All cellular phones must be turned off during the Council Meeting.

Transcription

1 ROCKY MOUNT TOWN COUNCIL AGENDA REGULAR COUNCIL MEETING TO BE HELD IN COUNCIL CHAMBERS ROCKY MOUNT MUNICIPAL BUILDING 345 DONALD AVENUE ROCKY MOUNT, VIRGINIA JUNE 11, 2018 AT 7:00 P.M. When speaking before Town Council, please come to the podium and give your name and address for the record. Please address the Council and not the audience. If you provide Council with any documentation, please also give a copy to the town clerk prior to speaking.. All cellular phones must be turned off during the Council Meeting. The Town of Rocky Mount is pleased to offer assistive listening devices for meeting attendees with special hearing needs. Please ask any staff member or the town clerk for assistance. I. Roll Call II. III. IV. Pledge of Allegiance Approval of Agenda Special Items (none at this time) V. Public Hearing (none at this time) VI. VII. VIII. IX. Approval of Draft Minutes May 14, 2018 regular meeting minutes Approval of Consent Agenda Miscellaneous Action (none at this time) Miscellaneous Resolutions/Proclamations (none at this time) Departmental Monthly Reports - Community Development Department - Finance Department - Fire Department - Police Department - Public Works Department - Wastewater Department - Water Department Hearing of Citizens Old Business 1. End of Fiscal Year 2018 Budget True Up X. New Business 1. Audit Contract 2. Review and Consideration for Rocky Mount Hill Challenge Run XI. Committee Reports 1. Public Safety Committee Meeting on June 5, Community & Economic Development Committee Meeting on June 11, 2018 (Met after the packet was released)

2 Rocky Mount Town Council June 11, 2018 Meeting Agenda Page 2 of 2 XII. XIII. XIV. XV. Referrals to Planning (none at this time) Other Matters, Concerns and Rise N Shine Appearances Closed Meeting and Action (none at this time) Adjournment Copies of the agenda packet are available for review at the Town Clerk s Office located at the Rocky Mount Municipal Building, 345 Donald Avenue, Rocky Mount, Virginia, Monday through Friday, during normal working hours (8 a.m. to 5 p.m.), or by going to Town of Rocky Mount website: Notice of intent to comply with Americans With Disabilities Act: Special assistance is available for disabled persons addressing Town Council. Efforts will be made to provide adaptations or accommodations based on individual needs of qualified individuals with disability, provided that reasonable advance notification has been received by the Town Clerk s Office. For assistance, please contact the Town Clerk s Office, Town of Rocky Mount, 345 Donald Avenue, Rocky Mount, VA 24151, or by calling (540) Thank you for taking the time to participate in your Town Council meeting. The Mayor and members of Council invite and encourage you to attend whenever possible because good government depends on the interest and involvement of citizens.

3 ROCKY MOUNT TOWN COUNCIL REGULAR MEETING MINUTES MAY 14, 2018 The May 14, 2018 Regular Council Meeting of the Rocky Mount Town Council (hereafter referred to as Council ) was held in the Council Chambers of the Rocky Mount Municipal Building located at 345 Donald Avenue, Rocky Mount, Virginia, at 7:00 p.m. with Mayor Steven C. Angle presiding. The following members of Council were present: Mayor Steven C. Angle Vice Mayor Gregory B. Walker Bobby M. Cundiff Robert L. Moyer Mark H. Newbill Jon W. Snead Billie W. Stockton The following staff members were also present: Allan Arrington, Lt. of Investigations John Boitnott, Town Attorney Tim Burton, Waste Water Superintendent Dallas Bailey, Interim Water Plant Superintendent Ken Criner, Chief of Police Rebecca H. Dillon, Executive Administrative Assistant C. James Ervin, Town Manager Matthew Hankins, Assistant Town Manager Mark Lovern, Lt. of Patrol Jeff Rakes, Fire Chief Brian Schofield, Public Works Superintendent Linda P. Woody, Finance Director The meeting was called to order by Mayor Steven C. Angle. PLEDGE OF ALLEGIANCE Mayor Angle led in saying the Pledge of Allegiance.

4 APPROVAL OF AGENDA Prior to the meeting, Council had received the agenda for review and consideration of approval. Let the record show that the agenda was amended due to adding two items under Old Business to the agenda. The items added were (1) approval of the LOVEworks sign; the signs final design and the signs location; (2) to discuss the Yard Sale Ordinance. Also let the record show that the Appropriation Resolution for the Budget had an incorrect number on it regarding the Harvester Performance Center. There was a corrected copy on the diaz for each Council member to view. Motion: To approve an amended agenda Motion By: Council Member Snead Second: Vice Mayor Walker Motion Discussion: None Ayes: Cundiff, Moyer, Newbill, Snead, Stockton, Walker Nays: None Action: Approved the amended agenda by a unanimous vote. SPECIAL ITEMS Memorial Resolution for Herbert Butch Tyler Wilcox Special recognition was given for the outstanding service that Herbert Butch Tyler Wilcox gave to the Town of Rocky Mount for being a long-time firefighter, business owner, volunteer, resident of Rocky Mount, mentor and friend. A resolution was signed and presented by Mayor Angle to Mrs. Mary Ann Wilcox for this special recognition. Resolution Honoring Glenn Lynch on his Retirement Special recognition was given to Glenn Lynch for his accomplishments in radio and public service while with Super Country Radio B99.9. During Mr. Lynch s time with B99.9, Mr. Lynch and his colleagues were able to grow and maintain the radio station into one of the longestreaching and most recognizable call signs in the Piedmont. A resolution was signed and presented by Mayor Angle to Mr. Lynch for this special recognition. PUBLIC HEARING Mr. Hankins stated that Town Council had previously approved a joint effort with Franklin County to dispose of property in the jointly-held industrial park on Weaver Street, specifically granting property to PKP Properties for development of a new collision repair center and accompanying jobs. Issues with the site arose, which precipitated a need to consider adjoining sites, including a small edge parcel of the former Cox Farm site. Using this small portion of the Cox site would not significantly change future development plans.

