Safety & Rules Committee Meeting Chenango County Office Building Committee Room Wednesday, January 23, :00 am

Transcription

1 Safety & Rules Committee Meeting Chenango County Office Building Committee Room Wednesday, January 23, :00 am Those present were: Chairman Charles Mastro, Supervisor Grace Nucero-Alger, Supervisor Dolores Nabinger, Supervisor Daniel Jack, Supervisor Robert Starr, County Clerk Mary Weidman, Director of Public Health Marc Flindt, Director of Environmental Health Isaiah Sutton, Undersheriff Dan Frair, Fire Coordinator/Director of Emergency Management Matt Beckwith, Elections Commissioners Carol Franklin and Mary Lou Monahan, Acting District Attorney Mike Ferrarese, Public Defender John Cameron, 1 st Assistant Public Defender Zach Wentworth, Assigned Counsel Administrator Karri Beckwith and Chairman Lawrence Wilcox. Absent: Supervisor Art Canor. Chairman Mastro called the meeting to order at 10:00 a.m. Mary Weidman, County Clerk Refill Senior Recording Clerk/Backfill Vacancy Created: Ms. Weidman stated that one of the Sr. Recording Clerks retired in December and that she is requesting to refill that position as well as backfilling a Recording Clerk position. Supervisor Nabinger made a motion, seconded by Supervisor Jack, to refer to the Personnel Committee to authorize the refill of the Sr. Recording Clerk position #A and any subsequent vacancies. Carried. Referral to Personnel Committee Refill Recording Clerk: Ms. Weidman stated that one of the Recording Clerks will be retiring the end of January. Ms. Weidman stated that she is requesting to refill the position. Supervisor Nucero-Alger made a motion, seconded by Supervisor Jack, to refer to the Personnel Committee to authorize the refill of position #A Recording Clerk. Carried. Marc Flindt, Director, Public Health Refill Building Inspector PT (A *): Mr. Flindt stated that the part time Building Inspector resigned to accept a 30 hour per week position with the City of Norwich. Mr. Flindt stated that he is requesting to refill the position. Supervisor Nucero-Alger made a motion, seconded by Supervisor Nabinger, to refer to the Personnel Committee in order to authorize the request to refill position #A Building Inspector. Carried. Referral to Personnel Committee

2 Dan Frair, Undersheriff Refill Deputy: Undersheriff Frair stated that one of the detectives is retiring the end of January and that they will be looking at candidates to move into the Detective Division and is requesting to refill the Deputy Sheriff position. Supervisor Nucero-Alger made a motion, seconded by Supervisor Nabinger, to refer to the Personnel Committee to refill Deputy Sheriff Position #A Carried. Appropriate Vehicle Damage Settlement - $15,020.64: Undersheriff Frair stated that while one of the Patrol Sergeants was traveling out of the county to attend a training class, he was struck by a vehicle being operated by an individual who fell asleep while driving. Undersheriff Frair stated that the vehicle was totaled and that he is requesting to appropriate 2018 funds in the amount of $25,000 from Appropriation Account #A Repairs and $15, from Revenue Account #A2690 Other Comp for Loss Recovery to Appropriation Account #A Equipment to purchase a replacement patrol vehicle. Supervisor Jack made a motion, seconded by Supervisor Nucero-Alger, to refer to the Finance Committee in order to authorize the transfer of funds in the amount of $25,000 from Appropriation Account #A Repairs and $15, from Revenue Account #A2690 Other Comp for Loss Recovery to Appropriation Account #A Equipment to purchase a replacement patrol vehicle. Carried. Referral to Finance Committee Grant Appropriation Public Safety Answering Point/New Public Safety Dispatcher: Undersheriff Frair stated that the Sheriff s Office received notification of the award of the 2019 PSAP grant funds in the amount of $179, Undersheriff Frair stated that in addition to the purchase of equipment for the PSAP Center, some of the funding will be used to pay for the salary and fringe benefits for the new dispatcher position that was approved last year. Undersheriff Frair stated that he is requesting authorization to create the position in the budget as well as to appropriate the funds. Supervisor Nucero-Alger made a motion, seconded by Supervisor Starr, to refer to the Finance Committee in order to appropriate the 2019 PSAP grant funds in the amount of $179, and to create the Dispatcher position in the County budget. Carried. Grant Appropriation Bulletproof Vest: See Res. #3 Undersheriff Frair stated that he received notification of an award in the amount of $5,390 for the purchase of bullet proof vests for the Sheriff s Office and the Probation Department. Undersheriff Frair stated that the grant paid for 50% of the purchase price of each vest. Supervisor Starr made a motion, seconded by Supervisor Nucero-Alger, to refer to the Finance Committee in order to appropriate the grant award of $5, from the Office of the Department of Justice. Carried. Out of State Travel, Fort Indiantown Gap, PA Northeast Law Enforcement Training Center and Sheriff s Conference: Undersheriff Frair stated that several years ago the Sheriff s Office was given permission to send employees out of state from time to time to attend training at the Northeast Law Enforcement Training Center in Fort Indiantown Gap, PA. Undersheriff Frair stated that the training center was shut down for several years and that under the current administration the training center has been re-opened. Undersheriff Frair stated that the

