaison, Restricted Fund, Leadership Institute and Core 4 Grant. Designated funds may be moved to other accounts as approved by the Council of Governors. The Lion Pride showed a small loss of $2,026.55, but an increase in income from interest earned this past year has helped build up our bank balance for the year. Ending balance: $9, The Dues Structure Allocation was also reviewed. SD 10 pays $2.58 in dues annually. Of that amount, $1.68 is applied toward the Administration Fund;.50 is applied to the Restricted Fund;.40 is applied to the International Convention. 6

7 MD 11 dues are annually and $4.50 annually for the Lion Pride. Of the $10.00, $7.61 is applied to the Administrative Account; $1.25 to the Council/Committee/Treasurer account;.24 to the MD 11 Convention;.50 to the Restricted Fund; and.40 to the International Convention Fund. The Projected Income Statement-Summary reviews the past 5 years and looks ahead toward the next five, and simply gives an estimate, or projection, of how the Lions of Michigan will look financially in the future. Governor Malone questioned the process of creating committee budgets. Wendy explained a letter will go out to the State Committee Chair s asking them to submit their budget for the year. All requests for budget approval will be sent to Treasurer Hemeryck. Governor Conarty suggested that at the DG s recommend budget changes at the November meeting, and rationale behind their recommendation. It was also suggested the Governors send input on the budge to Treasurer Paul. Governor Simon spoke up about the process of approving budgets (i.e. ID LaMothe s budget for Friendship Gift and USA/Canada Forum travel) when the budget was not reviewed by the DG s in advance of the meeting. He feels the Governors need to be informed on what the budget figures are before approving any future proposals. DG Simon also suggested the 1 st VDG s create a budget committee to become familiar with the process now. Treasurer Hemeryck provided an accounting of the current budget. Greater details will be provided in November. Governor Wehby asked Treasurer Paul the reasoning behind charging every family member for a Lion Pride magazine, as it would seem a reduction in expenses to only send one per household. This question arises quite often, and the answer remains the same: The State Office uses a mailing list created from LCI s database. To go through 12,000 names and make omissions would be a daunting and time consuming task on the part of the staff. When a member calls and asks for a name to be removed, this request may be accommodated. DG Wehby also inquired as to the membership cost for a college student. LCI offers ½ off regular membership fees, but Lions of Michigan do not offer a discounted fee. 7

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12 CONSTITUTION & BYLAWS REPORT Lion Ed Weesies, Chair The Lions of the world approved three (3) amendments to the International Bylaws dealing with position of council chairperson. It is the recommendation of the MD 11 Constitution & Bylaws committee that the Council of Governors do the following: 1. Approve, by resolution the three amendments as approved at the International Convention so that the Bylaws of MD 11 will conform to the International Bylaws. 2. Direct the MD 11 Constitution & Bylaws committee to properly insert the three (3) amendments into the MD 11 Bylaws. 3. Direct the Executive Director to include the above action in the Lion Pride magazine along with notice of the MD 11 Convention. It is further recommended that the Council review the MD 11 Manual of Operational Rules, Procedures & Policies (revised ) Section II; CoG, as there are conflicts with the most recent amendment to the Bylaws of LCI. Items of concern are on page 1, Section II paragraph 4, line 3-change third council meeting to first Saturday of December ; page 2, Qualifications, number 2-delete as the council chairperson may be a sitting governor. Also on page 5-International Rules of Audit- meals. Change to $25.00 per meal. It should be noted this does not mean $75.00 per day unless there are receipts to substantiate the amount. At the LCI Convention, there were three (3) amendments approved. (See below) DG Simon asked Lion Ed if a Council Chair has a vote on the Council. Roberts Rules of Order say yes but traditionally in Michigan, he/she votes to break a tie. If the Council Chair is also a current DG, then they have a vote at every session. MOTION: Whitey, Poirier, to vote in support of the three (three) items recommended by the Constitution & Bylaws Committee. Motion carried. INTERNATIONAL CONVENTION REPORT PDG Dennis Lautzenheiser, Chair Discussion on the International Parade was held and there were concerns by ID LaMothe that the dresscode for the parade was not adhered to by all. There were many Lion guests and Leos who participated this year, and not all wore the parade uniform as outlined in the MD 11 Policy Manual. DG Wehby does not feel it should be the job of the IC Committee Chair to police the wardrobe of parade participants. All are Lions with the intent to support the contingency. PDG Lautzenheiser pointed out Michigan is a non-competitive unit. DG Conarty made the suggestion that if Leo Clubs attend in the future; we need to consider financial support for their uniforms. The Hospitality Room was located at the Chelsea Easton Hotel. Snacks and refreshments were provided and the room was open to Michigan Lions and guests. It was staffed by committee members and volunteers and was well managed. Michigan Night had a large turnout, as well Hawaii Michigan Hotel: Wikii Beach Marriott. Cost: $265/night. DGE s will stay at the Hilton Hawaiian Village. At the November meeting, a decision on whether or not to change to a light-weight parade shirt will be made. This is due to the heaviness of the current shirt fabric and the climate in Hawaii. Parade give- 12

13 away will again be an American flag. Banners will need to be shipped, creating an expense for next year. DG Simon asked about changing the flag to a Michigan flag or a hat to identify Michigan. PDG Lautzenheiser stated after many years of hats, it was voted on to give out flags. A Michigan flag was too expensive to consider when purchasing 2-3 thousand. The Hawaii patch will be presented for consideration to the committee at their August meeting. The 2015 Michigan Pin has been advertised and sales are underway. There aren t any details at this time as to what state will be taking charge of the Midwest Breakfast in Hawaii. Michigan night may be a Luau at Germaine s which will cost approximately $80.00/person. The council supported pursuing the Luau at Germaine s. The committee will make a final decision at their meeting. GLT/GMT PDG Karen Routson, GLT Chair, IPDG Tim Anderson, GMT Chair Global Leadership Team State Chair PDG Karen Routson, along with Global Membership Team State Chair, IPDG Tim Anderson, held a joint GLT/GMT Summit at the State Office in July. Over 41 Lions attended and another opportunity is tentatively scheduled for a second joint GLT/GMT meeting in Mt. Pleasant on October 5, PDG Karen and IPDG Tim stressed the two committees work in tandem: both work to create strong leaders and grow membership. PDG Routson Conducted the first day of VDG Training on Aug. 1, 2014 and the session was well attended by both 1 st and 2 nd VDG s. An extensive three-year plan for the Global Leadership Team was provided to the council. PDG Routson made suggestions as the DG s go on their club visitations: Promote leadership within your district by talking to member s on-on-one, and encouraging them to consider leadership roles and offering tools to develop those skills. GMT Chair, IPDG Anderson, provided a handout listing each District s member count and net growth, showing the opening balance of members for the year, and also included added and dropped members. The Membership Ribbon Campaign is underway and is a marketing tool used to create awareness and membership. District 11 D1 will be conducting workshop on rebuilding and creating new clubs. D2 is active in re-chartering a club. Safari pins will be available from the State Office. IPDG is hoping we will see a 12% growth in , and encouraged the Governors to leave their District in better shape than what they found it in. Governors should add LCI contacts to your s. Including the LCI President and Secretary in s and sending copies of your Cabinet meeting minutes keeps them aware of your activities. All were encouraged to make use of social media, as well. Get on your District Face Book page and make announcements, comments, etc. MD-11 STATE CONVENTION PDG Bob Sturgis, State Chair The State Convention in Battle Creek went smoothly, thanks to the committee and the hotel staff who were efficient and helpful. The picnic held at Cornwell s Turkeyville was well attended in spite of the rainy weather. Unfortunately, LCI IPIP Wayne Madden was unable to attend due to a schedule change. Options for a Thursday evening event when in Holland 2015 are being explored. 13

14 There was a loss again this year, and the committee will discuss how to make more money to prevent a loss for next year. Increasing the registration fee from $10.00 to possibly $15.00 will be discussed. The cost of the proceedings book was reduced by selling advertising new this year. More exhibitors will also increase revenues, and the Governors were asked to help identify vendors in their District who the committee can approach, or send the Exhibitor packet to. A variety of vendors who sell Lion clothing, jewelry, etc. will add interest to the convention attendees. PDG Bob asked all to help in the promotion of the convention throughout their Districts. The LCI speaker is still to be confirmed, but PID Brian Sheehan is on the top of the list. He uses a penguin as his theme to all of his speeches, and PCC Hemeryck suggested the use of a penguin mascot at the Friday Night Welcome Reception to kick-off the convention. Sterling Heights is the site of the 2016 State Convention. PDG Bob and Wendy will make a visit in September to the Best Western Plus-Sterling Heights to sign the contract. District Editor Report Lion Deb Kreitner, Chair Lion Deb Kreitner gave an overview on guidelines/deadlines and expectations of the articles submitted by District Editors for the Lion Pride. Criteria for the Roger LaMothe District Editor Award, presented to a District Governor at the State Convention. 60% of articles published from the Editor s Clubs in the District; 10% information on articles about the District; 30% of information from the percentage of the clubs in the District. This will included Lioness articles and advertisements from the district. Governors were provided a list of dates for their deadlines to submit Club-of-the-Month and DG Editorial articles. At their recent meeting Lion Sue Miller brought forth a new idea to increase advertising. The committee will offer an advertising package which will include a full page ad in the Michigan Forum book, MD11 State Convention proceedings book and the Lion Pride magazine. Each member of the committee agreed to research advertisement prices with community papers and special projects to come up with a comparable price to offer. Discussion will continue at the January 29, 2015 District Editor s meeting. PUBLICATION ADVISORY REPORT Lion Bruce Bronson, Chair The Lions of MI Publication reported a profit of $9, Interest earned in the amount of $11, helped to recover the $2, loss, which was mainly due to a postage increase last year. Incorrect address labels create a return postage charge of.50 each. DG Simon suggested refusing returns as a possible way to eliminate this fee. Lion Bruce has asked the DE and PA committees to work toward improvements on the Lion Pride by suggesting new ideas, promotions, advertising campaigns and articles. Governor s input on same is always welcomed. LIONS ALL STATE BAND Caro Uhlemann-Short, CEO The Lions of MI All State Band had another successful LCI International Convention Tour. Taking 3 rd place in the band competition, this group of young, talented students consisted of 41 students from Single District 10; 11 A2; 11 B1; 11 B2; 11 C1; 11 C2; 11 D1; 11 D2; 11 E1 and 11 E2. Under the leadership of LMASB CEO Caro Uhlemann-Short and Band Director Roger Weyersberg, the group began their trip with band camp, held at Lions Bear Lake Camp this year-a first. Bear Lake Camp offered excellent accommodations for the group. A very memorable stop was made in Sandusky, OH, to perform at the Veterans Home. 14

15 Donations were made to the operating fund by Single District 10 and all of the MD 11 Districts in the amount of approximately $36, Next stop HAWAII 2015! This will be the farewell tour for Director Roger Weyersberg, aka: Santa. We wish him well in retirement after the Hawaii Tour. Registration is now open, and the fee has been set at $3595/person all-inclusive. An Alumni Band Tour is being considered for 2015, and CEO Caro will be looking for a community to perform a 4 th of July concert for. IPDG Tim Anderson is new on the Board of Directors, replacing DG Vicki Lautzenheiser. The school band director s will receive a mailing in the fall, promoting the 2015 trip. LCIF REPORT PDG Connie Shelton, Chair Each Governor was provided with a LCIF Committee list and a printout of funds raised by each District for the year. Goals for the year include: Increase the number of club visits for the upcoming year Encourage more club participation in LCIF Expand local cub understanding and awareness of their Foundation Think of the difference Lions and LCIF could make throughout the world if each District increased support by 2-3 clubs. 15 Set a measles donation goal for your District-LCIF Challenge is to raise $50 Million by , which is LCIF s 50 th Anniversary. Include LCIF articles in District newsletters. The LCIF Development team will provide monthly articles for use. Incorporate a recognition event at your District Convention or a District Conference. Numerous Grants are available through LCIF. Details are on the LCIF website, and include Grant money for: Emergency Disaster; Lions Quest; Affordable Hearing Aid Program; Standard Matching Funds. The committee will meet at the State Office on Sunday, August 3. COMMUNICATIONS Lion Wendy Burns, Executive Director Phone System sustained damage 6/13/14 due to a conductor explosion on the overhead line outside the building, resulting a $3, cost to replace the phone system. The claim was filed by LMF Insurance, and the $ deductible was split, enabling a recovery of all but $250 of the replacement cost. The Landscape Project is completed with $ our half of total expense shared with the Lions of MI Foundation. Other expenses incurred included a hotel expense due to rainout for PDG David Hacker, along with lunch for the crew. Due to the change in meeting dates from a December Council of Governors meeting to November, the S. A. Dodge, Presidential and Leadership Awards will be voted upon in November. Letters outlining the criteria will be sent in late September, and the deadline to submit will be October 23. Lion Wendy stated in the past the DG s voted on a specific deadline to accept date or a deadline extension. MOTION: Malone, Simon, to accept S.A. Dodge, Presidential and Leadership Award applications postmarked, faxed or ed by the October 23, 2014 deadline. Motion carried.

16 Council Chair Interviews will also take place in November, with the letter going out early October. Deadline to submit Council Chair applications will be November 1, Peace Poster/Essay Contest: Judging in November. Peace, Love and Understanding is the theme. Bring the winning entry from your District to the November Council meeting for vote at the state level. MOTION: Simon, Lautzenheiser, to award a $ cash prize to the State winners of the Peace Poster and Essay Contest. Motion carried. Lion Wendy asked for clarification on creation/ordering of the State Pin. Pin Traders took this over in 2013, designing and ordering the 2014 State Pin for Toronto, as approved by the Council. The Pin Traders sought approval from the Council on the pin design, then ordered and received shipment of the pin. They began selling at the Pin Traders Show, held in early May, and brought the remainder to the MD 11 State Convention to sell. At the close of the convention, the pins were sent back to the State Office. Do we want to continue this trend? The concern is that inventory isn t properly monitored by the time it reaches the State Office. It was decided a letter would be sent by Lion Wendy to the President of the Pin Traders, outlining the process of ordering the pins and having them shipped directly to the State Office. Pins will be provided to them for sale/distribution, and they will still create a design for approval by the Governor s. NEW BUSINESS Lion Laura Hunt, PR Chair, has requested funding in the amount of $2, to be used toward a matching grant through LCI. Lion Laura will be submitting a PR Grant in the amount of $20,000.00, and is looking for the Governor s support of this undertaking by approving the $2, MOTION: Poirier, Simon, to reserve $2, for matching Grant Funds if approved through LCI. Motion carried. DG Wehby requested the completed application be forwarded to the Governor s for review prior to submission to LCI. Winter Camp Weekend for the Visually Impaired- DG s were asked to assist in promotion of this annual event. The Annual Deaf Picnic will be held on September 9 at Bedford Lion s Den Council Goals DG Hill suggested a concentration in the area of Juvenile Diabetes. The #1 cause of blindness is Diabetes and seems a natural choice for a goal to promote prevention. All were asked to identify goals and send to CC Pettinato. A list will be compiled and discussed at the November meeting. Meeting adjourned at 3:20 p.m. 16