5 Staff advertised the public hearing for up to 2.5 acres to be included in the transfer. Staff asked that Council hold the public hearing, and if Council desired, authorize the transfer of the property and authorize the Town Manager or his designee to re-negotiate the performance agreement previously entered into with the County and PKP Properties. Mayor Angle opened the floor to any citizens wishing to speak. Let the record show that no one came forward. Discussion: None Motion: To approve the request of a transfer of up to 2.5 acres in the Industrial Park. Motion By: Council Member Stockton Second: Council Member Snead Motion Discussion: None Ayes: Cundiff, Moyer, Newbill, Snead, Stockton, Walker Nays: None Action: Approved the motion by a unanimous vote. APPROVAL OF MINUTES Received by Council in their packet for this scheduled meeting were draft minutes for review and consideration of approval: April 12, 2018 FY2019 Proposed Budget Work Session No. 2 Meeting Minutes May 7, 2018 FY2019 Proposed Budget Public Hearing Meeting Minutes Discussion: None Motion: To approve the draft minutes Motion By: Council Member Newbill Second: Vice Mayor Walker Motion Discussion: None Ayes: Cundiff, Moyer, Newbill, Snead, Stockton, Walker Nays: None Action: Approved the motion by a unanimous vote. APPROVAL OF CONSENT AGENDA This month s consent agenda consists of the following items: (1) Miscellaneous Action 1. TRITechnologies Contract For Patterson Brothers Paving 2. HVAC at Public Works Building Vice Mayor Walker asked how old was the unit that was to be replaced. Mr. Ervin answered the unit was 11 years old.

6 (2) Miscellaneous Resolutions/Proclamations (none at this time) (3) Department Monthly Reports Community Development Department Finance Department Fire Department Police Department Public Works Department Wastewater Department Water Department Discussion: None Motion: To approve the consent agenda as presented. Motion By: Vice Mayor Walker Second: Council Member Snead Motion Discussion: None Ayes: Cundiff, Moyer, Newbill, Snead, Stockton, Walker Nays: None Action: Approved the consent agenda as presented by a unanimous vote. HEARING OF CITIZENS Mayor Angle opened the floor to any citizens wishing to speak. Let the record show that no one came forward. OLD BUSINESS: 1. Town of Rocky Mount Fiscal Year 2019 Approval of Budget Mr. Ervin stated that presented to Council, was an appropriation resolution that set the Town s budget for FY2019. A draft budget was presented to Council on March 12, 2018 and reviewed during work sessions on April 10th and April 12th, After Council s input, the proposed budget was advertised for public input and a public hearing was held on May 7, The only public input received was favorable. The FY2019 budget was therefore open to discussion if needed and then adoption. Mr. Ervin stated there were no tax rate changes and the budget was balanced. Vice Mayor Walker stated that he would like to ask how Council was going to address the Harvester Performance Center in the FY2019 budget. Mr. Ervin stated Council would begin to have a quarterly meeting with Harvester staff and Mr. Turner at the Harvester Performance Center. Mr. Ervin stated that it was likely that a service charge would be added to the ticket prices of the Harvester for performances. As budget discussions began, much discussion ensued. Some of the points discussed where as follows.

7 When would the Virginia Tech study be made available? Mr. Ervin stated that Virginia Tech was unable to come to the regular meeting in May and that the study would be made available at the work session in June. Council Member Moyer stated his concern for giving a 5% raise to Town employees in the FY2019 Budget. Council Member Moyer also stated that he would like to see improvements prior to giving the employees a raise. There was concern on borrowing $1 million due to the Town paying more interest than the Town would be receiving. Council Member Newbill stated that he would like to see the Town move forward with what was proposed for the FY2019 Budget to help the Town get back to where the Town would be competitive again. Discussion ensued Vice Mayor Walker asked if the $1 million loan was going to be a 10 year, no fault loan. Ms. Woody responded that it would be. Discussion: None Motion: To approve the FY2019 Budget as presented. Motion By: Council Member Snead Second: Council Member Stockton Motion Discussion: None MEMBERS ATTENDANCE VOTE Bobby M. Cundiff Present No Robert L. Moyer Present No Mark H. Newbill Present Yes Jon W. Snead Present Yes Billie W. Stockton Present Yes Gregory B. Walker Present Yes Ayes: 4 Nays: 2 Action: The motion to approve the budget for FY2019 was passed on a vote of 4 to 2. Mayor Angle voted yes to approve the budget. 2. Town of Rocky Mount Fiscal Year 2019 Approval of Tax Rates and Fees Mr. Ervin stated that also presented to Council in Council s packet for the meeting was an

8 appropriation resolution that establishes the tax rates for FY2019 in support of the Town s proposed budget. There were no proposed changes in the tax rates of 13 cents per $100 of assessed value for real estate, 51 cents per $100 for personal property, and 17 cents per $100 for machinery and tools. Interest was still at 10% per annum. For the proposed Fiscal Year 2019 budget, the General Fund was advertised at $7,439,081, the Utility Operating Fund was advertised at $3,038,743: the Utility Capital Fund was advertised at $1,714,964; and the Harvester Performance Venue was advertised at $394,982. Mr. Ervin stated that the action would be to adopt the tax rates for Fiscal Year Discussion: None Motion: To approve the FY2019 Budget Tax Rates and Fees as presented. Motion By: Council Member Snead Second: Council Member Newbill Motion Discussion: None MEMBERS ATTENDANCE VOTE Bobby M. Cundiff Present Yes Robert L. Moyer Present Yes Mark H. Newbill Present Yes Jon W. Snead Present Yes Billie W. Stockton Present Yes Gregory B. Walker Present Yes Ayes: 6 Nays: 0 Action: The motion to approve the FY2019 Budget Tax Rates and Fees was passed on a vote of 6 to 0. Mayor Angle voted yes to approve the Tax Rates and Fees. 3. Approval of LOVEworks sign Mrs. Heckman stated that at the direction of Council, staff had met with the Streets and Sidewalks Committee to discuss public art, including the LoveWorks sign and location. The committee directed staff to move forward with the LoveWorks and concurred that the Farmers Market was the most suitable location available. Staff had obtained estimates and the total cost was estimated at $3,600 plus the cost of the foundation. The Town has been approved for Virginia Tourism Corporation s LOVE Creation Grant of $1500. Staff requested Town Council to approve the final design and approve the location suggested at the committee meeting which was the front lawn area of the Farmers Market.