3 Sheriff s Office would like to be able to send employees to the training facility throughout the year to attend various courses that include topics for several types of narcotics investigations, cyber security investigations, trauma management and other law enforcement related courses. Undersheriff Frair stated that the courses were free as well as the lodging. The only cost to the county was for mileage and meals. Undersheriff Frair stated that the Sheriff s National Association summer conference was coming up and that it also required out of state travel to a location somewhere along the east coast of the United States. Undersheriff Frair stated that the Sheriff was unable to attend the fall conference and that he is requesting to attend the summer conference. Supervisor Starr made a motion, seconded by Supervisor Nucero-Alger, to authorize the out of state travel for Sheriff s Office employees to attend training at the Northeast Law Enforcement Training Center in Fort Indiantown Gap, PA. and to attend the National Sheriff s Summer Conference during the 2019 calendar year. Carried. Accreditation Update: Undersheriff Frair stated that the Corrections Division recently passed the re-accreditation process. Undersheriff Frair stated that over the last year the Civil Office and the Communications Division achieved this status and that next year the Patrol Division would be going through the re-accreditation process. Undersheriff Frair stated that this is a testament to how good the employees of the Sheriff s Office are at doing their jobs and to have all four divisions achieve this status is rare. Committee members congratulated the Sheriff s Office and employees for their hard work in achieving this status. Contracts Update: Undersheriff Frair stated that for the first time in many years both of the labor union contracts have been settled. Undersheriff Frair stated that he was pleased to report that he has not received any recent phone calls from other law enforcement agencies looking into the background of potential officers from the Sheriff s Office. Undersheriff Frair stated that he has received a phone call from a local police officer who was interested in coming to work for the Sheriff s Office. Undersheriff Frair stated that it was good to have the contracts settled and experiencing the overall general feeling that employees want to stay here. Updates: Undersheriff Frair stated that in general everything was going phenomenal at the Sheriff s Office. Undersheriff Frair stated that the only issue he would like to discuss is the inability to use the credit cards for purchases outside of travel and lodging expenses for training. Undersheriff Frair stated that it would save the County a lot of money if they could use the credit cards for online purchases for equipment and vehicle parts. Undersheriff Frair stated as an example they needed to purchase catalytic converters and it was at least $1,000 cheaper to purchase them online as compared to purchasing them from local vendors. Undersheriff Frair stated that he has good control mechanisms in place. With the exception of his credit card the Sheriff s credit card and the Lieutenants, all of the other cards are kept locked in his office and that anyone wishing to use any of their credit cards for purchases has to come see him for approval. Undersheriff Frair stated that he also has alerts set up on all of the cards and he receives text messages as well as an each time the cards are used. Chairman Wilcox stated that this was something that he think needed to be refered to the Finance Committee to consider because they have run into this issue with the DPW for certain purchases.

4 Supervisor Nabinger made a motion, seconded by Supervisor Nucero-Alger, to refer to the Finance committee to review the current credit card policy and consider amending the policy to allow for certain online purchases for equipment or other purchases that could save the County money. Carried. Referral to Finance Committee Discussion: Supervisor Jack stated that they use credit cards for online purchases in the Town of German and that it saves them a lot of money. Supervisor Starr stated that he thinks this is a good idea. They use credit cards in the Town of New Berlin as well for online purchases to save money. Matt Beckwith, Fire Coordinator/ Director of Emergency Management Tower Leases: Mr. Beckwith stated that he is requesting permission to sign the lease agreement with AT&T for the Otselic and Coventry towers upon the approval of the County Attorney. Mr. Beckwith stated that the rent agreement for this agreement was $1,200 per month for each site. Mr. Beckwith stated that he was not looking to make a lot of money from leasing the space at the towers, he wanted to be able to improve the cell coverage in those areas. Supervisor Mastro asked where the money from the rent of those sites was going to go. Mr. Beckwith stated that it was ultimately up to the BOS, but he wanted keep the money in his budget and use the money for repairs to the towers. Supervisor Nucero-Alger made a motion, seconded by Supervisor Jack to refer to the next BOS meeting in order to obtain a resolution authorizing an occupancy agreement for the Otselic and Coventry towers between the County and New Cingular Wireless. Carried. Resolution to Follow Verizon Network Agreement Renewal: Mr. Beckwith stated that he would like to obtain authorization to renew the contract with Verizon for the 911 trucks. Mr. Beckwith stated that the old contract expired and that he would like to renew it. Mr. Beckwith stated that there were no changes in the agreement. Supervisor Starr made a motion, seconded by Supervisor Nucero-Alger, to refer to the next BOS meeting in order to obtain a resolution authorizing an agreement between the County and Verizon New York for the 911 truck switching system. Carried. Appropriation of Statewide Interoperable Communications Grant Program Funds: Mr. Beckwith stated that he received notification that the contract with the state for the 2018 SICG funds was executed and that he would like to appropriate funds received in the amount of $534, Mr. Beckwith stated that the money would be used for various maintenance and repairs to the existing communications systems. Supervisor Jack made a motion, seconded by Supervisor Nucero-Alger, to refer to the Finance Committee in order to authorize the appropriation of funds received in the amount of $539, from the NYS SICG program. Carried. Referral to Finance Committee

