CITY OF STEVENS POINT REGULAR COUNCIL MEETING. Council Chambers January 21, 2019

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1 CITY OF STEVENS POINT REGULAR COUNCIL MEETING Council Chambers January 21, 2019 County-City Building 7:00 P.M Church St. 1. Roll Call. 2. Salute to the Flag and Mayor s opening remarks. 3. *Persons who wish to address the Mayor and Council on specific agenda items other than a Public Hearing must register their request at this time. Those who wish to address the Common Council during a Public Hearing are not required to identify themselves until the Public Hearing is declared open by the Mayor. 4. Persons who wish to address the Mayor and Council for up to three (3) regarding a non-agenda item. Consideration and Possible Action on the Following: 5. Consent Agenda: Minutes of the Common Council meeting of December 17, 2018 and the Special Common Council meeting of January 4, Actions of the Police and Fire Commission meeting of December 4, Confirmation of Bills. Actions of the Parks Board meeting of January 2, Starting the process of naming new Rails to Trail. Actions of the Board of Water and Sewerage Commissioners meeting of January 14, Discussion and possible action on department claims. 3. Discussion and possible actions on 2019 Capital Operations & Maintenance Plan. 5. Water Supply and Distribution Operations. 6. Collection System Maintenance Report. 7. Sewage Treatment Operations Report. 8. Storm Water Report. Actions of the Airport Commission meeting of January 14, Discussion and possible action on department claims. Actions of the Transportation Commission meeting of January 14, Approval of December 2018 Financial/Claims report. 3. Request from Student Outreach Coordinator SPPSD for continued pass donation. 4. Approval of revised revenue collection procedures for Paratransit services. 5. Creation of a restricted fund account for the purpose of County capital. Actions of the Personnel Committee meeting of January 14, Notice of Employee(s) Seeking Public Office. 2. Amendment to Administrative Policy 3.01 (11) 1

2 Minutes and Actions of the Board of Public Works meeting of January 14, To award the bid for Contract A for Zenoff Park Synthetic Infield Turf Improvement Project for the General Site Construction to H&H Civil Construction, LLC in the amount not to exceed $291,896, To award the bid for Contract B for the Zenoff Park Synthetic Infield Turf Improvement Project for the Synthetic Turf Installation to Astro Turf in an amount not to exceed $247, To award the 2019 Tree Removal Services to Tree Fella Company in the amount of $41, Minutes and Actions of the Public Protection Committee Meeting of January 14, License List. 4. Temporary Class B / Class B License (Picnic). 5. Change of Agent. 6. Pawnbroker/Secondhand Jewelry Dealer (Renewals). 7. Requests to Hold Events. Minutes and Actions of the Finance Committee meeting of January14, Approval of Claims Paid. Statutory Monthly Financial Report by Comptroller/Treasurer. Consideration of Mayoral appointments. 6. Resolution Designating May 11, 2019 as World Migratory Bird Day. 7. Ordinance Amendment Traffic Miles per hour speed limit near Mead Park KASH Playground, and 9.05 No Parking Brawley St, Reserve St and Phillips St. 8. Ordinance Amendment Zoning (14) Parking lot and driveway surfacing for specific uses and zoning districts. 9. Ordinance Amendment Subdivision Control 20.02(1) Maximum number of parcels allowed to be created via Certified Survey Map for commercial, multifamily, or industrial zoned properties. 10. Resolution Conditional Use Permit 2419 North Point Drive- Construct Restrooms, Pavilion, and Parking Lot Expansion at the Schmeeckle Reserve Visitor Center (Parcel ID s , & ). 11. Resolution Conditional Use Permit 925 Second Street Expand Tavern (Parcel ID s & ). 12. Resolution Conditional Use Permit 3017 Business Park Drive & 5500 Clem s Way Construct an addition to their facility within wellhead protection overlay district (Parcel ID s , & ). 13. Resolution Authorization to apply for WEC CDI Grant for 1017 Third Street. 14. Extraterritorial subdivision plat review for a new subdivision (Hidden Brook) located at 1108 Woodview Drive, Town of Hull (County Parcel ID ). 2

3 15. Development Agreement - TDS Metrocom, LLC for extension of commercial fiber optic network. 16. Discussion and possible action on a procedure to address anticipated District Four Common Council Vacancy. 17. Adjournment. RMC Revised Municipal Code Persons who wish to address the Common Council may make a statement as long as it pertains to a specific agenda item. Persons who wish to speak on an agenda item will be limited to a five (5) minute presentation. Any person who wishes to address the Common Council on a matter which is not on the agenda will be given a maximum of three (3) minutes and the time strictly enforced under the item, Persons who wish to address the mayor and council on nonagenda items. Individuals should not expect to engage in discussion with members of the City Council and City staff. Any person who has special needs while attending this meeting or needing agenda materials for this meeting should contact the City Clerk as soon as possible to ensure a reasonable accommodation can be made. The City Clerk can be reached by telephone at (715) or by mail at 1515 Strongs Avenue, Stevens Point, WI Copies of ordinances, resolutions, reports and minutes of the committee meetings are on file at the office of the City Clerk for inspection during the regular business hours from 7:30 A.M. to 4:00 P.M. 3

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5 CITY OF STEVENS POINT REGULAR COUNCIL MEETING Council Chambers December 17, 2018 County-City Building 7:00 P.M Church St. Mayor Mike Wiza, Presiding PRESENT: EXCUSED: OTHERS PRESENT: Ald. Jennings, Shorr, Oberstadt, Johnson, Slowinski, Kneebone, Dugan, McComb, Phillips, Morrow. Ald. Nebel. Clerk Piotrowski, Attorney Beveridge, C/T Ladick, Police Chief Skibba, Fire Chief Finn, Dir. Ostrowski, Dir. Lemke, Dir. Schrader, Dir. Beduhn, Mayoral Assistant Pazdernik, Joe Bachman Portage County Gazette, Alan Hovorka Stevens Point Journal, Brandi Makuski Metro Wire. 2. Salute to the Flag and Mayor s opening remarks. Mayor Wiza said Sergeant Tony Zblewski is retiring in January with over 23 years with the Stevens Point Police Department. He said the Stevens Point website has been upgraded and is going to be more mobile friendly. Mayor Wiza said everyone should be caring, compassionate and respectful all year long; not just during the Holidays. He said everyone can disagree but we should disagree respectfully and to avoid name calling. Mayor Wiza wished everyone a Happy Holiday and a Happy New Year. 3. *Persons who wish to address the Mayor and Council on specific agenda items other than a Public Hearing must register their request at this time. Those who wish to address the Common Council during a Public Hearing are not required to identify themselves until the Public Hearing is declared open by the Mayor. Mayor Wiza reminded citizens to register at this time. 4. Persons who wish to address the Mayor and Council for up to three (3) regarding a non-agenda item. Ald. Johnson said this has been a wonderful year and said she enjoys working with everyone. She wished everyone a wonderful Holiday and a Happy New Year. 5. Presentation to the Mayor and Council by Bicycle and Pedestrian Street Safety Commission Member Bill Fehrenbach: 2018 Bicycle and Pedestrian Counts. Mr. Fehrenbach was unable to attend the meeting, so the presentation was postponed until a later date. Consideration and Possible Action on the Following: 5

6 6. Consent Agenda: Minutes of the Special Common Council meeting of November 19, 2018 and the Regular Common Council meeting of November 19, Actions of the Police and Fire Commission meeting November 8, Confirmation of Bills. Actions of the Plan Commission meeting of December 3, Request from Wayne Bushman for a sign variance to increase the size and height of a freestanding sign at 5101 Woodward Drive (Parcel ID ). 4. Request from the University of Wisconsin Stevens Point for site plan review to construct a sign structure in the intramural field on the corner of Maria Drive and Michigan Avenue (Parcel ID ). Actions of the Board of Water and Sewerage Commissioners meeting of December 10, Discussion and possible action on credit card payment options. 3. Discussion and possible actions on department claims. 4. Discussion and possible action on 2019 Capital Operations & Maintenance Plan. 5. Water Supply and Distribution Operations. 6. Collection System Maintenance Report. 7. Sewage Treatment Operations Report. 8. Storm Water Report. Actions of the Airport Commission meeting of December 10, Discussion and possible action on department claims. Actions of the Transportation Commission meeting of December 10, Approval of November 2018 Financial/Claims report. Minutes and Actions of the of the Board of Public Works meeting of December 10, To award the bid for Willett Ice Arena Improvements Ice System Replacement to J.H. Findorff & Sons, Inc. in the amount not to exceed $1,564, To award the bid for the Willett Ice Arena Improvements Press Box Expansion to Eagle Construction Company in the amount not to exceed $54, Minutes and Actions of the Public Protection Committee Meeting of December 10, License List. 3. Temporary Class B / Class B License (Picnic). 4. Class B Fermented Malt Beverage License. 5. Pawnbroker/Secondhand Jewelry Dealer (Renewals). Minutes and Actions of the Finance Committee meeting of December 10, Authorize the Fire Department to apply for a Grant (SAFER) for funding of new positions. 3. Authorize the Write-Off of uncollectable personal property taxes and accounts receivable. 4. Approval of Claims Paid. 6

7 Statutory Monthly Financial Report by Comptroller/Treasurer. Consideration of Mayoral appointment to the Bicycle and Pedestrian Street Safety Commission. Ald. Jennings asked to pull the Mayoral appointment to the Bicycle and Pedestrian Street Safety Commission. Ald. Johnson moved, Ald. Oberstadt seconded, to approve the consent agenda with the Mayoral appointment to the Bicycle and Pedestrian Street Safety commission pulled for further discussion. Call for the Vote: Ayes: All. Nays: None. Motion adopted. Ald. Jennings asked Mayor Wiza if he consulted with the staff liaison, Associate Planner Kearns. Mayor Wiza replied no. Ald. Jennings asked if he consulted with the chair of the BPSSC. Mayor Wiza replied no. Ald. Jennings said she spoke with someone who applied for the position whose credentials would be great for the BPSSC. She said one of the reasons she advocated for BPAC to become a commission is for increased transparency and accountability through staff. Ald. Jennings asked Mayor Wiza if he could explain why he did not consult the staff who is an expert. Mayor Wiza said the ordinance has this as a Mayoral Appointment. He said everyone has a different perspective, and said there are a couple of members who are in academics and know certain areas of Bicycle and Pedestrian accommodations and said there are still gaps. Mayor Wiza said he wants to get users who walk, jog, and/or skateboard to get all the perspectives on commission, be better-rounded. He said Mr. Corbin has a different perspective from those who are already appointed. Ald. Jennings said she wanted to remind everyone that the ordinance does create a framework for the expertise that should be on the commission. Ald. Dugan said she has worked with Mr. Corbin before and said he is easy to work with. She said he thinks he will be valuable to the commission. Mayor Wiza said anyone who voluntarily steps up to serve would probably do well because they have a desire to make their community a better place. Ald. Phillips moved, Ald. Dugan seconded, to approve the appointment by the Mayor for the Bicycle and Pedestrian Street Safety Commission. 7

8 Call for the Vote: Ayes: All. Nays: None. Motion adopted. 7. Public Hearing Special Assessments for Isadore Street for the replacement of non-standard water services, the replacement of non-standard sanitary sewer laterals, and installation of storm sewer laterals and replacement of existing nonstandard storm sewer laterals Project # Mayor Wiza declared the public hearing open. As no one wished to speak, Mayor Wiza declared the public hearing closed. 8. Final Resolution on the above. Ald. Phillips moved, Ald. Kneebone seconded, to approve the final resolution for the Isadore Street project. Ald. Morrow asked Dir. Lemke when the laterals were last replaced. Dir. Lemke said there is not a consistent date of when it was last replaced and said it was probably around the 60 s. Ald. Shorr asked if one of the main people for the assessment is the University. Dir. Beduhn said there were four assessments, and two of them were for the University. Ald. Shorr verified there is a difference between a Special Assessment and an assessment of a property tax. Call for the Vote: Ayes: Jennings, Shorr, Oberstadt, Johnson, Slowinski, Kneebone, Dugan, McComb, Phillips, Morrow. Nays: None. Motion adopted. 9. Ordinance Amendment Zoning Rezone the properties at 3313 and 3319 East Maria Drive (County Parcel ID: & ) from RLD Residential Low Density District to R-5 Multiple Family II Residence District. Ald. Dugan said she is against this because she would rather see it be zoned as R-4. Ald. Johnson moved, Ald. Shorr seconded, to approve the rezoning at 3313 and 3319 East Maria Drive from RLD Residential Low Density District to R-5 Multiple Family II Residence District. Call for the Vote: Ayes: Morrow, Phillips, McComb, Kneebone, Slowinski, Johnson, Oberstadt, Shorr, Jennings. Nays: Dugan. Motion adopted. 8

9 10. Resolution Conditional Use Permit Construct a restaurant using deviations from the B-TID 5 Overlay District zoning standards at 1617 Scholfield Avenue (Parcel ID ). Greg Wojtak, 916 Frontenac Avenue, said he supports the restaurants. He said the new urban design contradicts anything on the City s main thoroughfare. Mr. Wojtak said the five foot setback can be dangerous to employees in the evenings. Trevor Roark, 601 Washington Avenue, said even after the couple changes that were made the new design does not fit the corridor. He asked if City Staff could explain the conditional use permit as it pertains to setbacks. Dir. Ostrowski said the Conditional Use Permit relates to the setbacks, and said the design standards are under the design of the Conditional Use Permit. He said both of the Conditional Use Permits are before Council because there is going to be a setback greater than five feet in the B-TID 5 district. Ald. Slowinski moved, Ald. Morrow seconded, to approve the resolution conditional use permit to construct a restaurant using deviations from the B-TID 5 overlay district zoning standards at 1617 Schofield Avenue. Ald. McComb said the down side of the Conditional Use Permit is that it continues the large setbacks that Council voted against when they changed the zoning. She said it does not adhere to a vision of Division Street. Ald. McComb said the restaurants will create an increased tax base and will fit the neighborhood demographics. Ald. Dugan said she is not supporting either resolution because the City paid for a development plan and wants to see how those come back. Ald. Shorr said North Division is important to the future of the City. He said there may be other things that people might like to see at this location and said this is what the economics justify and thinks it might be awhile before something else is done there. Ald. Oberstadt said if the restaurants are added they would fit with what is in the area already and add to the fast food options right off the highway. She said she has heard from a lot of people that they are in favor of this. Ald. Kneebone complimented K-Enterprises on the Highway 10 Burger King and feels like a Burger King on Division Street will fit in with what is already there. Call for the Vote: Ayes: Shorr, Oberstadt, Johnson, Slowinski, Kneebone, McComb, Phillips, Morrow. Nays: Jennings, Dugan. Motion adopted. 11. Resolution Conditional Use Permit Construct a restaurant using deviations from the B-TID 5 Overlay District zoning standards at 1616 Academy Avenue (Parcel ID ). 9

10 Ald. Morrow moved, Ald. Oberstadt seconded, to approve the resolution and conditional use permit to construct a restaurant using deviations from the B-TID 5 overlay at 1616 Academy Avenue. Ald. Oberstadt said she typically sticks with what Council said they would do. She said normally she would deny this but with new consideration is in favor of it. Ald. Morrow said these parcels have been open for years and said the parcels are setup and in perfect location for a drive-thru type restaurant. Call for the Vote: Ayes: Morrow, Phillips, McComb, Kneebone, Slowinski, Johnson, Oberstadt, Shorr. Nays: Dugan, Jennings. Motion adopted. 12. Resolution Amending the East Park Commerce Center conceptual development plan for pedestrian and bicycle infrastructure. Dir. Ostrowski said this is before Council because the current building code requires sidewalks to be installed for structures being built on each site. He said with the amount of land and being in the industrial park it is not practicable. Dir. Ostrowski said this is option is more economical. Ald. Slowinski moved, Ald. Shorr seconded, to approve the resolution amending the East Park Commerce Center conceptual development plan for pedestrian and bicycle infrastructure. Call for the Vote: Ayes: Jennings, Shorr, Oberstadt, Johnson, Slowinski, Kneebone, Dugan, McComb, Phillips, Morrow. Nays: None. Motion adopted. 13. Purchase of Property Approximately 2,111 square feet of an unaddressed parcel north of Main Street and east of Second Street (public square)(parcel ID ). Ald. Jennings said this was previously contingent upon tearing down the trash corral on the square and asked if it was still attached. Mayor Wiza said it is not a condition of this purchase and thought the City could work that part out. He said if it turns out the City does not need those spots it is still owned by the City. He said the City collects about $190 a year in taxes and said there are 13 parking spots that the City can charge for parking. Ald. Jennings said this is a moving target and said it feels like a lack of transparency. Mayor Wiza said his suggestion for the use of the land is to offset the parking spaces that are going to be displaced if the dumpster coral is going to be moved to the predetermined location. 10

11 Ald. Jennings asked why the City is subsidizing private business with providing trash while other businesses pay for their own. She said she does not believe the City should pay for their trash. Mayor Wiza said the City is not paying for their trash. He said the City is only providing them a space for their trash, and the businesses will have to contract with someone to pick up their trash. Ald. Jennings asked how quickly the $20,000 is going to be recouped. Mayor Wiza said it depends on what Council decides to do with it. He said he sees this as being used for parking. C/T Ladick said if used for parking it would bring in around $3,900 a year. Mayor Wiza said it would take a little while to recoup the $20,000. Ald. Morrow asked about the information they received about the business owners not using that dumpster spot. Mayor Wiza said he talked with the business owners who use the dumpster and asked them to send him their thoughts on it in writing. He said he forwarded all of the responses to the Alders and City Plan Commissioners. Mayor Wiza said they were all generally in favor. Ald. Phillips moved, Ald. Johnson seconded, to approve the purchase of the unaddressed parcel north of Main Street. Call for the Vote: Ayes: Morrow, Phillips, Dugan, Kneebone, Johnson, Oberstadt, Shorr. Nays: McComb, Slowinski, Jennings. Motion adopted. 14. Resolution Complete Streets. Dave Wysocki, 2409 Falcons Cove, said he has not read all of the details for the complete streets resolution but said he can see where this is leading. He said this relates back to the Stanley Street project. Mr. Wysocki said the alders need to listen to their constituents more instead of going about their personal agenda, and the thinking of knowing what is best over everyone. Trevor Roark, 601 Washington Avenue, said he is speaking on behalf of the Bicycle Street Safety Commission. He said Complete Streets resolution is a recommendation from the Portage County wide bicycle and pedestrian plan that the City of Stevens Point adopted in Mr. Roark explained how complete streets are fiscally responsible. Mayor Wiza said all the department heads and transit were informed and solicited input. He said the feedback that was received was given at staff meetings and was not 11

12 written down. Mayor Wiza invited any City Staff members to share their thoughts and opinions in regards to this. Dir. Lemke said some areas may not work as well for the complete streets approach. He said at the Dearborn and St. Paul area, sidewalks were installed and the City does not have the facilities to carry water away causing the water to be trapped between driveways. Dir. Lemke said he does not want there to be a lack of knowledge and that one improvement may require other improvements. Dir. Schrader said in paragraph three he would like to see the boulevards and street trees talked about more in the resolution. Mayor Wiza said generally the City does everything that is listed in the resolution already. He said if Council is going to do something and support it, they need to make sure it is done correctly. Ald. Dugan said she appreciates the point that Dir. Schrader brought up. Ald. Morrow said it may be beneficial to look at an area and what issues may arise prior to putting in the sidewalks rather than after. Mayor Wiza said if Council would like to postponed and make changes they can and said if so he would like direction as to how. Ald. Jennings said Public Works is already trying to do complete streets planning. She explained how public policy is health care policy. Ald. Slowinski said he looks at this as another layer that has to be confronted when it comes to designing new streets. He is concerned that this may bogue down the process and take more time and money. Ald. McComb said the complete streets idea is not a new concept and said they are strongly supported. She said the resolution does not say how the complete streets will be carried out and said that is up to City staff to carry out. Ald. McComb said complete streets is not a cookie cutter template that anyone is asking them to apply to every transportation corridor. Ald. McComb moved, Ald. Jennings seconded, to approve the complete streets resolution. Ald. Johnson said she agrees that the City is already doing this and said the resolution codifies what staff is doing. Ald. Kneebone said this is a good holistic approach to community development that takes the needs of all users into consideration. Mayor Wiza said he is supportive of this and recommends amending the musts to should. 12

13 Ald. Johnson moved, Ald. Kneebone seconded, to amend the musts to should. Call for the Vote: Ayes: Majority. Nays: Minority. Motion adopted. Ald. Shorr moved, Ald. Johnson seconded, to remove each in the last line and to amend street to streets. Call for the Vote: Ayes: All. Nays: None. Motion adopted. Mayor Wiza said Council is going to vote on the original motion as amended. Call for the Vote: Ayes: Jennings, Shorr, Oberstadt, Johnson, Kneebone, Dugan, McComb. Nays: Slowinski, Phillips, Morrow. Motion adopted. 15. Development Agreement General Capital Acquisitions, LLC for the construction of a residential development at 1443 Water Street and 1447 Water Street. Ald. Johnson moved, Ald. McComb seconded, to approve the development agreement. Call for the Vote: Ayes: Morrow, Phillips, McComb, Dugan, Kneebone, Slowinski, Johnson, Oberstadt, Shorr Jennings. Nays: None. Motion adopted. 16. Development Agreement TDS Telecom for extension of commercial fiber optic network. This was postponed until next month. 17. Ordinance Amendment Building Code (g) RMC Numbering of Houses and Buildings. Ald. Oberstadt moved, Ald. Shorr seconded, to approve the ordinance amendment for building code 30.06(g) of the revised municipal code regarding numbering of houses and buildings. Call for the Vote: Ayes: Morrow, Phillips, McComb, Dugan, Kneebone, Slowinski, Johnson, Oberstadt, Shorr Jennings. Nays: None. Motion adopted. 18. Ordinance Amendment City Ordinance and Bond Schedule (3) (c) Citation Issuance Authority. 13

14 Ald. Phillips moved, Ald. Dugan seconded, to approve the ordinance amendment regarding the city ordinance and bond schedule (3) (c) citation issuance authority. Call for the Vote: Ayes: Jennings, Shorr, Oberstadt, Johnson, Slowinski, Kneebone, Dugan, McComb, Phillips, Morrow. Nays: None. Motion adopted. 19. Ordinance Amendment Public Peace and Offenses Against Public Policy Possession of Vapor Products by Minors. Ald. Johnson moved, Ald. Morrow seconded, to approve the ordinance amendment regarding public peace and offenses against public policy possession of vapor products by minors. Call for the Vote: Ayes: Morrow, Phillips, McComb, Dugan, Kneebone, Slowinski, Johnson, Oberstadt, Shorr Jennings. Nays: None. Motion adopted. 20. Ordinance Amendment- Traffic 9.05(j) Parking Limitations No Parking here to Corner on Phillips at the Intersection of Briggs Street. Ald. McComb moved, Ald. Kneebone seconded, to approve the ordinance amendment about no parking on east side of Phillips from Briggs to 60 feet north. Call for the Vote: Ayes: Jennings, Shorr, Oberstadt, Johnson, Slowinski, Kneebone, Dugan, McComb, Phillips, Morrow. Nays: None. Motion adopted. 21. Adjournment. Adjourned at 8:17 p.m. 14

15 CITY OF STEVENS POINT SPECIAL COMMON COUNCIL MEETING City Conference Room January 4, Strongs Avenue 4:15 P.M. Mayor Mike Wiza, Presiding PRESENT: EXCUSED: ABSENT: OTHERS PRESENT: Ald. Jennings, Shorr, Nebel, Johnson, Slowinski, Kneebone, Dugan, McComb, Phillips. Ald. Oberstadt. Ald. Morrow. Clerk Piotrowski, Attorney Beveridge, C/T Ladick, Joe Bachman Portage County Gazette, Brandi Makuski Metro Wire, Alan Hovorka Stevens Point Journal. 2. Consideration and possible action on Resolution Directing a Spring Primary Election for the Office of Alderperson in District 9, there are three (3) or more qualified candidates. Mayor Wiza said there is not an ordinance or state statute in regards to holding a primary when there are three qualified candidates. Ald. McComb said she is abstaining from the vote due to being the Alderperson in the 9 th District. Ald. Johnson asked a clarifying question due to the School District having a primary. Clerk Piotrowski said School District is having a primary election because there are seven candidates. Mayor Wiza read a letter from Candidate Brian Beaulieu saying he was unable to attend the meeting due to work constraints. Ald. McComb asked how much the City will save if there will not be a primary. Clerk Piotrowski said if the City were to have a primary on their own it would cost around $ $1500 per district. He said any District that does not have a primary the School District will reimburse the City for the entire cost of the primary and said the City and the School District will split the cost if there is a primary in the 9 th District. Mayor Wiza said the City would spend between $600 - $750 to have a primary for District 9. He asked Clerk Piotrowski what a typical turnout is for a primary election. 15

16 Clerk Piotrowski said a really good turnout would be 150 people. Ald. Phillips moved, Ald. Nebel seconded, to hold a primary for the 9 th District. Ald. Dugan said having a primary is a lot of work because it is like running in two separate campaigns. Mayor Wiza said Council should not be looking at it from a candidate s perspective. Ald. Slowinski said it is only fair to the constituents of District 9 to have the next person that represents them to be voted in by a majority vote rather than a split vote. Ald. Johnson asked about the election in 2011 for Mayor with three candidates and no primary. Clerk Piotrowski said the City holds a primary when there are four candidates and said when there are three candidates it is up to Council. He said the outcome has gone both ways. Ald. Kneebone asked if there was a minimum vote count if there was not a primary. Clerk Piotrowski replied no. Ald. Jennings said the discussion is being rushed. She said it is true that it is not done on the perspective of the candidate and said the motion can be tactical. Ald. Jennings said Ald. McComb has not said much about this and asked for her to talk more. Ald. McComb said having a primary would put all three candidates in a yank. Ald. Shorr said it comes down to a very compressed campaign. Ald. Johnson asked Mayor Wiza if he was on Council in 2011 and asked if he remembers the rationale behind not having a primary. Mayor Wiza replied yes. Ald. Johnson asked if he could elaborate. Mayor Wiza said Council voted on it because there were three people running and said it was a tie vote and Mayor Halverson did not break the tie. Attorney Beveridge said in 2011 there was a three way race in the first district and said there was not a primary election. Ald. Nebel asked if Council could ask Ald. McComb what she prefers. Ald. McComb said she is not going to answer that question. 16

17 Attorney Beveridge said for future reference Council can create a Charter Ordinance to have a standing rule for when primaries should happen. Ald. Jennings said there is still a cost for the election and in staff time. She said anytime Council can save on staff time they should. Ald. Nebel asked if she could withdraw her second. Mayor Wiza replied yes. Ald. Slowinski said all three candidates are going to be in the same position and no one is going to have an unfair advantage. He restated to be fair to the constituents in the next 9 th District the Alderperson needs to be voted in by a majority vote. Ald. Shorr said in the Municipalities magazine the withdrawal of the second is irrelevant to the status of the motion on the floor as soon as Council starts discussing it. Attorney Beveridge said he does not believe it would affect the motion that was made. He said a second could be made by a different person. Ald. Slowinski said he would second the motion. Ald. Kneebone said in a primary there is no guarantee that the two leading candidates are not elected with 33 or 33% of the vote and said whether it be made at the primary or the general election. Ald. Slowinski said with having a primary one of the candidates should get around 51% of the votes at the general election. Ald. Nebel said she is trying to understand Ald. Slowinski s point. She said more people will be voting if there was just an April election. Ald. Nebel said you would get a higher turnout in April because people would know to get out and vote because all Districts are, not just one. Ald. Johnson said it sounds like Ald. Nebel is saying it would be better to talk in pure numbers rather than a percentage. Ald. Jennings said percentages ignore the numbers. Ald. Phillips said it is unfair to the district if the person who gets voted in is not voted in by a majority. He said numbers have nothing to do with it, and it should be by majority. Ald. Nebel said it is based on perspective. She said at a general election you would get a clearer picture on how the district feels because there are more people getting out to vote. Ald. Nebel said she thought not spending money was the way to go. Ald. Johnson said last year Council decided to have a primary. Ald. Johnson said she is trying to reconcile the arguments with consistency. 17

18 Ald. Kneebone asked Clerk Piotrowski if the School Board primary would drive more voters to the polls for a primary. Clerk Piotrowski said it depends on the personalities involved. He said typically the School District primaries do not draw extra attention and said if each District got 100 voters each he would be surprised. Ald. Shorr said one of the factors last year was a question of the incumbent bowing out. Ald. Slowinski asked what is going to be on the ballot for the general election. Clerk Piotrowski replied: a State Supreme Court race with two candidates, District Four Court of Appeals with one candidate, School Board Race, Mayor s Race, Clerk s Race, and odd numbered District Aldermanic race. Ald. Slowinski asked if there is going to be a big difference in what s going to pull people out to vote in April rather than February. Clerk Piotrowski said if anything is going to drive turnout it would be the State Supreme Court race. Ald. Jennings asked for a point of clarification in regards to a primary for the Mayoral race. Mayor Wiza said there was not a primary in 2011, and said there was one in Clerk Piotrowski said there was one other situation where there were three candidates for Mayor and there was not a primary. Ald. Jennings asked how Ald. Phillips voted in the past for primaries. Ald. Phillips said he has always voted in favor of primaries. Ald. Slowinski said he has always voted in favor of primaries in the past because of the same reasoning. Ald. Phillips said by not voting for a primary Council is not allowing the people in the 9 th District have a majority vote for their representative on the Council. He said a 34% vote is far from the majority and he agrees with Ald. Slowinski. Call for the Vote: Ayes: Johnson, Slowinski, Kneebone, Dugan, Phillips. Nays: Jennings, Shorr, Nebel. Abstain: McComb. Motion adopted. 3. Adjournment. Adjourned at 4:36 p.m. 18

19 CITY OF STEVENS POINT POLICE AND FIRE COMMISSION TUESDAY, DECEMBER 4, 2018 Stevens Point Police Department 933 Michigan Avenue 1. Roll Call: Commissioners Carlson, Kirschling, Moore, Ostrowski and Wescott Also Present: Police Chief Skibba, Fire Chief Finn, Assistant Chief Gemza, Assistant Chief Moody, Mayor Mike Wiza, Alderperson Morrow, Alderperson Kneebone, Eli Schroeder UWSP student, Adam Strehlow UWSP student, Brandi SP Metro Wire 2. President s Report Nothing to report. 3. Consent Agenda Commissioner Wescott moved, seconded by Commissioner Carlson, to approve the consent agenda: A. Approval of Minutes November 8, 2018 B. Confirmation of Bills C. Fire Chief s Report/EMS Report D. Police Chief s Report Ayes, all; nays, none. Motion carried. 4. Adjourn into closed session (approximately 4:10 p.m.) pursuant to Wisconsin Statute Section (1) (e) [deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session] for an update on labor negotiations with the Stevens Point Police Officers Organization and an update on EMS ambulance contract negotiations and pursuant to Wisconsin Statute Section (1) (c) [considering employment, promotion, compensation or performance evaluation data of any public employee of which the governmental body has jurisdiction or exercises responsibility] for the Police Chief and Fire Chief annual evaluations. Commissioner Kirschling moved, seconded by Commissioner Ostrowski to adjourn into closed session. Ayes, all; nays, none. Motion carried. 5. Adjournment The meeting adjourned at 5:05 p.m. 19

20 MEETING MINUTES BOARD OF PARK COMMISSIONERS WEDNESDAY, JANUARY 2, Roll Call 2. Approval of the November 7, 2018 Minutes 3. Starting the process of naming new Rails to Trail 4. Update on Zenoff Park Turf Project 5. Update on Willett Arena Project 6. Director s report 7. Adjournment 1. Roll Call Present: Excused: Also Present: Freckmann, Glodosky, Hall, Ald. McComb, McDonald, Okonek, Smith, Sorenson Kirsch, Ald. Oberstadt, Ald. Slowinski Director Tom Schrader, Brandi Makuski, Ald. Phillips, Steve McKay 2. Approval of the November 7, 2018 Minutes Motion by Okonek, seconded by Hall, to approve the November 7, 2018 minutes and place them on file. Ayes all; Nays none; Motion carried. 3. Starting the process of naming new Rails to Trail Director Schrader gave some background information on the policy and procedure for naming public parks and facilities that has been used in the past. The Parks Department will advertise on the web the request for written proposals along with a thorough documentation giving the reasons for the selection of the proposed name. All recommendations would be reviewed by the Board of Park Commissioners and in turn a recommendation would be forwarded to the Common Council for approval. The granite has been placed on the trail but froze before the final grading and having the granite rolled. This will be done in spring and then the trail is ready to go. An official opening will be scheduled for some time in April along with the new Green Circle segment that changed and went through the old Whiting mill. Ald. Phillips asked the Commissioners to look at parks that are not being used namely Slomann Park. Maybe it s time to sell it and put the property back on the tax roll. No one uses Slomann Park and the parks department still maintains it. Why would anyone use Slomann Park when they can go to Mead Park and KASH playground? Ald. Phillips suggested that the Slomann family be approached and asked if they would agree to swap their park name and use Slomann on the Rails to Trail so it would be the Slomann Trail. If this happened the Parks Commission wouldn t have the problem naming the trail and by putting Slomann Park back on the tax roll houses could be built there and bring in $10, worth of taxes to the City. If the Park isn t being used why are we cutting the grass, maintaining the playground equipment because we don t want to lose any park land? There is absolutely nothing to lose with selling Slomann Park. This item is not on the agenda and can t be discussed by the Commission. Ald. Phillips stated he brought it up now so the Commission could be in contact with the Slomann family before the process is started to name the Rails to Trail. Smith moved, seconded by Glodosky to continue and move ahead with the naming of the new Rails to Trail. Ayes all, nays none; motion carried. 1 20

21 4. Update on Zenoff Park Turf Project Director Schrader stated the bids this time came in under budget. The project was rebid since the first bids came in over budget and were rejected. Construction will start August, 2019 with completion in fall or early spring of The Softball Association has raised about $580, and the bids came in with contingency about $540, Astro Turf was selected as low bid out of 4 turf surface vendors. H and H Civil Construction will do the construction work and they are the same company that did Goerke Field. 5. Update on Willett Arena Project Director Schrader reported that Findorff got the low bid as the project contractor. They are the company that is also doing the new Sentry building and will be working with Minnesota Ice who will be doing the actual concrete work. This bid also came in under budget. Right now we re working on the boards and glass. It all needs to be removed. The quote received for the removal was $22, so now we re trying to find a way to recycle the plastic and glass. Has met with Greg from Create Portage County and they may be interested in the plastic. If we don t find a market to sell the plastic we may let Create come in and remove the plastic for their own use. The glass is tempered and can t be cut. It s worth nothing. Can t be recycled so we re looking into ways to sell it or give it away so it won t cost us to dispose it. 6. Director s report Director Schrader reported The City forester has solicited bids for tree work contracts and 2 were returned from local contractors The City forester has submitted an application for Tree City USA We have reached our goal of having our ash street trees down to 550. The only ash trees which are needed to be removed are those along Division Street North. Once these trees are infested, or when any potential redevelopment occurs, the trees will then be removed. We have about 250 ash trees in the parks which we will be working on next to remove and replace. The Willett sports opened on the weekend of December 15/16 On January 17 th a Community Conversation regarding the future of the Downtown and the Division Street corridor will be held at Mid-State Technical College from 6:30 to 8:30 p.m. All are invited to attend. 7. Adjournment Motion by Ald. McComb, seconded by McDonald, to adjourn the meeting. Ayes all; Nays none; Motion carried, 6:51 p.m. 2 21

22 City of Stevens Point Board of Water and Sewerage Commissioners Monday, January 14, :00 P.M. MINUTES PRESENT: ALSO PRESENT: EXCUSED ABSENCE: Paul Adamski, Mae Nachman, Anna Haines and Ray Schmidt Joel Lemke, Mary Klesmith, Chris Lefebvre, Rob Molski, and Jaime Zdroik Carl Rasmussen I. ADMINISTRATION Index Page 1. Approval of minutes of the December 10, 2018 meeting. 3 II. ACCOUNTING 2. Discussion and possible action on approval of department claims Discussion and possible action on 2019 Capital Operations & 4-5 Maintenance Plan. 4. Report on restricted funds for Parks Dept & Public Works. 5 III. WATER OPERATIONS 5. Report on water distribution & water supply operations. 5 IV. SEWAGE TREATMENT OPERATIONS 6. Report on Collection System Maintenance Report on sewage treatment operations. 5 V. STORMWATER/CAN OPERATIONS 8. Report on stormwater/can operations. 5 VI. DIRECTOR S REPORT 9. Verbal report & update on current projects Adjourn into closed session (approximately 12:30p.m.) pursuant to 6 Wisconsin Statues 19.85(1)(e) (deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified 1 22

23 public business, whenever competitive or bargaining reasons require a closed session) on the following: A. Purchase of land for wellhead protection. 11. Reconvene into open session (approximately 1:00p.m.) for possible 6 action on the above referenced closed session item. VII. ADJOURNMENT

24 ADMINISTRATION 1. Approval of minutes of the December 10, 2018 meeting. Motion made by Ray Schmidt, seconded by Anna Haines to approve the minutes of the December 10, 2018 Water & Sewerage Commission meeting. Ayes all. Nays none. Motion carried. II. ACCOUNTING 2. Discussion and possible action on approval of department claims. WATER DEPARTMENT Paul Adamski presented the statement of claims for the Water Utility for December. The balance as of December 1, 2018 was $2,198,270.60; the bank deposits recorded in December, 2018 were $611, Checks issued December 2018 numbered through were in the amount of $952, The net balance on hand December 31, 2018 was $1,857, WASTEWATER DEPARTMENT Paul Adamski presented the statement of claims for the Sewage Treatment Utility for December 1. The balance as of December 1, 2018 was $6,449,047.39; the bank deposits recorded in December, 2018 were $207, Checks issued December 2018 numbered through were in the amount of $1,601, The net balance on hand December 31, 2018 was $5,055, STORMWATER DEPARTMENT Paul Adamski also presented the statement of claims for the Stormwater Utility for December. The balance as of Decmeber 1, 2018 was $1,371, The bank deposits recorded in December 2018 were $70, Checks issued December 2018 numbered 2335 through 2360 were in the amount of $1,165, The net balance on hand December 31, 2018 was $1,276, Motion made by Mae Nachman seconded by Ray Schmidt to approve the department claims for December 2018 as audited and read. Ayes all. Nays none. Motion carried. 3 24

25 3. Discussion and possible action on 2019 Capital Operations & Maintenance Plan. Joel summarized the 2019 Capital Operations & Maintenance Plans for all three utilities. WATER DEPT- Capital Spending Items; Reconstruction Projects $812,000; Well maintenance projects $30,000; well maintenance projects $30,000; 1/3 floor sweeper for new garage $14,667; 1/3 of forklift for new garage $11,000; 1/3 of scissor lift $7,000; wellfield road building improvements $50,000; well 11 coolant system repair $15,000; hydrant painting $10,000; Service Dept trucks $90,000; and 1/3 cost of dump truck $47,000. Computers & Software; City Works annual maintenance $6,667; ESRI annual maintenance $8,334; remainder of City Works implementation $16,667; Starnik annual maintenance $18,860 and Accela annual maintenance $22,000. Training & Education; travel & education $25,000. SEWER DEPT-Capital Spending Items; Reconstruction projects $713,616; sewer lining projects $230,000; concrete tank rehab $7,500; liftstation replacement- Budgetel $500,000; liftstation replacement-della $500,000; liftstation trailer generator $60,000; DAFT flight replacement $12,000; Biogas generator heat exchanger $23,000; 1/3 of floor sweeper for new garage $14,667; 1/3 of forklift for new garage $11,000; 1/3 of scissor lift $7,000 and 1/3 of dump truck $47,000. Computer & Software; Accela annual maintenance $4,550; City Works annual maintenance $6,667; ESRI annual maintenance $8,334; remainder of City Works implementation $16,667; and Starnik annual maintenance $18,860. Training & Education; travel & education $15,000. STORMWATER DEPT-Capital Spending Items; Reconstruction projects $1,184,553; 1/3 floor sweeper for new garage $14,667; 1/3 of forklift for new garage $11,000; 1/3 of scissor lift $7,000; 1/3 of dump truck $47,000; and ditch maintenance/mowing contract $10,000. Computers & Software- Accela annual maintenance $4,925; City Works annual maintenance $6,667; ESRI annual maintenance $8,334; remainder of City Works implementation $16,667; and Starnik annual maintenance $18,860. Training & Education; travel & education $15,000. Mae Nachman requested that the streets that are involved with the reconstruction totals be added to description in each spreadsheet. Paul Adamski also requested a tour of the WWTP Construction Project Progress in July 2019 and possible two other tours throughout its progress. Paul would also like projects that were not completed be carried over to the next year. Joel stated there will be more reconstruction projects in the future and due to this Stormwater might have to do some borrowing in 2019 and rates will have to be set to handle all upcoming reconstructs. 4 25

26 Motion made by Anna Haines, seconded by Mae Nachman to approve the 2019 Capital Operations & Maintenance Plans for all three utilities: Water Dept in the amount of $1,184,195.00; Sewer Dept in the amount of $2,195, and the Stormwater Dept in the amount of $1,344, Ayes all. Nays none. Motion carried. 4. Report on restricted funds for Parks Dept & Public Works. Restricted Fund Contributions/Disbursements/Balances were provided to the Commission. III. WATER OPERATIONS 5. Report on water distribution & water supply operations. The water operation report was distributed and reviewed for the month of December. IV. SEWAGE TREATMENT OPERATIONS 6. Report on Collection System Maintenance. Rob stated since it s been warmer they have been working more on cutting and televising. Everything is going well. A report for the month of December was provided to the Commission. 7. Report on sewage treatment operations. Chris stated all permit requirements were met for December. The plant produced 93% of own electricity and 80% of their own heat, the generator ran well. They will be inspecting the manure pit tomorrow for off-site biosolids storage. If it passes inspection, we would start filling that. B.O.D. (4 average ppm), Phosphorus (.296 average ppm) and Suspended Solid (4.24 average ppm) limits were met for the month of December V. STORMWATER/CAN OPERATIONS 8. Report on Stormwater/CAN operations. The stormwater operations report for December was reviewed by the Commission. 5 26

27 VI. DIRECTOR S REPORT 9. Verbal report & update on current projects. Nothing discussed. 10. Adjourn into closed session (approximately 12:30p.m.) pursuant to Wisconsin Statues 19.85(1)(e) (deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons a closed session) on the following: A. Purchase of land for wellhead protection. Motion made by Mae Nachman, seconded by Anna Haines to adjourn into closed session at 12:26p.m. Roll Call: Ayes: Anna Haines, Ray Schmidt, Mae Nachman and Paul Adamski Nays: None 11. Reconvene into open session (approximately 1:00p.m.) for possible action on the above referenced closed session item. Motion made by Ray Schmidt, seconded by Anna Haines to reconvene into open session at 12:50p.m. Ayes all. Nays none. Motion carried. Motion made by Ray Schmidt, seconded by Anna Haines to purchase land for the purpose of wellhead protection. Ayes all. Nays none. Motion carried. The next Water & Sewerage Commission meeting will be on Monday, February 11, 2019 at noon. 6 27

28 VII. ADJOURNMENT Motion made by Ray Schmidt to adjourn the meeting. Ayes all. Nays none. Motion carried. MEETING ADJOURNED 12:52 pm BOARD OF WATER AND SEWERAGE COMMISSIONERS CARL RASMUSSEN, SECRETARY 7 28

29 City of Stevens Point Airport Commission Monday, January 14, :30 P.M. MINUTES PRESENT: ALSO PRESENT: EXCUSED ABSENCE: Paul Adamski, Mae Nachman, Anna Haines and Ray Schmidt. Joel Lemke, Rob Molski, Mary Klesmith, Chris Lefebvre, Eric Southworth, and Jaime Zdroik Carl Rasmussen Index Page I. ADMINISTRATION 1. Approval of minutes of the Decmeber 10, 2018 meeting. 2 II. ACCOUNTING 2. Discussion and possible action on approval of department claims. 2 III. AIRPORT MANAGERS REPORT 3. Written report provided Verbal report. 2 IV. ADJOURNMENT 3 29

30 I. ADMINISTRATION 1. Approval of minutes of the December 10, 2018 meeting. Motion made by Anna Haines, seconded by Ray Schmidt to approve the minutes of the December 10, 2018 Airport Commission meeting. Ayes all. Nays none. Motion carried. II. ACCOUNTING 2. Discussion and possible action on approval of department claims. AIRPORT Paul Adamski presented the statement of claims for the December. The balance as of December 1, 2018 was $314, The bank deposits recorded in December 2018 were $36, Checks issued in December 2018 numbered 1931 through 1949 were in the amount of $35, The net balance on hand December 31, 2018 was $315, Motion made by Anna Haines, seconded by Mae Nachman to approve the department claims for the month December as audited and read. Ayes all. Nays none. Motion carried. III. AIRPORT MANAGERS REPORT 3. Written report provided. Nothing discussed. 4. Verbal report. Joel stated they renewed a lease with Spirit with a 25% increase because they are still occupying our community hangar. They should break ground in spring on their hangar. The next Airport Commission meeting will be on Monday, February 11, 2019 immediately following the Board of Water & Sewerage Commission meeting. 2 30

31 IV. ADJOURNMENT Motion made by Mae Nachman to adjourn the meeting. Ayes all. Nays none. Motion carried. MEETING ADJOURNED 12:56pm AIRPORT COMMISSION CARL RASMUSSEN, SECRETARY 3 31

32 MINUTES Transportation Commission Meeting Monday, January 14, 2019 The meeting was called to order by Chairperson Lysne at 4:45 p.m. Commissioners in attendance: Chairperson Nichole Lysne, Ald. Mary Kneebone, Ald. David Shorr, Fred Hopfensperger, Tom Bertram, Marv Noltze, Karalyn Peterson. Others in attendance: Jerry Gargulak, Susan Lemke. 1. Approval of the December 10, 2018 Transportation Commission meeting minutes. Marv Noltze noted the minutes reflected that he was in attendance, however he had been excused from the December 10, 2018 meeting. Fred Hopfensperger moved to approve the minutes as amended from the December 10, 2018 Transportation Commission meeting. Karalyn Peterson seconded. Ayes all; Nays none; Motion carried. 2. Approval of the December 2018 financial/claims report. Karalyn Peterson moved to approve the December 2018 financial/claims report. Tom Bertram seconded. Ayes all; Nays none; Motion carried. 3. Request from the Student Outreach Coordinator and Family Liaison for continued pass donation. Mr. Jerry Gargulak is the Student Outreach Coordinator and school psychologist for Stevens Point Area Schools. In his position he meets a number of families who do not own an operating vehicle and are in desperate need of transportation. Mr. Gargulak has met with the Commission in the past to request assistance in helping the families, as they lack the funds to purchase city bus passes or other public transportation. In December of 2017 the Commission approved a donation of 25 youth punch passes, and 10 adult punch passes with the expectation that the Commission would review continuation of the program when more passes were needed. Mr. Gargulak indicated he has one pass remaining at this time. He indicated he has had 330 referrals so far this year. Fred Hopfensperger moved to approve a donation of thirty (30) youth, twenty-five ride punch passes and ten (10) adult twenty-five ride punch passes for use in the Stevens Point School District Family and Student Outreach program, with the expectation that the Commission will review the continuation of the program when more passes are needed. Mary Kneebone seconded. Ayes all; Nays none; Motion carried. 4. Approval of revised revenue collection procedures for Paratransit services. The current revenue collection procedures for the Point Plus paratransit service allows for individuals and or assisted care facilities to charge their rides and receive an invoice monthly. Due to increasing past due and delinquent accounts it has been determine to be in the best interest of the program to implement a pre-pay system. The new dispatch/scheduling software has the ability to manage this type of revenue collection. Clients will be asked to pre-pay for their rides, or pay at the time of their ride. Facilities who pay for client rides may continue to be billed monthly, however if their account is not paid by the due 32

33 date on the invoice a prepaid system will be implemented. Clients can pre-pay their account through credit card, check or cash. The software system will maintain a fund balance in the account. The dispatcher will keep the client appraised of their account balance when they schedule a ride. If a client does not have funds in their account when they wish to schedule a ride, they will not be denied the ride, however they will need to add funds for future rides, prior to their next request. 5. Creation of a restricted fund account for the purpose of County capital. County finance has requested the ability to contribute local share capital funding annually to assure adequate local share funds are available when vehicles are purchased for the rural program. The funds would be held in the restricted fund account. Marv Noltze moved to approve the restricted fund account for the purpose of County capital, pending the creation of a MOU that defines the funding requirements. Seconded by Fred Hopfensperger. Ayes all; Nays none; Motion carried. 6. Manager s report. *Year end ridership report- Central Transportation provided a total of 251,488 rides in The overall system rides increased by 1.09%. *New Bus status update- Five fixed route Gillig buses are currently being manufactured. The final bus will be off the production line on January 30, The original production timeline is going as planned and no issues have been reported thus far. We anticipate they will be in use by the end of February. 7. Next meeting date. February 11, :45 pm 8. Adjourn. The meeting was adjourned at 5:44 p.m. 33

34 PERSONNEL COMMITTEE MEETING Monday, January 14, :00 p.m. Lincoln Center ~ 1519 Water Street PRESENT: OTHERS PRESENT: Chairperson McComb; Alderpersons Jennings, Dugan, Nebel, Oberstadt Mayor Wiza; C/T Ladick; Clerk Piotrowski; City Attorney Beveridge; Alderperson(s) Phillips, Kneebone, Johnson, Shorr; Director(s) Beduhn, Ostrowski, Schrader; Chief Finn; Chief Skibba; Amelia DelGreco; Brian Beaulieu; John Limo; Matt Disher; Bob Buerger; Matt Meyers; Brandi Makuski Metro Wire; Alan Horvorka Stevens Point Journal; Human Resource Manager Jakusz Chairperson McComb called the meeting to order. Discussion and possible action on: 1. Notice of Employee(s) Seeking Public Office. Reference was made to City Administrative Policy 1.10 which states that employees who seek election in a non-partisan office must notify the City in advance of their campaign. Three City employees provided such notice. Human Resource Manager Jakusz stated that consultation with the City Attorney, no conflict of interest exists. She added that based on this the appropriate action would be to accept the notice from the three employees and place it on file. Motion by Alder Nebel, second by Chairperson McComb to accept the notification from the three (3) employees and place it on file. Ayes all, nays none. Motion carried. 2. Amendment to Administrative Policy 3.01(11). Director Ostrowski stated his request to provide uniform shirts for neighborhood improvement staff and inspection staff will create consistency and professionalism; staff will be more easily identified by members of the public and property owners. Motion by Alder Dugan to approve the amendment to Administrative Policy 3.01(11), second by Alderperson Nebel. Ayes all, nays none. Motion carried. 3. Adjournment 6:05 p.m. 34

35 CITY OF STEVENS POINT BOARD OF PUBLIC WORKS MEETING Monday, January 14, 2019 Police Department 933 Michigan Avenue Stevens Point, WI MINUTES PRESENT: Chairperson Mayor Wiza, Director of Public Works Scott Beduhn, Comptroller/Treasurer (C/T) Corey Ladick and Tricia Church; Alderpersons: Tori Jennings(1 st ), Jeremy Slowinski(6 th ), Mary Kneebone(7 th ), Mary McComb(9 th ) and Shaun Morrow(11 th ). ALSO PRESENT: DIRECTORS: Tom Schrader Parks & Recreation and Michael Ostrowski Inspection & Development. OTHER CITY STAFF MEMBERS: City Attorney Andrew Beveridge, City Clerk Paul Piotrowski, Fire Chief Bob Finn and Police Chief Martin Skibba. ALDERPERSONS: David Shorr(2 nd ), Cindy Nebel(3 rd ), Heidi Oberstadt(4 th ), Meleesa Johnson(5 th ), Cathy Dugan(8 th ), and Mike Phillips(10 th ). OTHERS PRESENT: Brandi Makuski Stevens Point Metro Wire, Alan Hovorka Stevens Point Journal, Bob Buerger AECOM, Brian Beaulien 2132 Elk Street, Amelia DelGreco 2250 College Avenue, Bonnie Jezeski th Avenue North, Wisconsin Rapids, John Lima 508 Meadow Street, Matt Disher 1009 Park Street, Amanda Fritsche 1240 West Whitney Street and Maddie Goetz 2625 Fourth Avenue. Chairperson Mayor Wiza called to order the Board of Public Works meeting at 6:06 p.m. The meeting was held on Monday, January 14, 2019 at the Police Department located at 933 Michigan Avenue in Stevens Point. 1. Consideration and possible action to accept the Director s Report and place it on file. Director Beduhn stated he had nothing to add to his report. Alderperson Slowinski moved to approval; seconded by Alderperson McComb to accept the Director s Report and place it on file. Ayes all; nays none; motion carried. 2. To accept the Ordinance Amendment in Section 9.02 for 15 Miles per hour speed limit and in Section 9.05 for No Parking. Mayor Wiza explained that this came about in Alderperson McComb s District in regards to motorists not obeying the speed limit around the KASH Playground. This is just a start in making this area safer. Mayor Wiza added that we also have a couple of other things in the works including 35

36 possible speed bumps or something to make people aware when in that area during the summer season. Alderperson Jennings agreed that just changing the speed limit alone rarely slows traffic unless there is enforcement and we do not have the personnel to do that so she would like to see us look into the design problem of that street. Alderperson Morrow agreed with Alderson Jennings that just putting slower speed limit signs is not going to do much unless it is enforced. Alderperson Slowinski added that he would like to see the speed bumps put up come summer. Alderperson McComb pointed out that there are other areas of concern on the west side. She would like to see something citywide regarding the speeding concerns in lots of areas. City Attorney Beveridge stated that in Municipal Court, the Police Department does write up a lot of speeding tickets. Amanda Frische at 1240 West Whitney Street, directly across the street from KASH Park stated that she has written numerous s and has called numerous people over the last 11 years that she has lived at this location and she feels that it is more than just speeding. She said that it is also people going the wrong way and others with total disregard for the population of children in that area. She added that she is without a doubt surprised that nobody has been hit yet. She feels that this issue needs to get resolved now. Alderperson McComb moved approve the Ordinance Amendment; seconded by Alderperson Slowinski. Ayes all; nays none; motion carried. 3. To award the bid for Contract A for the Zenoff Park Synthetic Turf Infield Improvements Project for the General Site Construction to H&H Civil Construction, LLC in the amount not to exceed $291, Director Schrader stated that if anyone remembers this, it was bid out in the past and bids came in over budget. He thinks the time constraint we were trying to do it in was a reason bids came in so high. He added that this project will not be started until August this year and be complete sometime around October or early November. He added that the Softball Association raised the money to cover the cost of putting the turf on the skin of the three infields at Zenoff. Mayor Wiza moved to award the bid to for Contract A for the Zenoff Park Synthetic Turf Infield Improvements Project for the General Site Construction to H&H Civil Construction, LLC in the amount not to exceed $291,896.34; seconded by Alderperson Morrow. C/T Ladick noted that part of the funding for this is going to come from a fund that the Parks Department manages called the Cell Tower Fund. This fund is the revenue from the cell towers that are in Zenoff Park. He added that at some point we will need to bring a formal transfer forward for making this project happen. 36

37 Alderperson Nebel asked for clarification in that the dollar amount is not being completely covered by the Softball Association to which C/T Ladick said it is a variety of sources. Alderperson Nebel asked if it could be stated for the public where all the money is coming from for both Zenoff Park Projects to which Director Schrader said the Softball Association has solicited sponsorship and the Little League Baseball Association has money for the projects as well. Also, as mentioned, the Parks Department through the Cell Tower Fund as well as the Community Parks Improvement Committee (which Mayor Wiza noted is not part of a city group, it is a group of citizens who actively participate in park improvements). Director Schrader also said the Room Tax Committee approached the Tourism Committee to submit a grant application and received money from the City Room Tax Fund and the Convention and Visitors Bureau Room Tax Fund. There was also a donation from Rettler & Associates who will be overseeing in the construction part of the project and seven private donations from people. With all of this money pooled together, we are able to do the two Zenoff Park Projects being discussed tonight. Alderperson Nebel asked how much the cell tower fund generated to which Director Schrader stated $180, Mayor Wiza asked Director Schrader to get a breakdown of the amounts to the Alderpersons before next week. Ayes all; nays none; motion carried. 4. To award the bid for Contract B for the Zenoff Park Synthetic Turf Infield Improvements Project for the Synthetic Turf Installation to Astro Turf in an amount not to exceed $247, There was no discussion regarding the Contract B portion for Zenoff Park Project. Alderperson Slowinski moved to approve awarding the Synthetic Turf Installation to Astro Turf; seconded by Alderperson McComb. Ayes all; nays none; motion carried. 5. To award the 2019 Tree Removal Services to Tree Fella Company in the amount of $41, Director Beduhn explained that the City Forester solicits quotes for tree services every year and brings it forward to this committee. The City Forester is recommending awarding the contract to Tree Fella Company. Alderperson Kneebone moved to award the 2019 Tree Removal Services to Tree Fella Company in the amount of $41,395.00; seconded by Alderperson Morrow. Ayes all; nays none; motion carried. 6. ADJOURNMENT: Chairperson Mayor Wiza adjourned the January 14, 2019 Board of Public Works Meeting at 6:21 p.m. 37

38 CITY OF STEVENS POINT PUBLIC PROTECTION COMMITTEE AGENDA Monday, January 14, :21 P.M. Police Department, 933 Michigan Avenue Present: Also Present: Ald. Nebel, Oberstadt, Kneebone, Dugan, Phillips. Mayor Wiza; C/T Ladick; City Clerk Piotrowski; Attorney Beveridge; Alderpersons Jennings, Shorr, Johnson, Slowinski, McComb, and Morrow; Directors Schrader, Beduhn, and Ostrowski; Chief Finn; Brian Beaulieu; Amelia DelGreco; Polly Dalton; Preston Mertins; John Lewis; Lee Bartnik; Taylor Hale Portage County Gazette; Brandi Makuski Metro Wire. Discussion and Possible Action on the Following: 1. Appeal of notice/service charge for property maintenance violation: A th Ave. Ald. Nebel asked Mr. Bartnik if he had any ideas on how long the grass was at that time. Lee Bartnik, 1233 Fifth Avenue, said on October 16 th he and his wife took a picture of the grass and it was seven inches tall. He said he is disputing the claim because there is not an ordinance in which he was in violation of. Mr. Bartnik said he has asked Mr. Kordus a couple of times which ordinances he was in violation of. He said they were cited for obnoxious weeds and rodent harborage both of which were not issues on his property. Dir. Ostrowski said in addition to the two ordinances Mr. Bartnik described he was in violation of (1) (a) as well. He said normally they send out violations when the grass is at about seven inches because of the time frame the home owner is given to correct the issue. Dir. Ostrowski said if left uncut after the extensions the grass can get up to 17 inches. Ald. Nebel asked Mr. Bartnik why he did not just mow it. Mr. Bartnik said he and his wife just moved and they did not have a lawn mower. He said when he received the first notice he called Mr. Kordus and asked which ordinances he was in violation of and asked for an extension. Mr. Bartnik said he had not heard from Mr. Kordus so he had called and left him a voic and sent him an . He said after a couple of days Mr. Kordus called him back and said it needed to be taken care of by the next day. Mr. Bartnik said he is a business owner and said he could not get it completed within the time frame. He said the grass was cut a week later after he took the photo and was charged at the higher rate. Mr. Bartnik said the grass did not grow 11 inches in a week. Ald. Phillips moved, Ald. Dugan seconded, to deny the appeal. Call for the vote: ayes, all; nays, none; motion carried. 38

39 B. 439 Walker St. May Vang, 439 Walker Street, said she talked with Mr. Kordus and asked for an extension and was given until the fifth and said the citation was sent out on the third. She said she called Mr. Kordus on the fourth to let him know that they were still trying to find someone to come and take the car. Ald. Nebel asked about the memo from Mark Kordus. Dir. Ostrowski said it was not put in the packet and read Mark s memo. Ald. Kneebone said she is inclined to let this go because they had the vehicle removed. She said they thought they had until the fifth and they called on the fourth for an extension. Ald. Kneebone said Ms. Vang included the receipt showing the vehicle was picked up on the sixth and thought they were incompliance. Mayor Wiza said those were the notes from the appellant and they were given until the third in which it was re-inspected. Ms. Vang said she was verbally told the 5 th and did not receive a letter saying the third. Ald. Nebel moved, Ald. Phillips seconded, to postpone action until next month and asked for a hard copy of the correspondence between Community Development and a memo from Mark Kordus. Ald. Dugan said this was tough for her and said she agrees with Ald. Kneebone to waive the fee. Ms. Vang asked if they were looking for the first or second notice letter. Ald. Nebel replied any of them. Ms. Vang said she only received the first notice letter. Mayor Wiza asked what the compliance date was in the first notice letter. Ms. Vang replied November 16 th and said she got the letter when she got back from vacation and called Mr. Kordus. She said Mr. Kordus granted her an extension until December 5 th. Dir. Ostrowski said when an extension is granted it is noted in their system when the reinspection will occur and said there is not a second letter that is generated. He said it sounds like there was confusion on whether it was the third or the fifth. Ald. Oberstadt restated the motion. Mayor Wiza said Dir. Ostrowski has already read all of the information and they will not receive any additional information. 39

40 Ald. Phillips said he would like to see Mark s notes before the next meeting. Mayor Wiza said Dir. Ostrowski already read Mark Kordus s notes. Dir. Ostrowski said that Mayor is correct. He said he read the memo from Mark Kordus which is typically put into the packets. Ald. Nebel asked if the extension date in the letter was December 3 rd. Dir. Ostrowski replied yes and said a follow up inspection was done on the 3 rd and the vehicle was still there. Ald. Nebel asked if there were any other notes of phone calls asking for an additional extension. Dir. Ostrowski said he would have to check the system. Ald. Nebel said she does not believe this is worth postponing. Ald. Nebel withdrew her original motion because of possible error, the dates were close, and the vehicle was taken care of. Mayor Wiza asked Attorney Beveridge if a motion can be withdrawn. Attorney Beveridge said as long as there is no objection from the chair or the body the motion can be withdrawn. Ald. Oberstadt asked if there were any objections. Ald. Kneebone moved, Ald. Dugan seconded, to grant the appeal. Ald. Phillips said they were given plenty of time with the extension and not sure why it was not taken care of. Call for the vote: ayes, majority; nays, minority; motion carried. C Prairie St. Mayor Wiza asked Mr. Szczepanski if the vehicle in discussion was his. Mark Szczepanski, 810 Woodview Drive, said the vehicle is his tenant s. He said he received the letter and pictures and thought his tenants had parked too far over. Mr. Szczepanski said he had them move the vehicle over. He said he received a $100 fine in the mail for failure to comply. Mr. Szczepanski said the car was parked on a gravel base that led to a garage. He said there is grass growing there so then it looks better than just having gravel. Mr. Szczepaski said there should have been an explanation included that the base of the driveway needs to be complete gravel, and said the first letter was misleading. He said he received a letter from Mark saying that he would 40

41 grant him an extension to put gravel in but it was up to the committee to waive the $100 fine. Ald. Nebel asked Dir. Ostrowski if the reasoning behind the fine was because there was not a certain amount of gravel in that area to show it is designated for parking. Dir. Ostrowski said that is correct and said the entire area is completely grass. He said gravel driveways are allowed if they are completely maintained. Dir. Ostrowski read the letter Mark Kordus sent to Mr. Szczepanski. Mr. Szczepanski said he agrees that the gravel driveway needs to be maintained and said with the way the letter was worded and from the pictures he thought the vehicles were parked too far to the side and were on the lawn. He said just a simple explanation would have solved it. Ald. Dugan clarified that Mr. Szczepanski thought the violation was that the vehicle was off of the driveway. She asked if he had the letter that was sent to him. Mr. Szczepanski said he did not bring the letter but it was the same one that Dir. Ostrowski read. Ald. Oberstadt clarified that he does have an extension through May 31 st. Ald. Nebel said if the committee opens themselves up once they would have to do it with everyone else and said it is not an easy job or decision. Mr. Szczepanski said there is clearly a garage there and if he would have known what they were talking about in the letter he would have fixed it. Ald. Dugan said it came down to a misinterpretation. Ald. Nebel moved, Ald. Dugan seconded, to deny the appeal. Call for the vote: ayes, majority; nays, minority; motion carried. 2. Operators (Bartenders) License Appeal. A. Bonnie Jean Jezeski Bonnie Jean Jezeski, th Avenue N., said she was honest about her charges and said they did not have anything to do with alcohol or related to alcohol. Mayor Wiza asked to hear from the Police Department on the original denial and the guidelines for bartender licenses. Chief Skibba said a copy of the application was provided and part of the requirements is to not have a felony conviction within five years of the application. He said the Clerk s office explained this to Bonne. Chief Skibba said a record check showed a felony 41

42 conviction in He said the felony portion comes from the state and is not a Council imposed regulation. Ald. Oberstadt confirmed that in the past the committee has denied people with felonies regardless of the felony. Chief Skibba replied yes and said it is the level of the offense not offense itself. Mayor Wiza confirmed with Chief Skibba that this is complying with state guidelines. Ald. Kneebone confirmed with Chief Skibba that at the end of five years anyone who was convicted of a felony and had no subsequent felonies would be eligible for a license. Ms. Jezeski asked if this is state guidelines why she was able to get a license from Plover. Chief Skibba said he is unable to speak to Plover s guidelines. He said the guidelines for the City were drafted two chiefs ago and said the felony restrictions come from state guidelines. Ald. Phillips moved, Ald. Kneebone seconded, to deny the appeal. Call for the vote: ayes, all; nays, none; motion carried. 3. License List: A. New Operators (Bartenders) Licenses. B. Provisional Managers License. Ald. Phillips moved, Ald. Nebel seconded, to approve items 3A and 3B, the license list. Call for the vote: ayes, all; nays, none; motion carried. 4. Temporary Class B / Class B License (Picnic) A. Create Portage County, 1039B Ellis St, Stevens Point for 48 Film Fest on February at 1039B Ellis Street. Licensed operator on premise: Greg Wright (Beer Only). B. Create Portage County, 1039B Ellis St, Stevens Point for Snow Mountain Movie Night on February at 1039B Ellis Street. Licensed operator on premise: Greg Wright (Beer Only). C. Create Portage County, 1039B Ellis St, Stevens Point for Levitt AMP Stevens Point Summer Concert Series on June 6, 13, 20, 27 July 11,18, 25 and August 1 and 8, 2019 at Pfiffner Park. Licensed operator on premise: Greg Wright (Beer Only). D. Create Portage County, 1039B Ellis St, Stevens Point for Trivia Unplugged on September at the Noel Hangar, Stevens Point Municipal Airport. Licensed operator on premise: Greg Wright (Beer and Wine). Ald. Oberstadt thanked Create Portage County for coming forward this far in advance with the paper work. 42

43 Ald. Oberstadt moved, Ald. Nebel seconded, to approve the licenses. Call for the vote: ayes, all; nays, none; motion carried. 5. Change of Agent: A. Ruby Coffee Roasters, 1410 Third Street, Stevens Point, WI; Kellen Ferkey, 725 Franklin Street, Stevens Point, WI, agent at Ruby/Ruby Colorful Coffees, 1410 Third Street, Stevens Point, replacing Jared Linzmeier. Ald. Phillips moved, Ald. Kneebone seconded, to approve the change of agent for Ruby Coffee Roasters. Call for the vote: ayes, all; nays, none; motion carried. 6. Pawnbroker/Secondhand Jewelry Dealer (Renewal): A. Lee Ayers Jewelers, 1044 Main Street, Stevens Point, WI. Leon R Ayers, owner. Mayor Wiza said there was a typo in the agenda for the owner s name. Ald. Dugan moved, Ald. Nebel seconded, to approve the pawnbroker/secondhand jeweler renewal for Lee Ayers Jewelers. Call for the vote: ayes, all; nays, none; motion carried. 7. Request to Hold Event/Street Closing A. National MS Society Annual Walk MS: Stevens Point on September 14, B. Stevens Point Brewery Point Bock Run on March 02, C. Stevens Point Police Officers Organization Run from the Cops on September 14, Chief Skibba said all the events have been reviewed and are held annually. Ald. Nebel moved, Ald. Dugan seconded, to approve all three request to hold event/street closings. Call for the vote: ayes, all; nays, none; motion carried. 8. Discussion on creating internal guidelines relating to beekeeping. Ald. Kneebone said this is a good idea and has done some research and was advised to look at Madison s ordinance. She said she thought it was a good template to look at and see how they want to facilitate this. Ald. Kneebone suggested having the applications go through the Public Protection committee because of the concerns. Attorney Beveridge said in regards to the procedure of the committee he said with chickens there were a lot of requests and the requirements were the same from one request to the next. He said he does not believe there will be as many bee requests as there were chickens. Attorney Beveridge said there may be more nervousness for 43

44 keeping bees. He said the committee can always revisit this and make changes if necessary. Ald. Oberstadt verified that Attorney Beveridge s recommendation is to draft guidelines so each case can be reviewed on an individual bases. Attorney Beveridge said she is correct and said flexible ordinances can be written for guidelines. He said another option is to have it be a resolution so when people are applying can look at it and know what the committee is looking at for the requests. Ald. Oberstadt asked the committee what they would like their next steps to be: to write the guidelines or to direct Attorney Beveridge s office to create the resolution, or to base it off of the City of Madison s ordinance. Ald. Kneebone said she would like to hear what others thoughts and opinions are. She said she agrees with Attorney Beveridge and said it is reasonable to have the applicant come to the committee to get approval or a permit. Ald. Phillips said a lot of constituents in his district are against this. He said he is concerned when a bee stings someone and they have to go to the hospital, who is going to pay for that. Ald. Phillips said the committee can say no sometimes and that government cannot be everything for everybody. Ald. Dugan asked about the fly away barrier in Madison s ordinance and if they swarm or are single bees. She said most people are allergic to wasp and hornet stings not honey bees and said it would be interesting if it were a real worry. Mayor Wiza said the allergy is for all types of bees and said he witnessed someone having an allergic reaction to a honey bee. Brian Beaulieu, 2132 Elk Street, said is allergic to all species of bees and agrees that caution needs to be used when granting requests. He said if an ordinance goes through he suggested a warning sign be installed at each approved property. John Lima, 508 Meadow Street, said he does not agree with Mr. Beaulieau s statement. He said bees rarely sting when they are away from the hive collecting nectar. Mr. Lima said the City of Madison s ordinance sounded reasonable and suggested contacting them to see if there have been any issues. He said beekeepers can get liability insurance for their bees. Mr. Lima said he has kept bees for 19 years and has not had any problems because he monitors them and has not had issues with his neighbors. He said he would be happy to answer any questions regarding bees the committee has. Ald. Dugan asked Mr. Lima if he keeps bees on his property on Meadow Street. Mr. Lima said he does. Mayor Wiza said he needed to have a permit to keep bees in the City. 44

45 Mr. Lima said he checked the ordinances and did not see any permit requirement. Ald. Nebel asked Mr. Lima how many hives he has in the City. Mr. Lima said he currently has four hives. He said he normally keeps one but he brought the other three in town to keep an eye on them during the winter. Ald. Nebel said it is important that if this goes through they need to know the applicant has taken a class or has insurance. Ald. Jennings said this is an attempt to compensate for the decline in pollinators. She said Mr. Lima is an expert at keeping bees and knows what he is doing. Cary Tauchman, 11 Ridgewood Drive, said he has kept bees for the past 11 years. He said honey bees are not aggressive and said the only person who has been stung was himself because it was his own fault. Mr. Tauchman said even if your neighbor does not have any hives you will have bees. He said some regulation is appropriate. Ald. Oberstadt said she recalls from the committee s previous conversation that if someone gets stung by a bee how do you know whose bee it was that stung them. Mayor Wiza referenced the current ordinance and how it currently prohibits bees. He said reviewing case by case is appropriate to start off. Mayor Wiza suggested if an applicant wants to keep bees to set a perimeter and notify the property owners within that perimeter. Ald. Oberstadt asked what is going to be the most efficient use of their time to get the guidelines setup. She asked Attorney Beveridge for his opinion and said she would like to get something setup now before bee season. Attorney Beveridge said he can work with the Clerk s office with creating draft guidelines. He said there is no need for a motion that he can put something together for their consideration. Mr. Tauchman said rather than going through the whole process to contact the City of Madison and get their feedback for their ordinance. Polly Dalton, 1579 Church Street, said she was on the City of Appleton s Council when they passed their bee keeping ordinance. She suggested notifying the neighbors within the perimeter of the applicant. Ms. Dalton said Council should not give the neighbors complete veto power because it is infringing upon individual property owners rights. She said she agrees with Ald. Nebel s point of keeping the fee low because of all of the startup costs for keeping bees. She said the City should also look at the chemicals they spray on the park lawns because they can harm the bees. Ald. Kneebone read an from Wendy Dolan who wrote in support of a bee keeping ordinance. She said she like that in Madison s ordinance it clarifies beekeeping based off of zoning districts. 45

46 Ald. Phillips said he talked with a lot of people in his district and they were all against it. Dir. Schrader said they spray roundup along fence lines but not on the playground. Mr. Beaulieau said he agrees with setting perimeters and letting neighbors know. He said even though he is allergic to bees he sees the benefit for having bees. Mr. Beaulieau said he would still like to see a sign on the property notifying people there are bees on the property. Ald. Kneebone questioned if a sign would encourage a curious young children. Mr. Beaulieau said the Beware of Dog signs keep people away. Ald. Oberstadt asked Ald. Kneebone to work with Attorney Beveridge and the Clerk s Office to put guidelines together. Ald. Kneebone said she would be happy to. 9. Adjournment Adjourned at 7:26 p.m. 46

47 FINANCE COMMITTEE JANUARY 14, 2019 AT 7:29 P.M. POLICE DEPARTMENT 933 MICHIGAN AVENUE PRESENT: ALSO PRESENT: Ald. Phillips, Slowinski, Shorr, Morrow, and Johnson C/T Ladick; Mayor Wiza; City Attorney Beveridge; Clerk Piotrowski; Director Schrader, Ostrowski, Lemke, Beduhn; Fire Chief Finn; Deputy C/T Freeberg; Ald. Kneebone, McComb, Oberstadt, Dugan, Jennings, and Nebel; Brandi Makuski; Taylor Hale; Alan Hovorka; Brian Lee; Amelia DelGreco; Preston Mertins; Polly Dalton ITEM #1 DISCUSSION ON STATUS OF THE BUDGET FOR INFORMATION TECHNOLOGY. C/T Ladick stated that the position of IT Network Administrator has recently turned over and since this is the only position in that department, there is an immediate need to bring in additional IT contracted services. This would be an offset with the salary for the vacant position. He stated that normally items that offset each other in the same department are not brought forward, but without knowing how long the position would be vacant, he cannot guarantee this would be fully offset. He went on to say that when the position is filled, it may be necessary to keep some of the IT contracted services, which are not currently budgeted for. This is still being evaluated so we do not need anything formal at this point. Ald. Morrow questioned how much the position pays. Mayor Wiza replied that the position is posted on the City website and they currently have seven applicants. Ald. Johnson stated she felt that being the IT Administrator along with the support, was a massive expectation for one person. ITEM #2 APPROVAL OF CLAIMS PAID. Motion made by Ald. Johnson, seconded by Ald. Slowinski, to approve the payment of claims in the amount of $946, The claims were discussed. Ayes: All Nays: None Motion carried. ITEM #3 ADJOURN INTO CLOSED SESSION (APPROXIMATELY 7:10 P.M.) PURSUANT TO WISCONSIN STATUTES 19.85(1)(E) (DELIBERATING OR NEGOTIATING THE PURCHASING OF PUBLIC PROPERTIES, THE INVESTING OF PUBLIC FUNDS, OR CONDUCTING OTHER SPECIFIED PUBLIC PROPERTIES, THE INVESTING OF PUBLIC FUNDS, OR CONDUCTING OTHER SPECIFIED PUBLIC BUSINESS, WHENEVER COMPETITIVE OR BARGAINING REASONS REQUIRE A CLOSED SESSION) ON THE FOLLOWING: A. NEGOTIATING THE TERMS OF A DEVELOPMENT AGREEMENT RELATING TO A POSSIBLE PROJECT LOCATED AT 1017 THIRD STREET (PARCEL ID ). B. DEVELOPMENT AGREEMENT WITH TDS METROCOM, LLC FOR EXTENSION OF COMMERCIAL FIBER OPTIC NETWORK. C. NEGOTIATING THE PURCHASE OF PROPERTY FOR WELLHEAD PROTECTION. Motion made by Ald. Slowinski, seconded by Ald. Morrow, to adjourn into closed session at 7:35 P.M. Roll Call: Ayes: Ald. Phillips, Slowinski, Morrow, Shorr, and Johnson Motion carried. Nays: None ITEM #4 RECONVENE INTO OPEN SESSION (APPROXIMATELY 7:50 P.M.) FOR POSSIBLE ACTION ON THE ABOVE REFERENCED CLOSED SESSION ITEMS. Motion made by Ald. Johnson, seconded by Ald. Slowinski, to reconvene into open session at 8:43 P.M. 47

48 Roll Call: Ayes: Ald. Phillips, Slowinski, Morrow, Shorr, and Johnson Motion carried. Nays: None Motion made by Ald. Johnson, seconded by Ald. Shorr, to allow the City to enter into a developers agreement with TDS Metrocom LLC, as defined in closed session. Ayes: All Nays: None Motion carried. Adjournment at 8:45 P.M. 48

49 COMPTROLLER-TREASURER REPORT for the period ending November 30, 2018 Bal November 1, 2018 Receipts Disbursements Bal November 30, 2018 GENERAL OPERATING CASH $1,047, $8,586, $8,605, $1,027, WATER & SEWER (CASH & INVEST) $10,872, $3,978, $3,445, $11,406, ( includes airport, transit, stormwater) INVESTMENTS Bal November 1, 2018 TRANSFER IN TRANSFER OUT Bal November 30, 2018 GENERAL $23,019, $5,082, $3,140, $24,962, SPECIAL REVENUE $696, $0.00 $0.00 $696, DEBT SERVICE $28, $82, $31.55 $111, CAPITAL PROJECTS $4,825, $926, $854, $4,896, ENTERPRISE $0.00 $0.00 $0.00 $0.00 TRUST $2,542, $0.00 $0.00 $2,542, TOTALS $31,113, $6,091, $3,994, $33,209, EXPENDITURES: BUDGET YTD % REVENUES BUDGET YTD % GENERAL GOVT $3,557, $3,182, % GENERAL $23,183, $22,410, % POLICE $5,402, $4,972, % FIRE $5,163, $4,537, % PUBLIC WORKS $5,817, $4,980, % PARK & REC $1,875, $1,731, % CAPITAL PROJECTS $745, $457, % DEBT SERVICE $7,921, $8,065, % YTD TARGET 91.66% 49

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54 WORLD MIGRATORY BIRD DAY RESOLUTION Whereas migratory birds are some of the most beautiful and easily observed wildlife that share our communities; and Whereas many citizens recognize and welcome migratory songbirds as symbolic harbingers of spring; and Whereas these migrants also play an important economic role in our community, controlling insect pests and generating millions in recreational dollars statewide; and Whereas migratory birds and their habitats are declining throughout the Americas, facing a growing number of threats on their migration routes and in both their summer and winter homes; and Whereas public awareness and concern are crucial components of migratory bird conservation; and Whereas citizens enthusiastic about birds, informed about the threats they face, and empowered to help address those threats can directly contribute to maintaining healthy bird populations; and Whereas since 1993 International Migratory Bird Day has become a primary vehicle for focusing public attention on the nearly 350 species that travel between nesting habitats in our community and throughout North America and their wintering grounds in South and Central America, Mexico, the Caribbean, and the southern U.S.; and Whereas hundreds of thousands of people will observe IMBD, gathering in town squares, community centers, schools, parks and wildlife refuges to learn about birds, take action to conserve them, and simply to have fun; and Whereas while IMBD officially is held each year on the second Saturday in May, its observance is not limited to a single day, and planners are encouraged to schedule activities on the dates best suited to the presence of both migrants and celebrants; and Whereas IMBD is not only a day to foster appreciation for wild birds and to celebrate and support migratory bird conservation, but also a call to action; NOW THEREFORE I, Mike Wiza, as Mayor of the City of Stevens Point, Wisconsin, do hereby proclaim May 11, 2019 as 54

55 WORLD MIGRATORY BIRD DAY in the City of Stevens Point, and I urge all citizens to celebrate this observance and to support efforts to protect and conserve migratory birds and their habitats in our community and the world at large. APPROVED: Mike Wiza, Mayor ATTEST: Paul Piotrowski, City Clerk Dated: January 3, 2019 Adopted: January 21,

56 ORDINANCE AMENDING THE REVISED MUNICIPAL CODE OF THE CITY OF STEVENS POINT, WISCONSIN The Common Council of the City of Stevens Point do ordain as follows: SECTION I: That subsection g of Section 9.02(b)2, 15 miles per hour in of the Revised Municipal Code, Speed Limits is hereby created to read as follows: 9.02(b)2 g. West Whitney Street from West Cornell Avenue to West Clark Street. SECTION II: That subsection h of Section 9.02(b)2, 15 miles per hour in of the Revised Municipal Code, Speed Limits is hereby created to read as follows: 9.02(b)2 h. West Cornell Avenue from West River Drive to West Whitney Street. SECTION III: That subsection 323 of Section 9.05(g) of the Revised Municipal Code, No Parking is hereby created to read as follows: 9.05(g) 323. On the north side of Brawley Street from a point 98 feet east of Elk Street to a point 118 feet east of Elk Street. SECTION IV: That subsection 162 of Section 9.05(j) of the Revised Municipal Code, No Parking Here to Corner is hereby created to read as follows: 9.05(j) SECTION V: 162. On the west side of Reserve Street from Briggs Street to a point 60 feet north. That subsection 163 of Section 9.05(j) of the Revised Municipal Code, No Parking Here to Corner is hereby created to read as follows: 9.05(j) 163. On the west side of Reserve Street from Briggs Street to a point 60 feet south. SECTION VI: That subsection 164 of Section 9.05(j) of the Revised Municipal Code, No Parking Here to Corner is hereby created to read as follows: 9.05(j) 164. On the south side of Portage Street from Phillips Street to a point 60 feet east. SECTION VII: These Ordinance changes shall take effect upon passage and publication. APPROVED: Mike Wiza, Mayor Dated: January 3, 2019 Approved: January 21, 2019 Published: January 25, 2019 ATTEST: Paul Piotrowski, City Clerk 56

57 ORDINANCE AMENDING THE REVISED MUNICIPAL CODE OF THE CITY OF STEVENS POINT, WISCONSIN [Chapter 23 of the Revised Municipal Code, Zoning Modify Surfacing Requirements for Driveways and Parking Lots] The Common Council of the City of Stevens Point, Portage County, Wisconsin, do ordain as follows: SECTION I: That Section 23.01(14)(e)(2)(h) of the Revised Municipal Code of the City of Stevens Point shall be amended to read as follows: h) Surfacing i. Surfacing Required ii. iii. Except as provided below, where parking facilities or any other vehicular use area are provided, they shall be surfaced with asphalt bituminous, concrete or dustless material approved by the Administrator, and shall be maintained in a smooth, well-graded condition. Pervious Parking Surfaces a. All parking spaces may be surfaced with pervious parking surface that is engineered for parking or driveways. b. Where an existing tree is adjacent to parking; paver bricks or other pervious surface shall be used within the dripline of the tree. No parking shall be located closer than five feet from the trunk of an existing tree. c. Where provided, pervious parking surfaces shall be maintained in a sound, well-graded condition. The Administrator shall have the authority to approve alterations in parking lot and driveway surfacing, such as gravel, for the following or similar type uses: parks, cemeteries, schools, universities, and industrial/manufacturing uses, as well as accessory uses to the uses previously listed. The surface alteration shall follow the following standards, where applicable: 1. Gravel/Granite shall be permitted on a lot for a use described above if it exists within the interior of the lot and is not within the setbacks as described below. Areas within the right-of-way and required setback shall be surfaced with asphalt bituminous, concrete or dustless material approved by the Administrator. a. Front yard: 10 feet b. Side yard: 5 feet c. Rear yard: 5 feet 2. A containment barrier or edging made of masonry, wood, or synthetic material shall be installed along the edges of the gravel surface. 3. Underlayment matting or a grid foundation stabilizer shall be installed. The Administrator shall approve the underlayment matting/foundation, which shall assist in preventing gravel ruts and potholes, while also reducing gravel migration. 4. A minimum gravel layer 4 inches thick shall exist. Page 1 of 2 57

58 SECTION II: That Section 23.01(14)(i)(1) of the Revised Municipal Code of the City of Stevens Point shall be amended to read as follows: i) Site Access 1) General Standards a) All buildings shall be located on a site abutting a public or private street. b) Unless otherwise approved by the City Engineer, all liner buildings must take vehicular access from within the site. c) Unless otherwise approved by the Administrator, all apartment, mixed use, and nonresidential sites abutting an arterial street must provide a shared access easement with a minimum paving width of 22 feet when abutting another apartment, mixed use, or nonresidential property. d) No vehicle or obstacle may block driveways intended for use as a fire lane, or cross-access easement. e) All driveways shall be surfaced with asphalt bituminous, concrete or other material indicated within this Zoning Code, and shall be maintained in a smooth, well-graded condition, unless otherwise specified in this ordinance. SECTION III: That this ordinance shall take effect upon passage and publication. Approved: Mike Wiza, Mayor Attest: Paul Piotrowski, City Clerk Dated: January 16, 2019 Adopted: January 21, 2019 Drafted by: Return to: Michael Ostrowski City Clerk Page 2 of 2 58

59 ORDINANCE AMENDING THE REVISED MUNICIPAL CODE OF THE CITY OF STEVENS POINT, WISCONSIN [Chapter 20 of the Revised Municipal Code, Subdivision Modify Lot Divisions via Certified Survey Map] The Common Council of the City of Stevens Point, Portage County, Wisconsin, do ordain as follows: SECTION I: That Section 20.02(1) of the Revised Municipal Code of the City of Stevens Point shall be amended to read as follows: 1. Major Subdivision shall mean the division of land into five or more lots or the dedication of streets or other areas for the use of the public, shall be by recorded plat or by certified survey map by a registered land surveyor and such division of land shall be approved by the City Plan Commission and Common Council, or unless otherwise specified in this ordinance. In addition, the Public Works Director shall certify to the Plan Commission that the respective plat or certified survey map has met the formal requisite of Chapter 236 of the Wisconsin statutes as amended. Minor Subdivision shall mean the division of land into two to five parcels, regardless of parcel size, shall be by certified survey map by a registered land surveyor. In addition, the Public Works Director shall certify to the Plan Commission that the respective survey or certified survey map has met the formal requisite of Chapter 236 of the Wisconsin statutes as amended. The above shall not apply to: 1) transfers of interests in land by will or pursuant to court order; 2) leases for a term not to exceed ten years, mortgages, or easements; 3) the sale or exchange of parcels of land between owners of adjoining property if additional lots are not thereby created and the lots resulting are not reduced below the minimum sizes required by this ordinance or other applicable laws or ordinances; 4) the sale or exchange of parcels of land between a governmental agency and an owner of adjoining property; 5) the City or its political subdivisions shall be exempt from the provisions of this subsection. 6) Divisions of land not exceeding 10 lots for land zoned a multi-family, mixed-use, commercial, or industrial/manufacturing zoning classification. Where Certified Survey Maps are prepared for exempted land divisions as enumerated in 1-6 above, the Community Development Director and the Director of Public Works or her/his designee, upon review, shall have the authority to sign an appropriate notation thereon that the Certified Survey Map is exempted from Plan Commission review pursuant to the applicable provision. SECTION II: That this ordinance shall take effect upon passage and publication. Page 1 of 2 59

60 Approved: Mike Wiza, Mayor Attest: Paul Piotrowski, City Clerk Dated: January 16, 2019 Adopted: January 21, 2019 Drafted by: Return to: Michael Ostrowski City Clerk Page 2 of 2 60

61 RESOLUTION [Conditional Use Permit 2419 North Point Drive Construct Restrooms, Pavilion, and Parking Lot Expansion] BE IT RESOLVED by the Common Council of the City of Stevens Point, Portage County, Wisconsin, that based upon the application and after reviewing the Plan Commission record and hearing the testimony of interested parties, the Common Council determines that all conditions required have been met, the property located at 2419 North Point Drive (Parcel ID s , , & ), and described as THE N 2 ACRES OF THE EAST 10 ACRES OF THE NW NW; E 10 ACRES OF NWNW EX N 2 ACRES; and W 330' OF NENW & N15 ACRES OF E 30 ACRES OF NENW EXC N 33' S28 T24 R8, City of Stevens Point, Portage County, Wisconsin, is hereby granted a Conditional Use Permit to construct a restroom facility and pavilion, as well as expand the parking lot, as proposed on the attached plans, subject to the following conditions: 1. All exterior mechanical equipment including refuse storage shall be continuously screened with fencing and/or landscaping that is approved by the Community Development Department 2. The applicant shall submit an updated site plan showing additional detail, such as parking lot dimensions, and setbacks. 3. The applicant shall submit required stormwater materials and obtain applicable permits, to be reviewed by the appropriate City staff. 4. Applicable permits shall be obtained for the development. 5. Minor modifications to the plan may be approved by staff. Such approval constitutes a Conditional Use under the City s ordinances. Approved: Mike Wiza, Mayor Attest: Paul Piotrowski, City Clerk Dated: January 16, 2019 Adopted: January 21, 2019 Return to: City Clerk Page 1 of 6 61

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67 RESOLUTION [Conditional Use Permit 925 Second Street Expand Tavern with Entryway/Awning] BE IT RESOLVED by the Common Council of the City of Stevens Point, Portage County, Wisconsin, that based upon the application and after reviewing the Plan Commission record and hearing the testimony of interested parties, the Common Council determines that all conditions required have been met, the property located at 925 Second Street (Parcel ID s & ), and described as S 46' LOT 4; and S 42.5' OF N 86' OF LOT 4 & S 22.5' OF N66' OF W 18' OF LOT 3, BLK 23 STRONG ELLIS & OTHERS ADD S32 T24 R8, City of Stevens Point, Portage County, Wisconsin, is hereby granted a Conditional Use Permit to expand the tavern, as proposed on the attached plans, subject to the following conditions: 1. The licensee shall maintain order and peace in the licensed premises. 2. Any licensed premise established, operated, or maintained in violation of any of the provisions or requirements of this conditional use permit shall be grounds for suspension or revocation of this conditional use permit and/or declared to be unlawful and a public nuisance, the City may, in addition to or in lieu of, any other remedies set forth in the Stevens Point Municipal Code Chapter 12 of the City's Revised Municipal Code, commence an action to enjoin, remove, or abate such nuisance in the manner provided by law and shall take such other steps and apply to such court or courts as may have jurisdiction to grant such relief as will abate or remove such public nuisances, and restrain and enjoin any person(s) from establishing, operating, or maintaining said conditional use contrary to the provisions of this conditional use permit. 3. The business must be operated in a manner that music heard from outside the building does not unreasonably disturb the peace and enjoyment of the surrounding properties. 4. The licensee shall require that all exterior doors be kept closed so that noise does not unreasonably disturb the peace and enjoyment of the surrounding properties. 5. The licensee shall require that the area surrounding the premises be kept clean and orderly. All cups, bottles, cans, garbage, rubbish, cigarettes, etc. shall be properly disposed of at the end of each day, and not left on the property or public right-of-way. 6. Should significant changes be made to the refuse storage and containers on site, they shall be screened from view. Page 1 of 4 67

68 7. Further details be submitted by the applicant regarding the architecture and façade materials, to be reviewed and approved by the Community Development Department. 8. A similar brick found on the primary structure shall be incorporated into the façade of the addition, which shall be approved by Community Development Department staff. 9. A variance must be granted by the Board of Zoning Appeals for the reduced setback. 10. A sidewalk cafe license may be issued without amending this conditional use. 11. A barrier shall be installed on the north side of the property separating the parking lot from the adjacent lot. Community Development Department staff shall have the authority to approve the barrier. Such approval constitutes a Conditional Use under the City s ordinances. Approved: Mike Wiza, Mayor Attest: Paul Piotrowski, City Clerk Dated: January 14, 2019 Adopted: January 21, 2019 Return to: City Clerk Page 2 of 4 68

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71 RESOLUTION [Conditional Use Permit 3017 Business Park Drive Construct Addition in Wellhead Protection Zone B] BE IT RESOLVED by the Common Council of the City of Stevens Point, Portage County, Wisconsin, that based upon the application and after reviewing the Plan Commission record and hearing the testimony of interested parties, the Common Council determines that all conditions required have been met, the property located at 3017 Business Park Drive (Parcel ID & ) and 5500 Clem s Way (Parcel ID ), and described as LOT 1 CSM# & LOT 2 CSM# BNG PRT SWNE & SENE; L0T 2 CSM 45/24 BNG PRT S1/2 NE; and LOT 1 CSM# BNG PRT SE NE, S2 T23 R8, City of Stevens Point, Portage County, Wisconsin, is hereby granted a Conditional Use Permit to construct an addition within the Wellhead Protection Overlay District, as proposed on the attached plans, subject to the following conditions: 1. The lots proposed for the building addition shall be combined to create one contiguous lot. 2. A landscaping plan meeting all applicable zoning code requirements shall be submitted and reviewed/approved by the Community Development Department. 3. A stormwater management plan shall be submitted and reviewed/approved by the Department of Public Utilities. The conditions below (4-6) shall be required for the following chemicals: Conquest, Lift RT, and Isopropyl Alcohol, and any others deemed hazardous by the City: 4. Catch basins, such as a metal pan or concrete curb, shall be installed around every chemical dispensing, transfer, or fill point. 5. In the event of a spill or leak on the property, the property owner agrees to clean up the spill or leak below the Maximum Containment Levels listed in the Drinking Water Standards. The owner agrees to notify the Director of Public Utilities immediately in the event of any spill or leak. 6. Bulk storage of all chemicals on site shall occur within a 100% containment area such as a concrete curb basin or tub to provide a containment measure against leaks or spills. 7. A spill prevention, control, and countermeasure plan shall be in place prior to the operation of the facility and shall be submitted to the Department of Public Utilities for filing and enforcement. Page 1 of 7 71

72 8. In the event that different or increased quantities of chemicals are located on site, the Department of Community Development and Public Utilities Department shall be notified, which may trigger a review of the Conditional Use Permit by the City and the establishment of new conditions for the purpose of protecting the groundwater supply. 9. All costs associated with the conditions within this resolution shall be at the expense of the operator and/or owner. All required reports relating to sampling, analysis, and/or testing shall be provided to the City upon completion of such sampling, analysis, and/or testing. 10. If any equal or superior alternative exists over any of the conditions, as determined by the Director of Public Utilities and the Director of Community Development, City of Stevens Point personnel shall have the ability to modify such condition(s). Such approval constitutes a Conditional Use under the City s ordinances. Approved: Mike Wiza, Mayor Attest: Paul Piotrowski, City Clerk Dated: January 16, 2019 Adopted: January 21, 2019 Return to: City Clerk Page 2 of 7 72

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