DISCOVERY BEACH RESORT AND TENNIS CLUB CONDOMINIUM ASSOCIATION, INC. MEETING MINUTES July 21, 2016

Transcription

1 DISCOVERY BEACH RESORT AND TENNIS CLUB CONDOMINIUM ASSOCIATION, INC. MEETING MINUTES July 21, 2016 I. ROLL CALL Bill Rummans, President, called the meeting to order at 2:03 p.m. at Discovery Beach Resort. The following persons were in attendance or available by speakerphone: Board of Directors: Bill Rummans Andrew Jarmusz Chris Daly Patty Lovering Absent: Fredda Allen Vacation Resorts International/General Manager: Brenda Twiss, Director of Resorts Sandi Thompson, General Manager Owners: No owners were present. II. NOTICE VERIFICATION Sandi Thompson stated that the meeting notice was posted in the Board approved location and sent to all Board members in accordance with condominium documents and Florida Statutes. QUORUM A quorum was established with four of five Board members available in person or by speakerphone. HI. APPROVAL OF MINUTES MOTION: A motion was made to approve the Board meeting minutes of July 6, Motion was seconded and approved unanimously. IV. UNFINISHED BUSINESS A. CAFE LEASE MOTION: A motion was made to authorize the assignment of the Cafe lease to the principals Robert Snow III, Michael Douglas and Kristic Douglas along with the appropriate corporation after verification of credit and background checks of individuals and corporation. Motion was seconded and approved unanimously. Discovery Beach Resort Page 1 of 2 July 12, 2016 mins

2 V. FUTURE MEETING DATES The following meetings are scheduled at the Resort: September 12, :00 p.m. - Budget Workshop Meeting October 31, :00 p.m. - Budget Meeting - Annual Meeting - Board Meeting to Elect Officers VI. ADJOURNMENT There being no further business, the meeting was adjourned at 2:37 p.m. BY: ^ ****' &~**Z3-~ _ DATE: _ Andrew Janr^zfsecretary BT/cw/ks DBR 7/21/16 mins Discovery Beach Resort Page 2 of 2 July 12, 2016 mins

3 APPROVED DISCOVERY BEACH RESORT AND TENNIS CLUB CONDOMINIUM ASSOCIATION, INC. MEETING MINUTES July21,2016 I. ROLL CALL Bill Rummans, President, called the meeting to order at 2:03 p.m. at Discovery Beach Rcsorl. The following persons were in attendance or available by spcakcrphonc: BOARD OF DIRECTORS: Bill Rummans Andrew Jarmus/ Chris Daly Patty Lovering ABSENT: Fredda Allen VACATION RHSORTS INTERNATIONAL/GENERAL MANAGER: Brenda Twiss, Director of Resorts Sandi Thompson. General Manager OWNERS: No owners were present. II. NOTICE VERIFICATION Sandi Thompson staled that the meeting notice was posted in the Board approved location and sent to all Board members in accordance with condominium documents and Florida Statutes. QUORUM A quorum was established with lour of five Board members available in person or by speakerphone. III. APPROVAL OF MINUTES MOTION: A motion was made to approve the Board meeting minutes of July 6, The motion was seconded and approved unanimously. Discovery Reach Resort Page I of 2 Julv mins

4 APPROVED IV. UNFINISHED BUSINESS A. CAFE LEASE MOTION: A motion was made to authorize the assignment of the Cafe lease to the principals Robert Snow III, Michael Douglas and Kristic Douglas along with the appropriate corporation after verification of credit and background checks of individuals and corporation. The motion was seconded and approved unanimously. V. FUTURE MEETING DATES The following meetings are scheduled at the Resort: September 12, :00 p.m. - Budget Workshop Meeting October 31, :00 p.m. - Budget Meeting - Annual Meeting - Board Meeting to Elect Officers VI. ADJOURNMENT There being no further business, the meeting was adjourned at 2:37 p.m. BY: Andrew Jarmus^>>e rctary L^ DATE:?'*? 3 -/< BT/cw/ks DBR 7/21/16 mins Discovery Beach Resort Page 2 of 2 July 12, 2016 mins

5 DISCOVERY BEACH RESORT AND TENNIS CLUB CONDOMINIUM ASSOCIATION, INC. Cocoa Beach, FL "Minutes" July 6, :00 p.m. I. ROLL CALL Bill Rummans, President, called the meeting to order at 2:03 p.m. at Discovery Beach Resort. The following persons were in attendance or participated by spcakerphone: BOARD OF DIRECTORS: Bill Rummans Fredda Allen Andrew Jarmusz Chris Daly Patty Lovering VACATION RESORTS INTERNATIONAF/GENERAL MANAGER: Brenda Twiss, Director of Resorts Sandi Thompson, General Manager OWNERS: No owners were present. II. NOTICE VERIFICATION Sandi Thompson stated that the meeting notice was posted in the Board approved location and sent to all Board members in accordance with condominium documents and Florida Statutes. QUORUM A quorum was established with five of five Board members available by spcakerphone. III. APPROVAL OF MINUTES MOTION: A motion was made to approve the Board meeting minutes of June 6, The motion was seconded and approved unanimously. Page 1 of2

6 Discovery Beach Resort July 6, 2016 IV. UNFINISHED BUSINESS A. BATHROOM RENOVATIONS MOTION: A motion was made to approve Tarsan Worldwide LLC renovating the bathrooms in the final 16 units at a reserve cost of $93,228. The motion was seconded and approved unanimously. V. FUTURE MEETING DATES The following meetings are scheduled at the Resort: September 12,2016-1:00 p.m. - Budget Workshop Meeting October 31, :00 p.m. Budget Meeting - Annual Meeting - Board Meeting to Elect Officers VI. ADJOURNMENT There being no further business, the meeting was adjourned at 2:27 p.m. BY: DATE: Andrew Jarnj^fiz^ Secretary %'6 Page 2 of2

7 DISCOVERY BEACH RESORT AND TENNIS CLUB CONDOMINIUM ASSOCIATION, INC. Cocoa Beach, FL "Minutes" June 6, :00 p.m. I. ROLL CALL Bill Rummans, President, called the meeting to order at 1:01 p.m. at Discovery Beach Resort. The following persons were in attendance: BOARD OF DIRECTORS: Fredda Allen Bill Rummans Andrew Jarmusz Chris Daly Patty Lovering VACATION RESORTS INTERNATIONAL/GENERAL MANAGER: Brenda Twiss, Director of Resorts Sandi Thompson, General Manager OWNERS: No owners were present. II. NOTICE VERIFICATION Sandi Thompson stated that the meeting notice was posted in the Board approved location and sent to all Board members in accordance with condominium documents and Florida Statutes. QUORUM A quorum was established with five of five Board members present. Page 1 of3

8 Discovery Beach Resort June 6, 2016 III. APPROVAL OF MINUTES MOTION: A motion was made to approve the Board meeting minutes of February 8, The motion was seconded and approved unanimously. IV. FINANCTALS The Board reviewed the April 2016 financial statements, including the Balance Sheet, Income Statement, Cash Report, Reserve Report and Accounts Receivable Report. A. RESERVES MOTION: A motion was made to approve the reserve expenditures through April 2016 (and submitted as Exhibit to the minutes). The motion was seconded and approved unanimously. V. MANAGER'S REPORT A. POOL SHADE MOTION: A motion was made to approve a pool shade from Big Kahuna at a reserve expense not to exceed $10,900 after final approval of plans by the Board. The motion was seconded and approved unanimously. B. DINING ROOM CHAIR SEATS MOTION: A motion was made to approve repairing dining room chair seats for all units at an operating expense of $20 per chair. The motion was seconded and approved unanimously. C. THEATER EQUIPMENT MOTION: A motion was made to approve replacing theater chairs at a reserve expense not to exceed $5,000. The motion was seconded and approved unanimously. VI. UNFINISHED BUSINESS There was no unfinished business to discuss. Page 2 of 3

9 Discovery Reach Resort June 6, 2016 VII. NEW BUSINESS A. RATIFICATION OF CONTRACTS Upon question, Sandi Thompson reported that no contracts were executed on behalf of the Association since the last meeting. B. OWNERS' LETTERS Sandi Thompson reported there were no owners' letters submitted to the Board members since the last meeting. C. SALES MOTION: A motion was made to authorize the Association attorney to draft an assignment from Discovery Resorts, Inc., to the Association in order to designate certain two-bedroom fixed Association owned intervals (both current and future owned) as float. The motion was seconded and approved. Voting yes were Bill Rummans, Fredda Allen, Chris Daly and Patty Levering. Andrew Jarmusz abstained due to conflict of interest. The motion was approved. MOTION: A motion was made to approve the sales agreement effective June 1, 2016 through May 31, 2017 which will include a minimum guarantee of 75 full week equivalent sale closings of which at least 70% are Association owned inventory. The motion was seconded. Voting yes were Bill Rummans, Fredda Allen, Chris Daly and Patty Lovering. Andrew Jarmusz abstained due to conflict of interest. The motion was approved. VIII. FUTURE MEETING DATES The following meetings are scheduled at the Resort: September 12, :00 p.m. - Budget Workshop Meeting October 31, :00 p.m. Budget Meeting - Annual Meeting - Board Meeting to Elect Officers IX. ADJOURNMENT There being no further business, the meeting was adjourned at 3:16 p.m. Andrew Jarmusz^Secretary DATE: Page 3 of 3