5 Mary Lou Monahan & Carol Franklin, Elections Commissioners Work week change from 37.5 to 35 hours: Ms. Monahan stated that they were approached by the Chairman to change their hours from 37.5 hours to 35 hours per week. Ms. Monahan stated that they were the only department with comp schedule employees that worked more than the 35 hours per week. A discussion occurred regarding the ability to achieve the same work load with reduced hours occurred. Supervisor Nabinger made a motion, seconded by Supervisor Nucero-Alger, to refer to the Personnel Committee to set the hours of the comp schedule employees for the Board of Elections to 35 hours per week. Carried. Referral to Personnel Committee Job description change - Staff to be Trained as Machine Technicians: Ms. Monahan stated that they received resignation letters from the two machine technicians that they had. Ms. Monahan stated that the resignation letter came with a demand to pay them more money and increase their mileage rate in order for them to remain employed by the Board of Elections. Ms. Monahan stated that the amount of money they were asking for was an exorbitant amount of money and that she would like to train her staff members to become machine technicians. Ms. Monahan stated that this would become an additional duty for their staff and that she is currently working with the Personnel Office to come up with a new job description and new job title for those employees. Ms. Monahan stated that they are also looking at other counties who utilize their staff for those dual functions to determine what their salary should be. Ms. Monahan stated that while they realize Election Day is busy, it was easier to have her staff serve as the machine technicians because she could control their availability and response time. Ms. Monahan stated that the former technicians would have various reasons as to why they could not respond and that this lack of timely responses held up and or interrupted the voting process. Ms. Monahan stated that on Election Day they would call in their extra hire staff to answer the phones and assist in the office so that the machine technicians could respond to calls for machine issues. Further discussion occurred. Supervisor Nabinger made a motion, seconded by Supervisor Nucero-Alger, to refer to the Personnel Committee in order to change the job titles, job description and salaries for certain employees of the Board of Elections. Carried. Referral to Personnel Committee Transfer for Conferences/Training: Ms. Monahan stated that they are requesting to transfer $3,000 from appropriation account #A Technician Expense Contractual to appropriation account #A A Conferences/training. Ms. Monahan stated that this was to cover the cost to train new machine technicians. Supervisor Nabinger made a motion, seconded by Supervisor Starr, to authorize the transfer of $3,000 from appropriation account #A Technician Expense Contractual to appropriation account #A A Conferences/training. Carried. Compensation Increases for Commissioners: Ms. Monahan stated that with all that they have already discussed today and all of the upcoming changes, they would like to change their salaries to $38,000. Ms. Monahan stated that it was an increase of $2,205 annually.

6 Supervisor Nucero-Alger made a motion, seconded by Supervisor Nabinger, to refer to the Personnel Committee for the requested increase in salaries for each of the Elections Commissions to $38,000 annually. Carried. Referral to Personnel Committee New Voting Machines, Electronic Poll Books and Early Voting: Ms. Monahan provided copies of quotes and flyers for new voting machines and signature pads for electronic signatures. Ms. Monahan stated that they currently have 36 voting machines that they use that they have to order special paper for as well as ordering poll books for signatures for each voting location. Ms. Monahan and Ms. Franklin explained to the committee how the new voting machines and signature pads worked and stated that the vendors would like to invite the BOS and others to learn how the machines work. Ms. Monahan stated that if there was interest she would set up a time for them to come to the COB and show everyone how they worked. Committee members stated that they would like Ms. Monahan to set that up for them. Ms. Monahan stated that she wanted to let the committee know that at some point over the next couple of years there will be a need to replace the current voting machines due to the early voting laws that will more than likely be passed. Ms. Monahan stated that the new machines were smaller and that they would not need as many machines either. Ms. Monahan stated that more than likely the early voting law will pass and that will allow voters to vote up to ten days early for an election due to various reasons. Ms. Monahan stated that she believes that a lot of people will use the advantage of being able to vote early and that they will set those machines up at the COB and have her staff oversee them. Ms. Monahan stated that early voting would mean that voters from all of the municipalities would be allowed to vote early and the new machines would enable the capability to have one location for that occur. Combining Primaries: Ms. Monahan stated that the primary elections would be combined and that they can now hold a Republican Caucus as long as it is held four months prior to when the election is held. Ms. Monahan stated that petitions for the Federal and State elections would still need to be circulated, but for the local elections the caucus could include everyone from the Town Supervisors and below. Mike Ferrarese, Acting District Attorney 1 st Assistant District Attorney: Mr. Ferrarese stated that he has interviewed six candidates for the 1 st ADA position and that one individual was unsuitable, four of them were unwilling to move into the county and that one of the individuals has over thirty years of experience as a lawyer and that he was highly qualified for the position. Mr. Ferrarese stated that the individual is willing to move into the county, however he is requesting an annual salary of $90,000. Mr. Ferrarese stated that the individual agreed to start working for him for the $85,000 salary in order to help his office with the upcoming murder trials, however he stated that he would not remain beyond that if his salary was not increased to $90,000. Mr. Ferrarese stated that he was very candid with him and told him that he would have to request the salary change. Mr. Ferrarese stated that the candidate was willing to move into the county as early as this weekend to begin working on Monday.

7 Supervisor Mastro stated that if an individual is willing to move into the county with good experience and is looking for a $5,000 increase to their salary that he suggested that this be moved to the Personnel Committee for approval. Supervisor Mastro made a motion, seconded by Supervisor Nabinger to refer the salary increase from $85,000 to $90,000 for the 1 st Assistant District Attorney position. Carried. Referral to Personnel Committee Mr. Ferrarese stated that at this time no one has applied for the 2 nd ADA position. Mr. Ferrarese stated that he sent the announcement for the position around to all of the law schools and is hoping that people will apply for the position. Gard Turner, Diversion Program Coordinator Diversion Program Distribution: - See Res. #7 Mr. Turner stated that the diversion program ended the year with 1,229 participants as opposed to 400 reductions. Mr. Turner stated that they are moving in the right direction with the program and getting a majority of them into the diversion program. Mr. Turner stated that the total revenue received for the year was $273,800, which exceeded what they had projected to receive. Mr. Turner stated that after expenses there was $224, to disburse, 50% to go to the county with the other 50% to go to the justice courts. Supervisor Nabinger made a motion to refer to the Finance Committee to authorize the distribution of the 2018 Traffic Diversion Program funds. Carried. Referral to Finance Committee John Cameron, Public Defender Refill 2 nd Assistant Public Defender Position (A ): Mr. Cameron stated that he received a resignation from the 2 nd Assistant Public Defender this morning and he would like to request to refill the position. Supervisor Nucero-Alger made a motion, seconded by Supervisor Starr, to refer to the Personnel Committee in order to refill Assistant Public Defender position #A Carried. Referral to Personnel Committee Distribution #9 of NYS Indigent Legal Services Funds: Mr. Cameron stated that they received notification of the availability of Distribution #9 from the NYS Indigent Legal Services. Ms. Beckwith stated that the funds were the same as the one that recently expired for the three year term from 2016 to Ms. Beckwith stated that they would receive $89,154 over a three year period of annual installments of $29,718. Supervisor Nucero-Alger made a motion, seconded by Supervisor Jack to refer to the next BOS meeting authorizing application of Distribution #9 from the NYS Indigent Legal Services. Carried. Resolution to Follow

8 Additional Appropriations Assigned Counsel: Mr. Cameron stated that they received additional vouchers for $15,000 of assigned counsel services. Supervisor Nucero-Alger made a motion, seconded by Supervisor Starr, to refer to the Finance Committee for an additional $15,000 for appropriation account #A Assigned Counsel Conflict. Carried. Referral to Finance Committee NYS Indigent Legal Services Program: Mr. Cameron stated that this is a five year program with the first year beginning in Mr. Cameron stated that since the first year is just about over with, they would like authorization to submit an application with a budget to get the program funds started. Mr. Cameron stated that they would not be asking for any changes to salaries with the 2018 funds and that they would only ask for reimbursement for things such as office space and other legal services expenses that were eligible under the program. Mr. Cameron stated that he would return in February with the budget changes for the 2019 grant program. Mr. Cameron stated that the grant cycle began on April 1 st for the 2019 funds. Mr. Cameron stated that they would only be asking for a one time salary adjustment for certain individuals and that each year thereafter they would only receive their raises under the comp schedule raises. Mr. Cameron stated that in order to conceptually agree to the five year funding program they needed to move forward at this time without salary increases in the 2018 funds. Mr. Cameron stated that after that was completed they could begin to look at the budget for the 2019 program year funds and make those changes moving forward. Committee members briefly reviewed the updated 2018 and 2019 program budgets with Mr. Cameron and Ms. Beckwith. Supervisor Mastro stated that the salary increases would occur next year, with the 2019 funding. Mr. Cameron stated that was correct, they would only occur during the state fiscal year of April 1, Supervisor Mastro asked if there was additional office space included in this. Mr. Cameron stated no, not this year. Supervisor Mastro stated that they needed a motion to accept the 2018 portion of the grant. Supervisor Starr made a motion, seconded by Supervisor Nabinger to refer to the next BOS meeting in order to authorize application for the 2018 program dollars under the NYS Legal Indigent Services program. Carried. Resolution to Follow Other: Resolution Requesting Introduction of Home Rule Legislation Relative to Residency Requirement for Assistant District Attorneys or Assistant Public Defenders in Chenango County: Mr. Mastro stated that they would like to send another request to amend the Home Rule section of the Public Officers Law to allow the individuals who hold the offices of Assistant District Attorney and Assistant Public Defender to reside outside of Chenango County. Supervisor Mastro stated that this was a follow up request to ask the state legislators to enact the senate and assembly bills that are requesting this amendment.

9 Supervisor Nucero-Alger made a motion, seconded by Supervisor Jack to refer to the next BOS meeting to obtain a resolution for a Home Rule request to qualifications for holding the offices of Assistant District Attorney and Assistant Public Defender. Carried; Supervisor Canor absent. Resolution to Follow Adjourn: Supervisor Nabinger made a motion, seconded by Supervisor Jack to adjourn the meeting at 12:20 p.m. All in favor, carried. sh

10 Safety & Rules Committee Meeting Chenango County Office Building Committee Room Wednesday, February 20, :00 am Those present were: Chairman Charles Mastro, Supervisor Art Canor, Supervisor Grace Nucero-Alger, Supervisor Dolores Nabinger, Supervisor Daniel Jack, Supervisor Robert Starr, County Clerk Mary Weidman, Sheriff Ernie Cutting, Elections Commissioners Carol Franklin and Mary Lou Monahan, Public Defender John Cameron, Assigned Counsel Administrator Karri Beckwith and Chairman Lawrence Wilcox. Chairman Mastro called the meeting to order at 10:00 a.m. Mary Weidman, County Clerk Transfer for Extra Hire: Ms. Weidman stated that with the recent retirements in her department, she has had to use extra hire in order to hire people to fill those positions. Ms. Weidman stated that she hopes to be able to fill those vacant positions in March, however in the meantime she needs to move some funding into extra hire. Ms. Weidman stated that she is requesting to transfer funds from various personnel lines that are currently vacant to extra hire. Ms. Weidman stated that the dollar amounts are approximate amounts because the Treasurer s Office wasn t able to provide them with the exact dollar amounts today, but by the time she went to the Finance Committee the amounts would be more accurate. Ms. Weidman stated that she is requesting to transfer the following: $6,175 from #A Recording Clerk to #A Extra Hire $3,141 from #A Sr. Recording Clerk to #A Extra Hire $1,526 from #A Recording Clerk to #A Extra Hire Mr. Starr made a motion, seconded by Ms. Nabinger to refer to the Finance Committee in order to complete the above listed transfer of funds. Carried. Referral to Finance Committee Ernie Cutting, Sheriff Investigative Equipment: Sheriff Cutting stated that he has $7,500 in the drug seizure account and that he is expecting to receive more money back from the federal government in proceeds from recent drug investigations. Sheriff Cutting stated that he is requesting to purchase some updated equipment in the amount of $2,000 and purchase a vehicle in the amount of $5,000 to use during investigations. Mr. Starr made a motion, seconded by Ms. Nucero-Alger, to authorize the equipment and vehicle purchases in an amount not to exceed $7,000. Carried. Out of State Travel SIRCHIE Crime Scene Training (Multiple Locations): Sheriff Cutting stated that with the recent turnover of investigative staff in the patrol division and the corrections division he would like to send several individuals to training conducted by SIRCHIE Crime Scene

11 Training. Sheriff Cutting stated that the courses are held in various locations, one in particular was in North Carolina. Mr. Starr made a motion, seconded by Ms. Nucero-Alger, to move the out of state travel request for SIRCHIE Crime Scene Training to the next BOS meeting for approval. Carried. Undersheriff Salary Discussion: At 10:15 a.m. Mr. Starr made a motion, seconded by Mr. Jack, to move into executive session to discuss the salary for the position of Undersheriff. Carried. At 10:26 a.m. Ms. Nabinger made a motion, seconded by Ms. Nucero-Alger, to adjourn the executive session. Carried. Updates: Sheriff Cutting discussed his concerns regarding the upcoming changes in the law as they relate to cashless bail, the legalization of marihuana and Public Defender representation at arraignment. Sheriff Cutting stated that they are investigating more and more methamphetamine drug cases. Sheriff Cutting stated that he has two federal inmates currently housed at the facility and that he has been making phone calls to board in more prisoners. Mary Lou Monahan & Carol Franklin, Elections Commissioners Election Law Updates: Ms. Monahan stated that she wanted to keep the Committee updated on all of the recent developments with the election laws. Ms. Monahan stated that utilizing electronic poll books is back in discussions and that they may see them being implemented in time for the general election. Ms. Monahan stated that they will be attending a conference in the near future as well as having a vendor demonstration on March 27, 2019 to see how the electronic poll books work. Ms. Monahan stated that their office has been in contact with Senator Akshar and other State Officials to help come up with funding. Ms. Monahan stated that funding is an issue statewide for implementing the new changes. A discussion regarding the cost of the new machines occurred. Ms. Monahan stated that she would like to invite a vendor to attend a meeting to show everyone how the new machines work. Mr. Mastro stated that it would be better to attend a full BOS meeting. Ms. Monahan stated that she would find out the length of the presentation and schedule it to occur on a BOS meeting day. Kristin Snow, Director, Probation Cashless Bail: Ms. Snow stated that if this law is passed as written, it specifies that pretrial services shall be handled by the county probation department. Ms. Snow stated that cashless bail is defined as any defendant being released on recognizance or under non-monetary release conditions.

12 Ms. Snow stated that the County does not have an approved Pretrial Service program and that records indicate that the last time the County had this program was in Ms. Snow stated that cashless bail affects the Probation Department, police departments, the court system, attorneys and the County IT Department. Ms. Snow stated that the Probation Department does not have the staffing to initiate and run a Pretrial Services program. Ms. Snow stated that it will likely result in the creation of an additional Probation Officer Position. Ms. Snow stated that electronic monitoring equipment (ankle bracelets) could also come into play with these changes and that this could cost around $40,000 to purchase the necessary equipment and implement the use of them. Ms. Snow stated that there are no known revenue sources at this time to help implement the program. Staff Specifications: Ms. Snow provided members with a list of the new Standard Specifications for Probation Positions under Title 9 NYCRR Appendix H-10. Ms. Snow stated that this has not been updated by the State since Ms. Snow stated that the gradual implementation of the changes would require an additional supervisor to help oversee the current caseload. Ms. Snow stated that there is no guaranteed revenue known at this time for help in implementing the changes. Space: Ms. Snow stated that based on the upcoming changes and the possible addition of staff members they will need more office space. Discussion on the above agenda items: Ms. Snow stated that she wanted to let the Committee know of the possible upcoming changes. Ms. Snow stated that she was unsure of how she should proceed. Should she wait until after April 1, 2019 to see if the various laws pass or should she proceed with the requests to create the new positions. Mr. Starr stated that Ms. Snow should proceed with the necessary steps and that if something changed, she could always withdraw those requests. Mr. Starr stated that by moving forward it would begin the necessary steps and not allow for a lag in time for the implementation process. Mr. Mastro asked when the programs would take effect. Ms. Snow stated that the staffing requirements would begin in June and cashless bail would begin in October. Mr. Mastro stated to Ms. Snow that she should return to the Committee next month with the funding requests and the number of needed positions with the salary requirements for those positions. John Cameron, Public Defender Round 9 of State Aid ILS Funding: Ms. Beckwith stated that the Treasurer s Office would like them to zero out revenue line #A30818 St. Aid ILS Grant and create a new revenue line for the 9 th round of grant funding that was approved during the last BOS meeting.

