A RESOLUTION TO APPROVE AND AWARD BID OF USED EQUIPMENT FOR MCMINN COUNTY LANDFILL

Transcription

1 Page Number 184 November 17, 2008 The McMinn County Board of Commissioners met in Regular Session on Monday, November 17,2008, at 7:30 pm, in the Blue Room of the McMinn County Courthouse. 1. CALL TO ORDER The meeting was called to order by Chairman David Crews. 2. INVOCATION The Invocation was given by Commissioner Bob Powers. 3. PLEDGE TO THE FLAG The Pledge to the Flag was led by Commissioner Dale Holbrook. 4. ROLL CALL Roll Call was taken by Evonne Hoback, McMinn, as recorded: Scott Curtis - Present Dale Holbrook - Present Jeannie King - Present Roger Masingale - Present Gary Mason - Present Jerry Millsaps - Present Bob Powers - Present Jack Powers - Present Tad Simpson - Present Chairman David Crews - Present 5. APPROVAL OF MINUTES Copies of the Minutes of the Regular Session on October 20, 2008 were provided to the McMinn County Commissioners. MOTION made by Commissioner Holbrook, and seconded by Commissioner Bob Powers, to approve the Minutes of October 20, APPROVAL OF BIDS AND PURCHASES A. A Resolution to Approve and Award Bid of Used Equipment for McMinn County Landfill. Mr. Luallen presented the following resolution to approve and award bid of used equipment for the McMinn County Landfill, along with a letter from the Landfill Supervisor and a copy of the bid summary. RESOLUTION NO A RESOLUTION TO APPROVE AND AWARD BID OF USED EQUIPMENT FOR MCMINN COUNTY LANDFILL WHEREAS, in order to properly perform the essential operations of county government, goods and services must often be let for bid; and l (Cont'd)

2 Page Number 185 November 17, 2008 Resolution No (Cont'd) WHEREAS, the McMinn County Landfill Supervisor, Stan Moses requests the purchase of a used articulated clump truck in the amount of $94,500 and a used excavator in the amount of $94,500.00, in order to properly carry out the functions of the department; and WHEREAS, McMinn County has followed the proper procedures in securing the bids, and WHEREAS, Stan Moses, Landfill Supervisor, recommends the bid be awarded to Mashburn Equipment, LLC of Ringgold, GA based on hours, age, appearance, and mechanical operation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MCMINN COUNTY, TENNESSEE, MEETING IN REGULAR SESSION ON THIS THE 17TH DAY OF NOVEMBER, 2008, that this Commission does hereby approve recommendation of Stan Moses the Landfill Supervisor. (Orig signed by John M. Gentry) (Orig signed by Evonne Hoback) MOTION made by Commissioner Bob Powers, and seconded by Commissioner Millsaps, to approve this resolution. B. A Resolution to Approve and Award Semi-Annual Requirements Bid for Paper-Plastics Products. Mr. Luallen presented the following resolution to approve and award semi-annual requirements bid for paperplastics products, along with the bid summary sheets and letters of recommendation from Sheriff Frisbie and Courthouse Maintenance Supervisor Bivens. RESOLUTION NO A RESOLUTION TO APPROVE AND AWARD SEMI-ANNUAL REQUIREMENTS BID FOR PAPER-PLASTICS PRODUCTS WHEREAS, in order to properly perforn1 the essential operations of county government, goods and services must often be let for bid; and WHEREAS, the Courthouse Maintenance Department and Sheriffs Department requests the purchase of Paper and Plastic Products from January 1, 2009, to June 30, 2009, to properly carry out the functions of the department; and WHEREAS, McMinn County has followed the proper procedures in securing the bids; and WHEREAS, Benny Bivens, Courthouse Maintenance Supervisor, and Sheriff Steve Frisbie, both recommend the bid be awarded to the vendors with the lowest bid price per item meeting specifications with the exception of items 10 and II due to the fact that Jacobs Wholesale Paper has a minimum purchase of $150 to avoid delivery charges in addition to a fuel surcharge on all deliveries. (Cont'd)

3 Page Number 186 November 17, 2008 Resolution No (Cont'd) NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MCMINN COUNTY, TENNESSEE, MEETING IN REGULAR SESSION THIS THE 17TH DAY OF NOVEMBER, 2008, that this Commission does hereby approve the recommendation of the Maintenance Supervisor and the Sheriff. (Orig si!:nedby John M. Gentry) (Orig signed by Evonne HobackO MOTION made by Commissioner Masingale, and seconded by Commissioner Bob Powers, to approve this resolution. In response to a question from Commissioner Jack Powers, Mr. Luallen explained that although Jacobs Wholesale Paper seemed to be the low bid on a couple of items, they have a minimum purchase of $ and a fuel surcharge which resulted in them not being low bidder. C. A Resolution to Approve Advance Payment of2008 Inservice/Supplemental Pay to Eligible Officers of the McMinn County Sheriff's Department. Mr. Luallen presented the following resolution to approve advance payment of 2008 inservice/supplemental to eligible officers of the McMinn County Sheriff's Department. pay RESOLUTION NO A RESOLUTION TO APPROVE ADVANCE PAYMENT OF 2008 INSERVICE/SUPPLEMENTAL PAY TO ELIGIBLE OFFICERS OF THE MCMINN COUNTY SHERIFF'S DEPARTMENT WHEREAS, McMinn County receives payment of in-service supplemental pay from the State of Tennessee Peace Officer Standards and Training Commission for eligible officers as defined in Tennessee Code Annotated Title 38 Chapter 8; and WHEREAS, the amount of the supplemental pay is $ per officer, and is received in the month of June; and WHEREAS, McMinn County Sheriff Steve Frisbie requests this money be paid in the month of December. NOW BE IT THEREFORE RESOLVED BY THE BOARD OF COMMISSIONERS OF MCMINN COUNTY, TENNESSEE MEETING IN REGULAR SESSION ON THIS THE 17TH DAY OF NOVEMBER 2008, that this Commission does hereby approve the request of Sheriff Frisbie. (Orig signed by John M. Gentry) (Orig signed by Evonne Hoback)

4 Page Number 187 November 17, 2008 MOTION made by Commissioner Holbrook, and seconded by Commissioner King, to approve this resolution. 7. REVIEW AND APPROVAL OF CONTRACTS A. A Resolution to Approve the DGA Grant Contract Between McMinn County and State of Tennessee Department of Health. Mr. Luallen presented the following resolution to approve the DGA grant contract between McMinn County and State of Tennessee Department of Health, which is our annual contract for employee personnel at the Health Department. RESOLUTION NO A RESOLUTION TO APPROVE THE DGA GRANT CONTRACT BETWEEN MCMINN COUNTY AND STATE OF TENNESSEE DEPARTMENT OF HEALTH WHEREAS, it is the conviction of McMinn County, that every individual in the County has good health care readily available; and WHEREAS, in order to properly perform the duties of county government as prescribed by law, it is often in McMinn County's interest to enter into contracts with other entities; and WHEREAS, McMinn County has previously entered into a contract with the State of Tennessee Department of Health to protect and improve the physical health of the county citizens through the prevention of conditions that may threaten good health; and WHEREAS, the total appropriation for which the County shall receive is $513, I00; and WHEREAS, McMinn County Health Department does provide these services and both parties do hereby agree to these provisions in the contract for FY NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MCMINN COUNTY, TENNESSEE, MEETING IN REGULAR SESSION THIS THE 17TH DAY OF NOVEMBER, 2008, that this Commission does hereby approve this contract. AND FURTHERMORE RESOLVES to give authority to the County Mayor or his designee to execute and administer the duties of said contract. (Orig signed by Evonne Hoback) (Orig signed by John M. Gentry) MOTION made by Commissioner Mason, and seconded by Commissioner Masingale, to approve this resolution. B. A Resolution to Approve Tennessee Agricultural Enhancement Program Contract. Mr. Luallen presented the following resolution to approve Tennessee Agricultural Enhancement Program contract for the promotion of the McMinn County Farmer's Market. Resolution No A RESOLUTION TO APPROVE TENNESSEE AGRICULTURAL ENHANCEMENT PROGRAM CONTRACT WHEREAS, McMinn County has been approved to receive a Tennessee Agricultural Enhancement r;.,",;jnt fa'" thp nramatian Af thp l\.tf('l\.tfinn rallnh, H',;J.",pr' c l\.tf,;jrvpt,;jnrl (rr\l~t' rl\.-

5 Page Number 188 November 17,2008 Resolution No (Cont'd) WHEREAS, the grant is in the amount of $2, and will used primarily to purchase newspaper advertising three times a week from June 12,2009 through October 16,2009; and WHEREAS, the grant will be administered through local Agricultural Extension office and does not require a local match; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF McMINN COUNTY, TENNESSEE, MEETING IN REGULAR SESSION THIS THE 17TH DAY OF NOVEMBER, 2008, that this Commission does hereby approve this Tennessee Agricultural Enhancement contract to promote local agricultural sales at the McMinn County Farmer's Market and FURTHER RESOLVES to allow the County Mayor to execute the documents necessary to fulfill the intent of this resolution. (Orig signed by John M. Gentry) (Orig signed by Evonne Hoback) MOTION made by Commissioner Millsaps, and seconded by Commissioner Mason, to approve this resolution. In response to a question from Commissioner advertising. Mason, Mr. Gentry said that these funds will be used for C. A Resolution to Approve a Sellers Agreement Between McMinn County and GovDeals. Inc. Mr. Luallen presented the following resolution to approve a sellers agreement between McMinn County and GovDeals.com, along with a copy of the seller's agreement. Mr. Luallen said that the county could benefit more by selling specialized equipment that local customers may not have as much need as others. Resolution No A RESOLUTION TO APPROVE A SELLERS AGREEMENT BETWEEN McMINN COUNTY AND GOVDEALS, INC. WHEREAS, McMinn County annually declares property surplus that is no longer needed or able to perform its designed tasks; and and WHEREAS, McMinn County desires to get the highest retum value when selling its surplus property; WHEREAS, one additional tool available to McMinn County in selling its surplus property is the intemet-based auction system called GovDeals.com; and WHEREAS, placing items on GovDeals.com requires entering into a Sellers Agreement (attached) which defines the responsibilities of GovDeals and its clients, general terms and conditions and fees; and (Cont'd)

6 Page Number 189 November 17,2008 Resolution No (Cont'd) WHEREAS, approval of this Seller's Agreement shall in no way indicate GovDeals is McMinn County's exclusive means to dispose of and sell its surplus property. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF McMINN COUNTY, TENNESSEE, MEETING IN REGULAR SESSION THIS THE 17TH DAY OF NOVEMBER, 2008, that this Commission does hereby approve the Sellers Agreement between GovDeals, Inc and McMinn County and authorizes the County Mayor to execute the necessary documents to fulfill the intent of this resolution. (Orig signed by John M. Gentry) (Orig signed by Evonne Hoback) MOTION made by Commissioner Curtis, and seconded by Commissioner Bob Powers, to approve this resolution. In response to a question from Commissioner Masingale, Mr. Gentry said that a representative from GovDeals Inc. would come and do some training. Mr. Gentry also said that we can set a minimum price on the items and we can sell to someone else and cancel this contract at no cost. 8. APPROVAL OF BUDGET AMENDMENTS Mr. Luallen requested approval of five bu"dgetamendments in two different funds, a copy of which was provided to each Commissioner:

7 1 1 almedicare Purpose CREDITDEBIT ACCOUNT Early Supervisor School FOUO 180, , , , , , , , Childhood ACCOUNT # 141, , , Lottery Education 87, , ,821.0G 3, , ,000.0 (Cont'd) Pre K November 17,2008 Date: October 23,2008 approval: ~..,r{)val: R Teachers d: General Purpose School # 141, State Early Childhood Education

8 Page Number 191 November 17,2008 MOTION made by Commissioner Mason, and seconded by Commissioner Bob Powers, to approve these budget amendments. Motion carried by roll call, as recorded: Scott Curtis - Aye Dale Holbrook - Aye Jeannie King - Aye Roger Masingale - Aye Gary Mason - Aye Jerry Millsaps - Aye Bob Powers - Aye Jack Powers - Aye Tad Simpson - Aye Chairman David Crews - Aye Fund: Other Capital Projects # 189 Date: November 13,2008 DEPARTMENT ACCOUNT FOLIO DEBIT CREDIT State of Tennessee Airport Maintenance , General Admin. Projects Airport Improvements , EXPLANA TION: To budget revenue & expenditures related to State of Tennessee Department of Aeronautics for 405 approach survey approved by commissioner 6/18/07. Local match also budgeted in Other Capital Projects Airport Improvements line item. Fund: Other Capital Projects # 189 DEPARTMENT ACCOUNT FOLIO DEBIT CREDIT State of Tennessee Airport Maintenance , General Admin. Projects Airport Improvements , EXPLANA TION: To budget revenue & expenditures related to State of Tennessee Department of Aeronautics Grant for replacement apron & taxi lane project approved by commission 5/19/08. Local match also budgeted in Other Capital Projects Airport Improvements line item. FUND: # 189 Other Capital Projects Date: November 13, 2008 DEPARTMENT ACCOUNT FOLIO DEBIT CREDIT Other Local Revenues Miscellaneous Refunds , Admin.of Justice Projects Building Improvements , EXPLANA TION: To budget revenue & expenditures related to TV A grant for geothermal testing at Justice Center. MOTION made by Commissioner Bob Powers, and seconded by Commissioner Millsaps, to approve these budget amendments.

9 Page Number 192 November 17, 2008 Motion carried by roll call, as recorded: Scott Curtis - Aye Dale Holbrook - Aye Jeannie King - Aye Roger Masingale - Aye Gary Mason - Aye Jerry Millsaps - Aye Bob Powers - Aye Jack Powers - Aye Tad Simpson - Aye Chairman David Crews - Aye 9. COMMENTS FROM THE AUDIENCE A. Comments by Mr. Jack Hammontree, Economic Development Authority, Regarding His Trip to Germany Related to Volkswagon's Plans to Build a Plant in Chattanooga. Mr. Hammontree said he made a report to the Executive Board of the Economic Development Authority regarding his recent trip to Gennany and his mission to call on suppliers for the planned Volkswagen plant in Chattanooga. Mr. Hammontree said the trip was very enlightening and added that it began with a visit at the Volkswagen headquarters in Wolfsberg and he said that they made it very clear that they are moving full steam ahead to complete the plant as they had scheduled with the first automobile to roll off the line in early Mr. Hammontree said that right now they have 2.8% of the automobile market in the US and they want to be up to 6% by 2018 and by 2028, they want to be up to 10% of the US market. Mr. Hammontree said they make a variety of vehicles but the vehicle they plan to design and manufacture in Chattanooga will compete with the Chevrolet Impala, the Toyota Camry and the Honda Accord. Mr. Hammontree reviewed the highlights of the briefings and meetings with suppliers and said he doesn't want to raise expectations but he said that all of McMinn County is within the 60 mile radius that VW has stated they want their suppliers to be within for the "just in time inventory delivery." Mr. Hammontree feels that sometime after the first of the year, we will see quite a bit of activity. In response to a question from Commissioner Mason, Mr. Hammontree said he thinks they have done what they need to do to make our sites more acceptable at this point in time. He also updated the Commission regarding improvements to the Interstate Industrial Park, the north Etowah industrial park, and the Mt.Verd property. He thanked Randall Moss and his crew for the quick response to finish up the temporary access road to the Interstate Industrial Park. B. Comments by Mr. Mike Bivens, Central High School Soccer Booster Club. Mr. Bivens said they have undertaken a task of building concrete bleachers on the side of the soccer field and have completed the project. Mr. Bivens said they would like to pour a pad of concrete rather than filling it with dirt but they are out of money. He requested the Commission to consider a donation of$3, to help them do this. Commissioner Mason reminded Mr. Bivens that they are in the middle of a budget year, and Mr. Gentry added that the recreation grants have been expended for this year. Mr. Bivens said the reason he came tonight is because they do have a contractor on the job and he felt it would be done less expensively while he's on the job, rather than later. Mr. Bivens said that the School Board has contributed but Chairman Crews said that the Commission has contributed indirectly since the Commission helps fund the School Board. There was some discussion conceming raising the money in other ways, but Mr. Bivens said he feels that it is easier to raise money in Athens because of more industry and he reminded the Commission they are both County schools. 10. RESOLUTIONS A. A Resolution to Amend the McMinn County Rural Fire Hydrant Grant Program. Mr. Gentry presented the following resolution to amend the McMinn County Rural Fire Hydrant Grant Program, and explained the traditional policy of placement of rural fire hydrants in the form of $1,500 grant per hydrant, for two hydrants per rural fire district per fiscal year. The County Commission wishes to amend its program to allow up to $3,000 for one rural fire hydrant per commission district per fiscal year.

10 Page Number 193 November 17,'2008 Resolution No A RESOLUTION TO AMEND THE MCMINN COUNTY RURAL FIRE HYDRANT GRANT PROGRAM WHEREAS, McMinn County provides assistance to its utility districts in the placement of rural fire hydrants in the form of a $1,500 grant per hydrant, for two hydrants per rural fire district per fiscal year; and WHEREAS, as costs of hydrants and hydrant installation has increased over the past several years, the current grant amount is no longer covering the actual cost to install the hydrants; and WHEREAS, McMinn County wishes to amend its Rural Fire Hydrant Program to allow up to $3,000 for one rural fire hydrant per Civil District per fiscal year, based upon proper application having been made and the availability of funds; and WHEREAS, McMinn County shall make payment once the fire hydrant is installed and the utilities have submitted a proper invoice; and WHEREAS, the chief of the rural fire department serving the area, as well as the utilities' management must agree on the placement of the hydrant as to most efficiently serve the greatest amount of structures with the concurrence of the two county commissioners of said district also required. NOW, THEREFORE, LET IT BE RESOVED BY THE MEMBERS OF THE MCMINN COUNTY BOARD OF COMMISSIONERS MEETING IN REGULAR SESSION THIS THE 17TH DAY OF NOVEMBER 2008, THAT THIS COMMISSION DOES APPROVE THE AMENDMENT TO THE MCMINN COUNTY RURAL FIRE HYDRANT PROGRAM, the public welfare requiring it. (Orig signed by John Gentry) (Orig si?:ned by Evonne Hoback) MOTION made by Commissioner Mason, and seconded by Corpmissioner Simpson, to approve this resolution. B. A Resolution to Approve the Application Regarding Funding and Placement of a Rural Fire Hydrant (two fire hydrants in the Niota Fire District). Mr. Gentry presented the following resolution to approve the application regarding funding and placement of two fire hydrants in the Niota Fire District. Mr. Gentry pointed out that this request was approved by the Emergency Services Committee prior to the change in policy adopted earlier in this meeting. Resolution No A RESOLUTION TO APPROVE THE APPLICATION REGARDING FUNDING AND PLACEMENT OF A RURAL FIRE HYDRANT WHEREAS, in order to properly perform the essential means of fighting fires in McMinn County, it is necessary to provide fire hydrants to rural areas; and (Cont'd) I

11 Page Number 194 November 17,2008 Resolution No (Cont'd) WHEREAS, it is the policy of McMinn County to aid in the funding of the placement of2 rural fire hydrants per year in each fire district; and WHEREAS, the following application has been recommended Committee: for approval by the Rural Fire As a service to the citizens of McMinn County, the approves a grant for payment toward the installation of two fire hydrants per fire district per fiscal year. The grant amount is $1500 per hydrant, based on available funds and approval of the Budget Committee. 1., L. S. Lee, as the Chief of Niota Fire District, wish to request the placement of2 fire hydrant(s) at the following location: (see map attached to original copy of resolution) This form stands as a Hold Harmless agreement whereas McMinn County is not responsible for any fees relating to maintenance of said fire hydrant. The undersigned applicant' understands that this hydrant, should its funding be approved by the, will be installed by the local utility provider, and mayor may not be maintained by the utility. The person/group making this request accepts the responsibility of maintaining this hydrant, which could include, but not be limited to: painting, mowing, arranging hydrant testing, keeping maintenance records etc.. Signature: (Orig signed) Date of Request: Nov 17,2008 As Rural Fire District Chief, I approve this recommendation (Orig signed by L. S. Lee) District: Niota Utility Provider Agreement: As Utility Provider, it is agreed that the installation of this hydrant must be completed and billed to McMinn County within the fiscal year following the year in which the application is approved. If the installation is not completed and billed to the McMinn County within that time, this utility provider will assume all costs incurred for the installation of the approved hydrant, including costs involving installation, materials, etc. Utility Provider Authorizing Signature: (Orig signed by Eva Brakebill) This hydrant was approved by the on November 17, 2008 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MCMINN COUNTY, TENNESSEE, MEETING IN REGULAR SESSION THIS THE 17TH DAY OF November, 2008, that this Commission does hereby approve this Fire Hydrant Requests. (Orig signed by John M. Gentry) (Orig signed by Evonne Hoback)

12 , Page Number 195 November 17,2008 MOTION made by Commissioner Millsaps, and seconded by Cbmmissioner Bob Powers, to approve this resolution.. II. ELECTIONS, APPOINTMENTS AND CONFIRMATIONS A. A Resolution to Approve the Appointment of Members to the McMinn County Board of Equalization. Mr. Gentry presented the following resolution to approve the appointment County Board of Equalization. of Members to the McMinn Resolution No A RESOLUTION TO APPROVE THE APPOINTMENT OF MEMBERS TO THE McMINN COUNTY BOARD OF EQUALIZATION WHEREAS, McMinn County has a five member Board ofequ~lization as required by law to hear the concerns of citizens, businesses and industries regarding the appraisal of their property by the Assessor of Property; and I WHEREAS, four members of the board are selected by the County Commission Athens City Council, due to their population classification; and and one member by the WHEREAS, the current county-selected members are Henry Webb, Arnold Howard, Eugene Kelley, and R. 1. Mason; and WHEREAS, according to Don Cowart, McMinn County Assessor of Property, the board is due for renewal or change, depending on the Commission's pleasure; and I WHEREAS, all the current members, with the exception ofmr. R.J. Mason have expressed their willingness to serve another term, with R.J. Mason humbly requesting the selection of Matt Mason, a Niota area farmer and banker as his replacement. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF McMINN COUNTY, TENNESSEE, MEETING IN REGULAR SESSION THIS THE 17TH DAY OF NOVEMBER, 2008, that this Commission does hereby appoint Henry Webb, Arnold Howard, Eugene Kelley and Matt Mason to serve a two-year term on the McMinn County Board of Equalization. (Orig signed bv John M. Gentry) (Orig signed by Evonne Hoback) MOTION made by Commissioner Jack Powers, and seconded by Commissioner Millsaps, to approve this resolution. In response to a question from Commissioner Holbrook, Mayor Gentry said that it is his understanding according to State law that cities with a population over 10,000 get to appoint their own member to the board. Motion carried with one abstention by Commissioner Mason.

13 Page Number 196 November 17, REPORTS FROM COMMITTEES, COUNTY OFFICIALS, COMMENTS FROM COMMISSIONERS A. Solid Waste (Landfill) Committee - Commissioner Millsaps. Commissioner Millsaps said that the Solid Waste (Landfill) Committee met prior to this meeting and they approved the equipment resolution presented to and approved by the County Commission this evening. B. Emergency Services Committee - Commissioner Curtis. Commissioner Curtis said the Emergency Services Committee met last Thursday. There was a presentation by Mr. Amold Hooper, Communications Director, City of Chattanooga, regarding a Homeland Security Grant for a communications system to run from north of Atlanta to Knoxville. The only cost for McMinn County, if we decide to participate, would be a maintenance agreement for each radio we have on the system. We have until June 30, 2010 to decide if we want to be on the system and this will be discussed further. C. Question by Commissioner Holbrook Regarding the Fire Hydrant Program. In response to a question from Commissioner Holbrook, Mayor Gentry explained that the fire hydrant program was amended to allow up to $3,000 for one fire hydrant per Civil (Commission) District per fiscal year, rather than the traditional policy of allowing $1,500 for each of two fire hydrants per fire district per fiscal year. D. Agriculture Extension Committee - Commissioner Mason. Commissioner Mason said that the Agriculture Extension Committee will meet on December 11, 2008 at 6:30 pm, and each member will give a short presentation conceming their department. E. Comments by Commissioner Masingale Regarding Mr. Bivens' Earlier Request on Behalf of the McMinn Central High School Soccer Boosters. Commissioner Masingale said we have helped other groups and he would like to see us help this group. There was some discussion conceming this and Commissioner Holbrook said he would like to make a motion, but Chairman Crews said that requests such as this need to go to the Budget Committee first. 13. COMMENTS FROM THE COUNTY MAYOR A. McMinn County Airport Proiect. Mr. Gentry said that we have issued a notice to proceed on the additional runway and apron and should take no longer than 60 days. Mr. Gentry also said that he has met with the Swift Museum organization. They are finalizing their plans and once that is complete, they would like to begin the initial work on the museum because they are getting some good prices on buildings because of the economy. Mr. Gentry said we are holding up on a lease agreement to present to the Commission because we are needing some points of reference for the lease and total area necessary. Mr. Gentry added that an Airport Committee will be scheduled to go over the details. B. Collins & Aikman (C&A) Bankruptcy Settlement - Reimbursement of Attomey Fees. Mr. Gentry, referring to the Collins & Aikman Bankruptcy settlement and the Commission's approval of the payment of the back tax attomey's attomey fees out of interest and penalties ifhis insurance company did not pay, stated the insurance company did pay the attomey fees. He received a reimbursement check in the amount of $6,

14 .&...b-...~ November 17, 2008 C. Pre-Build Conference on Fire Trucks. Mr. Gentry said that the pre-build conference for the new fire trucks will take place at E-One later this week to insure that the specifications are understood and followed. D. Update on Jail Proiect. Mr. Gentry said that the geothermal study indicates that geothermal may not be conducive for the jail portion due to exchange rates on the air. Mr. Gentry said that they have a meeting next week with the Mechanical Engineers and he is anxious to hear why it may not be an option for the jail, although it is still an option for the courts portion. E. Courthouse Christmas Dinner. noon. Mr. Gentry invited everyone to the annual employee Christmas dinner on Friday, December 12,2008, at 14. APPROVAL OF NOTARY APPLICATIONS The following notary applications were submitted to the 's Office: Notary Applications for November 2008 Robert L. Cass Margaret A. Cheek Joseph H. Crabtree, Jr. April D. Jennings Alejandro Mora June Mosier Alison F. Partin Kathy G. Peterson Isbelia Williams Rhonda C. Wilson MOTION made by Commissioner Mason, and seconded by Commissioner Simpson, to approve these notary applications. 15. ANY OTHER BUSINESS THAT MAY LEGALLY COME BEFORE THE COMMISSION None. 16. ADJOURNMENT There being no other business, Chairman Crews declared the m~eting adjourned at 8: 15 pm.. d!: Deputy Clerk 1 ~ - 11_ () 1f (date) f!r~~ EVONNE HOBACK McMinn