10 DISCOVERY BEACH RESORT AND TENNIS CLUB CONDOMINIUM ASSOCIATION, INC. Cocoa Beach, FL "Minutes" February I. ROLL CALL Bill Rummans, President, called the meeting to order at 1:00 p.m. at Discovery Beach Resort. The following persons were in attendance or participated by speakerphone: BOARD OF DIRECTORS: Fredda Allen Bill Rummans Andrew Jarmus/ Patty Covering ABSENT: Chris Daly VACATION RESORTS INTERNATIONAL/GRNERAL MANAGRR: Brcnda Twiss. Director of Resorts Sandi Thompson, General Manager OWNHRS; Four owners were present. II. NOTICE VERIFICATION Sandi Thompson stated that the meeting notice was posted in the Board approved loeation and senl to all Board members in accordance with condominium documents and Florida Statutes. QUORUM A quorum was established with four of live Board members present or participated by speakerphone. Page 1 of3

11 Discovery Beach Resort February 8, 2016 III. APPROVAL OF MINUTES MOTION: A motion was made to approve the Board meeting minutes of October 19, The motion was seconded and approved unanimously. MOTION: A motion was made to accept the Annual meeting minutes of October 19, The motion was seconded and approved unanimously. IV. FINANCIALS The Board reviewed the December 2015 financial statements, including the Balance Sheet, Income Statement, Cash Report, Reserve Report and Accounts Receivable Report. A. RESERVES MOTION: A motion was made to approve the reserve expenditures through December 2015 (and submitted as Exhibit to the minutes). The motion was seconded and approved unanimously. V. MANAGER'S REPORT A. ELEVATOR RENOVATION MOTION: A motion was made to approve renovating and modernizing both elevators with ThyssenKrupp at a reserve expense of $249,169. The motion was seconded and approved unanimously. B. POOL FURNITURE MOTION: A motion was made to approve replacement of all pool furniture at a reserve expense of $9,026. The motion was seconded and approved unanimously. C. PAVERS/FRONT DRIVE MOTION: A motion was made to replace the pavers in the front drive area at a reserve expense of $5,955. The motion was seconded and approved unanimously. VI. UNFINISHED BUSINESS A. POOL TIKI HUT MOTION: A motion was made to approve installing a Tiki hut for the south side of the pool at a reserve cost of $8,400. The motion died for lack of the second. Page 2 of 3

12 Discovery Beach Resort February 8, 2016 B. BONUS AND DAY USE TIME MOTION: A motion was made to approve adding the following statements to the respective bonus and day use policies: Owner must be current with maintenance fees in order to use bonus time. Owner must be current with maintenance fees in order to use the day use. The motion was seconded and approved unanimously. VII. NEW BUSINESS A. RATIFICATION OF CONTRACTS Upon question, Sandi Thompson reported that she has not executed any contracts on behalf of the Association since the last meeting. B. YEARLY CORPORATE REPORT APPROVAL MOTION: A motion was made to authori/.e VRI to sign the Board President's name on behalf of the Association for the yearly corporate report. The motion was seconded and approved unanimously. C. OWNERS' COMMENTS Owners' comments were heard and questions were answered when appropriate. VIII. FUTURE MEETING DATES The following meetings are scheduled at the Resort: May 2, :00 p.m.-boardmeeting September 12, :00 p.m. - Budget Workshop Meeting October 31, :00 p.m. - Budget Meeting - Annual Meeting - Board Meeting to Elect Officers IX. ADJOURNMENT There being]op further business, the meeting was adjourned at 2:36 p.m. BY: *'& Andrew Janpwsz, Secreta DATE: _ Page 3 of 3