13 Mr. Jack made a motion, seconded by Ms. Nucero-Alger, to refer to the Finance Committee in order to close out account #A30818 St. Aid ILS Grant and to create a new revenue line for the State Aid ILS grant. Carried. Referral to Finance Committee NYS Indigent Legal Services Program: Mr. Cameron provided the following budget to the Committee for their review and approval for year 2 of the NYS Indigent Legal Services Program Tentative (Current) 2019 Proposed Δ A Assigned Counsel Administrator $ 43, $ 54, $ 11, A Public Defender $ 99, $ 103, $ 4, A Recep/Typist Indigent Svcs Grant $ 25, $ 25, $ - A Clerk PT to Recep/Typist FT $ 12, $ 25, $ 13, A Asst Public Defender - First $ 77, $ 83, $ 6, A Asst Public Defender - Third $ 65, $ 65, A Asst Public Defender - PT $ 24, $ 24, $ - 2 A Asst Public Defender - Second $ 67, $ 73, $ 5, A Equipment $ $ $ - A Equipment ILS - Server, $ - $ 7, $ 7, Desktop (2), Ipad A Day to Day travel $ 5, $ 5, $ - A Conf/Train $ 1, $ 1, $ - 1A A Other Expense $ 5, $ 5, $ - A Office Expense $ 6, $ 16, $ 10, A Experts $ 5, $ 5, $ - A Assigned Counsel Conflict $225, $ 257, $ 32, A Computer Time $ 4, $ 5, $ PDCMS Licensing $ 10, $ 10, Office Space $ 28, $ 28, Expansion/Expense A Fringe ILS $ 10, $ 63, $ 53, Appropriations Total $ 613, $ 861, $ 248, A1266 Repayments to Public Defender $ - $ - $ - A30817 St Aid ILS Grant $ - $ - A30818 St Aid ILS Grant $ 29, $ 29, $ - A30819 St Aid ILS Grant $ 29, $ 29, $ - A30820 St Aid ILS Grant $ 59, $ 59, $ - A30821 St Aid ILS Monies $ 248, $ 248,525.25

14 Revenue Total $118, $ 367, $ 248, Local Share $494, $ 494, $ - Mr. Cameron also provided members with a job description for the position of Data Officers that their office will be required to have under this program. Mr. Cameron stated that under the 2018 funds they did not address the staffing issues for his office, but under the 2019 funds they could address it. Mr. Cameron stated that they would add a Third Assistant Public Defender position and increase the duties of the Assigned Counsel Administrator to include the duties of the Data Officer and that they would also be increasing the part-time Clerk to a full time receptionist/typist position. Mr. Cameron stated that they will be looking to incorporate the changes in April to reflect the budget year of April 1, 2019 to March 31, Mr. Cameron stated that he would like to give the Assigned Counsel Administrator a raise in order to compensate the individual for the additional duties of the Data Officer as well as a raise to the base salary to address the recruitment and retention portion of the grant programs. Mr. Cameron stated that the part time clerk moving to a full time position would increase that individual s salary by $13,073. Ms. Beckwith stated that the dollar amounts for the salary of that position could change a little bit to coincide with the recent salary changes under the new CSEA contract. Mr. Mastro asked if the grant would fund the retention raises each year. Ms. Beckwith stated that the salary increases would only occur during the 2019 year of the grant and any raises after that would be the normal comp schedule increases of CSEA salary increases. Mr. Cameron stated that when the state presented us with this opportunity we looked at the wages of other counties for all of those positions. Mr. Cameron stated that the salaries are comparable with the Upstate Region. Mr. Cameron stated that they will also be looking to expand their office space as well as increase their office expenses to accommodate the increased workload and staff. Mr. Mastro asked if Ms. Beckwith had enough time in her schedule to increase her workload. Mr. Cameron stated that Ms. Beckwith is already doing a bulk of the work that is required under this grant for other grants that their office receives. Mr. Cameron stated that it made sense for her to continue to complete that work as well as take on the responsibilities of the Data Officer. Mr. Cameron stated that down the road his office would be looking into hiring a part time Assigned Counsel Administrator and separate the duties of the Data Officer from those of the Assigned Counsel Administrator. Mr. Cameron stated that the state wanted them to hire two additional Public Defenders, but right now they only want to add one more and if they need to they would hire an additional Public Defender at some point down the road. Mr. Mastro stated that the budget presented today only accounted for $250,000 and asked where the other $50,000 of the total award of $300,000 was. Ms. Beckwith stated that it would be reflected in the first quarter of the 2020 County Budget.

15 A discussion regarding the Data Officer position occurred. Mr. Jack stated that the Data Officer position should be a separate position in the budget. Mr. Jack stated that he didn t care if the same person was assigned the duties and received a stipend for the position, but it should be separated in the budget. Further discussion occurred. Mr. Jack made a motion, seconded by Ms. Nabinger, to modify the presented grant budget to create the Data Officer position and to fund the position in the amount of $5,000, and to set the salary for the Assigned Counsel Administrator at $49,750. Carried. Referral to Personnel and Finance Committee The modified budget is as follows: 2019 Tentative (Current) 2019 Proposed Δ A Assigned Counsel Administrator $ 43, , , A Public Defender $ 99, $ 103, $ 4, A Recep/Typist Indigent Svcs Grant $ 25, $ 25, $ - A Clerk PT to Recep/Typist FT $ 12, $ 25, $ 13, A Asst Public Defender - First $ 77, $ 83, $ 6, A Asst Public Defender - Third $ 65, $ 65, A Asst Public Defender - PT $ 24, $ 24, $ - 2 A Asst Public Defender - Second $ 67, $ 73, $ 5, A Equipment $ $ $ - A Equipment ILS - Server, $ - $ 7, $ 7, Desktop (2), Ipad A Day to Day travel $ 5, $ 5, $ - A Conf/Train $ 1, $ 1, $ - 1A A Other Expense $ 5, $ 5, $ - A Office Expense $ 6, $ 16, $ 10, A Experts $ 5, $ 5, $ - A Assigned Counsel Conflict $225, $ 257, $ 32, A Computer Time $ 4, $ 5, $ PDCMS Licensing $ 10, $ 10, Office Space $ 28, $ 28, Expansion/Expense A Fringe ILS $ 10, $ 63, $ 53, Data Officer 5, , Appropriations Total $ 613, $ 861, $ 248, A1266 Repayments to Public Defender $ - $ - $ -

