Viadana at Pelican Preserve Condominium Association, Inc. Certificate of Resolution

Transcription

1 Viadana at Pelican Preserve Condominium Association, Inc. Certificate of Resolution I Hereby Certify that I am the Secretary of VIADANA AT PELICAN PRESERVE CONDOMINIUM ASSOCIATION, INC., and that the following resolution was duly adopted at a meeting of the Board of Directors held on the 30 th day of November, 2016, and at which meeting a quorum authorized to transact the business hereinafter described was present and acting throughout in accordance with the Florida Condominium Act, the Articles of Incorporation, the Bylaws of the Association and that said resolution is in full force and effect: Whereas, the Viadana Condominium Association is requesting that the Gateway CDD increase the speed limit on Pelican Preserve Boulevard that runs through the Association property in its entirety to 25 mph from the current 15 mph limit. Whereas, the vote to increase the speed limit to 25mph was taken in conformity with Florida Statute 718 and the percentage of those Board members voting for the Resolution was sufficient for its passage. It is therefore RESOLVED that: 1. The Association approves increasing the Neighborhood speed limit to 25mph. 2. The President of the Association is hereby delegated sufficient authority and power to execute and deliver any document or any other thing otherwise required to give full effect to this resolution. ATTEST Secretary: Jeff Pavlica BY President: Bob Miller

2 VIADANA AT PELICAN PRESERVE CONDOMINIUM ASSOCIATION, INC. BOARD OF DIRECTORS MEETING MINUTES April Approved Bob Miller called the meeting to Establish a Quorum: Present were Bob Miller, Ron Suchodolski, Quentin Davis and Jeff Pavlica. Also present were Dick Rourke of Schoo Management and his Assistant Jackie Manley. Minutes: Jeff made a motion to approve the minutes of the previous meeting held on March 30, 2016 and Quentin seconded. Motion carried (4-0). Approval of Removing Oak Trees from the North side: Quentin made a motion to remove all Oak trees on south side and north side not to exceed $4,500.00, Ron seconded. Motion carried (4-0). Board Resolution to create an Investment Account: Quentin made a motion for Bob to seek investments on the reserve account and Jeff seconded. Motion carried (4-0). Legal Opinion on Monitoring: Bob has received two estimates on monitoring system. Counsel for the association will get back to the board on Monitoring issues. Other: Bob reported all residents are up to date and current. No delinquencies at this time Community Input: A resident had a concern on the key pads. Board advised key pads are the homeowner s responsibility. Motion to Adjournment: With no further business to discuss, Ron made a motion to adjourn, Jeff seconded and meeting adjourned at 4:58 p.m. Respectfully submitted, Jackie Manley Jackie Manley Page 1 of 1

3 Viadana&Condominium&Association&Notes&November&&& December&2015& InanefforttokeepallViadanaownersuptodateastowhatishappening,theBoardthoughtwewould provideyouwiththefollowingsummaryofrecentevents. Change'of'Fiscal'Year:'theViadanafiscalyearhasbeenshiftedfromDecembertoJanuary1 st.coupons forfeepaymentsshouldhavearrivedbynowfromschoomanagementunlessyouaresignedupfor automaticpayments. Change'in'Annual'Meeting'Date:theAnnualMeetingoftheViadanaCondominiumOwnersAssociation willbeshiftedtojanuaryin2017.thishopefullywillpermitmoreownerstoattendtheannualmeeting. 2016'Budget:the2016BudgetwasadoptedbytheBoardattheNovembermeeting.FeesforBuildings 1to12willbe$890perquarter;feesforBuildings13to19willbe$1,000perquarter.Thedifferenceis duetoincreasedexpensesduetothesprinklersystems.the2016budgetcoversnormaloperating expensesandcontinuestocapitalizethereservefundsforeventualrepairs,paintingorreplacement. Power'Washing:alldrivewaysandsidewalksinViadanawerepowerwashedinDecember.Thiswasthe firsttimeinseveralyearsandwillbemadepartofthebudgetingprocesseveryotheryear. Roof'cleaning:'theroofsonBuilding1to10willbecleanedinJanuary2016.TheroofsforBuildings11 to19willbebudgetedfor2017. Landscaping'issues:discussioncontinuedregardinglandscaping. 1. AkeypointisthattheViadanaCOA,asdo95%ofassociations,contractsforacommercial ratherthanaresortleveloflandscaping.thisisdoneinordertokeepassociationduesinline withpreviousannualassessments. 2. Dissatisfactionwithsomeofthelevelsofperformance,asreportedbySchooManagement,is normalinassociationaffairs.ameriscape,assharedbythelandscapingcommitteeina previous ,canbecontactedontheirwebsiteandworkorderssubmitted. 3. KeyelementsnotedduringthediscussionisthattheAmeriscapecontractcallsforspecificwork schedules,oneofwhichisthattheyonlytrimtreestothe12footlevel(althoughitisreported theyactuallygotothe14footlevel).trimmingabovethatlevelwouldinvolveaseparate contract. 4. MulchingAmeriscapewillbedoneinDecember TheBoardisreviewingthreealternativeproposalsforlandscapeservices. 6. AttheAnnualMeeting,itwasrequestedthattheBoardlookattheconditionoftheutilityboxes thatarebothshowingageandhavebeendamagedbymowers.ifpermitted,itwasrequested thattheboardlookatlandscapingsolutionstoprovideamoreattractiveimageofviadana.the Boardwillbelookingatthis. 7. ItwasalsorequestedthattheBoardconsiderlandscapingtohide,oratleast 8. buffer,theappearanceofthesprinklerredpipesinfrontofthenewerbuildings.thistoowillbe explored.

