CHARTER TOWNSHIP OF CALEDONIA BOARD OF TRUSTEES

Transcription

1 CHARTER TOWNSHIP OF CALEDONIA BOARD OF TRUSTEES MEETING NOTICE A regular meeting of the Charter Township of Caledonia Board of Trustees will be held beginning at 7:00 p.m. on Wednesday, December 6 th, 2017 at the Caledonia Township Hall, 8196 Broadmoor Ave, Caledonia, Michigan. NOTE: Individuals with disabilities may request auxiliary aids and services for the meeting by contacting the Township Clerk at TENTATIVE AGENDA 1. CALL TO ORDER / ROLL CALL 2. PLEDGE OF ALLEGIANCE AND INVOCATION 3. CONSIDERATION OF THE MEETING AGENDA 4. PUBLIC COMMENT (BRIEF UP TO 2 MINUTES) 5. INQUIRY OF CONFLICT OF INTEREST 6. APPROVAL OF THE CONSENT AGENDA A. Minutes of the November 15 th, 2017 Meeting B. Approval to Pay Bills i. Accounts Payable 7. REPORTS FROM BOARD/COMMITTEE OFFICERS AND STAFF 8. CORRESPONDENCE 9. UNFINISHED BUSINESS 10. NEW BUSINESS A. Motion To Appoint Jessica Sheldon to The Zoning Board Of Appeals B. Motion To Re-Appoint Jodie Masefied and Adam Paarlberg To The Planning Commission C. Motion To Establish The Township Board Meeting Dates For 2018 D. Motion To Approve An Extension Of The Janitorial Services Contract E. Motion To Approve The Hiring Of The Assessing Assistant F. Resolution To Set Sewer/Water Supply Rates And Charges For The Caledonia Public Sewer/Water System G. Ordinance An Ordinance To Amend The Water Connection Use And Rate Ordinance H. Motion To Approve An Amendment To The Dispatch Agreement I. Discussion Strategic Plan Review 11. BOARD COMMENTS 12. PUBLIC COMMENT (EXTENDED UP TO 5 MINUTES) 13. ADJOURNMENT

2 DRAFT 11/15/17 CHARTER TOWNSHIP OF CALEDONIA BOARD OF TRUSTEES A regular meeting of the Charter Township of Caledonia Board of Trustees was held beginning at 7:00 pm on Wednesday, November 15 th, 2017, at the Caledonia Township Hall, 8196 Broadmoor Ave, Caledonia, MI Meeting Minutes 1. CALL TO ORDER / ROLL CALL TIME: 7:00 Roll Call: Others Present: SNOEYINK: HERMENET: BRADSHAW: HARRISON: HERE HERE HERE HERE VENEMA: ZOLLER: ROBERTSON: Citizens, Students, Media, Fire Chief Siler, Deputy Clerk Wilcox HERE HERE HERE 2. PLEDGE OF ALLEGIANCE AND INVOCATION Supervisor Harrison 3. CONSIDERATION OF THE MEETING AGENDA Motion Stated: Motion Supported: Motion Status: Motion Stated: Motion Supported: Motion Status: Harrison Motion to add item 10K, Closed Session To Discuss Attorney Letter Regarding Organizational Issues. Zoller Approved Snoeyink Motion to approve the agenda as amended. Zoller Approved 4. PUBLIC COMMENT (BRIEF- UP TO 2 MINUTES) Public Comment: Kent County Commissioner Mandy Bolter gave an update on Kent County. Board Response: Thank you for attending tonight. 5. INQUIRY OF CONFLICT OF INTEREST 6. APPROVAL OF THE CONSENT AGENDA A. Minutes of the November 1 st, 2017 Meeting B. Approval to Pay Bills i. Accounts Payable ii. Accounts Payable Current Tax C. Treasurers Report D. CD Report E. Building Dept. Report Minutes from November 15, 2017

3 DRAFT 11/15/17 F. Utilities Report i. Infrastructure Maintenance Budget ii. Infrastructure Maintenance Client Report Motion Stated: Hermenet Motion to approve the consent agenda. Motion Supported: Snoeyink Motion Status: Approved 7. REPORTS FROM BOARD / COMMITTEE OFFICERS AND STAFF 8. CORRESPONDENCE 9. UNFINISHED BUSINESS A. Public Hearing Buck Lake Special Assessment District. Motion Stated: Harrison Motion to open the public hearing. Motion Supported: Snoeyink Roll Call Vote: Motion Status: Approved SNOEYINK: HERMENET: BRADSHAW: HARRISON: VENEMA: ZOLLER: ROBERTSON: Motion Stated: Motion Supported: Roll Call Vote: Motion Status: Harrison Motion to close the public hearing. Zoller SNOEYINK: HERMENET: BRADSHAW: HARRISON: Approved VENEMA: ZOLLER: ROBERTSON: B. Resolution Buck Lake Special Assessment District Resolution #4. Motion Stated: Robertson Move that we approve this resolution. Motion Supported: Zoller Roll Call Vote: SNOEYINK: HERMENET: BRADSHAW: HARRISON: Motion Status: Approved VENEMA: ZOLLER: ROBERTSON: C. Ordinance 2 nd Reading Ordinance to Amend the Zoning Ordinance of The Charter Township of Caledonia [Ron Donalson Conditional C-1 Rezoning; Quality Car Care Center; 9240 Cherry Valley Ave]. Motion Stated: Venema Move to approve the ordinance as presented. Motion Supported: Hermenet Roll Call Vote: SNOEYINK: HERMENET: VENEMA: ZOLLER: BRADSHAW: ROBERTSON: HARRISON: Motion Status: Approved 2 Minutes from November 15, 2017

4 DRAFT 11/15/ NEW BUSINESS A. Discussion Little Lambs Request for Participation in Parking Lot Repairs. B. Resolution To Approve the 2018 Salary for the Township Supervisor. Motion Stated: Snoeyink Move to approve the 2018 Supervisor salary. Motion Supported: Bradshaw Roll Call Vote: SNOEYINK: HERMENET: VENEMA: ZOLLER: BRADSHAW: ROBERTSON: HARRISON: Motion Status: Approved C. Resolution To Approve the 2018 Salary for the Township Treasurer. Motion Stated: Harrison Move to approve the 2018 Treasurer salary. Motion Supported: Zoller Roll Call Vote: SNOEYINK: HERMENET: BRADSHAW: HARRISON: VENEMA: ZOLLER: ROBERTSON: Motion Status: Approved D. Resolution To Approve the 2018 Salary for the Township Clerk. Motion Stated: Snoeyink Move to approve the 2018 Clerk salary. Motion Supported: Bradshaw Roll Call Vote: SNOEYINK: HERMENET: BRADSHAW: HARRISON: Motion Status: Approved VENEMA: ZOLLER: ROBERTSON: E. Resolution To Approve the 2018 Salary for the Township Trustees. Motion Stated: Harrison Move to approve the Trustee salary for Motion Supported: Hermenet Roll Call Vote: SNOEYINK: HERMENET: VENEMA: ZOLLER: BRADSHAW: ROBERTSON: HARRISON: Motion Status: Approved F. Public Hearing 2018 Budget. Motion Stated: Robertson Move that we open the public hearing. Motion Supported: Zoller 3 Minutes from November 15, 2017

5 DRAFT 11/15/17 Roll Call Vote: Motion Status: Approved SNOEYINK: HERMENET: BRADSHAW: HARRISON: VENEMA: ZOLLER: ROBERTSON: Motion Stated: Motion Supported: Motion Status: Harrison Move that we close the public hearing. Snoeyink Approved G. Resolution To Approve the Annual Township Budget for 2018 and Determining Tentative Property Tax Rates for Support of Budget. Motion Stated: Zoller Move to approve the resolution adopting the budget for Motion Supported: Robertson Roll Call Vote: Motion Status: Approved SNOEYINK: HERMENET: BRADSHAW: HARRISON: VENEMA: ZOLLER: ROBERTSON: H. Resolution A Resolution to Place the 2017 Winter Special Assessment Districts on the December 2017 Tax Roll. Motion Stated: Snoeyink Motion to approve the resolution. Motion Supported: Hermenet Roll Call Vote: SNOEYINK: HERMENET: BRADSHAW: VENEMA: ZOLLER: ROBERTSON: HARRISON: Motion Status: Approved I. Motion To Approve the Universal Data Sharing Agreement. Motion Stated: Zoller Motion to approve the Universal Data Sharing Agreement. Motion Supported: Snoeyink Motion Status: Approved J. Motion To Approve RFP for Alternate Water Source. Motion Stated: Robertson Move to approve the RFP for alternate water source. Motion Supported: Zoller Motion Status: Approved K. Closed Session To Discuss Attorney Letter Regarding Organizational Issues. Motion Stated: Harrison Motion to enter closed session to discuss an attorney opinion letter regarding Township organizational issues. Motion Supported: Snoeyink 4 Minutes from November 15, 2017

6 DRAFT 11/15/17 Roll Call Vote: Motion Status: Approved SNOEYINK: HERMENET: BRADSHAW: HARRISON: VENEMA: ZOLLER: ROBERTSON: Motion Stated: Harrison Motion to return from closed session. 8:36pm Motion Supported: Bradshaw Motion Status: Approved Motion Stated: Motion Supported: Motion Status: Harrison Motion to have the Clerk and Township Administrator proceed as directed in closed session. Zoller Approved 11. BOARD COMMENTS Time: 7:52 7:55pm Bradshaw Attended The Right Place breakfast and found it beneficial. A good presentation on mobility, cars, and automation. MTA is against HB5098 encourages everyone to get informed on this bill. Thanks to Congressman Justin Amash for stopping in to talk with his congregation. Harrison Christmas in Caledonia is Dec 2 nd. The Santa parade is on Main St at 5:30pm. Encourages people to attend the event. Thank you Treasurer Robertson for your work on the new green space. Robertson Strategic planning is making progress on the community green space plan. 12. PUBLIC COMMENT (EXTENDED UP TO 5 MINUTES) 13. ADJOURNMENT Motion Stated: Zoller Move to adjourn. 8:37pm Motion Supported: Snoeyink Motion Status: Approved Bryan Harrison, Supervisor Jennifer Venema, Clerk Minutes Reported By: Angela Wilcox, Deputy Clerk 5 Minutes from November 15, 2017

7 01:57 PM User: JEN DB: Caledonia CHECK REGISTER FOR CALEDONIA TOWNSHIP Page: 1/2 CHECK DATE FROM - Check Date Check Vendor Name Description Amount Bank 01 CHEMICAL BANK (BYRON) CAPITAL ONE COMMERCIAL FIRE - COFFEE CHARTER COMMUNICATIONS PHONE/INTERNET/CABLE LIBRARY - PHONE LINES CHROUCH COMMUNICATIONS INC. CINTAS CORPORATION 725 DIXON ENGINEERING, INC DOMINION VOTING SYSTEMS, INC DUNRIGHT, LLC ETNA SUPPLY COMPANY ETNA SUPPLY COMPANY FIRE - RADIO BATTERY/SERVICE TWP - FLOOR MATS WATER TOWER PAINTING ELECTION EQUIPMENT - G1130 FIRE - RESCUE AUGER WATER METERS WATER METERS , , FIRST BANK CARD J. VENEMA #6605 S. SILER ACCT # , , INFRASTRUCTURE ALTERNATIVES NEW CONSTRUCTION INSPECTIONS OCTOBER 201 SAW GRANT - OCTOBER , INTEGRITY BUSINESS SOLUTIONS OFFICE SUPPLIES OFFICE SUPPLIES KENT COUNTY ROAD COMMISSION KENT COUNTY TREASURER KIWANIS CLUB OF THE CALEDONIA AREA MICHIGAN ENERGY SERVICE COMPANY MIKA MEYERS CREEKWOOD DR, CREEKWOOD CT, WOODVILLE DR LAW ENFORCEMENT - OCTOBER 2017 JULY MEAL LIBRARY - OCTOBER 2017 ENERGY MONITORING LEGAL SERVICES OCTOBER , , , NAPA AUTO PARTS FIRE - RUST FIX FIRE - WIPER BLADES/SERPENTINE BELT NYE UNIFORM PACE ANALYTICAL PATTEN'S MICHIGAN MONUMENTS POSTMASTER FIRE - COLLAR BRASS EMT, LIFE SAVING PIN WATER TESTING PATTERSON ALASKA CEMETERY HEADSTONE REPLACEMENT POSTAGE FOR VOTER ID CARDS , PREIN & NEWHOF NON MOTORIZED PATHWAY PHASE 1B 7/1/17-7/ NON MOTORIZED PATHWAY ADMINISTRATION 7/3 NON MOTORIZED PATHWAY PHASE 1B 7/30/17-8 NON MOTORIZED PATHWAY PHASE 1B 8/27/17-9 NON MOTORIZED PATHWAY ADMINISTRATION 8/ , , PRIORITY HEALTH QUALITY AIR STATE OF MICHIGAN STATE OF MICHIGAN TERMINIX OF WEST MICHIGAN WELLS FARGO FINANCIAL LEASING HEALTH INSURANCE PREMIUM DECEMBER 2017 HVAC MAINTENANCE AGREEMENT 11/1/17-11/30 LIBRARY - BOILER INSPECTION C/K LAKE WEED TREATMENT PERMIT PEST CONTROL - LIBRARY BLDG - KIP COPIER SERVICE CONTRACT 8,

8 01:57 PM User: JEN DB: Caledonia CHECK REGISTER FOR CALEDONIA TOWNSHIP Page: 2/2 CHECK DATE FROM - Check Date Check Vendor Name Description Amount WEST SHORE FIRE, INC WILLIAMS & WORKS WOODLAND TREE SERVICE, INC XEROX FINANCIAL SERVICES FIRE - QUCK CHARGE BOOT ASSY PLANNING SERVICES OCTOBER 2017 TREE REMOVAL - LAKESIDE CEMETERY PRINTER/COPIER SERVICE CONTRACT , TOTALS: Total of 33 Checks: Less 0 Void Checks: Total of 33 Disbursements: 114, ,021.64

9 11/29/ :58 AM User: JEN DB: Caledonia CHECK REGISTER FOR CALEDONIA TOWNSHIP Page: 1/1 CHECK DATE FROM 11/29/ /29/2017 Check Date Check Vendor Name Description Amount Bank 01 CHEMICAL BANK (BYRON) 11/29/ MICHAEL OR CAROL VANLAAN ESCROW - MICHAEL & CAROL VANLAAN 1, TOTALS: Total of 1 Checks: Less 0 Void Checks: Total of 1 Disbursements: 1, ,000.00

10 JANITORIAL SERVICES AGREEMENT JANITORIAL/CLEANING SERVICES TOWNSHIP FACILITIES TOWNSHIP FACILITIES CONTRACTED PRICE FOR COMPLETE CLEANING OFFICE & HALL CONTRACTED PRICE FOR COMPLETE CLEANING LIBRARY $ $ $ $ Contractor Personnel: Contractor shall provide to the Township a valid work permit issued by the Department of Labor for any and all person under the 18 years of age who are providing services for Contractor under terms of this agreement. Contractor shall provide the Township a Certificate of Workers Compensation Insurance. Terms: Township shall make payment to Contractor in the following manner: Monthly payments in the amount of $ per month for the Township Office & Hall and $ per month for the Township Library for contract year Compliance: Failure of Contractor to comply with any of the requirements of this agreement, as detailed in the bid specifications (see Exhibit A attached), shall be sufficient reason for the cancellation of the agreement. Contract Price: This contract is for one (1) year. The contract price is an annual amount. Contractor agrees to the contract price of $ , per one year term, commencing on January 1, 2018 and ending on December 31, Contractor Signature Name Printed Date Company Name Address City, State, Zip Telephone Number Business Telephone Number Fax Address Township Clerk Charter Township of Caledonia Title Date

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19 Final Draft Dated November 28, 2017 CHARTER TOWNSHIP OF CALEDONIA COUNTY OF KENT, MICHIGAN At a regular meeting of the Township Board of the Charter Township of Caledonia, County of Kent, Michigan, held in the Caledonia Township Hall located at 8196 Broadmoor Avenue SE, Caledonia, Michigan, on December 6, 2017, at 7:00 p.m. Local Time. PRESENT: Members: ABSENT: Members: It was moved by Member and seconded by Member that the following Ordinance be adopted pursuant to the procedures set forth in Section 6 of Act 94 of the Public Acts of Michigan of 1933, as amended: ORDINANCE NO. AN ORDINANCE TO AMEND THE WATER CONNECTION, USE AND RATE ORDINANCE The Ordinance was then discussed. Upon roll call vote, the vote upon the motion adopting said Ordinance was as follows: YEAS: Members: NAYS: Members: The Township Clerk declared the Ordinance adopted. The following is Ordinance No. as adopted: { }

20 THE CHARTER TOWNSHIP OF CALEDONIA ORDAINS: ORDINANCE NO. AN ORDINANCE TO AMEND THE WATER CONNECTION, USE AND RATE ORDINANCE Section 1. Amendment to Section 105. Section 105 of the Water Connection, Use and Rate Ordinance, as amended (the Water Ordinance ) is hereby amended in its entirety to read as follows: Section 105. Finding Re: Measure of Water Use by Metering of Water Supply. The Township hereby finds that the metering of domestic water supply is the best available technology and preferred method for measuring with relative precision the use of the Water System. The Township requires, pursuant to this Ordinance, the metering of domestic water supply for all users of the Water System. Section 2. Amendment to Section 206. Section 206 of the Water Ordinance is hereby amended in its entirety to read as follows: Section 206. Commodity Fee is a periodic charge levied on Customers for use of the System on the basis of water consumption. The charge represents a portion of (a) that Customer s proportionate share of the Operation, Maintenance and Replacement Costs of the System and (b) the benefit to that Customer derived from the use of the System. The charge may include a Debt Service Charge component. Section 3. Amendment to Section 207. Section 207 of the Water Ordinance is hereby amended in its entirety to read as follows: Section 207. Connection Fee is the charge imposed by the Township to regulate the connection of a Service Line to a Service Connection. This fee represents (a) the proportional cost attributable to each Premises which requires the use of Potable Water (including for fire protection purposes) to regulate access to the Water System and ensures that sufficient capacity exists to accommodate the additional use without overburdening the Water System or adversely affecting the Township s ability to provide service to the Water System s existing customers and (b) the benefit to the owner of a Premises which requires the use of Potable Water (including for fire protection purposes) derived from the connection to the Water System including, but not limited to, eliminating or reducing the risk of failure of private water wells and the contamination of ground water accessed by private water wells. { } 1

21 Section 4. Amendment of Section 211. Section 211 of the Water Ordinance, which currently includes the definition of the term Fire Hydrant Fee, is hereby amended to add Section 211.A. Debt Service Charge and 211.B. Fire Hydrant Fee to read as follows: Section 211.A Debt Service Charge is the amount charged to Customers of the Water System to pay all or a portion of the principal, interest and administrative costs of retiring the debt incurred for acquisition and construction of and improvements to the Water System. The Debt Service Charge may be included as part of the Readiness to Serve Fee or may be a separate charge. Section 211.B Fire Hydrant Fee is the charge made by the Township to an applicant for use of Public Water from a fire hydrant. Such use, for example, would include the filling of a swimming pool. Section 5. Amendment to Section 227. Section 227 of the Water Ordinance is hereby amended in its entirety to read as follows: Section 227. Readiness to Serve Fee is a periodic charge levied on a Customer based upon the size of the Customer s Meter. The charge represents a portion of (a) that Customer s proportionate share of the Operation, Maintenance and Replacement Costs of the System (which includes, but is not limited to, costs of the operation, maintenance, repair and replacement of the Meters) and (b) the benefit to that Customer derived from the availability of the System. The charge may include a Debt Service Charge component. Section 6. Amendment to Section 232. Section 232 of the Water Ordinance is hereby amended in its entirety to read as follows: Section 232. Reserved. Section 7. Amendment to Section 239. Section 239 of the Water Ordinance is hereby amended in its entirety to read as follows: Section 239. Unit shall have the meaning assigned in the Township s Sewer Connection, Use and Rate Ordinance, as that ordinance may be amended from time to time by the Township Board. Section 8. Amendment to Section 244. Section 244 of the Water Ordinance is hereby amended in its entirety to read as follows: { } 2

22 Section 244. Water Supply Rates and Charges shall include the Connection Fee, Meter Fee, Inspection and Administration Fee, Readiness to Serve Fee, Unmetered Fire Protection Fee, Fire Hydrant Fee, Commodity Fee, Debt Service Charge (either separate or as a part of another charge authorized by this Ordinance), and Miscellaneous Customer Fee. Section 9. Amendment to Article V. Article V of the Water Ordinance is hereby amended in its entirety to read as follows: ARTICLE V CONNECTION PROCEDURES Section 501. Permit. Service Connections shall be installed only at the Customer s expense by the Township or by an Approved contractor and only after approval of the permit application by the Township. Prior to the installation of a new Service Connection or construction in the public rightof-way by an Approved contractor, a surety bond shall be filed with the Township in form acceptable to the Township in the amount of $5,000 which indemnifies the Township and its authorized representatives from any loss resulting from said installation or construction. Provision of such surety bond shall in no way limit liability for damage to the System or other public or private property. Section 502. Application for Permit; Payment of Fees. Prior to the connection of a Service Line to a Service Connection, a prospective Customer must file a permit application on a form to be supplied by the Township. The application must be accompanied by payment in full of the Connection Fee, Meter Fee, Inspection and Administration Fee and such other charges or deposits required by this Ordinance. Section 503. Installation of Service Lines and Service Connection. All Service Lines shall be installed in accordance with the Township s thencurrent Specifications for Watermains and Water Services (as those specifications may be revised from time to time), at the Customer s expense. The Service Connection, if not previously installed, shall be installed by the Township at the expense of the Customer or by an Approved contractor. The Plumbing System in or on the Premises in connection therewith must conform in character, design and quality to the law of the State of Michigan and the Township Plumbing Code. Section 504. Material Specifications. All Service Connections and Service Lines Materials shall be in accordance with the Township s thencurrent Specifications for Watermains and Water Services, as those specifications may be revised from time to time. No Service Connection or Service Line of less than 1 inch diameter will be permitted. { } 3

23 Section 505. Minimum Depth. All Service Connections and Service Lines must be laid on solid ground not less than five feet below finished grade. The installation must be inspected by the Township or its authorized representative. Section 506. No Obstruction of System Components. No Person shall obstruct or interfere in any way with any Service Connection or other appurtenance of the System, including Meters, by placing in, on or about said Service Connection, Meter, or other appurtenance, building materials, rubbish, shrubbery, flowers, or otherwise hindering the easy and free access thereto. Section 507. Thawing of Service Lines. Service Lines shall be protected from freezing. Thawing of Service Lines shall be performed by the Township. The expense of thawing the Service Line, if frozen, shall be borne by the Township, subject to the right of the Township to charge the Customer a Miscellaneous Customer Fee. Section 508. Repair of Service Lines. Service Lines shall be protected from damage of every nature and needed repairs shall be made by the Customer. The expense of repairing the Service Line may be borne by the Township, in the Township s sole discretion, subject to the right of the Township to charge a Miscellaneous Customer Fee to the Customer. Section 509. Discontinuation of Service. The Township may discontinue service if a Customer fails to maintain the Service Line in a leak-free condition or if the Customer makes an unauthorized plumbing connection which bypasses the Meter. Section 510. No Multiple Connections. A single Service Connection shall not serve more than one (1) Premises unless approved by the Utilities Administrator or the Utilities Committee, even though the ownership of the adjacent Premises may be the same; provided, however, that in the event a single Premises has two or more freestanding buildings to be served by the System, each building shall have a separate Service Connection and Meter. Section 511. Excavation. All excavation for Service Connection installation shall be adequately guarded with barricades and lights so as to protect the public from hazard. Streets, sidewalks, parkways and other public property disturbed in the course of the work shall be restored in a manner satisfactory to the Township at the Customer s expense. Section 512. Pressure Reducing Valve. All Service Lines with pressure exceeding 80-pounds per square inch (psi) shall be installed with a pressure reducing valve at the Customer s expense in accordance with the thencurrent State of Michigan Plumbing Code, as such code may be revised from time to time. { } 4

24 Section 513. Separate Service Lines. A separate Service Connection and Service Line shall be provided for potable water supply and Unmetered Fire Protection Connection. Section 10. Amendment to Article VI. Article VI of the Water Ordinance is hereby amended in its entirety to read as follows: ARTICLE VI METERS Section 601. Use and Installation of Meters. The Public Water used by each Customer shall be metered. The Township will furnish a meter horn at the Customer s expense for installation by the Customer s plumber. The Township shall then inspect the Service Line and meter horn and install the Meter s remote. The Meter will be tested and maintained by the Township and shall remain the property of and under control of the Township. Section 602. Replacement of Meters. The Meter shall be replaced upon failure or at such time as determined by the Township in the Township s sole discretion. The cost of the Meter replacement shall be borne by the Township as an expense of the Water System from the revenues derived from the Readiness to Serve Fee. Section 603. Size; Specification. Meters for ordinary domestic service shall be a minimum of 5/8 inch size. The Meter shall contain remote readouts. A separate valve the same size as the Service Line shall be installed on the Service Line on both sides of the Meter. Where application for a larger service is made, determination as to meter size shall be made by the Township. Larger sizes may be required for an Industrial Customer, a Commercial Customer or multiple dwelling use. Section 604. Accessible Location. Meters shall be set in an accessible location and in a manner as may be defined and approved by the Township. Where due to unusual circumstances it is necessary to place the Meter in a pit, such pit shall be installed by the Township as part of the Service Connection in accordance with Township standards at the expense of the Customer. Section 605. Access to Meter. The Township shall have the right to shut off the Public Water to any Customer if access is not available to the Meter. Qualified employees of the Township shall at all reasonable hours have the right to enter the Premises where such Meters are installed, for the purpose of reading, testing, removing or inspecting same and no Person shall hinder, obstruct, or interfere with any such employee in the discharge of his or her duties. { } 5

25 Section 606. Damages to Meter. Any damages to a Meter resulting from carelessness or neglect of a Customer to properly secure and protect the Meter from damages caused by frost, hot water, steam or other misuse shall be paid for by the Customer as a Miscellaneous Customer Fee upon presentation of the bill therefore. Section 607. Failure of Meter. If any Meter shall fail to register properly, the Township shall estimate the consumption of Public Water and bill accordingly. Section 608. Accuracy of Meter. A Meter shall be considered accurate if when tested it registers neither 2% more than nor 2% less than the actual quantity of Public Water passing through it. If a Meter registers in excess of 2% more than the actual quantity of Public Water passing through it, it shall be considered fast to that extent. If a Meter registers in excess of 2% less than the actual quantity of Public Water passing through it, it shall be considered slow to that extent. Section 609. Corrected Billings. If a Meter has been tested and is determined to register fast the Township shall credit the Customer with a sum equal to the percentage fast multiplied by the amount of the Commodity Fee incurred by said Customer within the six months prior to the test. If a Meter so tested is determined to register slow the Township may collect from the Customer a sum equal to the percentage found slow multiplied by the amount of the Commodity Fee incurred by the Customer within the six months prior to the test. The cost of the Meter test shall be borne by the Customer as a Miscellaneous Customer Fee if the Meter is found to be accurate or slow. Section 11. