THE CONSTITUTION OF THE ASSOCIATION OF LATINO PROFESSIONALS FOR AMERICA AT RUTGERS UNIVERSITY NEWARK

Transcription

1 THE CONSTITUTION OF THE ASSOCIATION OF LATINO PROFESSIONALS FOR AMERICA AT RUTGERS UNIVERSITY NEWARK

2 Article I: Introduction Section I: Origin and Purpose Section II: Objectives Section III: Core Values Table of Contents Article II: Membership Section I: Membership Duties/Rights Section II: Membership Eligibility Section III: Violations and Penalties Article III: Executive Leadership Section I: Executive Roles Section II: Executive Eligibility Section III: Executive Duties Section IV: Violations and Penalties Article IV: Committee Directors/Vice Presidents Section I: Committee Director/Vice President Roles Section II: Committee Directors/Vice President Eligibility Section III: Committee Directors/Vice President Duties Section IV: Violations and Penalties Article V: Assistant Directors/Deputy Officers Section I: Assistant Directors Article VI: ALPFA New Jersey Liaisons and Faculty Advisors Section I: Selection of ALPFA New Jersey Liaisons and Faculty Advisors Section II: ALPFA New Jersey and Facutly Advisor s Duties Article VIII: Nominations and Elections Section I: Nomination of the Executive Board and Committee Directors Section II: Points System 14 Section III: Election of the Executive Board and Committee Directors 15 Section IV: Election of Assistant Directors Article IX: Impeachment and Resignation Article X: Amendments Article XI: Enacting Clause and Signatures of Approval ARTICLE I: INTRODUCTION

3 Section I: ALPFA (Association of Latino Professionals For America) was the first national Latino professional association in the United States, established in Los Angeles in Throughout our 45-year history we have experienced steady growth and demonstrated consistent value. ALPFA continues to build upon its proud legacy with a mission: To empower and develop Latino men and women as leaders of character for the nation, in every sector of the global economy. ALPFA currently serves more than 81,000+ professional and student members across the country a number we plan to grow aggressively to 100,000 within the next two years. In addition to networking and professional leadership development opportunities, our members have access to 50,000 paid summer internships through hundreds of Fortune 1000 corporate partners. We aspire to be the business partner of choice for companies seeking to hire and develop Latino talent. ALPFA Rutgers Newark was established in the early 2000 s and continues to thrive as one of the largest student organizations, not only in the business school, but on all of the Rutgers Newark campus. Winning numerous awards ranging from student organization of the year to the best chapter in the northeastern region, ALPFA Rutgers Newark serves the general population with the utter purpose to develop professionals through the means of acquiring technical skills, analytical skills, and professional skills by governing and being involved in a student organization which undertakes the responsibilities as a real-life business entity. Section II: Objectives set forth to serve as, but not limited to, general guidelines and not as regulations are the following: a. To provide unity among students of all majors not limited to business or business related degrees of the local university. b. To enhance member s leadership skills and instill the qualities of integrity, credibility, and ethics, which are vital to business related professions. c. To provide the foundation of professionalism deemed necessary in order to soother the transition of members from students to professionals. Section III: ALPFA s members and partners are united in our mission through our commitment to, and sharing of, seven core values: 1. Professional Growth 2. Relationship Building 3. Inclusiveness 4. Service 5. Integrity 6. Culture 7. Teamwork ARTICLE II: GENERAL MEMBERSHIP Section I:

4 The privilege to serve as a general member constitutes the right to leverage certain resources permitted by ALPFA National, aforementioned. Enumerated are the benefits and rights of general enrollment: 1. Ability to attend ALPFA New Jersey and ALPFA National open to non-executive members and prospects 2. Ability to network with alumni, guests invited for any sort of event hosted by ALPFA Rutgers Newark, and peer members. 3. Receive updates regarding opportunities to excel and hone professional skills. As a general member, the member agrees to service our chapter by volunteering at events by any means required by the executive board, so long as it does not violate any school policies. Section II: In order to qualify as a general member, any prospects must firstly follow each aforementioned steps: 1. Go on search ALPFA, and request to join. 2. Go on and sign up as a Student Premium in order to receive a discount on the ALPFA s Annual Convention as well as to qualify for any travel grants. 3. runalpfa@gmail.com stating your interest, your name, major, and year of graduation. 4. Fulfill any other requirements demanded by leadership so long as the constitution is amended. Section III: The Executive Board holds the right to oust any violator so long as two thirds of the council concurs that expulsion is appropriate. Any violations of the code of conduct of Rutgers University, ALPFA national, ALPFA NJ, as well as the bylaws of our chapter are subject to result in an investigation and may result in discharge. If the accuser feels as though their membership has been wrongfully revoked or they have been wrongfully accused, they may raise concerns by contacting our advisor and/or ALPFA New Jersey Director Student Affairs. ARTICLE III: EXECUTIVE LEADERSHIP Section I: The Executive Leadership shall be lead by: 1. President 2. Executive Vice President 3. Treasurer/Vice President of Finance; and 4. Secretary The Executive Board and the Committee Directors/Vice Presidents shall meet a minimum of once a month. The Executive Board shall be responsible for upholding the organization s overall policies and goals, overseeing the operation of the organization, enforcing our chapter by-laws, ensuring that all documentation is uploaded in a shared drive and working alongside the Committee Directors/Vice Presidents to hone leadership skills, meet the goals and requirements of ALPFA National, ALPFA New Jersey, and provide documents and records pertaining to their responsibilities to the newly-elected member

5 undertaking their specific role. The Executive Board must attend all types of events pertaining to, but not limited to, information sessions, general body meetings, tabling, social, or fundraising hosted, co-hosted, cosponsored, and endorsed by ALPFA. If unable to attend, the person must inform at least one of their constituents twenty-four hours prior to their absence. Three or more unexcused absences throughout the year are unacceptable and may result in question for impeachment. In the instance in which the President is impeached or resigns, the Executive Vice President shall immediately assume the duties and the position as the new President causing the Secretary to advance as the Executive Vice President, and the Treasurer/Vice President of Finance as the new Secretary. The responsibilities of the Treasurer/Vice President of shall be delegated by the remaining executives until the vacant position is filled. Section II: Every Executive must be voted and inducted by the electoral college during the time of elections are permissible by the Office of Student Life and Leadership. The President and the Executive Vice President must be elected prior to all other positions, in which thereafter, it will be permitted for the both newly-elected individuals to join the electoral college allowing them to assist in electing their newly-elected constituents. Prior to normal electoral processes, any prospective Executive Board member must qualify by maintaining a 3.0 Cumulative GPA, and meet all of the requirements of a General Member. Section IV: The President is the Chief Executive Officer (CEO) and shall be held responsible for the organization s efficient and inefficient operations, will preside over chapter meetings and other related activities, as appropriate, shall be responsible for the organization s progress, development, standards, purpose, and responsibilities. The President shall be responsible for the analysis of the organization s position, standing, and progress, definite or potential problems, as well as the establishment of new goals and priorities. The President shall have the authority to create new ad-hoc committees to serve a specific purpose, as long as there is a majority vote for these committees. The President shall serve as liaison between the organization, ALPFA National, ALPFA New Jersey, the local university administration, and local government. The President is responsible for providing performance feedback to the Vice President, at the end of the fall semester but before the beginning of the spring semester. The Liaison and/or Faculty Advisor must be present. The President must be present during the Performance Review discussions between the Vice President and Directors. In the absence of the President, the Executive Vice President shall be responsible for assuming the duties of the President s position. The Executive Vice President will work with the President to create strategies to achieve the goals of the organization and oversee the execution of these strategies by the Directors. The Executive Vice President shall instruct the officers, and periodically review with them, their duties and responsibilities. The Executive Vice President must facilitate the involvement of other officers and members of the organization. The Executive Vice President is responsible for providing

6 performance feedback to the Directors, at the end of the fall semester but before the beginning of the spring semester. The Liaison and/or Faculty Advisor must be present. The Secretary must prepare the meeting agendas; keep records, reports, and minutes of the Executive Board and Directors meetings, as well as the General Body Meetings. Agendas shall be provided at least two days prior to the meeting. ii. Minutes shall be provided no later than one week after the meeting. Minutes must be uploaded to both the organization s Google Drive folder and the ALPFA Rutgers University Newark Collegiate link profile. The Secretary shall be responsible for keeping the by-laws and shall amend them as required by the organization upon authorization of the Executive Board. The Secretary shall be responsible for all correspondence between the Executive Board and Directors. The Secretary shall be responsible for compiling all data necessary to complete the Student Organization Incentive System report. The Secretary shall be responsible for ordering the materials for the organization. The Secretary shall be responsible for preparing the ballots for the election process and reserving a room on-campus for the election. The Secretary shall work alongside their deputy in order to fulfill their role and responsibilities. Treasurer/Vice President of Finance (aforementioned as simply shall be responsible for the inflow and an outflow of cash from the organization s banking account/funding source. The Treasurer and President are the only officers authorized to sign checks. Collections and disbursements are required to be consistent with the requirements of good business practices, fiscal procedure, organization policy and resources. Disbursements require the authorization of both the President and Treasurer. The Treasurer shall prepare a budget at the start of each semester and present it to the Executive Board and Student Government for approval and see its provisions are followed; consistently reviewing operations to ensure that the organization operates within its means. The Treasurer shall be responsible for providing a detailed report of deposits and expenditures to their ALPFA New Jersey Liaison, Faculty Advisor, and their Executive Board and Directors, during their Executive Board and Director s meetings or as requested by any of the aforementioned people. Details must include the following: i. Funds received from SGA. ii. Funds obtained through fundraising for chapter initiatives. iii. iv. Status of pending reimbursements. Funds raised for the ALPFA Convention that are remitted to the school s bank account - ALPFA 214-A. 4. The Treasurer shall be responsible for coordinating food and refreshments served at all student chapter events. The Treasurer shall be responsible for coordinating at the very least two fundraising events per semester (4 per year). The Treasurer shall be responsible for the proper allocation of money raised through fundraising; funds pertaining to chapter initiatives and the funds for the purpose of attending the Annual ALPFA National Convention shall be deposited into the school s bank account ALPFA 214-A. 7. The Treasurer Elect shall be responsible for coordinating the chapter s participation in the Annual ALPFA National Convention (summer only) in conjunction with the ALPFA NJ Board Convention representative. Booking rooms and flights for students Collecting funds for the

7 convention and remitting to the convention account. Keeping a spreadsheet tracking each member s fundraising efforts. The Treasurer shall also be responsible for submitting any documentation needed to fulfill purchase requests necessary for operations. Although the Treasurer is not solely responsible for the selection of the vendors, the Treasurer is responsible for confirming with their constituents that the vendor fits the needs, both financially and operationally. The Treasurer shall work alongside their deputy in order to fulfill their role and responsibilities. Section IV: Impeachment for any persons on the Executive Board and the Committee Directors/Vice Presidents shall be determined by an open discussion and vote resulting in a two-third majority. ARTICLE IV: COMMITTEE DIRECTORS/VICE PRESIDENTS Section I: Committee Directors shall be composed of the enumerated positions: 1. VP of Communications 2. VP of Relations 3. VP of Community Outreach 4. VP of Events Section II: a. Committee Directors must be either full-time or part-time students of Rutgers University Newark. b. Committee Directors must be members of the organization for at least one full semester. c. Committee Directors must be able to serve a full academic year. d. Committee Directors must meet the responsibilities of their position as set forth in Article IV Section III. e. Committee Directors must have at least a cumulative 3.0 GPA on a 4.0 scale. Section III: The Executive Board and the Committee Directors shall host a General Body Meeting outlining an agenda deemed appropriate at least three times a semester. The Committee Directors shall be responsible for meeting any goals established by the Executive Board in conjunction with the goals set forth by ALPFA National, ALPFA NJ, Rutgers University Newark, and any other objectives the Committee Directors may deem necessary for the success of their chapter. The Committee Directors shall work alongside their Assistant Directors and Committees to meet all organizational goals. The Committee Directors shall be responsible for upholding the chapter by-laws. The Committee Directors shall work alongside the Executive Board and Liaisons to build on their leadership skills, while meeting the goals and requirements of ALFPA National, ALPFA New Jersey, and Rutgers University Newark. Committee Directors must upload any new documentation and updates into their chapter s Google Drive folder. The Committee Directors shall provide all documents sand records pertaining to his/her responsibilities to the newly-elected member undertaking their specific role. Have the ability to select an

8 Assistant Director to help them in achieving the goals of the organization; the Assistant Director must be approved by the majority of the Executive Board and Committee Directors. The following enumerated positions and their respective purpose are as follows: a. VP of Communications a. The VP of Communications shall be responsible for the maintenance of the organization s social media sites. i. Any digital uploads and/or written communications onto an ALPFA related social media site or other ALPFA related websites, shall remain professional and not be damaging to the image of the ALFPA Organization as a whole. b. The VP of Communications shall be responsible for the marketing of all the organization s events which includes the creation and distribution of flyers. c. The VP of Communications shall be responsible for publishing articles about the organization s involvement (on campus and in the community such as the campus newspaper). d. The VP of Communications shall be responsible for picture taking during any chapter events. e. Work with other committee members as follows: i. VP of Finance/Treasurer to relay any fundraising opportunities to the members. ii. VP of Relations to inform the members of any ongoing membership specials to aid in recruiting. iii. VP of Events and VP of Community Outreach to inform the members iv. of any upcoming events. Work with Liaisons to make sure that all ALPFA National and ALPFA NJ communications are relayed to chapter members. f. The VP of Communications shall be responsible for designing informative flyers on a timely basis. i. Any flyers created shall remain professional and not be damaging to the image of the ALPFA Organization as a whole. g. The VP of Communications shall work with other committee members as follows: i. Secretary to find out what flyers need to be produced. h. The VP of Comunications shall provide the flyers needed to market and post on all social media sites including the organization s website. i. VP of Communications shall be responsible for the set up and maintenance of the organization s website. j. VP of Communications shall be responsible for uploading pictures taken and flyers created during/for events as provided by the Director of Communications and Graphic Design, respectively. i. Any digital uploads and/or written communications onto an ALFPA related social media site or other ALPFA related websites, shall

9 remain professional and not be damaging to the image of the ALPFA Organization website. k. VP of Communications shall assist the organization in being at the forefront of technological change. l. VP of Communications shall be responsible for all outgoing and incoming communications to the members. m. The VP of Communications shall be in charge of designing marketing material such as, but not limited to, shirts, pens, posters, banners. i. The VP of Communications shall be in charge of working in conjunction with the VP of Finance/Treasurer to purchase such items. b. VP of Relations The following are the responsibilities of the VP of Relations with regards to member relations: a. The VP of Relations shall be responsible for creating initiatives to increase chapter membership. b. VP of Relations will maintain current and accurate list of student members which aligns with the ALFPA NJ roster provided by your Liaison c. VP of Relations must register new members recruited during chapter events with ALFPA National in order to keep membership details up to date. d. VP of Relations will reach out to expired or soon to be expire members to ensure membership renewal. e. VP of Relations will keep track of attendance for chapter related events. f. These details must be provided in excel format to the Secretary who will be keeping track of the points system. The following are the responsibilities of the VP of Relations with regards to alumni relations: g. The VP of Relations is responsible for reaching out to ALPFA Rutgers University Alumni to become part of a membership program in order to give back to our student community. h. The VP of Relations shall work with other committee members as follows: i. VP of Finance/Treasurer to create budget for the events. j. Secretary in order to update the calendar of events. k. The VP of Communications to post events onto the website, and to market the event on social media sites and send out flyers and event details to the members. c. VP of Community Outreach a. The VP of Community Outreach shall be responsible for organizing two community service projects per semester, four per year as required by ALPFA NJ 2. b. The VP of Community Outreach will continue to work on one Marquee event per year or creating one in case one does not exist already, which will count as one of the chapter s four required community service events per year.

10 c. The VP of Community Outreach is responsible for recruiting volunteers for the Community Service Events. d. The VP of Community Outreach will work with other committee members as follows: i. VP of Finance/Treasurer to create a budget for the events. ii. iii. Secretary in order to update the calendar of events. VP of Communications to have a flyer for the event, post events onto the website and to market the event on social media sites and send out flyers and event details to the members. d. VP of Events a. The VP of Events shall be responsible for establishing a calendar of events for their chapter during the semester and communicating that calendar to all members of the organization. b. The VP of Events focuses on coordinating quality events that enhance personal and professional development. c. The VP of Events will be responsible for working with the firms that are participating in the events on campus to ensure that the event runs as planned. d. The VP of Events shall be responsible for planning the organization s socials/special events e. The VP of Events will be responsible for the room reservation for all on-campus events f. The VP Of Events shall work with other committee members as follows: i. VP of Finance/Treasurer to create a budget for the events. ii. iii. Secretary in order to update the calendar of events. VP of Communications to post events onto the website and to market the event on social media sites and send out flyers and event details to the members. g. Follow process set up by ALPFA NJ when contacting our sponsors and confirm this with your Liaisons to ensure that you are following proper protocol. h. Create (1) Veterans and Women of ALPFA event per year. Section IV: Any violations or lack of meeting the requirements of each Director position shall result in: 1. Formal written warning from the President or Executive Vice President 2. The violation to be brought up to the rest of the board to determine action 3. The impeachment of the director so long as two-thirds of the Executive Board and Committee Directors concur ARTICLE V: ASSISTANT DIRECTORS/DEPUTY OFFICERS Section I: a. The Directors and Assistant Directors shall meet regularly, as deemed necessary, with their deputy officers to ensure that all committee responsibilities are carried out. b. Assistant Directors are selected as part of a succession plan, when they are not expected to run to fill that specific position for the next academic year. c. The Executive Board may, with reasonable cause, ask any Assistant Director to resign; the Assistant Director has the right to appeal the decision with the Executive Board.

11 d. The Treasurer, Secretary, and Committee Directors have the ability to assign an Assistant Director to assist them in achieving the goals of the organization. e. Assistant Directors must meet the following eligibility requirements: i. Assistant Directors must be either full-time or part-time students of Rutgers University Newark. ii. Assistant Directors must be members of the organization for at least one full semester. iii. Assistant Directors must be able to serve a full academic year. iv. Assistant Directors must have at least a cumulative 3.0 GPA, on a 4.0 scale. ARTICLE VI: ALPFA NEW JERSEY LIAISONS AND FACULTY ADVISORS Section I: a. ALPFA NJ Liaison a. Assigned to the chapter by the Vice President and the Director of ALPFA NJ Student Affairs. b. The Liaison has no term limit as long as he/she maintains their ALPFA NJ membership and can carry out the time commitment necessary to properly guide their ALPFA NJ Student Chapter. b. Faculty Advisor a. The Executive Board will work along with a representative of their business school in order to select an appropriate faculty advisor. This occurs at the time the position is vacant or if the current advisor is no longer able to guide the student chapter. b. The advisory must be willing to obtain an appropriate level of experience, resource information, and knowledge related to the mission, purpose, and activities of the organization. The advisor has no term limit as long as he/she remains a contracted university employee. c. While serving as a guide, the Faculty Advisor should understand ALPFA s mission and operating philosophy Section II: a. The Liaison and Faculty Advisor make sure that the student chapter is following the goals and requirements set by ALPFA National, ALPFA New Jersey, as well as their school. b. The Liaison is required to attend at least one student chapter meeting in person per semester and must dial in or attend the monthly Executive Board and Directors meeting. c. The Liaison is responsible for compiling event attendance details and keeping up to date in order to keep track of the points system. 1. The Liaison will provide the chapter President updated details about the points system upon their request. d. The Faculty Advisor must attend one meeting and event chapter per semester. e. The Faculty Advisor shall sign any University documents that may require the use of University facilities or equipment. f. The Liaison and Faculty Advisors are responsible for assisting the student leaders in maintaining and creating contacts within the industry. g. The Liaison and Faculty Advisors shall serve as a mentor to the organization by providing guidance to the Committee Directors and members in the development and implementation of programs and activities, as well as university policy and procedure, to help develop them as future leaders.

12 h. The Liaison is responsible for providing performance feedback to the President, and at the end of the fall semester, but before the beginning of the spring semester. i. The Faculty Advisor and Liaison shall guide the Executive Board and Committee Directors on how to follow the rules of order as outlined in Robert s Rules of Order4. j. The Liaison and Faculty Advisor has no voting rights. ARTICLE VIII: NOMINATIONS AND ELECTIONS Section I: a. Nearing the end of the Spring Semester the Director of Communications and Member Relations will send out a notification detailing upcoming elections to all members. b. Interested candidates must meet the minimum GPA requirements and active membership status. c. Nominees must meet a minimum of 15 points to be deemed eligible for a position, the points system is detailed in Article VII Section II. d. Candidates can submit their nomination for up to three positions. e. The Faculty Advisor and Liaison will compile an election ballot composed of all candidates who will meet eligibility requirements. 1. Once the qualified candidates have been identified, the Faculty Advisor and Liaison will provide the names of those students to the secretary for the creation of the election ballot. 2. The Director of Communications will send out the election ballot to all members a week prior to the election date. Section II: The point system is based on performance, commitment, and initiative. a. Events 3. ALPFA NJ Events both Professional and Student Chapter...1 point 4. On Campus Events...1 point 5. Fundraising Events 1 point b. Community Service...1 point c. Meetings 1. General Body...1 point 2. Board Meeting...1 point d. All officers will be awarded points as follows: point 1. Executive Board and Committee Directors Assistant Directors...3 point e. A minimum of 15 points will be required to be deemed eligible to run for office f. The points system has to be updated every month, by the Secretary, and disclosed upon request to each individual member.

13 g. If you are a current board member, you must attend at least 75% of the board meetings. Section III: The elections will be held at least a week prior to election deadlines set by the school; this date shall conflict with finals week or holidays. b. Each candidate running for a position shall have three minutes to deliver their speech, followed by a two minute question and answer session. c. The order in which candidates for each position will speak is determined by the alphabetical order of their last names and based on the position they are running for; the order for the presentations shall be as follows: (If a candidate is presenting for three positions, they must follow the presentation as detailed below) 1. President 2. Vice President 3. Secretary 4. Treasurer 5. Directors as listed in Article IV Section I d. All positions shall be elected on the date in which elections are held, all ballots must be submitted by the end of the meeting. e. The Secretary will hand out the blank ballots to voters and collect them once selections have been made. 1. Votes will be tallied in front of all those present during the voting proves. f. When a candidate is unable to be present for elections, the candidate s opponents shall not be penalized by not being allowed to speak. g. If any discrepancies cause a failure to elect any position(s), it will disqualify the election process. Elections my, however, be recessed until the following meeting. h. All active members have the right to vote. i. Only those individuals present for the candidate s speech for a specific position will be allowed to vote for that position. Any members entering after the first candidate s speech will have to wait for the election process to begin for the next officer position. j. The Quorum for elections are defined as 51 percent of members present eligible to vote. k. Each voting member will receive one ballot and will vote anonymously. l. In the event that an election results in a tie, a special meeting must be held where the candidates who are tied are allowed an additional two minute speech and three minutes of questions and answers. 1. The Faculty Advisor and/or Liaison will be present during this meeting to tally the ballots. Section IV: a. Election of Assistant Directors shall be held during one of the monthly meetings of the Executive Board and Committee Directors.

14 b. If more than one person is interested in a particular Assistant Director position, they shall have three minutes to deliver their speech, followed by a two minute question and answer session. c. In the event of a tie, the interested parties shall have an additional two minutes of questions and answers. d. The Secretary will hand out blank ballots to voters and collect them once selections have been made. 1. Votes will be tallied in front of all those present during the voting process. e. The election of the Assistant Director must occur by the end of this meeting. f. The chapter Faculty Advisor and/or Liaison must be present during this meeting to tally all the votes. g. The Quorum for elections are defined as 51 percent of members present eligible to vote. ARTICLE IX: IMPEACHMENT AND RESIGNATION Section I: a. Officers of the organization may be impeached for: 1. Non-participation, misconduct, failure to fulfill job duties, or violations of any provisions of the Constitution. The officer will be notified in writing of the possible removal from office at least 72 hours prior to the vote and will be allowed to address the organization in order to relate to members any relevant defense prior to the voting for removal. b. Any officer may be removed from office upon a 2/3 affirmative vote of active student members. c. If impeachment is proposed by a member of the Executive Board, a special closed meeting will take place among the Executive Board and Committee Directors only to determine if impeachment is warranted. 1. If impeachment is not deemed appropriate, the officer will remain on the Executive Board or Committee Directors. 2. If impeachment is deemed to be appropriate, the President or highest ranking officer will voice the concerns to the impeached officer. 3. The impeached officer will then have the opportunity to state his or her case to the Executive Board and Committee Directors. 4. Impeachment may be overturned so long as there is a majority agreement of the Executive Board and Committee Directors. However, if the majority of the Executive Board and Committee Directors wishes to proceed with impeachment, the impeached officer may choose one of the following options: i. Resign and no public knowledge will be made regarding the impeachment, or ii. Opt to present the issue to the active membership. If this option is selected, see points three through five of Article VIII Section I part d listed below. d. If impeachment is proposed by a member, the President or highest ranking officer shall hold a special meeting with the member to determine if impeachment is warranted.

15 1. If impeachment is not deemed appropriate the officer will remain on the Executive Board or Committee Directors. 2. If impeachment is deemed to be appropriate by the membership, the President or highest ranking officer shall be for voicing the concerns to the impeached officer. 3. The impeached officer shall have the opportunity to state his or her case to the membership; upon which the membership will then have the opportunity to ask any questions that are believed to be pertinent to the situation. 4. Impeachment may be overturned so long as there is a majority agreement of all the active members and the Executive Board and Committee Directors, a majority of both is needed to impeach. 5. All events shall be documented by the Secretary. e. The charges will be presented via to the individual being charged. f. The President shall chair any special closed-door meetings. If the President is being impeached, the highest ranking officer will chair the meeting. g. If a position becomes available because of an impeachment, the following steps shall be taken: 1. If the Office of the President is vacated, the Vice-President will assume the duties of the President. 2. If more than one position should become vacant: i. An Assistant Director who has been assigned to these duties will assume the vacated position. ii. In the event that there is no Assistant Director, a special election shall be held following the details set forth in Article VII Sections I and II. In the interim, a member of the Executive Board and/or Committee Directors shall assume the responsibilities of the impeached officer. Section II: a. Officers no longer wishing to serve on the board must submit their resignation to the highest ranking officer and advisor at least two weeks in advance. Prior to the officer s final day he/she shall provide all documents relating to the organization and brief their replacement of current projects in their care. b. The documentation shall be provided to the Secretary for record keeping purposes. c. If a position becomes available because of a resignation, the same steps outlined in Article VIII Section I part d shall be applied. ARTICLE X: AMENDMENTS a. Amendments to the constitution must be proposed in writing to the President. The amendment must then be presented and voted on, by the Executive Board and Committee Directors during one of the monthly Board meetings and should include a full explanation and/or rationale for the amendment. The amendment shall not take effect until approved by 2/3 affirmative vote of the Executive Board and Committee Directors.

16 b. Amendments shall become effective following approval of the Student Government Association, the Office of the Student Activities, and the Director of Student Affairs for ALPFA NJ. ARTICLE XI: ENACTING CLAUSE AND SIGNATURES OF APPROVAL This Constitution shall be effective as of the date that the Constitution is approved by the Director of Student Activities and Director of Student Affairs for ALPFA NJ. a. Non-Discrimination Clause The membership of this organization shall consist of the following: (Generally membership should be regular membership, open to all required students attending full or part-time. They maybe requited to those who do not qualify for regular membership, e.g. alumni, non-students, faculty, etc.). Membership may not be denied to the basis of sex, race, religion, handicap, color, national origin, ancestry, age, sexual orientation, marital status, veteran state (see Title IX, The Americans with Disabilities Act, ADA compliance or The Act). b. Membership Clause Please be advised that because of the Student Fee structure, undergraduate organizations should have only undergraduate students as full members, graduate organizations should only have graduate students as full members. Also, please be advised that due to the Student Fee structure, an organization cannot charge a member any dues or fees. Unless an organizational fee is mandated by a state or national chapter, in which case the fee must go through the Associated Student Accounts office. SIGNATURES OF APPROVAL: Organization President:

17 President SGA President: President Organization Faculty Advisor: Faculty Advisor Director of Student Activities Office: Director Director of Student Affairs for ALPFA NJ: Director

18 ALPFA RUTGERS-NEWARK BOARD MEMBERS Executive Vice President: Executive VP Secretary: Secretary Vice President of Finance: VP of Finance Vice President of Communications: VP of Communications Vice President of Events: VP of Events Vice President of Relations: VP of Relations Vice President of Community Outreach: VP of Community Outreach

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