4 Pest'control:'antsandotherpestsoutsidethewallsofyourunitcanbeaddressesbycallingBobBeckley atberkleypestcontrol239738]3144.pestscanincludearmadillos,raccoons,possums,etc. Problemswithantsandotherpestsinsideyourunitaretheowner sresponsibility. Parking'Issues:attheAnnualMeeting,twoissuesrelatedtoparkingwereraised.Thefirstissue concernedpickuptrucksparkedintheneighborhood.bobmillershareda2013appellatecourt decisionregardingpickuptrucks namelythatpickuptrucksusedfornon]commercialpurposescould notbebannedbyhoas.therefore,thepickuptruckscurrentlyinusewouldhavetobepermittedto stay.thesecondissuewasrelatedtouseofguestparkingspaces.aninformalcensusoftheguest spaces(16onthenorthside;22onthesouthside)indicatedthatabouthalfofthespacesarecurrently occupiedonasemi]permanentbasisbyregularusers.thepointwasmadeduringtheannualmeeting thatthisprecludestheenjoymentofthosespacesbyothersinviadana.onesuggestedsolutionwasto rent thespacesforanannualfee.theuseofguestparkingspacescontinuestobeavexingissue. Elections:'threeBoardmemberswereelectedattheAnnualMeetingonDecember16,2015.Those personselectedwere:bobmiller twoyearterm;quentindavis twoyearterm;ronsuchodolskitofill NancyOlson sunexpiredterm. Officers:attheViadanaCOAMeetingfollowingtheAnnualMeeting,thefollowingpersonswereelected asofficers: President BobMiller Vicepresident QuentinDavis Secretary DavidBell Treasurer JeffPavlica RonSuchodolskiwasappointedtoleadtheLandscapingCommittee Palm'Tree'Brace'Removal:avolunteergroupofBobMiller,LarryDixonandPeteWhiteheadremoved the2by4bracesonsomeofthepalmtreesinviadana.removalbyalandscaperwouldhavecost$85 pertree.theeffortputforthbythisgroupsavedtheassociationsavedover$1,000. Street'light'repair:thestreetlightinfrontof10675hasbeenreportedasoutandplacedontherepair listbycastlemanagement. Pallets'removal:palettesfrommulchcontractorshavebeenillegallydumpedinthenaturepreserve betweenviadanaandpalazzo.theoffendershavebeenidentifiedandwiththeassistanceofcastle Management,havebeenremoved. Sprinkler'System'Retrofit:itwasdiscussedattheNovemberBoardmeetingthattheolderbuildingsmay needtodecidebydecember31,2016whetherornottoretrofittheolderbuildingswithsprinklers.this isduetoachangeinstatelaw(sb1196)andtheboardiscontinuingtoinvestigateitspotentialimpact onviadana. Ponds'Update:'' 1. Aretheaeratorsinthepondsonatimerordotheyruncontinuously?

