Lake Washington PTSA Council General Membership Meeting. April 2017 Welcome!

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1 Lake Washington PTSA Council General Membership Meeting April 2017 Welcome!

2 Presiding: Liz Hedreen, President Call to Order Lake Washington PTSA Council Mission To serve as a relevant resource to the local PTAs, families and community through training, support and guidance, and to advocate for the health, wellbeing and education of every child.

3 Call to Order Liz Hedreen Approval of Minutes/Correspondence Susan Seabrooks Meeting Agenda Part 1 Presentations Presentation of WA State Community Molly Hill (for Andy Hill) Service Award You Rock! Award Colette Ulloa Treasurer Report Mindy Lincicome LWSD Partners Dr. Traci Pierce, LWSD

4 Susan Seabrooks, Secretary Recording the Election results in Minutes: Approval of Minutes The secretary should record results of the election and should preserve the ballots cast (if there was a need for ballots) until it is apparent the results will not be challenged. WA State PTA Nominating Committee Handbook

5 Washington State Community Service Award - Presented by Molly Hill, on behalf of Andy Hill Special Presentation

6 YOU ROCK! Chairs Colette Ulloa & Irene Neumann

7 Mindy Lincicome, Treasurer Treasurer s Report April 2017 Monthly report for March 2017 Starting balance (3/1/17): $79, Ending balance (3/31/17): $75, Items of note: Founder s Day expenses (some income) Remainder of scholarship income for this year received just in time, as the applications were due this week!

8 Action Items: 1. Start Budget Committee work: Workshop Thursday, April 20, 7-8:30pm 2. Items to have in your budget: Treasurer s Report April 2017 *Council Scholarship Assessment ($100) *Scholarship Auction contribution (amount will vary) *Founder s Day participation (~$150) *Levy Committee contribution (~3%) 3. Charitable Solicitations registration renewal must be received by May FYI: IXL will not be funded by LWSF this year

9 Partner Report: Lake Washington School District Dr. Traci Pierce, Superintendent Lake Washington School District

10 Business: Financial Review Report Mindy Lincicome Nominating Committee Report Desiree Michael Board of Directors Elections Liz Hedreen Convention Delegate Appointment Liz Hedreen Meeting Agenda Part 2 Reports: President s Report Liz Hedreen Advocacy Report Erika Kapur Advocacy Spotlight KMS Backpack Committee (Janis Rabuchin) Membership Update Irene Neumann FACE Report Beth Sigall Announcements Denise Campbell Adjournment

11 Business: Financial Review Report Mid-year Financial Review Committee

12 Business: Board of Directors Election Election Process: Reading of the bylaw Report from Nominating Committee Call for other nominations Vote

13 WA State PTA Bylaws, Article 5 Section 6 A. Each local PTA and council shall have at least four elected officers: president, vice president, secretary, and treasurer. Other officers may be specified in the local PTA or council standing rules. B. The local PTA and council officers shall be elected by ballot prior to the end of the fiscal year for a term of one year and until their successors are elected. A majority vote is necessary to elect. If only one candidate is nominated for an office, the candidate shall be declared elected. C. A member may not serve more than two consecutive terms in the same office. An officer having served eight or more months shall be considered to have served a full term. D. Officers shall assume their duties on July 1 in the year elected.

14 WA State PTA Bylaws, Article 5 Section 6 E. To be elected to office in a local PTA, a person shall be at least 18 years of age. The person shall have been a member of any local PTA for at least 15 days preceding the election. F. Each officer of a local PTA shall be a member of that local PTA. G. To be elected to office in a council, a person shall be at least 18 years of age. The person shall have been a member of a local PTA board of directors or council board of directors for at least one term, and shall have been a member of a local PTA in the council for at least 30 days preceding the election.

15 Business: Board of Directors Election 2017 Nominating Committee Report Debbie Ohman Desiree Michael Steph Lecovin

16 Business: Board of Directors Election Slate for President: Liz Hedreen Executive Vice President: Jay Pulacode Vice President Programs: Brandi Comstock Vice President Advocacy: Melissa Stone Vice President FACE: Irene Neumann and Swarnima Aswinkumar Treasurer: Open Secretary: Mindy Lincicome Area Vice President Redmond: Joy Arnquist Area Vice President Inglewood: Open Area Vice President Kamiakin: Stephanie Lecovin Area Vice President Finn Hill: Open Area Vice President Rose Hill: Yumna Green Area Vice President Evergreen: open Area Vice President Kirkland: Colette Ulloa

17 Council Delegate Appointment Have you sent in the names of your delegates for Convention yet? They are due Friday April 21 For Council: Liz Hedreen, Jay Pulacode, Erika Kapur, & Brandi Comstock (to be appointed tonight)

18 President s Report Liz Hedreen president@lwptsa.net

19 It s almost here! Have you signed up yet? Convention Register online you will need your PTA member # Saturday evening, come to a Lake Washington Council get-together! 6pm, in our rooms

20 Presidents and Principals Workshop Presidents & Principals Workshop To be held in August/September Discuss matters that pertain to both presidents and principals Survey on the date coming soon

21 Council Facebook Survey says! PTSAs are interested in sharing news across the Council

22 Your PTSA Your PTSA s good name Have written policies and communicate them Customer service think Nordstrom, not United Airlines!

23 Volunteer Appreciation Handwritten notes Thanks s Newsletters WSPTA Awards

24 What you should be doing this spring Standards of Excellence Attend convention! And share what you learned with members Spring membership campaign (be sure to date it!) Publicly thank your volunteers by name Give out WSPTA awards Golden Acorn/Outstanding Educator/Advocate. Then publicize! Get in the habit of passing on news from Council, Region 2, WA State PTA and National PTA Make sure your Nom Comm has a signed and dated report Get elections/budget adoption recorded in your minutes Check out the WA State PTA website for a full list!

25 Advocacy at every level April Erika Kapur VP, Advocacy

26 PTAs Contribute a Much Needed 10% of Bond Campaign Funds Levy & Bond Campaigns - Income PTA Contributions Individuals (includes LWSD Staff & Administrators) 10% DISTRICT LEVEL Vendors & LWEA 80% 10%

27 62% of Expenses Go Directly to Getting the Word Out Levy & Bond Campaigns - Expenses Campaign Management Public Opinion Polling Voter Data Base/Phone Banks Campaing Materials, Mailings, Yard Signs, Ads, Digital/Social Media 20% DISTRICT LEVEL 48% 18% 14%

28 WE NEED YOU every year! Thank you to the schools who have already contributed this year to help us get to that 10% LWSD 2018 BOND it s coming DISTRICT LEVEL Audubon EHS Evergreen Franklin Inglewood Kamiakin Kirk Mann Red El Red MS Renaissance Rose Hill MS Thoreau Twain LWPTSA Council

29 STATE LEVEL What is Grassroots Advocacy? Grassroots Advocacy = Individual Initiative DISTRICT LEVEL

30 Backpack Awareness A Collaboration between the PTSA & LWSD

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32 Kirkland Middle School: Backpack Committee Started Spring 2015 Parent Concern Backpack Awareness Day Problem Scoped, Solutions Identified Presented to LWSD Spring 2016 Why is this important? Gained Dr. Pierce s support AOTA: A backpack should not weigh more than 10-15% of student s bodyweight

33 Working in Partnership Committee meets with LWSD every other month Review goals and ideas Short term Long term Celebrate Successes KiMS has shed 1.5 pounds from 15 to 16

34 Successes to Date Kirk Elementary 5 th graders were provided education on Backpack awareness by committee volunteers KiMS committee met with KiMS students and staff for ideas Education materials were made available by the committee to KiMS students, parents and staff KiMS created a new, lighter supply list for student planner reduced in weight/size KiMS Math department de-spined workbooks, and used lighter plastic binders Backpack clean-outs were implemented at KiMS KiMS/LWSD added 2 water filling stations at school so students won t need to carry full bottles to school Teachers at KiMS provided more storage in some classrooms to reduce what students had to carry LWSD Communications Department initiated Pack it light, check at night campaign on social media and in district publications targeting parents, students and staff Tips for Purchasing a Backpack from AOTA was posted on LWSD Website and Social Media LWSD Principals were provided with article and resources to share in newsletters LWSD Communications Department provided poster masters for use at schools At the 2016 KiMS weigh-in, the average backpack was reduced to 14.6 pounds from 16.1 in 2015

35 Share what we ve learned Utilize district level support Broadening the Scope District-Wide Two Years of Work Ongoing/continuous effort Improvement over time Need more voices at the table Backpack Awareness Day at your School Consistency in process Is backpack weight a concern at your school?

36 Backpack Awareness Day Workshop Tuesday, May 9 th 10-11:30am Redmond Public Library -Conference Room, NE 85 th St., Redmond How to Sign up and RSVP: backpack@kirklandptsa.org Include school name, attendee names

37 Membership Goal: 16,000 members March Update: 16,092 April Update: 16,274 Irene Neumann, Membership Chair,

38 Membership Appoint your 2017/18 PTSA Membership Chair

39 Scholarship Update That s a lot of applications!

40 FACE Update Beth Sigall, VP FACE

41 FACE Special Needs Group Annual Community Resource Fair Meet vendors from after-school, summer, and other recreational activities or services to children with special needs and their families. Parents, care givers, families and educators are invited to attend. Kids welcome! Date: Tuesday, April 25 th, 7-8:30pm Location: LWRC Questions?

42 Anika Sinha Event Chair Spring Resource Fair Event Committee Thank you to: Anuradha Lead Guest speaker coordinator Anjana Lead vendor coordinator Aarthy Lead FB coordinator Bindu Lead Volunteer coordinator Vidya Lead STEM coordinator The event commiaee is thankful for the valuable contribudon on the day of the event by Hema, Anna, Manjari, Jodi and many more. Thank You to the venue sponsor LWTech And not to mendon special thanks to Liz, Beth & Susan for suppordng us all along.

43 Announcements

44 IT S BUDGET SEASON Announcement Budget Workshop Bring your budget Bring your??s Join us April :30pm

45 Announcement Brown Bag April COLLEGE OPTIONS: START EARLY, STAY LOCAL Thursday, April 20 Noon 1pm

46 Announcement Parent Ed Opportunity SUBSTANCES 101: ALCOHOL, DRUGS & MARIJUANA YVONNE-MONIQUE AVIVA April 20 7:00 8:30 pm Redmond High School

47 LWSD School Board Elections Know anyone in your community who would be a good school board member? District 3 (Kirkland Totem Lake, Kingsgate, Rose Hill) District 4 (Sammamish, Redmond - South of Union Hill Rd)

48 Thank you to the Kamiakin Area PTAs for hospitality today to Molly Hill for coming tonight the KMS Backpack Committee for sharing their strategies and findings with us to the Council Nominating Committee for their hard work in putting together a great board for the Financial Review Committee for making sure our books are in order for taking the time to join us this evening!