9 Discussion: None Motion: Motion to approve the LOVEworks sign. Motion By: Vice Mayor Walker Second: Council Member Stockton Motion Discussion: None Ayes: Cundiff, Moyer, Newbill, Snead, Stockton, Walker Nays: None Action: Approved the motion by a unanimous vote 4. Revisit Yard Sale Ordinance Mr. Ervin stated that Council had recently passed a yard sale ordinance and now would like to revisit it. Council Member Cundiff and Council Member Snead both agreed that a mistake was made within the decision making process. Mayor Angle and Council Member Newbill agreed the item needed to go back to committee to be discussed and report back at the June Council meeting. NEW BUSINESS 1. New Employment Numbers Mr. Hankins spoke sharing some recent unemployment numbers for Franklin County. Mr. Hankins stated that based on the most recent job data from the VEC, Franklin County had 906 total people unemployed and 568 advertised available job openings. Mr. Hankins stated that many of the available jobs were in Rocky Mount which was considered the retail and industrial center of Franklin County. No action was required at this time. 2. Drug Manufacturing Blight Mr. Ervin stated that historically the Town of Rocky Mount had limited encounters with the manufacture of methamphetamines and the environmental impact that it created. Mr. Ervin stated that the Town had recently had an incident that staff was still working with that raised questions of the Town s ability to condemn and remedy contaminated structures where methamphetamines had been made. Mr. Ervin stated that the one instance was likely to be helped by the County Building Inspector but that there were still other localities that had specifically adopted code that required the cleanup of contamination from the manufacture of all drugs prior to habitation. Mr. Ervin further stated that before the Town might draft such code, Mr. Ervin would like to ensure a proper fit with the Town. Mr. Ervin sought input from Council on the need for such legislation.

10 Mayor Angle stated that Staff could begin the process by setting up a Public Safety Committee meeting with the Police Department to discuss possible solutions to the problem. 3. Town of Rocky Mount Water Treatment Plant 2017 Gold Award Mr. Ervin stated that for the fourth year in a row the Rocky Mount Water Treatment Plant was awarded a Gold Water Treatment Plant Performance Award for Excellence in Clarification, Filtration and Backwash from the Virginia Department of Health, Office of Drinking Water. The award was given to municipal drinking water facilities that met special criteria as part of the VDH Optimization Program. Mr. Ervin stated that since 2010, the Town had received a mix of bronze and silver awards and the Town Staff had worked diligently to improve the Town s consistency and quality. The Town s efforts combined with a number of strategic capital improvements over the last 6 years, allowed the Town to receive a gold award for four years. Mr. Ervin stated that the goal now would be to continue the high level of performance. No action was required at this time. COMMITTEE REPORTS None at this time REFERRALS TO PLANNING None at this time OTHER MATTERS AND CONCERNS Mr. Ervin was on Rise and Shine today. Mayor Angle congratulated Council Member Snead, Council Member Cundiff and Council Member Moyer on a job well done for winning re-election. Council Member Moyer thanked Staff for the fruit basket that he received while he was sick recently. Council Member Moyer asked about the First Responders Memorial and when it would be completed. Mr. Hankins stated that the memorial would hopefully be completed in June. Vice Mayor Walker congratulated Council Member Snead, Council Member Moyer and Council Member Cundiff on winning re-election. Vice Mayor Walker also congratulated Mayor Angle on his re-election in the Mayor s race.

11 Council Member Snead stated that he had eatten lunch at the Soup Kitchen recently and spoke of what a nice facility the soup kitchen was. Mayor Angle stated what a nice looking rock wall the rock wall on North Main Street had turned out to be. CLOSED MEETING AND ACTION Enter Closed Meeting Motion: To go into closed session under the Virginia Code Section cited below Time: 8:07 p.m. Virginia Code Section: Section (A)(3) Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Section (A)(7) Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probably litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body; and consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. For the purposes of this subdivision, probable litigation means litigation that has been specifically threatened or on which the public body or its legal counsel has a reasonable basis to believe will be commenced by or against a known party. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter. Motion By: Council Member Newbill Second: Council Member Snead Motion Discussion: None Ayes: Cundiff, Moyer, Newbill, Snead, Stockton, Walker Nays: None Action: To go into a closed meeting Certificate of Closed Meeting Discussion: Council certified unanimously that nothing was discussed in the closed meeting other than what was stated in the motion to enter the closed meeting. No action was taken during the closed meeting. Whereas, the Rocky Mount Town Council has convened a closed meeting on Monday, March 14, 2016 pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

12 Whereas, Section of the Code of Virginia (1950), as amended, requires certification by this Council that such closed meeting was conducted in conformity with Virginia law; Now, Therefore, Be It Resolved that the Rocky Mount Town Council hereby certifies that, to the best of each members knowledge: (1) only public business matters lawfully exempted from open meeting requirements under this chapter; and (2) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the public body. Steven C. Angle, Mayor ADJOURNMENT Motion: To adjourn meeting Time: 8:40 p.m. Motion By: Council Member Snead Second: Vice Mayor Walker Motion Discussion: None Ayes: Cundiff, Moyer, Newbill, Snead, Stockton, Walker Nays: None Action: Adjourned by a unanimous vote Steven C. Angle, Mayor ATTEST: Rebecca H. Dillon, Town Clerk

13 Community Development & Planning May 2018 Monthly Report ARTS & CULTURE TOTAL: 0 AC FILE NUMBER BUSINESS NAME OWNER/OFFICER NAMES GENERAL LOCATION TAX MAP NUMBER MAILING ADDRESS CITY STATE ZIP NOTES BANNER PERMITS TOTAL: 0 Permit # Applicant Name Applicant Contact Info Wording of Banner Banner Location Display Dates Date Approved SITE/PLAT FILES TOTAL: 0 File Number Property Owner Action TMPN Date Notes Location SIGN PERMITS TOTAL: 3 Permit # Applicant Name Sign Location/TMPN Zoning Square Footage Wording Date Approved Notes S Food Lion GB Food Lion 5/1/2018 S Fleetwood Homes M1 Fleetwood Homes 5/3/2018 S Hardees GB 113 Hardees Charbroiled Burgers 5/23/2018 ZONING COMPLIANCE PERMITS TOTAL: 5 Permit # Applicant Name Property Owner Property Address/TMPN Zoning Proposed Use ZC Kenneth Petree Wal-Mart GB Commercial ZC Shively Electric Ronnie Altice R1 Residential ZC Frank Flora T/A Flora's Design M&L Holdings R2 Residential ZC Franklin County Public Schools Rocky Mount Elementary POS Commercial Type of Improvement Replace parking lot fixtures Replace cable & straps at meter New Electrical, plumbing, drywall Add non-load bearing privacy wall in library Date Approved 5/23/2018 5/24/2018 5/29/2018 5/30/2018 ZC Richard Pulliam Theodore & Bonnie Grigorieff R1 Residential Open home office for painting business 5/31/2018 ZONING PERMITS TOTAL:3 Permit # Applicant Name Building Lot Address TMPN Proposed Use Current Zoning Date Approved NOTES ZP Safe Living Solutions LLC 285 Hillcrest Drive Residential R1 5/16/2018 Install wooden handicap ramp ZP Jose E Salazar 1450 N Main Street Residential R1 5/18/2018 Adding front porch ZP C. James Ervin 70 Ann Sink Street Residential R1 5/30/2018 Adding Deck

14 ZONING LETTER TOTAL: 0 Permit # Applicant Name Building Lot Address TMPN Proposed Use Current Zoning Letter Date MOBILE FOOD UNIT PERMITS TOTAL: 0 Permit # Applicant Name Locations Approval Date Public Facilities Disturbance Application Total: 0 Permit # Applicant Name Location Reason for Disturbance Expected Dates

15 MONTHLY STAFF REPORT DATE: June 11, 2018 TO: Rocky Mount Town Council FROM: Linda Woody, Finance Director DEPARTMENT: Finance Department MONTH: June meeting This report contains the following monthly information for May 2018 activity: New businesses obtaining a business license during the month Investment portfolio from the latest bank statement Revenue comparisons from this fiscal year to last fiscal year Meals tax collections chart Local sales tax collections chart Expenditure comparisons from this fiscal year to last fiscal year Available contingency funds status Utility billing profiles on customers and consumption Water Customer Cut-off s chart Water accountability reconciliation of finished water gallons pumped vs. metered water gallons consumed Utility profiles on water production and wastewater flow Customer flow for the Finance Department: 987 walk-in transactions 938 drive-thru transactions 1145 mail transactions Page 1 of 1

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34 MONTHLY STAFF REPORT DATE: June 11, 2018 TO: Rocky Mount Town Council FROM: Jeff Rakes DEPARTMENT: Fire Department MONTH: April 2018 The Rocky Mount Fire Department had a total of 41 calls during the month of April There were 19 calls inside town limits and 22 calls outside town limits. The Fire Department vehicles traveled a total of 2496 miles answering all of these calls. Of the 41 calls there were 5 Structure Fires 2 Motor Vehicle Fires 8 Woods & Grass Fires 17 Motor Vehicle Accidents 1 False Alarm 4 Fire Alarms 1 Service Call 3 Smoke/Odor Removal 1 Oil Spill The Rocky Mount Fire Department trained a total of 50 Man Hours during the month of April 2018.

35 MONTHLY STAFF REPORT DATE: June 11, 2018 TO: Rocky Mount Town Council FROM: Chief Ken E. Criner, Jr. DEPARTMENT: Police Department MONTH: May 2018 The Rocky Mount Police Department would like to congratulate Officers T.A. Dillon and J.M. Fracker for a "JOB WELL DONE!" as they finish up their 5 month training session at the Cardinal Criminal Justice Training Academy. They are graduates of the 70th Basic Law Enforcement Academy. Gentlemen, "welcome aboard!"... PLEASE SEE ATTACHED REPORT FOR MORE DETAILED INFORMATION ON MONTHLY CHARGES AND STATS.. Page 1 of 1

36 ROCKY MOUNT POLICE DEPARTMENT ADM #1 MONTHLY REPORT TO COUNCIL DATE: May 2018 MARCH APRIL MAY UNIFORM TRAFFIC SUMMONS ISSUED TRAFFIC STOPS SPEEDING TICKETS ISSUED DUI COLLISIONS INVESTIGATED (TREDS) MOTORIST AIDES CRIMINAL ARRESTS MISDEMEANOR CRIMINAL ARRESTS FELONY INCIDENTS ADDRESSED INCIDENTS, OFFENSES REPORTABLE IN RMS GRAND LARCENY WARRANTS BREAKING & ENTERING REPORTS BREAKING & ENTERING WARRANTS BOLO S (Be On Look Out) FOLLOW-UP S BUSINESSES, RESIDENCES CHECKED FOOT PATROLS SCHOOL CHECKS ALARM RESPONSES OPEN DOORS, WINDOWS, ETC. UNSECURED COURT HOURS TRAINING HOURS: SPECIAL ASSIGNMENT HOURS: HARVESTER HOURS WORKED: ECO/TDO ECO/TDO HOURS:

37 TRAFFIC ENFORCEMENT: Moving and stationary radar: throughout the Town, Bernard Road, Greenview Drive, North & South Main Street, Grassy Hill Road, Tanyard Road, Pell Avenue, State Street, Old Franklin Turnpike, Scuffling Hill Road, Glenwood Drive, Green Meadow Lane and Windy Lane. There were 15 reportable accidents with 13 of the accidents on our public streets. COMMUNITY OUTREACH: Residential Foot Patrols: Altice Mill Road, Anderson Street, Ann Sink Street, Avalon Street, Bernard Road, Bland Street, Booker T. Washington Highway, Brookshire Drive, Buckner Street, Bunny Lane, Byrd Lane, Candlewood Apartments, Cedar Street, Center Street, Circle Drive, Circle View Street, Claiborne Avenue, Cobb Street, Cornell Road, Cromwell Drive, Dent Street, Diamond Avenue, Donald Avenue, East Church Street, East Court Street, East Street, Edgemont Street, Fairlawn Drive, Friendly Street, Frontage Road, Glen Meadow Drive, Glenwood Drive, Goodview Street, Grayson Street, Grassy Hill Road, Green Meadow Lane, Greenview Avenue, Greer Lane, Hale Street, Harvey Street, Hatcher Street, Herbert Street, High Street, Highland Hills Road, Highview Terrace, Hillcrest Drive, Hilltop Drive, Jubal Pass, Knob Apartments, Knollwood Drive, Lakeview Drive, Law Street, Lawndale Drive, Leanor Street, Luke Street, Lynch Drive, Mamie Avenue, Maple Avenue, Mary Coger Lane, Maynor Street, Montview Avenue, Mountain View Drive, Musefield Road, Noel Street, Norris Street, North Main Street, Oak Street, Old Fort Road, Old Franklin Turnpike, Old Furnace Road, Orchard Avenue, Oxford Circle, Parker s Drive, Patterson Avenue, Pell Avenue, Pendleton Street, Perdue Lane, Randolph Street, Riverview Street, School Board Road, Scuffling Hill Road, Smithers Street, Spring Street, State Street, Summit Drive, Sycamore Street, Taliferro Street, Tanyard Village, Trail Drive, Walnut Street, Warren Street, West Church Street, West College Street, West Court Street, Whitten Street, Willow Avenue, Wilson Street, Windsor Drive, Windy Lane, Woodlawn Drive, Wrays Street and Wray s Chapel Road. Business Foot Patrols: Aaron s, ABC Store, Advance Auto, AEP, All American Car Wash, American National Bank, Ameristaff, Angle Hardware, Applebee s, Arby s, Arrington Sports Awards, Auto Zone, BB& T Bank, BFMS, Bojangles, Brookside Swim Club, Buddy s BBQ, Burger King, Burt s Dentistry, C-Mart, Carter Bank & Trust, CATCE Center, Catch A Tan, Center Stage Catering, Check Into Cash, China City, Christian Heritage Academy, Coast to Coast, Comfort Inn, Cook Out, Country Kids, Crooked Stitch, Curves, CVS, Dairy Queen, Davenport Gas, Davis Law Firm, Department of Social Services, DMV, Dollar General, Dollar Tree, Domino s, Eagle Cinema, Edward Johnson Investment, El Rio, El Rodeo, Empire Foods, Enterprise Rent-A-Car, Essig Center, Family Dollar, Family Pharmacy, Farmer s Market, Fast Stop, Fast Tan, FCHS, First Baptist Church, Fisher Auto Parts, Fleetwood Homes, Flora Funeral Home, Flowers By Jones, Foley s Automotive, Food Lion, Francis of Assisi, Franklin Auto Glass, Franklin Center, Franklin Community Bank, Franklin County Dialysis, Franklin County Health Department, Franklin County Library, Franklin Dental Associates, Franklin Health Care, Franklin Heating & Air, Franklin Heights Baptist Church, Franklin Memorial Hospital, Franklin Outdoors, Frank s Pizza, Free Clinic, Furnace Creek Baptist Church, Get Ur Fix, Goodwill, The Grainery, Gusler s Alignment, H & R Block, Hair Fashions, Hardee s, Harper s Plumbing, Harvester Center, Haywood s Jewelry, Hema s, Highlander Laundry, Hodgesville Penicostal Holiness Church, Holiday Inn Express, Hollywood Beauty Salon, Hub Restaurant, Hutchinson Insurance, Ideal Building Supply, Industrial Avenue, Ippys, J & J Fashions, Jackson Hewitt, Jammin Apparel, Kay s Corner, Kentucky Fried Chicken, Kim s Nails, Kroger, Kupkakery, Lee M. Waid, Lesley Wray Photography, Little Ceasers, Long & Foster Realty, Los Tres Amigos, Lowe s, Lynch Park, Mary Bethune Park, Mary Elizabeth Park, McDonalds, Member One, Mod-U- Kraf, Moose Lodge, NAPA, National Guard Armory, Newbold, Nice Nails, Ntelos, Oasis Salon, Old s Cool, Olympia Sports, Papa Johns, Peebles, Pell Animal Clinic, Pet Clinic, Piedmont Community Services, Pizza Hut, Pizza King, Plygem, Prillaman s Auto Sales, Probation & Parole, Quiznos, Real Estate Rentals, Rent-A- Center, Retail Merchants, Riverside Minute Market, Rocky Mount Auto Repair, Rocky Mount Bowling Center, Rocky Mount Christian Church, Rocky Mount Church of God, Rocky Mount Elementary, Rocky Mount Public Works, Rocky Mount Ready Mix, Rocky Mount Rehab, Rocky Mount United Methodist Church, Ron Ayers Motorworks, Roses, Schewel s, School Board Road, Sheetz, Shell Station, Shentel, Sherwin Williams, Shoe Show, State Farm, Step Inc., Subway, Sun Tan City, Sunoco, Suntrust Bank, Team Nurse, Trinity Packaging, Turner s Ready Mix, US Cellular, Union Bank, Valley Star Credit Union, Veteran s Park, Vintage Spa, Walgreens, Wal-Mart, Wendy s, Women s Shelter, Wood Grains, YMCA and The Zone.

38 MISCELLANEOUS: May 26 th, 2018 Traffic FCHS Graduation May 28 th, 2018 Foot Memorial Day Ceremony May 30 th, 2018 Open Pendleton Street May 31 st, 2018 Open Rocky Mount Moose Lodge COMMUNITY RESOURCE OFFICER: MEETINGS/EVENTS May 9 th, 2018 Franklin County Connects Meeting May 10 th, Kindergarten Tour given at RMPD May 14 th, 2018 FRESH Coalition Meeting May 14 th, 2018 CHILL Meeting May 17 th, 2018 Jake s Meeting May 18 th, 2018 Presentation at YMCA May 22nd, 2018 Project Lifesaver BFMS SCHOOL RESOURCE OFFICER REFERRAL S 2017/2018: August referral s: 6 September: 9 October: 10 November: 13 December: 11 January: 7 February: 16 March: 12 April: 25 May: 4 Total arrests for 2017/2018 school year: 23 FCHS SCHOOL RESOURCE OFFICER REFERRAL S: August: 34 September: 56 October: 48 November: 46 December: 48 January: 38 February: 35 March: 47 April: 57 May: 40 Total arrests for 2017/2018 school year: 55

39 SPEEDING TICKETS ISSUED Tanyard Road (x 12) School Board Road (x 7) Old Franklin Turnpike (x 4) State Street (x 3) North Main Street (x 3) Pell Avenue Franklin Street Hatcher Street South Main Street Booker T. Washington Highway

40 CRIMINAL ARRESTS & LOCATIONS: Distribution of Marijuana Fairlawn Drive Possession of Marijuana North Main Street (x 2) Possession of Marijuana South Main Street Possession of Marijuana Glenwood Drive Possession of Marijuana Tanyard Road Driving Under the Influence North Main Street (x 2) Driving Under the Influence Old Franklin Turnpike Drunk In Public East Court Street Drunk In Public Dent Street Drinking While Driving Old Franklin Turnpike Possession of Alcohol Underage Old Franklin Turnpike Possession of a Sawed-Off Shotgun Fairlawn Drive Felony Child Endangerment Fairlawn Drive (x 2) Eluding Police South Main Street Felony Destruction of Property South Main Street Grand Larceny North Main Street Grand Larceny Sycamore Street Felony Shoplifting Old Franklin Turnpike Shoplifting Old Franklin Turnpike (x 2) Shoplifting Tanyard Road Larceny Green Meadow Lane Domestic Assault Circle Drive Simple Assault Fairlawn Drive Forging Another s Signature on a Summons Grassy Hill Road Forging Another Person s Signature Grassy Hill Road False Identification to Police North Main Street False Identification to Police Grassy Hill Road Use Another s Identity to Avoid Arrest Grassy Hill Road Rummaging Through a Trash Container Grassy Hill Road Trespassing East Street (x 2) Possession of Tobacco Underage North Main Street Warrant Service (Felony) East Court Street (x 3) Warrant Service (Indictments) Floyd Avenue (x 2) Warrant Service (Capias) East Court Street

41 Warrant Service (Misdemeanor) East Court Street (x 2) Warrant Service (Misdemeanor) Moyerwood Road Warrant Service (Misdemeanor) North Main Street Warrant Service (Misdemeanor) Old Franklin Turnpike Warrant Service (Misdemeanor) Claiborne Avenue Warrant Service (Misdemeanor) Pendleton Street Emergency Custody Order Floyd Avenue (x 3) Emergency Custody Order Muse Lane Emergency Custody Order South Main Street Emergency Custody Order East Court Street Emergency Custody Order Booker T. Washington Highway Temporary Detention Order Floyd Avenue (x 2)

42 MONTHLY STAFF REPORT DATE: June 11, 2018 TO: Rocky Mount Town Council FROM: Brian Schofield, Public Works Superintendent DEPARTMENT: Public Works Department MONTH: May Read meters (5 days) 2. Installed seven 5/8 meters 3. Meter repairs: replaced touch pads, trimmed bushes, gasket leaks, and cleanouts 4. Meter cutoffs: Clean-up 5 days 6. Swept streets 7. Cut trees along roads, sidewalks and parks 8. Repaired or unplugged two sewer Mains or Laterals 9. Repaired or replaced sections on four water lines 10. Mulched all town facilities, parks and along right a ways 11. Mowing operations are in full swing 12. Providing Project Management for the Diamond Ave water main project 13. Continue work on park project 14. Worked on storm drains throughout town

43 MONTHLY STAFF REPORT DATE: June 11, 2018 TO: Rocky Mount Town Council FROM: Tim Burton DEPARTMENT: Waste Water Treatment Plant MONTH: May Average Daily Flow.944 MGD TSS Reduction 99.2 % BOD Reduction 99.4 % Leachate (F.C. Landfill) VPDES Violations Sludge (Land F.C.) 493,212 gallons None Tons Rain Total 6.4 inches Snow Total 0.0 inches The Wastewater Plant had four after hour s alarms during the month of May. The staff spent several days washing out wet wells and cleaning all of the check valves at the 7 pump stations. The 24 valve has been installed. There is still some touch-up work that needs to be completed. The rain has slowed down the staffs ability to keep up with maintenance and do sewer line inspections. It is our hope that we can get back on sewer line inspections this month. Respectfully Submitted, Timothy Burton Page 1 of 1

44 MONTHLY STAFF REPORT DATE: June 11, 2018 TO: Rocky Mount Town Council FROM: Dallas Bailey, Interim-Plant Superintendent DEPARTMENT: Water Treatment Plant MONTH: May 2018 Operation and Production Summary: The actual water production time (filtering of water) for the entire month averaged 9.5 hours a day which yielded approximately 780,000 gallons of water per day. According to our numbers our daily production for this time of year seems to be normal. ***We had a scada glitch a couple days after the new PLC was installed which lead to our numbers not counting one day and another day counting when off. We were able to mathematically figure a best estimate of the difference in the gallons recorded. The Raw water production difference was approximately 802,105 gallons and Finished was 802,515 gallons. The scada issue has been addressed by our technicians and seems to be functioning properly. We will continue monitoring it daily for further discrepancies.*** Rainfall for this month was 8.0 inches as measured at the water treatment plant. The Blackwater River flow continues to be adequate for normal operation. Total Raw Water Pumped: million gallons Total Drinking Water Produced: million gallons Average Daily Production: 780,000 gallons per day Ave Percent of Production Capacity: 39% Flushing of Hydrants/Tanks/FD Use: 6,300 gallons + (Diamond Ave. >104,352 gallons) Plant Process Water: 791,000 gallons (finished water used by the plant) Bulk Water WTP: 9,525 gallons Bulk Water used at PW Shop 9,500 gallons Testing: Our monthly (6 total) routine bacteriological samples were free of bacteria. The Town continues to be in compliance with all drinking water standards, in accordance with EPA requirements. Our second quarter TTHM s and HAA5 samples came back in compliance that was taking during the second week of May. This test for disinfection by-products in the distribution system. Activities / Maintenance / Improvements We installed a new in-line treated ph probe and calibrated. The old one started malfunctioning and we could not get it to calibrate. A couple of the men installed a new motor on the KMNO4 dry feeder machine. This helps with the mixing of the chemical. The old motor locked up due to age of motor. We ran more conduits for electrical hookup to our PLC/Scada system. This is for our upstairs feed pump for our fluoride.

45 Continued with our pump station weekly checks as well as our preventive maintenance schedule around plant. As of May 31st we have received all lab reports and results of our monthly and quarterly samples taken. Glad to report that everything continues to be in compliance. No problems or issues. Water Plant Production in Gallons Per Day (January 2017 to December 2018) 1,000, , , , , , , , , ,000 0 January February March April May June July August Septem October Novemb December January February March April May June July August Septem October Novemb December

46 ITEM(S) TO BE CONSIDERED UNDER: Hearing of Citizens Consent Item x Old Business New Business Committee Report Other FOR COUNCIL MEETING DATED: June 11, 2018 STAFF MAKING REQUEST: C. James Ervin, Town Manager Linda Woody, Finance Director BRIEF SUMMARY OF REQUEST: Attached are adjustments to the fiscal year 2018 budget to cover deficits of various accounts. ACTION NEEDED: To appropriate the funding needed to cover the above deficits. Attachment(s): Yes supplemental appropriation resolution FOLLOW-UP ACTION: (To be completed by Town Clerk) Page 1 of 1

47 RESOLUTION NO.: TOWN OF ROCKY MOUNT SUPPLEMENTAL APPROPRIATION RESOLUTION FOR THE FISCAL YEAR ENDING JUNE 30, 2018 WHEREAS, the Town Council of Rocky Mount approved a budget for the fiscal year beginning July 1, 2017 through June 30, 2018, hereafter known as FY 2018; and WHEREAS, the following year-end budget adjustments need to be made to cover deficits for the noted reasons, 1) VDOT carry-over funds for paving to occur in FY 2018 from Appropriated Fund Balance: Account Streets $387,000 Account Appropriated Fund Balance $387,000 2) Floyd Avenue street lighting to come from remaining FY 2018 funds in VDOT eligible accounts: Account Street Lights $ 65,000 Account Streets $ 33,000 Account Sidewalks $ 7,000 Account Street Cleaning $ 11,000 Account Snow Removal $ 14,000 3) Municipal Building Security from Appropriated Fund Balance: Account Municipal Building $ 46,000 Account Appropriated Fund Balance $ 46,000 4) Public Works Building equipment and electrical upgrades from Appropriated Fund Balance: Account Public Works Building$ 8,500 Account Appropriated Fund Balance $ 8,500 5) Playgrounds to cover employee time on maintenance and for equipment expenses from Appropriated Fund Balance: Account Playgrounds $ 20,300 Account Appropriated Fund Balance $ 20,300

48 6) Impound Lot paving and cameras from proceeds from sale of old impound lot (Appropriated Fund Balance): Account $ 38,000 Account Appropriated Fund Balance $ 38,000 7) Gilley s Park bathroom construction and Mary Elizabeth Park basketball refurbishment and lighting from General Fund Contingency: Account Gilley Park $ 13,038 Account Mary Elizabeth Park $ 13,162 Account Contingency $ 26,200 8) Water Treatment Plant capital project controls upgrade from Water Treatment Plant operating account: Account WTP controls upgrade$ 1,500 Account WTP operating $ 1,500 9) Water Treatment Plant paving from Eclips Sample Hydrants left-over funds: Account WTP paving $ 70 Account Eclips Sample Hydrants $ 70 10) Wastewater Treatment Plant clarifiers from Rapid Assessment Tool left-over funds: Account WWTP clarifiers $ 491 Account WW RAT tool $ ) Wastewater SCADA from Appropriated Fund Balance: Account $ 4,037 Account Appropriated Fund Balance $ 4,037 12) Wastewater Treatment Plant Valve replacement from Appropriated Fund Balance: Account $ 14,600 Account Appropriated Fund Balance $ 14,600 GIVEN UNDER MY HAND, THIS 11 TH DAY OF JUNE 2018: Steven C. Angle, Mayor ATTESTED: Rebecca H. Dillon, Town Clerk

49 ITEM(S) TO BE CONSIDERED UNDER: Hearing of Citizens Consent Item Old Business x New Business Committee Report Other FOR COUNCIL MEETING DATED: June 11, 2018 STAFF MAKING REQUEST: C. James Ervin, Town Manager Linda Woody, Finance Director BRIEF SUMMARY OF REQUEST: Attached is a three year contract with Robinson, Farmer, Cox Associates, our current auditors, for audit services. This will cover the Town s audits for Fiscal Years 2018, 2019, and ACTION NEEDED: Accept the audit contract with Robinson, Farmer, Cox Associates for fiscal years 2018, 2019, and Attachment(s): Yes. FOLLOW-UP ACTION: (To be completed by Town Clerk) Page 1 of 1

50 CONTRACT TO AUDIT THE ACCOUNTS OF THE TOWN OF ROCKY MOUNT, VIRGINIA This agreement, made this 6 th day of June, 2018 by and between Robinson, Farmer, Cox Associates, 108 South Park Drive, Blacksburg, Virginia 24060, hereinafter referred to as the Auditor, and the Town of Rocky Mount, 345 Donald Ave., Rocky Mount, Virginia herein after referred to as the Town provides as follows: 1. The Auditor shall audit the financial statements of the Town for the fiscal years ending June 30, 2018 through June 30, The Auditor shall also prepare the following documents as necessary for the Town. Comparative cost transmittal forms Management letter comments SF-SAC form, if applicable 2. The Auditor shall perform the audit and render his reports in accordance with generally accepted government auditing standards, the standards for financial and compliance audits contained in the U. S. General Accounting Office's Government Auditing Standards, Office of Management and Budget Uniform Guidance and the Specifications for Audits of Counties, Cities and Towns issued by the Auditor of Public Accounts of the Commonwealth of Virginia. Accordingly, it shall include such tests of the accounting records and such other auditing procedures as the Auditor deems necessary and appropriate in order to express an opinion on the financial statements. 3. The Auditor shall, after completing his audit, submit to the governing body a written report of audit. This report shall include the financial statements and notes thereto prepared in accordance with generally accepted accounting principles, supplementary information requested by the client for full disclosure under the law. A preliminary draft will be presented for the Town s review by October 31st of each year with final copies submitted upon approval by the locality. 4. It is agreed that time is of the essence in the performance of this contract. However, unavoidable delays shall not render the contract invalid or voidable provided the cause thereof and the estimated completion date are promptly furnished by the Auditor to the Town. 5. Should circumstances disclosed by the audit call for a more detailed investigation by the Auditor than necessary under ordinary circumstances, or should the Town administer new enterprises,, the Auditor shall inform the governing body and the parties shall negotiate additional compensation required therefore. Should the audit scope increase due to changes in auditing and accounting standards, the auditor shall inform the governing body and the parties shall negotiate additional compensation required therefore. 6. The Town shall prepare a preclosing trial balance as of June 30 th of each year, reconcile all bank accounts, and reconcile and schedule all subsidiary ledgers to the general ledger, including accounts receivable, revenues, expenditures, and general fixed asset schedules. The Town shall assist in retrieving supporting documentation, substantiating transactions and legal compliance and secure working space for the Auditor.

51 Audit Contract Page 2 June 6, In consideration of the satisfactory performance of the provisions of this Agreement, the Town shall pay the Auditor fees upon completion as follows: Year Ending Town Audit Harvester Perf. Center June 30, 2018 $ 26,950 December 31, 2018 $ 7,000 *Fees for subsequent years shall be increased by 2.5% annually. 8. The Town reserves the right to extend the contract (beyond the fiscal year ending June 30, 2020) for subsequent years at fees to be negotiated. 9. The payment of the fees, for the audit services under this Agreement specified in Paragraph 7, is subject to an annual appropriation for that purpose by the Town. 10. The Agreement includes the specifications contained in the Request for Proposal (RFP) issued by the Town of Rocky Mount, Virginia, except as amended by the agreement, which specifications are incorporated herein by reference. 11. During the performance of the Agreement, the Auditor agrees as follows: 1. a. The Auditor will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin, except where religion, sex, or national origin is a bona fide occupation qualification reasonable necessary to the normal operation of the Auditor. The Auditor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. b. The Auditor, in all solicitations or advertisements for employees placed by or on behalf of the Auditor, will state that such Auditor is an equal opportunity employer. c. Notices, advertisements and solicitations placed in accordance with federal law, rules or regulations shall be deemed sufficient for the purpose of meeting the requirements of this section. 2. The Auditor will include the provisions of the foregoing paragraphs a, b, and c in every subcontract or purchase order of over $10,000 so that the provisions will be binding upon each subcontractor or vendor. 3. During the performance of this contract, the auditor will: i. Provide a drug-free workplace for the Auditor s employees;

52 Audit Contract Page 2 June 6, 2018 ii. Post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the Auditor s workplace and specifying the actions that will be taken against employees for violations of such prohibition; iii. State in all solicitations and advertisements for employees placed by or on behalf of the Auditor that the Auditor maintains a drug-free workplace; and iv. Include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000 so that the provisions will be binding upon each subcontractor or vendor. 12. There are no other agreements between the parties hereto and no other agreements relative hereto shall be enforceable unless entered into in writing between the parties hereto. Agreement for Audit Services: ROBINSON, FARMER, COX ASSOCIATES CERTIFIED PUBLIC ACCOUNTANTS BLACKSBURG, VIRGINIA TOWN OF ROCKY MOUNT, VIRGINIA ROCKY MOUNT, VIRGINIA By Gordon B. Jones, Member By Town Manager

53 ITEM(S) TO BE CONSIDERED UNDER: Hearing of Citizens Consent Item Old Business x New Business Committee Report Public Hearing Other FOR COUNCIL MEETING DATED: June 11, 2018 STAFF MAKING REQUEST: C. James Ervin, Town Manager Rebecca H. Dillon, Town Clerk BRIEF SUMMARY OF REQUEST: The Rocky Mount Hill Challenge Run Event is scheduled for September 8, 2018 beginning at 8:00 a.m. The 5 mile course as well as the run is new this year. The organizer is Mr. Andy Dalton of 2330 Hopkins Road, Rocky Mount, Virginia. Mr. Dalton has met with your police department and together they have reviewed all the information. Your police department has approved the plans for the race. ACTION NEEDED: Approve or deny Attachment(s): Yes FOLLOW-UP ACTION: (To be completed by Town Clerk) Page 1 of 3

54 ROCKY MOUNT HILL CHALLENGE At the start of 2018 in connection with the Franklin County Recreation Department, we created The Franklin County Youth Trail Runners. This was a group of 15 children between the ages of 8 & 12 introducing them to the sport of trail running to prepare them for entering Cross the High School level. Being the only group of this type in Virginia left us with no one to compete against. We then decided to run the Mountain Junkie Trail Circuit in Roanoke, along with that came a $40-$60 entry fee for each child to enter each event, we quickly turned our attention to fund raising to help cover these fees and The Rocky Mount Hill Challenge was created. This is a 5 mile (all sidewalk to avoid street closures) run incorporating our abundance of hills we have in our county to draw in competitors from surrounding areas to raise money to pay these fees for our runners, also splitting proceeds with our local No-Kill Animal shelter to offer a benefit to another great local cause. This race will be set for Sept. 8 8:00 am to avoid disrupting local traffic and businesses. We have met with Lt. Mark Lovern with the Rocky Mount Police Dept. and is aware of our plans and understands we will need some but minimal help, on street crossings. We are hoping this will also bring extra business into our county and overall promote our run groups ideas of a healthier life style and incorporating exercising into their weekly schedule along with helping to cover these outstanding youth runners desire to compete. We are presenting this for Town Council approval in hope of your support. Thank You Andy Dalton