5 a. Theaeratorsrunconstantly. b. Anaeratorwillbeinstalledinthepondbehindbuildings15to19oncethepondis turnedovertothecdd 2. WhenwillthepondbehindthenewestunitsbeturnedovertotheMasterAssociation?This pondhasseverbankerosionandneedstobeaddressed. a. WCIhasprovidednoticethatitwouldliketoturnoveranumberofponds,includingthe onebehindbuildings15to19. b. Thereisnotimetablefortheturnover;howevertheViadanaCondominiumAssociation Boardwillbenotifiedofthetimeandplaceforawalkaroundofthepondisinvitedto participate. c. ThePondsWorkingGroupisawareofthebankerosionandWCIwillhaveremediate beforeitisturnedovertothecdd 3. Isthereanyupdateonbankplantingsorlittoralsintheponds? a. Yes.Ifgrassgrowsallthewaytothepondedge,thereisnoneedforlittoralplantings. b. Ifthereisasspecificneedforlittorals,letthePondsWorkingGroupknow. 4. Whatisthetimetableforaddressingthedownspoutbubblerboxproblemsthathavebeen identifiedinviadana? a. Thesewillbeaddressedthisyear.Pipedextensionswillbeputinplacefromtheponds tothepropertyline.ifthepropertylinedoesnotreachtothebubblerbox,thenthe ViadanaCOAmayhavesomeexpenses. b. Timetableisnextyear. Viadana'Website'Development:'BobMillerreportedtotheBoardthathewouldbelookingintothe creationofaviadanawebsite.volunteerstoassistthiseffortshouldcontactbobmiller.aviadana websitewouldprovideanadditionalmeansofcommunicationtoourresidentsandonceitisupand runningwouldbetheprimaryformofcommunicationwithviadanaowners. ' Maintenance'Issues:'' 1. Building'entryway'overhead'lattice.Onbuildings1thru10,thesearchitecturalfeaturesneed immediateattention.allofthestructuresonbuildings1to10havesignificantwearandhave notbeentreatedsinceerected.theseneedtobestainedandpossiblysealed.somewillneed toberepairedduetorot notethatitappearsthatwciused#2gradewoodforthese structures.thestructuresonbuildings11to19alsoneedtobestainedandpossiblysealed,but areinbettershape.notealsothatinbuildings1to10,thecrosspiecesare2x6whilein buildings11to19,thecrosspiecesare4x6.theboardwillbeexploringwaystoaddressthis issue. 2. Building'and'unit'signboards.Thesignboardsonbuildings1to10areshowingthewearof eightyears.whencomparedtothesignboardsonbuildings11to19,theyareobviouslyfaded. Overthenextmonth,differentwaysofrestoringthesesignboardswillbeexploredbytheBoard. 3. Electrical'meter'enclosures.Severaloftheelectricalmeterenclosuresatthebuildingentry courtyardsaremoldy.thisisparticularlyevidentontheolderbuildings.thestructures/lattices aresyntheticmaterialandpowerwashingwouldprobablydothetrick.theboardwillbe exploringwaystoaddressthisproblem. 4. Mold'on'building'entryways.Severalofthebuildingshavemoldabovetheircourtyard entrances.itlookslikethiscouldbetreatedwithlowpressurepowerwashing.buildings9and 10areprimeexamplesofthisproblemalthoughmostoftheolderbuildingshaveitaswell.The Boardwillbeexploringwaystoaddressthisproblem.

6 5. Viadana'Work'(Half)'Day:ithasbeensuggestedthatcertainissuescouldbeaddressedthrough a WorkDay oneinwhichviadanavolunteerscouldaddressmaintenanceissuessuchasthe signboards,meterenclosures,andthemoldonbuildings.severalownersforinstancehave powerwashersandthesecouldbeusedforthemeterenclosuresandtheentrancemoldissues. SuchaneffortmighttakeplaceinJanuaryorFebruary2016(whenthemostpeoplearehere) andcouldbefollowedbyacommunitylunch.theboardwouldappreciatefeedbackonthis idea. Viadana'COA'Board'contacts:'youcancontactViadanaBoardmembersasfollows: David'Bell,'10638PelicanPres.Blvd.#102,239]985]9939,david.bell@outlook.com Quentin'Davis,'10650PelicanPres.Blvd.#102,859]802]7415(Quentincell), qedavis@gmail.com Bob'Miller,'10665PelicanPres.Blvd.#202,815]762]3089(Bobcell)rmiller@niu.edu Jeff'Pavlica,'10633PelicanPres.Blvd.#202,239]362]1228,Jpav08@gmail.com Ron'Suchodolski,'10651PelicanPres.Blvd.#201,239]220]1705(Roncell),RSuch98@aol.com Dick'Rourke,'SchooManagement, ]4700,dickr@schoo.us Next'Board'Meeting:thenextViadanaBoardMeetingwillbeJanuary13,2016at4PMintheTown Center. The Condominium Board of Viadana