16 A30817 St Aid ILS Grant $ - $ - A30818 St Aid ILS Grant $ 29, $ 29, $ - A30819 St Aid ILS Grant $ 29, $ 29, $ - A30820 St Aid ILS Grant $ 59, $ 59, $ - A30821 St Aid ILS Monies $ 248, $ 248, Revenue Total $118, $ 367, $ 248, Local Share $494, $ 494, $ - Mr. Mastro asked what would happen if the funding was no longer available to them. Mr. Cameron stated that all of the positions would go away and the salaries would return to their previous amounts. Mr. Starr stated that the lines that were funded by the grant should be starred in the budget. Mr. Starr made a motion, seconded by Ms. Nucero-Alger, to approve the amended budget and to indicate all salary changes and budget lines funded by the grant with an asterisk and to refer to the Personnel Committee and Finance Committee for further approval. Carried. Adjourn: Mr. Mastro adjourned the meeting at 11:49 a.m. sh

17 Safety & Rules Committee Meeting Chenango County Office Building Committee Room Wednesday, March 20, :00 am Those present were: Chairman Charles Mastro, Supervisor Art Canor, Supervisor Grace Nucero-Alger, Supervisor Dolores Nabinger, Supervisor Daniel Jack, Supervisor Robert Starr, County Clerk Mary Weidman, Acting District Attorney Mike Ferrarese, Probation Director Kristin Snow, Public Defender John Cameron, Sheriff Ernie Cutting, Fire Coordinator/Director of Emergency Management Matthew Beckwith, Elections Commissioners Mary Lou Monahan & Carol Franklin and Chairman Lawrence Wilcox. Chairman Mastro called the meeting to order at 10:00 a.m. Mary Weidman, County Clerk Transfer for Extra Hire: Ms. Weidman stated that she wanted to transfer funds from personnel lines A Recording Clerk, A Recording Clerk and A Sr. Recording Clerk to Extra Hire Ms. Weidman stated that she requested to make this transfer last month, but the Treasurer s Office wanted to wait until the figures were known for those personnel lines following the ratification of the CSEA contract. Ms. Weidman stated that she did not know what the dollar amounts were at this time and that the Treasurer would have the figures in time for the Finance Committee meeting. Ms. Nucero-Alger made a motion, seconded by Mr. Jack to refer to the Finance Committee to transfer funds from A Recording Clerk, A Recording Clerk and A Sr. Recording Clerk to Extra Hire in order to cover personnel expenses. Carried. Referral to Finance Committee Mike Ferrarese, Acting District Attorney Second ADA Position Update: Mr. Ferrarese stated that he has a potential candidate to fill the 2 nd ADA position that is currently at Penn State. Mr. Ferrarese stated that the individual has not taken the bar exam and therefore has not been admitted in NYS yet. Mr. Ferrarese stated that he would like to hire the person to start working for his office in August, have him attend court proceedings with the other attorneys in his office and begin his training so that when he passes the bar and is admitted in January he can begin trying cases on his own. Mr. Ferrarese stated that he would recommended starting this person with an annual salary of $50,000 and in January the salary could go back to the original salary amount. Mr. Mastro stated that the salary increase could be included in the 2020 budget. Mr. Starr made a motion, seconded by Ms. Nucero-Alger, to refer to the Personnel Committee to set the salary for the 2 nd ADA position at $50,000. Carried. Referral to Personnel Franklin Murder Trial Expenses:

18 Mr. Ferrarese stated that he wanted to make the committee aware of upcoming expenses regarding the Franklin murder trial. Mr. Ferrarese stated that the expenses may be over what he has budgeted and if they were, he would be coming back to Committee to look for funding. Mr. Mastro stated that there would be some funding left over in the personnel lines of the budget that could be used to cover those expenses. Kristin Snow, Director, Probation Cashless Bail/Staff Specifications: Ms. Snow provided an update regarding the circumstances surrounding the Raise the Age law changes as well as forecasting expenses for Cashless Bail. Ms. Snow stated that once the state budget passes she would have a better idea of when those changes would occur. Ms. Snow stated that if the laws were passed she would need to hire additional staffing and that the expenses more than likely would not be entirely covered by the State. Ms. Snow stated that she would return to committee after she knew how the changes would affect her office and be better prepared with salary and fringe benefit figures for the new positions. Ms. Snow stated that some of the changes may be effective on May 1, 2019 while other changes may not occur until October 2020 or October John Cameron, Public Defender NYS Indigent Legal Services Program: Mr. Cameron presented a new budget for the 2018 Indigent Legal Services grant award. Mr. Cameron stated that at this point the grant expires on March 31, 2019 and that they are focusing on what would have been the 2018 budget because they had to get that budget submitted to the State. Mr. Cameron went over the three different pieces of the program budget and stated that personnel expenses would not be part of the funding for reimbursement, but they would be included in the grant budget to hire a new Assistant Public Defender, Data Officer and increase their clerk from part time to full time hours. Mr. Cameron stated that he would ask for reimbursement for experts and any other items that he could ask for. Mr. Cameron stated that he is asking the committee to adopt the proposed budget for 2018, which would not total the $150,000 grant award. Mr. Cameron stated that they would only be reimbursed for the expenses that actually occurred during the grant year. Mr. Mastro asked when they anticipated having the new Assistant Public Defender hired. Mr. Cameron stated that it would not happen until after the state passes the budget. Mr. Mastro stated that they might not spend all of the 2019 grant funds either. Mr. Cameron stated that was correct they were awarded $300,000 and they could spend up to $300,000, but they may not spend the full amount. Mr. Starr made a motion, seconded by Ms. Nucero-Alger, to refer to the Personnel and Finance Committees to approve the 2018 ILS grant budget. Carried. Referral to Personnel and Finance Committees Ernie Cutting, Sheriff Safety Patrol Trip May 11-14, 2019:

19 Sheriff Cutting stated that he is requesting approval for the annual safety patrol trip to Washington D.C. Sheriff Cutting stated that each year they send a deputy on this trip with the schools to provide security for them. Ms. Nucero-Alger made a motion, seconded by Mr. Jack, to put the travel request on the April 8, 2019 BOS meeting agenda. Carried. Annual Report: Sheriff Cutting briefly reviewed the 2018 Annual Report for the Sheriff s Office with the Committee and stated that he would like to present the annual report during the April BOS meeting. Ms. Nucero-Alger made a motion, seconded by Mr. Starr to accept the 2018 Sheriff s Office Annual Report and move it to the full Board. Carried. Accreditation: Sheriff Cutting stated that an individual from the State Sheriff s Association would be attending the April BOS meeting to present the County with certificates of accreditation for three out of the four divisions in the Sheriff s Office. K-9: Sheriff Cutting stated that he may need to retire his K-9 if the marihuana law passes. Sheriff Cutting stated that the dog has been imprinted with marihuana and he would not be able to use the dog for those types of investigations. Sheriff Cutting stated that the dog is trained to search for people and that he was not sure if he would keep the K-9 or retire it all together. Update: Sheriff Cutting stated that the construction company for the elevator project at Preston Manor would be parking their trailers and equipment in the driveway that leads down to the gun range. Sheriff Cutting stated that he has spring firearms training coming up in addition to a corrections academy coming up this spring and that he would like to enter into a contract with the Oxford Gun Club to use their facilities for the training this year. Mr. Jack made a motion, seconded by Ms. Nucero-Alger to refer to the next BOS meeting in order to obtain a resolution that authorizes a contract with the Oxford Rod and Gun Club. Carried. Resolution to Follow Sheriff Cutting stated that the Law Enforcement Division is looking at working 12 hour shifts. Sheriff Cutting stated that they currently work a 4 day on two day off work schedule and that schedule allows them a weekend off every six weeks and by going to the 12 hour shift rotation schedule they would be able to have more weekends off to spend more time with their families which is something that they are looking for. Sheriff Cutting stated that he would be taking a look at how he could accommodate the change in their work schedule. Sheriff Cutting stated that he would like to purchase a floor cleaner for his facility to save the staff time. Sheriff Cutting stated that he would like to spend up to $7,000 out of the Inmate Phone Account to make that purchase. Mr. Canor made a motion, seconded by Mr. Jack to approve the purchase of a floor cleaner and accessories for the floor cleaner. Carried.

20 Undersheriff: Sheriff Cutting stated that it would be appropriate to go into executive session to talk about the Undersheriff s salary. At 11:15 a.m. Mr. Jack made a motion, seconded by Mr. Canor, to enter into executive session to discuss the Undersheriff s salary and performance review. Carried. At 11:32 a.m. Mr. Starr made a motion, seconded by Mr. Jack to adjourn the executive session. Carried. Mr. Starr made a motion, seconded by Ms. Nucero-Alger to refer to the Personnel Committee with the recommendation of setting the salary for the Undersheriff at $84,671. Carried. Mr. Jack made a motion, seconded by Ms. Nucero-Alger, to refer to the Personnel Committee with the recommendation to set the salary for the Sheriff at $96,076. Carried. Referral to Personnel Committee Matt Beckwith, Fire Coordinator/ Director of Emergency Management Out of State Travel Request: Mr. Beckwith stated that he has an out of state travel request for Mr. A. Jones to attend the APCO Conference that is being held in Baltimore, MD. August 10-14, Mr. Beckwith stated that Mr. Jones attended this conference last year and that the knowledge he gains from attending the conference is beneficial to the overall operations of the 911 Center. Ms. Nucero-Alger made a motion, seconded by Mr. Canor, to approve the travel request and place this on the agenda for next the BOS agenda for final approval. Carried. Vehicle Purchase - Plow Truck: Mr. Beckwith stated that he needed to replace their current plow truck that he uses to plow the driveway to the tower sites as well as the training center s parking lot. Mr. Beckwith stated that the plow truck is over 20 years old and he can no longer repair it to make it safe enough to use. Mr. Beckwith stated that he obtained 7 quotes from various vendors and that the lowest bid received was from Royal Ford of Cooperstown. Mr. Beckwith stated that the bid for the purchase of a Ford 1 ton truck and plow, which included the installation of the plow and controllers for the plow, came to $46, 517. Mr. Beckwith stated that he is requesting to spend up to $55,000 for the purchase of the truck, plow, light bar and emergency accessories from the capital reserve account. Mr. Beckwith stated that the truck would also be used to tow the Haz-Mat trailer, Search Team Trailer and Command Post trailer throughout the year. Mr. Starr made a motion, seconded by Mr. Canor, to refer to the BOS meeting in order accept the bid from Royal Ford of Cooperstown and authorize the purchase of a new Ford F350 truck and plow and to purchase the necessary accessories for the truck, said purchases not to exceed $55,000. Carried with Ms. Nucero-Alger opposed. Resolution to Follow Mary Lou Monahan & Carol Franklin, Elections Commissioners Election Law Updates: