MOAB CITY COUNCIL MINUTES DRAFT REGULAR MEETING MARCH 28, 2017

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1 MOAB CITY COUNCIL MINUTES DRAFT REGULAR MEETING MARCH 28, 2017 Regular Meeting & Attendance: The Moab City Council held its Regular Meeting on the above date in the Council Chambers at the Moab City Center, located at 217 East Center Street, Moab, Utah. A recording of the meeting is archived at Pre Council Workshop: Mayor David Sakrison called the Workshop to order at 6:30 PM. In attendance were Councilmembers Rani Derasary, Heila Ershadi, Tawny Knuteson Boyd, Kyle Bailey and Kalen Jones. Also in attendance were City Manager David Everitt, City Recorder/Assistant City Manager Rachel Stenta, City Attorney Chris McAnany, Public Works Director Pat Dean, City Treasurer Jennie Ross, Community Services Director Amy Weiser, Planning Director Jeff Reinhart, Planning Assistant Sommar Johnson, and Parks, Recreation, and Trails Director Tif Miller. The Workshop consisted of a discussion of agenda items, including a private property vendor license. Councilmember Knuteson Boyd mentioned she had discussed the proposed Color Run with a citizen to learn more about possible health threats, and she her concerns were allayed. The dialogue continued with citizen concerns about Utah Department of Transportation (UDOT) matters, including the Main Street speed limit and left turn lights. Also discussed were a proposed ordinance regarding idling semitrucks, and enforcement of current code prohibiting camping and generators in town. Further discussion surrounded traffic calming measures, and questions about traffic enforcement. City Manager David Everitt provided a brief update on the zoning code revision process and the timeline for updating the general plan. Regular Meeting Called to Order: Mayor Sakrison called the Regular City Council Meeting to order at 7:00 PM and led the Pledge of Allegiance. Seventy one members of the public and media were present. Approval of Minutes: Councilmember Derasary moved to approve the minutes of the February 11 and 28, 2017 meetings with one correction. Councilmember Jones seconded the motion. The motion carried 5 0 aye, with Councilmembers Bailey, Ershadi, Jones, Derasary and Knuteson Boyd Citizens to be Heard: The following Citizen was heard: Eve Tallman spoke about two upcoming events hosted by the League of Women Voters, including the annual silent auction and a public discussion of the City s Water Conservation Plan on April 10 at 5:15 PM at the County Library. Student of the Month: Mayor Sakrison presented Kalen Bowden with the Mayor s Student Citizenship of the Month Award for March, 2017 for Helen M. Knight School. Mayoral Proclamation: Mayor Sakrison proclaimed April 4, 2017 as National Service Recognition Day in Moab. Presentation: Beth Joseph presented several Civilian Conservation Crews (CCC) crews and Volunteers in Service to America (VISTA) workers who are serving in the Moab area. Presentation: Michael Lundell with the Bureau of Land Management (BLM) presented an update on the Page 1 of 6

2 CCC sign that was developed by the BLM to place in Rotary Park. The sign provides historical information on the CCC and its contributions to Moab and surrounding areas. Special Events/Vendors/Beer Licenses: 2017 March for Science Approved Motion and Vote: Councilmember Jones moved to approve a special event license for the 2017 Southeastern Utah March for Science to be held on Earth Day, April 22, 2017, with conditions. Councilmember Bailey seconded the motion. The motion carried 5 0 aye, with Councilmembers Bailey, Ershadi, Jones, Derasary and Knuteson Boyd Moab Charter School Color Run Approved Motion and Vote: Councilmember Jones moved to approve a Special Business Event License for the First Annual Moab Charter School Color Run to be held May 20th, 2017, with conditions. Councilmember Ershadi seconded the motion. Councilmember Derasary asked about the use of tarps and a power washer to mitigate the impact of the cornstarch dyes. The motion carried 5 0 aye, with Councilmembers Bailey, Ershadi, Jones, Derasary and Knuteson Boyd Food Tank Vendor License Approved Motion and Vote: Councilmember Ershadi moved to approve a Private Property Vendor License for Helené Rohr, doing business as Food Tank LLC, Located at 239 W Center Street for a term of April 1, 2017 to April 1, 2018, with conditions. Councilmember Jones seconded the motion. The motion passed 5 0 with Councilmembers Bailey, Jones, Knuteson Boyd, Ershadi, and Derasary Hauk Designs LLC Home of River Raider Offroad Vendor License Approved Motion and Vote: Councilmember Derasary moved to approve a Vendor License for Kenneth N Hauk II, doing business as Hauk Designs LLC Home of River Raider Offroad, located at 301 S Main Street for a term of April 9, 2017 to April 16, Councilmember Jones seconded the motion. Jones moved to add fourth condition to approval, requiring the vendor to ensure the displayed vehicles are not placed on City sidewalks. The motion passed 5 0 with Councilmembers Bailey, Jones, Knuteson Boyd, Ershadi, and Derasary Consent Agenda: (0:58 on recording) Motion and Vote: Councilmember Bailey moved to approve the Consent Agenda with any conditions. Councilmember Jones seconded the motion. Councilmember Derasary asked for a correction of a date and City Recorder/Assistant City Manager Stenta stated the correction had been made. The motion passed 5 0 with Councilmembers Bailey, Jones, Knuteson Boyd, Ershadi, and Derasary The following items were approved: 1) A Request for a Donation of Surplus Equipment to the Moab Valley Fire Department, consisting of the City s 1983 CASE Backhoe and a 2009 Dodge Charger. 2) Approval of two Procurement Exceptions as Allowed by Moab Municipal Code (B) State Approved Contracts/National Joint Powers Alliance (NJPA), For a Budgeted Equipment Purchase with Semi Service Inc. for a Dump Body not to exceed $8, and with Ken Garff Ford for a 2017 Ford F350 Truck not to exceed $24, ) Approval of an Amplified Music Event at Old City Park on May 13 and 14, ) Approval of a Request to Send Proposed Ordinance # An Ordinance of the Governing Body of Moab Annexing Property Located at 435 Riversands Road to the City of Moab to a Public Hearing on April 11, 2017 at approximately 7:15 PM. Page 2 of 6

3 5) Approval of Proposed Resolution # A Resolution of The Governing Body of The City of Moab Allowing Found Property Bicycles To Be Donated To Non Profit Organizations, The Grand County Middle School And The Multi Cultural Center And Sending All Other Valuable Property To Propertyroom.Com For Disposition. Old Business: (1:00 on recording) Conditional Use Permit for the Mill Creek Multi family Housing Project Approved Motion and Discussion: Councilmember Knuteson Boyd moved to adopt Proposed Resolution # A Resolution Approving a Conditional Use Permit (CUP) Concerning Housing on the Ground Floor for the Mill Creek Multi family Housing Project on Property Located at 1780 East Mill Creek Drive in the C 4, General Commercial Zone with conditions. Councilmember Bailey seconded the motion. Councilmember Derasary asked for clarification about whether there were seven or nine conditions. City Planner Reinhart stated the two conditions recommended by the Planning Commission had already been met: 1. The buildings cannot be located any closer to the property line than currently shown along the northern and eastern boundaries; and 2. The property line on the south side parking area will be adjusted to be part of the development parcel. The remaining seven conditions were included in the Proposed Resolution: 1. Applicants shall participate in the construction of public improvements are required for the Mill Creek Development in accordance with the future design and construction of Mill Creek Drive pursuant to an Improvements Agreement. 2. Applicant shall construct and install a wooden privacy fence at least 6 in height on the north and east property boundaries. 3. Applicant shall submit a revised Landscaping Plan prior to issuance of the building permit compliant with MMC Chapter (I), which shall include screening along the north and east property boundaries with locally adapted shrubs or trees with mature heights of at least 15 at a spacing which will create continuous coverage at maturity. 4. Applicant shall submit a Lighting Plan prior to issuance of the building permit with full cutoff, downward directed and fully shielded exterior lighting that does not reach neighboring properties in compliance with MMC Chapter (H) and Applicants shall cooperate with the City Planning Department to install warm lamps with a lumen not to exceed lumens per square foot of hardscape to minimize impact on the neighboring properties but also provide safety for residents. 6. Exterior HVAC equipment shall be located on the sides of buildings away from neighboring properties and shielded to the extent possible. 7. The finished elevations shall not exceed 40 feet from final grade, using the building height definition found in MMC Chapter which states: building height means the vertical distance as measured from the average finished grade of the building line to the midpoint of the highest peak of the roof. Applicant shall record a deed restriction that all rentals must be thirty one (31) days or longer for a period of fifteen (15) years. Vote: The motion passed 4 1 with Councilmembers Bailey, Jones, Knuteson Boyd, and Ershadi voting aye and Councilmember Derasary voting nay. Construction Agreement for the new Moab City Wastewater Treatment Plant Approved Motion and Discussion: Councilmember Bailey moved to authorize the Mayor to sign the contract as proposed between Moab City and Alder Construction for construction of the new wastewater treatment Page 3 of 6

4 plant in an amount not to exceed $13,086,000. Councilmember Knuteson Boyd seconded the motion. Discussion: Mayor Sakrison noted the bids were all close in cost so he felt the pre qualification process and the upfront work done by former City Engineer Phillip Bowman and Bowen Collins was well done. UDOT Cooperative Agreement and Club Utah Construction Reimbursement Approved Motion and Discussion: Councilmember Derasary moved to approve the Cooperative Agreement between the Utah Department of Transportation (UDOT) and the City of Moab, and to approve the Construction Reimbursement Agreement between the City of Moab and Club Utah Resort Group, LLC. Councilmember Knuteson Boyd seconded the motion. City Manager Employment Agreement Approved Motion and Discussion: Councilmember Jones moved to approve Proposed Resolution # A Resolution Approving the Employment Agreement by and between the City of Moab and David Everitt for the Position of City Manager for a Set Term. Councilmember Knuteson Boyd seconded the motion. Discussion: Councilmember Derasary asked for an update of the job description, an evaluation of Everitt in six months time, and a timeframe for recruitment for the next City Manager. New Business: (1:11 on recording) Housing Authority Scope of Work Amendment for Community Development Block Grant Approved Motion and Discussion: Councilmember Jones moved to approve the request from the Housing Authority of Southeastern Utah (HASU) to Amend the Scope of Work for the Community Development Block Grant Project to pursue the development of an independent senior living project on the Moab Area Partnership for the Moab Area Partnership for Seniors (MAPS) Campus. Councilmember Derasary seconded the motion. Discussion: HASU Director Ben Riley explained the grant was originally for property on Kane Creek Road, which fell through. The new proposal is to develop 13 acres adjacent to the hospital for a senior living facility. City Recorder/Assistant City Manager Stenta asked for a breakdown of expenses that will impact the City in this fiscal year. Commercial Site Plan Review Update Discussion: City Attorney McAnany explained the progress on the commercial site plan review process, including staff level approvals, Planning Commission approvals, and Council approvals with the intention of establishing predictability in the review, public input, and decision protocols. McAnany solicited input from Council members in the drafting of the document. Rules of Procedure for Council Meetings Tabled Discussion: City Manager Everitt read the existing rules. City Attorney McAnany discussed the need to improve clarity regarding requirements for a quorum. Councilmember Bailey asked for further clarification. Councilmembers Derasary and Jones discussed the process of amending motions. Discussion: Councilmember Knuteson Boyd noted her appreciation of tightening the procedures. Also Page 4 of 6

5 discussed was the limit testimony to one per citizen, at the discretion of the Chair. It was clarified that the Council does not usually act upon a motion on the same date as a public hearing on the same topic. Motion and Vote: Councilmember Bailey moved to table the discussion of the Resolution Adopting Rules of Procedure for City Council Meetings and Hearings. Councilmember Knuteson Boyd seconded the motion. The motion to table passed 5 0 with Councilmembers Bailey, Jones, Knuteson Boyd, Ershadi, and Derasary New Job Descriptions Approved Motion and Discussion: Councilmember Derasary moved to approve the job descriptions for the Sustainability Director, Communications and Engagement Manager, and Senior Project Manager positions as written with recent amendments to the Sustainability Director position. Councilmember Jones seconded the motion. Discussion: Councilmember Derasary noted other suggestions she had gathered regarding external cooperative roles with other municipalities, organizations, and stakeholders for the Sustainability Director. Councilmember Bailey noted his discomfort with so many senior employees reporting directly to the City Manager. Councilmember Jones noted that additional components regarding sustainability would fall under the stated job description, in addition to renewable energy and water conservation, as stated in existing City goals. Councilmembers Jones expressed an interest in reviewing the City s organizational chart. Councilmember Ershadi noted newly implemented measures for accountability, and Councilmember Bailey restated his concern regarding the history of a lack of supervision, accountability, and evaluation. Councilmember Derasary asked if work with diverse populations should be added to the Communications Manager job description. City Manager Everitt also explained that there will be a new position involving internal process improvement. Councilmember Derasary asked about the Safe and Welcoming Cities item and Councilmember Ershadi appreciated the additions of water conservation to the Sustainability Director job. Payroll and HR Related Services Agreement with ADP Approved Motion and Discussion: Councilmember Derasary moved to approve a contract with ADP for Payroll and HR Services for an annual fee of $19, and a one time setup fee of $2,800. Councilmember Jones seconded the motion. Council Reports: Mayor Sakrison asked the Council to discuss at the upcoming joint meeting with the County Council the need for the water take out facility at the Colorado River to reduce the use of culinary water for industrial demands. Councilmember Bailey reviewed the General Plan workshop he attended. He said the turnout was small but the meeting was good. Councilmember Derasary reported she also attended the General Plan workshop and she went to the last County Council meeting because they discussed assured housing versus an overlay. She reported the County moved forward with a voluntary overlay, jointly funding a nexus economic study to provide the legal back that would allow both the County and the City to establish assured housing and inclusionary zoning for housing. Page 5 of 6

6 Councilmember Ershadi commented that she and Councilmember Derasary met with citizens about protecting the community s most vulnerable residents, specifically immigrants. Councilmember Knuteson Boyd stated she attended Land Use 101. She also noted she received a letter from a school district mental health specialist and relayed her dismay at the reports regarding the number of children living in sub standard housing situations. She urged the City to commit to acting to improve affordable housing opportunities. Councilmember Bailey reported that police chief interviews will be held April 3. City Recorder/Assistant City Manager Stenta invited interview questions from the Council for those interviews. City Recorder/Assistant City Manager Stenta reviewed the list of upcoming special council meetings. Approval of Bills Against the City of Moab: Councilmember Derasary moved to pay the bills against the City of Moab in the amount of $163, Councilmember Knuteson Boyd seconded the motion. The motion carried 5 0 aye, with Councilmembers Bailey, Ershadi, Jones, Derasary and Knuteson Boyd voting aye. Adjournment: Councilmember Jones moved to adjourn the meeting. Councilmember Ershadi seconded the motion. The motion passed 5 0 with Councilmembers Bailey, Jones, Knuteson Boyd, Ershadi, and Derasary The meeting was adjourned at 8:31 PM. APPROVED: David L. Sakrison, Mayor ATTEST: Rachel E. Stenta, City Recorder Page 6 of 6