Agenda. Town of Gibsons Regular Meeting of Council. June 16, 2015 at 7:00 PM

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1 Agenda Town of Gibsons Regular Meeting of Council June 16, 2015 at 7:00 PM Council Chambers Town Hall, 474 South Fletcher Road, Gibsons Council Mayor Wayne Rowe Councillor Stafford Lumley Councillor Charlene SanJenko Councillor Jeremy Valeriote Councillor Silas Page White 1 of 76

2 Regular Meeting of Council AGENDA OF June 16, 2015 Council Chambers, 7:00 PM p.m. 474 South Fletcher Road, Gibsons, B.C 1. CALL TO ORDER 2. APPROVAL OF THE AGENDA RECOMMENDATION THAT the Regular Council Agenda of June 16th, 2015 be adopted. 3. ADOPTION OF MINUTES 3.1 Minutes of the Regular Council Meeting - June 2nd, RECOMMENDATION THAT the minutes of the Regular Council Meeting held June 2nd, 2015 be adopted. 4. BUSINESS ARISING FROM THE MINUTES 5. PROCLAMATIONS 6. DELEGATIONS AND PETITIONS 6.1 Art Phillips, Representative Klaus Fuerniss Enterprises, and Colleen Dixon, Architect- Omicron Regarding the George Hotel and Residences. 7. INQUIRIES 8. COMMITTEE REPORTS 8.1. Committee-of-the-Whole Meeting - June 2nd, Minutes of the Committee-of-the-Whole Meeting- June 2nd, RECOMMENDATION THAT the minutes of the Committee-of-the-Whole Meeting held June 2nd, 2015 be received. Regular - June 16, 2015 Page 2 of 76

3 Sunshine Coast Community Land Trust RECOMMENDATION THAT the Town of Gibsons approves the request to use 1/3 of the Housing Coordinator s time for the purpose of building the capacity of the Community Land Trust Lifesaving Society Public Access Lifering Project 9. ADMINISTRATION REPORTS RECOMMENDATION THAT Council support the installation of the donated public access lifering at Armours Beach in memory of Hayden Kyle; AND THAT Councillor Lumley represent the Town of Gibsons at the unveiling of the lifering. 9.1 Reporting of Council Remuneration, Expenses and Contracts for RECOMMENDATION THAT the Director of Finance's report regarding Council Remuneration, Expenses and Contracts for 2014 be received. 9.2 Statement of Financial Information (SOFI) Report for RECOMMENDATION THAT the Director of Finance's report regarding the 2014 Statement of Financial Information be received; AND THAT the 2014 Statement of Financial Information be approved. 10. INQUIRIES 11. CORRESPONDENCE 11.1 Deputy Minister Derek Sturko Regarding Regulatory Amendments Affecting the Production of Medical Marijuana on Agricultural Land Reserve Minister Naomi Yamamoto Regarding the 2015 Open for Business Awards Chair Rhona Martin Regarding the call for Nominations for UBCM Executive Regular - June 16, 2015 Page 3 of 76

4 11.4 Ecosystems Approach Officer Aleria Ladwig Regarding Glass Sponge Reefs in the Strait of Georgia BYLAWS 12.1 George Hotel OCP Amendment Bylaw No , RECOMMENDATION THAT the staff report regarding the Official Community Plan amendment application for the George Hotel and Residences be received; AND THAT Council consider first reading of "George Hotel OCP Amendment Bylaw No , 2015". 13. UNFINISHED BUSINESS 14. NEW BUSINESS 15. NOTICE OF MOTION 16. INQUIRIES 17. COUNCIL REPORTS 17.1 Councillor Stafford Lumley 17.2 Mayor Wayne Rowe 17.3 Councillor Charlene SanJenko 17.4 Councillor Jeremy Valeriote 17.5 Councillor Silas White 18. NEXT MEETING The next Regular Meeting of Council to be held on Tuesday, July 7th, 2015 in the Town Hall Council Chamber at 7:00 p.m. 19. ADJOURNMENT Regular - June 16, 2015 Page 4 of 76

5 Regular Council MEETING MINUTES Tuesday, June 2, 2015 Council Chambers, 7:00 PM p.m. Municipal Hall, 474 South Fletcher Road, Gibsons, B.C PRESENT: STAFF: Mayor Wayne Rowe Councillor Stafford Lumley Councillor Charlene SanJenko Emanuel Machado, Chief Administrative Officer Selina Williams, Corporate Officer Michaela Sugars, Administrative Assistant CALL TO ORDER Mayor Rowe called the meeting to order at 7:00 p.m. APPROVAL OF THE AGENDA R Regular Council Agenda June 2nd, 2015 ADOPTION OF MINUTES MOVED BY Councillor SanJenko SECONDED BY Councillor Lumley THAT the Regular Council Agenda of June 2nd, 2015 be adopted as amended to include item 6.2 (Petition in opposition of the Rogers Telecommunications Tower proposed for 700 Payne Road). R Minutes of the Regular Council Meeting May 19th, 2015 MOVED by Councillor SanJenko SECONDED by Mayor Rowe CARRIED THAT the minutes of the Regular Council Meeting held May 19th, 2015 be adopted. CARRIED Page 5 of 76

6 Regular Council Meeting Minutes - Tuesday, June 2, 2015 Page 2 of 4 DELEGATIONS AND PETITIONS R Terry Rhodes- Gibsons Landing Harbour Authority (GLHA) Mr. Terry Rhodes was in attendance and provided an update of the Gibsons Landing Harbour Authority. He explained that revenues have increased due to factors including overnight visits, commercial activity and spot prawn fishing. MOVED by Councillor SanJenko SECONDED by Councillor Lumley THAT a letter be provided in support of the GLHA's application for funding through the Canada 150 program for the purpose of constructing the phase B float. R Petition - Rogers Telecommunications Tower Payne Road CARRIED A petition was presented to Council containing signatures of thirty (30) residents of the Parkland Subdivision in opposition to the Rogers Telecommunications Tower proposed for 700 Payne Road. Copies of three (3) letters in opposition were also presented. Mayor Rowe explained to those present that the Town does not have approving authority for the Communications Tower which falls under Federal Jurisdiction. He acknowledged those present in the Gallery and offered them an opportunity to speak to the matter. MOVED by Councillor SanJenko SECONDED by Councillor Lumley THAT the Petition in opposition of the new Rogers Telecommunications Tower proposed for 700 Payne Road be received. R Petition - Rogers Telecommunications Tower Payne Road MOVED by Councillor SanJenko SECONDED by Mayor Rowe CARRIED THAT staff forward the Petition and letters in opposition to the location of the new tower to Rogers Communications Inc. as concerns received subsequent to the previous reports. CARRIED Page 6 of 76

7 Regular Council Meeting Minutes - Tuesday, June 2, 2015 Page 3 of 4 INQUIRIES Mayor Rowe provided an opportunity for public input. CORRESPONDENCE R Correspondence for Information / Consideration BYLAWS MOVED by Councillor SanJenko SECONDED by Councillor Lumley THAT the following items of correspondence be received: Gibsons Elementary School Playground Committee- Thank you letter Honourable Christy Clark UBCM Meetings with the Ministers R Bylaw , 2015 MOVED by Councillor Lumley SECONDED by Councillor SanJenko THAT "Garbage Collection and Disposal Amendment Bylaw No , 2015" be adopted. R Bylaw , 2015 MOVED by Councillor Lumley SECONDED by Councillor SanJenko THAT "Bylaw Notice Enforcement Amendment Bylaw , 2015" be adopted. CARRIED CARRIED CARRIED Page 7 of 76

8 Regular Council Meeting Minutes - Tuesday, June 2, 2015 Page 4 of 4 R Bylaw , 2015 MOVED by Councillor Lumley SECONDED by Councillor SanJenko THAT "Property Maintenance Amendment Bylaw No ,2015" be adopted. CARRIED COUNCIL REPORTS Council members took the opportunity to report on their activities since the last regular meeting. INQUIRIES Mayor Rowe provided an opportunity for public input. NEXT MEETING The next Regular Meeting of Council to be held on Tuesday, June 16th, 2015 in the Town Hall Council Chamber at 7:00 p.m. R ADJOURNMENT MOVED by Councillor SanJenko SECONDED by Councillor Lumley THAT the meeting be adjourned at 7:29 p.m. CARRIED Wayne Rowe, Mayor Selina Williams, Corporate Officer Page 8 of 76

9 Committee-of-the-Whole MEETING MINUTES Tuesday, June 2, 2015 Council Chambers, 1:30 p.m. Municipal Hall, 474 South Fletcher Road, Gibsons, B.C A Committee-of-the-Whole meeting was held in Council Chambers, 474 South Fletcher Road, Gibsons, on June 2, 2015 at 1:30 p.m. PRESENT: STAFF: Mayor Wayne Rowe Councillor Stafford Lumley Councillor Charlene SanJenko Emanuel Machado, Chief Administrative Officer Selina Williams, Corporate Officer Wendy Gilbertson, Director of Parks and Community Services Lizette Fischer, Administrative Assistant II CALL TO ORDER Mayor Rowe called the meeting to order at 1:30 p.m. and advised those present that the meeting was being videotaped. APPROVAL OF THE AGENDA The June 2, 2015 Committee-of-the-Whole agenda was approved as presented. DELEGATIONS Matt Thomson, Executive Director of the Sunshine Coast Housing Committee (SCHC), was in attendance to present information on the Sunshine Coast Community Land Trust (CLT). Key points of the presentation were as follows: Outlined the purpose and function of the SCHC and CLT Reviewed the recent activity and future goals of the Sunshine Coast Housing Committee and the Community Land Trust Provided information on the governance structure and funding allocation Request for permission to allocate approximately 20 hours per month to be used for the purpose of building the capacity of the CLT Mayor Rowe thanked Mr. Thomson for his presentation. 1 Page 9 of 76

10 Sunshine Coast Community Land Trust RECOMMENDATION THAT the Town of Gibsons approves the request to use 1/3 of the Housing Coordinator s time for the purpose of building the capacity of the Community Land Trust. INQUIRIES Mayor Rowe provided an opportunity for public input. REPORTS Lifesaving Society Public Access Lifering Project The Committee received the Director of Parks' report regarding the Lifesaving Society Public Access Lifering Project. RECOMMENDATION(S) THAT Council support the installation of the donated public access lifering at Armours Beach in memory of Hayden Kyle; AND THAT Councillor Lumley represent the Town of Gibsons at the unveiling of the lifering. INQUIRIES Mayor Rowe provided an opportunity for public input. NEXT MEETING The next Regular Committee-of-the-Whole to be held on Tuesday, June 16, 2015 in the Town Hall Council Chamber at 1:30 p.m. ADJOURNMENT The meeting was adjourned at 1:48 p.m. 2 Page 10 of 76

11 Wayne Rowe, Mayor Selina Williams, Corporate Officer 3 Page 11 of 76

12 Page 12 of 76

13 STAFF REPORT TO: FROM: Council Ian C. Poole, Director of Finance MEETING DATE: June 16, 2015 FILE NO: SUBJECT: Reporting of Council Remuneration, Expenses and Contracts for 2014 RECOMMENDATION THAT the Director of Finance's report regarding Council Remuneration, Expenses and Contracts for 2014 be received. BACKGROUND Section 168 of the Community Charter requires that at least once a year, a Council must have prepared a report separately listing Council remuneration, expenses and contracts. DISCUSSION Given that much of the information provided is also contained in the Statement of Financial Information (SOFI) staff feel that it is appropriate to provide this report to Council at the same time as the SOFI Report is being received. The information required is reported below. Remuneration and Expenses: Name and Position Rowe, Wayne - Mayor Bouman, Dan - Councillor Johnson, Lee Ann - Councillor Lumley, Stafford - Councillor SanJenko, Charlene - Councillor Tretick, Gerry - Councillor Valeriote, Jeremy- Councillor White, Silas - Councillor Total S. 168(1 )(a) Remuneration * 31, ,039 14, ,274 15, ,169 S. 168(1)(b) S. 168(1)(c) Expenses Benefits fl 1,229 2, , ,102 2,100 1,429 2, ,662 8,082 *Includes taxable benefits 8 Medical & Dental Benefits Page 13 of 76

14 Report to Council regarding 2014 Council Remuneration, Expenses and Contracts 2 Contracts (S. 168(1)(d)): None to report. RECOMMENDATION /ALTERNATIVE Staff has recommended above that Council receive the 2014 Council Remuneration, Expense and Contracts Report for Respectfully Submitted, :-:::.iq.-~---~... Ian C. Poole, CPA, CA Director of Finance CHIEF ADMINISTRATIVE OFFICER'S COMMENTS: I have reviewed the report and support the recommendation(s). Emanuel Machado Chief Administrative Officer Page 14 of 76

15 STAFF REPORT TO: FROM: Council Ian C. Poole, Director of Finance MEETING DATE: June 16, 2015 FILE NO: SUBJECT: Statement of Financial Information (SOFI) Report for 2014 RECOMMENDATION( S) THAT the Director of Finance's report regarding the 2014 Statement of Financial Information be received; AND THAT; the 2014 Statement of Financial Information be approved. BACKGROUND As a public reporting body we are subject to the filing requirements of the Financial Information Act (FIA), RSBC Chapter 140 and the accompanying Financial Information Regulation (B.C. Reg. 371/93). DISCUSSION The information to be filed with the Provincial Ministry is more generally known as the Statement of Financial Information or SOFI. Some of the information to be filed is identical to that under the Community Charter i.e. the requirement to have audited financial statements (FIA Sec. 2) and other information is additional reporting. Namely, to report on the salaries and expenses of staff members whose total remuneration for the year is in excess of the prescribed amount ($75,000 - FIA Sec. 2 (3)(a)(i))) and to report supplier names if they have been paid in excess of $25,000 in the year (FIA Sec. 2(3)(b )~,[). Additionally, SOFI requires a statement signed by the officer assigned financial responsibility (i.e. the writer) attesting to the accuracy and completeness of the financial filing information (FIA Schedule 1 Sec. 9 (2)) and a management report approved by the same individual (FIA Schedule 1 Sec. 9 (3)). Finally, under FIA Schedule 1 Sec. 9 (2) Council must approve the package of materials submitted under the Statement of Financial Information (SOFI). Accordingly, attached to this report is the material I will be submitting to the Ministry as the Town of Gibsons SOFI report for Page 15 of 76

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29 BRITISH COLUMBIA Ref: File No.: May 7, 2015 EtnanuelMachado Chief Adtninistrative Officer Town of Gibsons Box340 Gibsons BC VON 1 VO Dear Etnanuel Machado, Re: Regulatory Amendments Affecting the Production of Medical Marijuana on Agriculture Land Reserve As you tnay already be aware, on May 7, 2015, the Province announced two itetns relating to the Agricultural Land Reserve (ALR): The first itetn is an amendtnent of the Agricultural Land Reserve Use, Subdivision and Procedure Regulation (171/2002) under the Agricultural Land Commission Act, (the Regulation). The Regulation now explicitly identifies tnedical tnarijuana as a fartn use in the ALR which local governtnents can regulate, but not prohibit. The second item is a new BC Minister's Bylaw Standard for tnedical tnarihuana production facilities (MMPF) located in the ALR and licensed by Health Canada under its Marihuana for Medical Purposes Regulations. Bylaw Standards approved by the Minister and their specific criteria are a part of the Ministry's 'Guide for Bylaw Developtnent in Farming Areas' which can be found on the Ministry's website at A discussion paper that provides further information and a description of the consultation process is also available on the website. These two itetns are consistent with the Agricultural Land Cotntnission's (ALC) January 2014 Medical Marihuana Production the Agricultural Land Reserve Infortnation Bulletin 105 which states that the farming of tnedical marijuana in the ALR is considered by the ALC as a 'farm use', and the June 24, 2014 Provincial announcement 106 which advises that local governtnents should not prohibit tnedical tnarijuana production in the ALR and that for tax purposes, the BC Assesstnent Authority will not provide a MMPF with farm classification. Sotne local governtnent bylaw provisions for MMPFs tnay be inconsistent with the updated ALC Regulation and/or Minister's Bylaw Standard criteria regarding MMPFs in the ALR. To detertnine whether or not they are consistent, the Province's expectation is that local governtnents will review, and as necessary, atnend their bylaws in order to achieve consistency by early fall of this year. I acknowledge Ministry of Agriculture Office of the Deputy Minister Mailing Address: PO Box 9120 Stn Prov Govt Victoria BC V8W 984 Telephone: Facsimile: Location: 5th Fl, 808 Douglas St Web Address: Page 29 of 76

30 the resources required to amend local government bylaws but I would appreciate your participation in this endeavor. For those local governments that do not intend to make amendments to inconsistent bylaw provisions, or who are considering implementing a bylaw prohibiting medical marijuana, I would advise that they seek legal counsel, as enacting such a bylaw may give rise to a constitutional challenge as frustrating a lawful initiative of the federal government and such a bylaw may have no force and effect under section 46(4) of the Agricultural Land Commission Act. Please contact your local Regional Agrologist, or contact the following number if you have any other questions on this topic or other Planning for Agriculture matters. South Coast and Vancouver Island: Agri.South.Coast@gov.bc.ca Regards, Derek Sturko Deputy Minister 2 Page 30 of 76

31 From: Minister, STSB STSB:EX Sent: May :28 PM Cc: Lewis, Kaaren JTST:EX; Hunter, Jaclynn JTST:EX; Kincross, Sean JTST:EX; Subject: 2015 Open for Business Awards Ref: Dear Mayor and Council: As Chair of British Columbia s (BC) Small Business Roundtable (Roundtable), I am pleased to inform you that the Roundtable is now accepting community submissions for the 2015 Open for Business Awards (Awards). Launched in 2013, this award recognizes communities that are undertaking initiatives and partnerships to reduce the cost and complexity of doing business in BC. As an incentive, the Province has awarded $10,000 each to sixteen communities which have best demonstrated they are operating within the spirit of the BC Small Business Accord (Accord): The Province is pleased to extend this invitation to First Nations communities to celebrate and recognize their achievements to support economic development. Please note that the deadline for submitting an application is July 17, 2015, with the finalists announced in August. The winners will be announced during the annual Union of British Columbia Municipalities Convention in Vancouver in September. I encourage your staff and government officials to contact your local business improvement association, chamber of commerce, economic development officers and small business community to invite their input in your Award submission. The Open for Business Awards Best Practices Guide ( _Practices_Guide_2015.pdf) highlights local government initiatives that are in the spirit of the Accord and helped distinguish finalist communities as open for business. These best practices were identified by the Roundtable through the evaluation of past award submissions and represent communities that have reduced regulatory overlap, leveraged partnerships to improve government interactions with small businesses and maximized local economic development for the small business community. Information about the Roundtable, the Accord and the Award is available in the application provided, as well as at The Roundtable Secretariat is available to support the preparation of your application and can be contacted by telephone at or by to: roundtablesecretariat@gov.bc.ca. We look forward to receiving your submission in June. Sincerely, Page 31 of 76

32 Naomi Yamamoto Minister pc: Ms. Kaaren Lewis Assistant Deputy Minister Tourism and Small Business Division Ms. Jackie Hunter Executive Director Small Business and Regulatory Reform Branches Mr. Sean Kincross Manager, Small Business Branch Secretariat, Small Business Roundtable Page 32 of 76

33 June 5, 2015 TO: FROM: RE: UBCM Members ATTN: ELECTED OFFICIALS Chair Rhona Martin Chair, Nominating Committee Call for Nominations for UBCM Executive UBCM is the collective voice for local government in BC. The membership signals the directions it wants to pursue during the Annual Convention. The members elect an Executive during the Convention to ensure the directions set by the general membership are carried forward. The Executive also provides direction to UBCM between Conventions. This circular is notice of the UBCM Executive nomination process, including information about the positions open for nomination and the procedures for nomination. The deadline for advance nominations is Friday July 31, Positions Open to Nomination The following Executive positions are open for nomination: President First Vice-President Second Vice-President Third Vice-President Director at Large (5 positions) Small Community Representative Electoral Area Representative Vancouver Metro Area Representative (2 positions) Information on the responsibilities and commitments of UBCM Executive members is attached as Appendix B. Information on nominations and elections procedures is attached as Appendix C. The relevant extract from the UBCM Bylaws is attached as Appendix D. 2. Qualifications for Office Each candidate must be an elected official from a UBCM member local government. A candidate for Small Community Representative must be from the council of a village, or a municipality with a population not greater than 2,500. A candidate for Electoral Area Representative must be an Electoral Area Director on a regional district board. A candidate for Vancouver Metro Area Representative must be an elected official from either or both a member municipality of the GVRD, or the GVRD Board. 3. Nomination Process A candidate must be nominated by two elected officials from a UBCM member local government, using the attached nomination and consent form (Appendix A). ubcm.ca Page 33 of 76

34 The Nominating Committee reviews the qualifications of each candidate. The members of the 2015 Nominating Committee are: Chair Rhona Martin, Immediate Past President, UBCM, Chair Councillor Brian Frenkel, North Central Local Government Association Councillor Chad Eliason, Southern Interior Local Government Association Director Rob Gay, Association of Kootenay & Boundary Local Governments Councillor Corisa Bell, Lower Mainland Local Government Association Councillor Barbara Price, Association of Vancouver Island & Coastal Communities 4. Advance Nominations & Nominating Committee Report The Nominating Committee will prepare a Report on Nominations including, at the candidate s option, a photo and 300-word biography. The Report on Nominations will be distributed to all UBCM members for their consideration, in mid-august. To be included in this report, nominations must be received by Friday July 31, Nominations submitted for inclusion in the Report on Nominations are deemed advance nominations. It is to a candidate s advantage to submit an advance nomination, since the candidate s name, photo and biography will appear in the Report on Nominations distributed to every UBCM member elected official prior to Convention. 5. Nominations Off the Floor Any qualified candidate may be nominated off the floor at the Convention. Nominations from the floor will be solicited at specific times during the Convention. Please refer to the Report on Nominations or the Convention Program for these times. As with advance nominations, the candidate must be nominated by two elected officials from a UBCM member local government. 6. Further Information The Call for Nominations, Nomination & Consent Form, and related background information are available on the UBCM website under Convention > Nominations & Elections. Inquiries about the UBCM Executive nominations process should be directed to: Chair Rhona Martin Chair rmartin@csrd.bc.ca Chair, Nominating Committee Chair tel: (cell) Shellbridge Way (home) Richmond BC V6X 2W9 UBCM Contact: Marie Crawford mcrawford@ubcm.ca Associate Executive Director Tel: ext /60/Call for Nominations-Items/Call for Nominations ubcm.ca Page 34 of 76

35 ATTACHMENT A 1NOMINATIONS FOR THE 2015/2016 UBCM EXECUTIVE We are qualified under the UBCM Bylaws to nominate 1 a candidate and we nominate: Name: Position (Mayor/Chair/Councillor/Director): Local government: Nominated for: NOMINATED BY: Name: Position: Muni/RD: Signature: Date: Name: Position: Muni/RD: Signature: Date: CONSENT FORM I consent to this nomination and attest that I am qualified to be a candidate for the office I have been nominated to pursuant to the UBCM Bylaws 2. I will also forward by July 31, 2015 to the Chair of the Nominating Committee, the following documentation: Nomination & Consent Form, completed and signed; Portrait photograph* (resolution: 300 ppi; size: 600x400 px; format: TIFF or JPEG); and Biographical information*. The maximum length of such information shall be 300 words. If the information provided is in excess, the Nominating Committee Chair shall return it once for editing; if it still exceeds 300 words the Nominating Committee Chair shall edit as required. * Photo and bio will be published in the Report on Nominations. CANDIDATE: Name: Position: Local government: Nominated for: Signature: Date: Photograph, biographical information, and completed Nomination & Consent Form should be submitted to the attention of the Chair, Nominating Committee, via mcrawford@ubcm.ca. Submission Deadline: July 31, Nominations require two elected officials of members of the Union [Bylaw 4(b)]. 2 All nominees to the Executive shall be elected representatives of a member of the Union [Bylaw 3(c)]. Nominees for Electoral Area Representative, Small Community Representative and Vancouver Metro Area Representative must hold the appropriate office. 1515/60/June CC Call /Nomination Form Page 35 of 76

36 BACKGROUND INFORMATION FOR CANDIDATES TO THE UBCM EXECUTIVE APPENDIX B 1. RESPONSIBILITY OF UBCM EXECUTIVE Under the UBCM Bylaws: The Executive shall have the power and it shall be their duty to put into effect the will of the Union as expressed by resolutions at any of its meetings. Between meetings they shall manage the affairs of the Union and shall report all the transactions of the year to the Annual Convention. 2. UBCM EXECUTIVE STRUCTURE Executive President First Vice-President Second Vice-President Third Vice-President Director at Large (5 positions) Small Community Representative Electoral Area Representative Vancouver Representative GVRD (Metro Vancouver) Representative Immediate Past President Area Association Rep. (5 positions) Vancouver Metro Area Rep. (2 positions) Committees The President appoints Executive members to Committees of which the following are currently active: Presidents Resolutions Convention Community Safety Environment Healthy Communities First Nations Relations Community Economic Development Each Executive member generally serves on two committees. 3. EXECUTIVE MEETINGS The full Executive meets six times a year, over 2-3 days, following this general pattern: Friday, the last day of the Annual Convention (1 hour) Second or third week of November Second or third week of January Second or third week of April Third full week of July Sunday preceding the Annual Convention (half day) Executive meetings, other than the two coinciding with Convention, usually take place over a Thursday and Friday. Committee meetings are held Thursday and the full Executive meets on Friday. Committee Chairs or Table Officers may be called on for more frequent representation. In addition, certain Committees' activities require attendance at meetings or conferences throughout the year. Executive member travel expenses and a per diem for meals and incidentals are reimbursed for all activities on behalf of UBCM. However, for Executive members attending the Annual Convention, UBCM provides reimbursement only for the added expenses that would not normally be incurred by attending as a delegate from a local government. Page 36 of 76

37 APPENDIX C UBCM EXECUTIVE NOMINATION & ELECTION PROCEDURES UBCM EXECUTIVE STRUCTURE The ongoing administration and policy work of the UBCM is governed by an Executive Board that is elected and appointed at the Annual Convention. The Board is comprised of 21 members, with the following structure: 13 Elected Positions President First Vice-President Second Vice-President Third Vice-President Director at Large (5 positions) Small Community Representative Electoral Area Representative Vancouver Metro Area Representative (2 positions) 8 Appointed Positions Immediate Past President Vancouver Representative GVRD (Metro Vancouver) Representative Area Association Representatives: AKBLG, AVICC, LMLGA, NCLGA & SILGA NOMINATING COMMITTEE In accordance with the UBCM Bylaws, a Nominating Committee is appointed to oversee the nomination and election process. The Committee is comprised of the Immediate Past President and representatives of the five Area Associations. The Nominating Committee reviews all nomination documents to verify that nominees meet the qualifications for office. It is not the role of the Nominating Committee to recommend any one candidate. The Committee s mandate is to ensure that nominations are complete and in accordance with policies and procedures. NOMINATION PROCESS May/June Nominating Committee will circulate a Call for Nominations notice that will contain the following information: positions open for nomination process for nomination qualifications for office role of Nominating Committee closing date for nominations to be included in the Report on Nominations general duties of an Executive member The Call for Nominations will include instructions on how to access additional information on UBCM Executive responsibilities and how to submit a nomination. July 31, 2015 Advance nominations close. Page 37 of 76

38 APPENDIX C Following the July 31 advance nominations deadline, the Nominating Committee will review nominees qualifications and prepare a Report on Nominations. For all qualifying nominees, photos and biographical information received by the advance nominations deadline will be included in the Report on Nominations. Mid-August The Report on Nominations will be distributed to all UBCM members and will include the following information for each candidate: name and the position for which he or she has been nominated portrait photograph biographical information On-Site at Convention Any qualified candidate may be nominated off the floor of the Convention. The specific times when nominations will be accepted from the floor are given below. ELECTION PROCESS Step 1 Election of Table Officers WEDNESDAY, SEPTEMBER 23 9:20 a.m. Nominating Committee presents the list of advance nominees for Table Officer positions: President, First Vice-President, Second Vice-President, and Third Vice-President. 11:55 a.m. Nominations from the floor for Table Officer positions. 2:15 p.m. Candidate speeches if necessary. 2:30-5:00 p.m. Elections for Table Officer positions (as necessary). THURSDAY, SEPTEMBER 24 8:00-9:00 a.m. Elections continue for Table Officer positions (as necessary). Step 2 Election of Remaining Executive Positions THURSDAY, SEPTEMBER 24 8:30 a.m. Nominating Committee presents the list of advance nominees for the remaining Executive positions: Director at Large, Small Community Representative, Electoral Area Representative and Vancouver Metro Area Representative. 11:25 a.m. Nominations from the floor for the remaining Executive positions. 11:30 a.m. Candidate speeches if necessary. 2:30-5:00 p.m. Elections for the remaining Executive positions (as necessary). FRIDAY, SEPTEMBER 25 7:30-8:30 a.m. Elections continue for the remaining Executive positions (as necessary). For further information on the nomination and election process, please contact the Chair of the UBCM Nominating Committee. 1515/60/Call for Nominations-Items/Nomination and Election Procedures Page 38 of 76

39 APPENDIX D EXTRACT FROM THE UBCM BYLAWS: EXECUTIVE COMPOSITION, NOMINATIONS & ELECTIONS UBCM BYLAWS SECTIONS 2 TO 5 2. OFFICERS: The Officers of the Union shall be: President, First Vice-President, Second Vice-President, and Third Vice-President. 3. EXECUTIVE: (a) There shall be an Executive which shall be composed of: the Officers of the Union; the Immediate Past President, who shall be the last president to have completed the term of office as President; a Vancouver Representative, who shall be a member of the Vancouver City Council; a Small Community Representative, who shall be a member of a Council of a Village or a municipality with a population not greater than 2,500; an Electoral Area Representative, who shall be an Electoral Area Director of a Regional Board; a GVRD Representative who must be a member of the GVRD Board; five Directors representing the five Area Associations as defined in Section 21; five Directors at Large; and two representatives ( Vancouver Metro Area Representatives ) who must be elected members of either or both a council of a member municipality of the GVRD or of the GVRD Board. The members of the Executive shall be the Directors of the Union. (b) The Officers, the Directors at Large, the Small Community Representative, the Electoral Area Representative and the Vancouver Metro Area Representatives, shall be elected annually at the Annual Convention, and except as herein otherwise provided, shall hold office until their successors are elected at the next Annual Convention. The Vancouver Representative shall be appointed annually by the Vancouver City Council, the GVRD Representative shall be elected annually by the Board of the GVRD, and the five Area Association Directors shall each be appointed by their respective Area Associations as identified in Section 21. All such appointments shall be communicated to the Nominating Committee by the appointing body pursuant to Section 4(b). (c) Except for the Immediate Past President, all members of the Executive, including Officers of the Union, shall hold office only so long as they remain elected representatives of a member of the Union. If a person holding the office of Immediate Past President ceases to be an elected representative of a member of the Union while holding the office such person shall only hold the office for the remainder of the then current term. Page 39 of 76

40 APPENDIX D (d) No person shall hold a position as Officer of the Union unless elected as an Officer by the membership of the Union and no person shall be elected more than twice, whether consecutively or otherwise, as President of the Union. In the event of a vacancy occurring amongst the Officers, the next ranking Officer willing to serve shall fill the vacancy, provided that if the office of President cannot for any reason be filled as aforesaid, the Executive shall call a special election for the office of President and such election may be held by a mail ballot pursuant to the rules and procedures established and determined by the Executive. In the event of a vacancy: amongst the Officers, other than President, the Executive may appoint, from amongst persons qualified to be elected to the Executive, Acting Directors at Large equal to the number of vacancies; amongst the Directors at Large, the Small Community Representative, the Electoral Area Representative, or the Vancouver Metro Area Representatives, the Executive may appoint a person qualified to hold the office to fill the position for the term remaining; in the position of Vancouver Representative, GVRD Representative or amongst the five Directors appointed by the Area Associations such vacancies shall be filled in the manner of the original appointment. (e) The Union shall pay the expenses of the Executive incurred on authorized business of the Union, except for attendance at the annual Convention. For attendance at the Executive meeting immediately preceding the annual Convention such expenses shall be limited to the per diem rates and extra hotel accommodation costs incurred for the period of that Executive meeting only. No travelling expenses nor any part of other expenses ordinarily incurred by Executive members in attending the annual Convention will be borne by the Union. In the event that the Immediate Past President no longer holds municipal office, while still remaining a member of the Executive, his or her expenses incurred in attending the annual Convention and the Executive meeting immediately prior to it shall be paid by the Union. 4. NOMINATIONS FOR ELECTION OF OFFICERS AND EXECUTIVE: (a) There is constituted a committee of the Executive to be known as the Nominating Committee consisting of the Immediate Past President (if any) and the five appointed Area Association Directors provided that where any of the five appointed Area Association Directors declares an interest in seeking election to the Executive of the Union, the Area Association that appointed such Area Association Director may name another elected official of a member of the Union to serve on the Nominating Committee. (b) The Nominating Committee shall elect a Chair from amongst the members of the Committee and shall prior to the Annual Convention: issue a call for nominations for each of the positions of Officer of the Union and for the positions of Small Community Representative, Electoral Area Representative, the five Directors at Large, and the Vancouver Metro Area Representatives; encourage potential nominees to come forward as candidates for office and as requested provide information to such person relating to duties, responsibilities and roles pertaining to the various offices; Page 40 of 76

41 APPENDIX D review the credentials of nominees to ensure that each nominee is qualified to hold office pursuant to Section 4(j); accept qualified nominees nominated by two elected officials of members of the Union; obtain the name of a qualified person who has been appointed by the City of Vancouver to assume office as the Vancouver Representative, the name of the GRVD Representative and the names of the five Area Association Directors who have each been appointed to assume the office of Area Association Director by the respective Area Association; at least 30 days prior to the Annual Convention, prepare and provide to all members of the Union a report on nominations accepted for each office that have been received by the close of business on the last business day of July and on the persons appointed by the City of Vancouver, by the GVRD and the five Area Associations. Such report shall be neutral and the Nominating Committee shall not recommend any nominee or group of nominees. (c) In making its report the Nominating Committee, taking into consideration the names of appointees submitted by the City of Vancouver, the GVRD and the five Area Associations, shall ensure they are balanced and representative nominations including: that sufficient nominations are received; that each general area of the Province is represented on the Executive nominated or appointed. The Nominating Committee shall not recommend any nominee or group of nominees. (d) The Chair of the Nominating Committee, during the morning session of the first day of the Annual Convention, shall present the nominations for the positions of Officers on the UBCM Executive, i.e. President, First Vice-President, Second Vice-President, and Third Vice- President. After the Chair's report on these positions has been read, the Chair shall call for nominations from the floor for each of the positions of Officers, in addition to the names presented by the Nominating Committee. (e) If, at the close of nominations, only one candidate for each position of Officer stands validly nominated, the Chair of the Nominating Committee shall forthwith proclaim the candidate elected. (f) If, at the close of nominations, more than one candidate stands validly nominated for any of the positions of Officers, the Chair of the Nominating Committee shall cause an election to be held. (g) On the second day of the Annual Convention at the time after the results of the election of Officers has been announced, the Chair of the Nominating Committee shall present the nominations for the positions of: Small Community Representative; Electoral Area Representative; for the five positions of Director at Large; and the two Vancouver Metro Area Representatives. After the Chair's report on these positions has been read, the Chair shall call for nominations from the floor for each of the positions of Small Community Representative, Electoral Area Page 41 of 76

42 APPENDIX D Representative, for the five positions of Director at Large, and the two Vancouver Metro Area Representatives. (h) If, at the close of nominations: only one person stands validly nominated for the position of Small Community Representative, or only one person stands validly nominated for the position of Electoral Area Representative, or in the case of the five positions of Directors at Large, only five persons stand validly nominated; or in the case of the two Vancouver Metro Area Representatives, only two persons stand validly nominated, the Chair of the Nominating Committee shall forthwith declare the only candidates in each of the categories to be elected. (i) If, at the close of nominations, more than one person stands validly nominated for the positions of Small Communities Representative, Electoral Area Representative, or in the case of the five positions of Director at Large, more than five persons stand validly nominated, or in the case of the two Vancouver Metro Area Representatives more than two persons stand validly nominated, the Chair shall cause an election to be held. (j) Where a nomination is made from the floor, the nominators must advise the Chair that the nominee is qualified pursuant to Section 3 to hold the office and that he or she has consented to be nominated. The Chair shall forthwith ask the nominee to confirm such consent from the floor and if the nominee is not present on the floor at the time of nomination, the nominators may either withdraw the nomination or immediately provide the Chair with the written and signed consent of the nominee. (k) Nominations shall require two nominators. The nomination shall state only the candidate s name, elected office, municipality, regional district or other membership affiliation, and Area Association, and that the consent of the person nominated has been received. 5. ELECTION OF OFFICERS AND EXECUTIVE: (a) If, at the close of nominations, more than one candidate stands validly nominated for each position of the Officers, and for the position of Small Community Representative, and for the position of Electoral Area Representative, or in the case of the five positions of Director at Large, more than five such candidates stand, or in the case of the two Vancouver Metro Area Representatives, more than two candidates stand, the Chair of the Nominating Committee shall cause elections to be held as may be required. (b) The election of Officers shall be held on the afternoon of the first day and the morning of the second day of the Annual Convention. (c) The election of Small Community Representative, Electoral Area Representative, the five positions of Director at Large, and the two positions of Vancouver Metro Area Representative shall be held on the afternoon of the second day and the morning of the third day of the Annual Convention. (d) If any election is to be held, ballot papers shall be prepared and distributed. In the case of an election for Officer positions, one ballot shall be used. In the case of elections for Small Community Representative, Electoral Area Representative, the five positions of Director at Large, and the two Vancouver Metro Area Representatives, individual ballots shall be used for each category. The names of the candidates shall be printed alphabetically in order of surnames on the ballots, and shall show only the candidates names, official positions, municipality, regional district or other member affiliation and Area Association. Before any Page 42 of 76

43 APPENDIX D ballot is taken, any person nominated may decline or withdraw his or her name by giving two hours notice thereof following the time of the candidates speeches. (e) Scrutineers shall be appointed by the President and it shall be among the duties of such Scrutineers to count the votes on such ballots and declare the result of such elections to the Chair of the Nominating Committee who shall report the results of the elections to the Convention. In the case of a ballot vote being held for the five positions of Director at Large, and the two Vancouver Metro Area Representatives, all ballots marked for more than the number to be elected shall be counted as spoiled ballots. (f) All elected representatives from members who are present at the Convention shall be entitled to vote for Directors at Large. Only representatives from Small Communities members who are present at the Convention shall vote for the Small Community Representative, only representatives from Electoral Areas who are present at the Convention shall vote for the Electoral Area Representative, and only representatives of the GVRD and the delegates from its member Municipalities may vote for Vancouver Metro Area Representatives. No vote by proxy shall be recognized or allowed. (g) In the event that the result of election for the position of any Officer of the Union, Small Community Representative or Electoral Area Representative cannot be declared because of an equality of votes between two or more persons receiving the greatest number of votes, then the Chair shall hold a run-off election amongst those persons who received equal votes. In the case of an election for the position of Vancouver Metro Area Representative, the Chair shall declare elected the two candidates who receive the highest number of votes. If a candidate cannot be elected because of an equality of votes between two or more candidates, the Chair shall hold a run-off election for the positions remaining undeclared in which the only candidates shall be the unsuccessful candidates in the original election who do not withdraw. In the case of an election for office as Director at Large, the Chair shall declare elected the five candidates who received the highest number of votes, provided that if a candidate cannot be declared elected because of an equality of votes between two or more candidates, the Chair shall hold a run-off election for the positions remaining undeclared in which the only candidates shall be the unsuccessful candidates in the original election who do not withdraw. 1515/60/Call for Nominations-Items/Extract from UBCM Bylaws Page 43 of 76

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45 JOINT MEDIA RELEASE EMBARGO: 11:01am FRIDAY 5 th JUNE Conservation groups welcome protection for Strait of Georgia s unique glass sponge reefs Vancouver BC 5 June 2015 Local and national conservation groups are welcoming today s announcement by the federal government of fishing closures for the Strait of Georgia s glass sponge reefs a global treasure found nowhere else in the world. For more than six years the Canadian Parks and Wilderness Society (CPAWS) has been leading a concerted effort to convince Fisheries and Oceans Canada (DFO) to protect these reefs. They are a global treasure found no- where else in the world. The reefs are thousands of years old and they are incredibly fragile, said Sabine Jessen, National Oceans Program Director at CPAWS. The fishing closures will prohibit all bottom contact fishing over the reefs themselves and 150 metre wide buffer around them, to ensure that the reefs are not accidentally damaged by fishing gear and to protect them from sedimentation. DFO established voluntary closures last year in order to protect the reefs while consultation was underway. The closures come after months of consultation and discussions among DFO, the conservation groups, the commercial and recreational fishing sectors, and First Nations. The conservation sector was represented by CPAWS, David Suzuki Foundation, Marine Life Sanctuaries Society, Sunshine Coast Conservation Association, and the Vancouver Aquarium. Glass sponge reefs were only discovered recently; they are usually found more than 100ft deep so most of the reefs are very hard to observe and study, said Jeff Marliave, Vice President of Marine Science at Vancouver Aquarium. But the work that scientists have been able to do shows that they are tremendously important ecosystems; they filter large amounts of bacteria from seawater and they provide habitat for a host of other species including endangered rockfish and the much- loved BC spot prawns adds Marliave. Fishermen targeting spot prawns drop their traps around the reefs and risk damaging the incredibly fragile glass sponges. Spot prawns are currently considered to be a sustainable seafood choice according to the SeaChoice ranking program. These fishing closures show a commitment by DFO to address the fleet s habitat impacts to ensure the long term sustainability of BC spot prawns and our oceans said Scott Wallace, Senior Research Scientist at the David Suzuki Foundation and Science Coordinator for SeaChoice. The Strait of Georgia glass sponge reefs were first discovered during seafloor mapping in There are reefs located near Galiano Island, Hornby Island, Parksville, Gabriola Island, the Sunshine Coast, Page 45 of 76

46 West Vancouver, near the mouth of the Fraser, and in the middle of the Strait of Georgia and up into Howe Sound. On the Sunshine Coast, local citizens have been asking for many years for protection of our glass sponge reefs, so we are looking forward to our community taking a stewardship role and working with DFO staff and fishers to ensure the long term safety of these amazing ecosystems said Cindy Harlow of the Sunshine Coast Conservation Association. We have pointed out to DFO that there are more reefs in Howe Sound that were discovered after the initial proposal was made to protect these nine reefs. The Howe Sound reefs are currently at risk from prawn fishing, so it is urgent that DFO start the process to protect them too, said Roy Mulder, President of the Marine Life Sanctuaries Society. Glass sponge reefs in BC are a globally unique treasure that we have an obligation to protect. If we destroy them, they could take hundreds of years to recover, if at all. Fishing closures are addressing one of the main threats to the reefs. However, they also need protection from other threats such as anchors, cables and oil spills. After all, these are the only glass sponge reefs in the world! said Alexandra Barron, Marine Conservation Coordinator at CPAWS. For more information contact: Sabine Jessen, Canadian Parks and Wilderness Society Cell: sabine@cpawsbc.org Alexandra Barron, Canadian Parks and Wilderness Society Phone: ext.32 alexandra@cpawsbc.org Cindy Harlow, Sunshine Coast Conservation Association office@thescca.ca Jeff Marliave, Vancouver Aquarium Phone: Jeff.Marliave@vanaqua.org Roy Mulder, Marine Life Sanctuary Society, Canadian Marine Environment Protection Society Phone: rsmulder@shaw.ca Scott Wallace, David Suzuki Foundation Phone: swallace@davidsuzuki.org Page 46 of 76

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59 STAFF REPORT TO: FROM: Council Andre Boel, Director of Planning Odete Pinho, Planning Consultant MEETING DATE: June 16, 2015 FILE NO: Gower SUBJECT: George Hotel and Residences - Official Community Plan Amendment Bylaw RECOMMENDATION( S) THAT the staff report regarding the Official Community Plan amendment application for the George Hotel and Residences be received; AND THAT Council consider first reading of "George Hotel OCP Amendment Bylaw No , 2015". PURPOSE This report outlines the draft "George Hotel OCP Amendment Bylaw No , 2015" for Council's consideration (Appendix A). The OCP Amendment Bylaw proposes amending a policy in the Official Community Plan and Harbour Area Plan that would permit a residential building having up to 7 storeys and a hotel building having up to 8 storeys, at the George Hotel site. Moreover, one of the three policies regarding a waterfront linear park is proposed to be deleted. This staff report also summarises information regarding height and massing that were provided to Council earlier in the review process. Furthermore, the applicant's consulting team has been requested to attend the Council meeting and present the proponent's analysis of building height reduction options as requested by Council on May 12, Also, a letter from the applicant to the Town dated June 2, 2015, regarding height reduction options has been attached to this report in Appendix B. Page 59 of 76

60 Report to Council regarding George Hotel and Residences - Official Community Plan Amendment Bylaw 2 BACKGROUND In February 2013, Klaus Fuerniss Enterprises Inc. submitted a Zoning Amendment application and Development Permit applications for the proposed "George Hotel and Residences" to allow for hotel, tourist commercial, marine and multifamily uses, consistent with the OCP's Harbour Area Plan. Since this zoning application was made in 2013, the Town updated the Official Community Plan (OCP) Bylaw No. 985, in March, The Official Community Plan now includes specific direction regarding the number of stories for new development. The Local Government Act requires that all land use decisions made by Council are consistent with current OCP policies and objectives. Council is currently considering "George Hotel and Residences Zoning Amendment Bylaw , 2015". Council's first reading for the zoning amendment bylaw was passed on May 12, Council adopted the following resolution (R ): THAT "George Hotel and Residences Zoning Amendment Bylaw , 2015" be given first reading; AND THAT consideration of second reading of "George Hotel and Residences Zoning Amendment Bylaw , 2015" be subject to: A substantive response from the applicant addressing the questions raised in the peer review reports by Leve/ton and Waterline, including but not limited to considering reduced excavation at the west side of the land portion and addressing gaps in data for the dredging area; An OCP amendment bv/aw for Council's consideration; A staff report regarding the results of the traffic and parking study with an overview of offsite improvements, community amenities, and Winn Road closure; A staff report regarding form and character changes in response to the geotechnica/ reviews; A draft development agreement including steps and timing for the development approval process and future construction of the project. AND FURTHER THAT consideration of an OCP Amendment regarding scale and character include detailed information in the proponent's analvsis of building height reduction options. and be subject to further negotiations between the Town and the proponent on the development agreement. This report addresses the underlined request from Council for "an OCP Amendment Bylaw for Council's consideration". Also, in response to Council's request for "detailed information in the proponent's analysis of building height reduction options", a presentation will be made by the applicant, and a letter was submitted to the Town on June 2, 2015, responding to Council's request (Appendix B). Other topics contained in Council's motion will be addressed in separate staff reports. Page 60 of 76

61 Report to Council regarding George Hotel and Residences - Official Community Plan Amendment Bylaw 3. ~. ~. DISCUSSION Below, this report outlines the proposed OCP Amendment Bylaw, followed by a summary of information regarding height and massing that were referenced earlier in the review process. Harbour Area Plan Goals and Objectives The Harbour Area Plan was completed in The development of the OCP's Harbour Area Plan was an informed evaluation that included residents and professional urban designers, land economists and transportation engineers, among others, to inform the policies for future development of the area. Balancing objectives for a vibrant and varied economy, while protecting the 'village character' is reflected throughout in the Harbour Area Plan policies. The OCP's Harbour Area Plan neighbourhood policies outline the following goals for the area. The 5 Harbour Area Plan goals (in italics) are summarised with reference to the proposed George Hotel and Residences development attributes below: 1. Retain the scale and character of the Harbour Area. Discussed under "Proposed OCP amendment". 2. Make the waterfront fully accessible, physically and visually, retaining the sense of proximity to nature. A new public connection along the waterfront is being proposed and includes landscaping and foreshore habitat improvements. 3. Ensure environmentally responsible and sustainable planning and development. The proposal includes plans for foreshore habitat improvements and protection of the aquifer. 4. Support and enhance social and cultural activity in the Harbour Area. The proposed hotel I convention centre, including spa facilities, cafes and restaurant, in combination with the waterfront walkway has the potential to become a new destination for visitors and residents in the Landing. 5. Ensure the economic viability of the Harbour area, recognizing the unique role the Harbour plays in the local economy and economic history of the area. The proposal adds tourism and residential uses to a currently underutilised area in the Landing and maintains the fuel dock service that is currently in place. Page 61 of 76

62 Report to Council regarding George Hotel and Residences - Official Community Plan Amendment Bylaw 4 Proposed OCP Amendment With the completion of the OCP update project on March 17, 2015, a new policy was added to the OCP's Harbour Area Plan, giving general guidance to the number of storeys for new development: " In order to maintain a village scale and character in Gibsons Harbour area, building heights should be limited to 1 or 2 storeys on the higher side of the lot and 3 to 4 storeys as seen from the lower side of the lot depending on the degree of slope. Exceptions to this may be considered through an OCP Amendment on a case by case basis. " The site of the proposed George Hotel and Residences has been identified as a site where an exception to this general guidance will be considered. In the proposed OCP Amendment Bylaw, the current policy is updated by defining an exception for height, specifically for this site as follows: (underlining indicates changes): " In order to maintain a village scale and character in Gibsons Harbour area, building heights should be limited to 1 or 2 storeys on the higher side of the lot and 3 to 4 storeys as seen from the lower side of the lot depending on the degree of slope, with the exception of the site east of Gower Point Road. identified on the map below, where a residential building mav have up to 7 storevs and a hotel building mav have up to 8 storevs. in each case as seen from the lower portion of the site. Additional exceptions may be considered through an OCP Amendment on a case by case basis." N/ W+E I s WINN ROAD , , Meters - File No.: Date : May 2015 Figure 1: Site east of Gower Point Road where proposed OCP Amendment exception for building height and number of storeys (policy ) applies. Page 62 of 76

63 Report to Council regarding George Hotel and Residences - Official Community Plan Amendment Bylaw A second change to the OCP relates to the policies around the linear park and walkway along the Harbour. The current OCP contains three policies regarding this linear park. One of the policies references the acquisition of land in public ownership, whereas the two other policies allow for other solutions to secure public access along the watefront. ~ In the case of the George proposal, the proposed linear park and walkway are largely located on the Crown foreshore, on lands not under control of the applicant. This means the applicant is not in a position to transfer ownership of the lands for the linear park to the Town. The Province would need to authorise the proposed habitat improvements and walkway. For this reason, the OCP Amendment Bylaw includes the proposed deletion of policy while the two other policies (6.2.7 and Harbour Area Plan section 5.6) remain in place. In Part B, section 6.2 Environmental Protection (Smart Plan page 29): " Acquire through purchase or by dedication as park or by other creative arrangement, environmentally valuable land, riparian areas, sensitive marine backshore areas, including streams and watercourses and establish a network of natural trails and viewpoints throughout the Town." In Part E, section 5.1 Land Use Plan (Harbour Area Plan page 28): " Acquire and secure!and in public ownefship for a watettront!fnear pafk bet111-0en l/'linegarden Park and the Marina Lands, in the location gonera!!y indicated on tho Land Use Plan Map." In Part E, section 5.6 Cultural Facilities and Amenities (Harbour Area Plan page 41 ): "Acquire a right of way, through amenity contribution, density bonusing, or purchase of land along the waterfront, a minimum of 15 metres in width, for a linear waterfront park joining the current park adjacent to Gibsons Marina to Winegarden Park." Design changes overview Since the initial George Hotel and Residences application was received by the Town in February 2013, the applicant has made modifications to the proposed buildings massing and design. The Town has received three iterations of the currently proposed design, as summarized below. November 2013 Application Submitted Original Concept Plan with a single building submitted February Applicant increased site area (1 lot added). New architect retained by applicant. Revised Concept Plan submitted to Town October Two separate buildings and changes to facade. AdvisoryPlanning Commission (APC) in Nov 2013, twelve recommendations. Design changes made in response to. recommendations. Revised design submitted December Horizon Engineering final report recommendations for Flood Construction Levels and sea level rise. Design changes made in response to geotechnical recommendations. Revised design Feburary Table 1. Overview of design changes overtime Page 63 of 76

64 Reporl to Council regarding George Hotel and Residences - Official Community Plan Amendment Bylaw Earlier Information Regarding Proposed Height and Massing Below follows a summary of height and massing information referenced and discussed at earlier stages of the review. 1) Massing and 30 Model - submitted by applicant February ) Advisory Planning Commission Recommendations - November ) Visualizations Commissioned by Town - February ) Geotechnical Report - design revisions submitted by applicant February ) Massing and 30 Model The initial February 2013 proposal was added to the Town's 30 model of the Harbour Area, to illustrate the massing and height of the proposal in relation to the expected future buildout of the area. The Town's 30 model is also referenced in the Harbour Area Plan in section 5.1 (Harbour Area Plan page 29, figures 5-3 and 5-4). The model was commissioned by the Town to inform future development of the Harbour Area. The figures reflect a direction toward future added infill development and density in Gibsons Landing, while retaining view corridors of the waterfront. Figure 2: Harbour Area Plan Fig. 5-3: Existing Development in the Harbour Area (2011) Page 64 of 76

65 Report to Council regarding George Hotel and Residences - Official Community Plan Amendment Bylaw 7 Figure 3: Harbour Area Plan Fig. 5-4: Potential Future Development in the Harbour Area As part of the initial application in February 2013, the applicant provided a computer generated 30 visualization. This visualization used the Harbour Area Plan model by projecting the proposed hotel and residences onto the anticipated buildout of the area. Figure 4: screenshot of the 30 visualisation of the initial proposed design (March 2013), projected onto future buildout in the area. Page 65 of 76

66 Report to Council regarding George Hotel and Residences - Official Community Plan Amendment Bylaw ) Advisory Planning Commission Recommendations Following staff feedback, the applicant changed architects and had the project redesigned. The updated design (October 2013) featured 2 separate buildings with a plaza and view corridor through the center. At the November 15, 2013 meeting of the APC, the revised design was reviewed and the APC made 12 recommendations related to the scale, massing and character of the proposed development. As a result of the APC recommendations, the applicant further revised the building design in December 2013 (see March 25, 2014 staff report). Key changes in response to the APC recommendations were: Modulation of roof heights on the hotel building Stepping down of the hotel's Gower Point Road fagade Marina restaurant design changes to incorporate historical style design elements Design changes to building facades adjacent to the waterfront walkway Public lookout platform next to restaurant Additional habitat areas in front of Winegarden Park 3) Visualizations On January 21, 2014, Council directed staff to "arrange for further visual information on the project, with eye-level illustrations from various vantage points". The Town retained independent consultant Chris Foyd (BA/MArch/Arkitekt MAA Denmark, RAIC) to complete the visual assessment. Council received a staff report on the Gibsons Harbour Development Permit Area for form and character (DP ), for the George Hotel and Residences, dated March 25, On this date, Council reviewed results from visualisations of the proposed buildings that were produced by the independent consultant. Six photographs were selected for the most publicly accessible 'view impacts' to the Harbour Area. The visual assessment images were produced for six view overlays of the proposed hotel and residences. The visual assessment images accurately represented the mass and height for the proposed development, as it would be seen from the view points at eye-level. The digital model images did not include architectural materials and colours that would reflect the design 'look and feel' of the development. The visualizations showed only the correct mass of the proposed development in relation to the existing surrounding area. Page 66 of 76

67 Report to Council regarding George Hotel and Residences - Official Community Plan Amendment Bylaw 9 LEGEND ti) S:~::t~= 1 slgn1thlghendoframp ~ H==h~~=~staircase '.. I:\ Photo Locations ~Photos taken on Lumix 25mm camera on February 3, Meters File No.: Date : Feb 2014 Figure 5: Six Visualization Photo Location Points Page 67 of 76

68 Report to Council regarding George Hotel and Residences - Official Community Plan Amendment Bylaw Figures 6-11: Visualization Images (top to bottom; left to right): near Smitty's Oyster House; Wharf Gazebo; Winn Rd at Abbs; Headlands Rd Beach; Holland Lands stairs; Gower Point Road. Please note, these visualizations do not show the proposed colours and materials. Page 68 of 76

69 Report to Council regarding George Hotel and Residences - Official Community Plan Amendment Bylaw ) Geotechnical Report The applicant has recently made modifications to the proposed buildings and parkade in response to the geotechnical recommendations of the Horizon Engineering report. The current design drawings submitted by the applicants architect, Omicron, are marked "draft in progress", dated February 17, Information on changes to building heights was provided to Council in a staff report for the George Hotel and Residences Zoning Amendment Bylaw , 2015, dated May 12, With the recent design revisions, the number of storeys for the proposed development has not changed since the December 2013 design concept. The residential building would have up to 7 storeys and the hotel building would have up to 8 storeys. At the same time, changes have been made underground to the elevation of the parkade levels in response to the geotechnical report. The architect made adjustments to building floor heights in order to ensure that the additional height of the buildings still fits within the originally requested height maximum of 124'4" geodetic. Figure 12: Visualization prepared by applicant, based on February 2015 Concept Plan, also illustrating changes to Gower Point Road fa9ade in response to APC comments. Proposed height to average Proposed height to Increase compared to natural grade (as measured Canadian geodetic previous December from 6.36 m geodetic) datum 2013 design Floor of level m (0.0 ft) 6.33 m (20.83 ft) Up m ( 11 ') P2 Residential m (82.4 ft.) m (103'4") Up 2.15 m (7'1") building Hotel building m ( ft.) m (124'4") Up 1.22 m (4') Table 2. Changes in elevation and height in response to the geotechnical investigations. Page 69 of 76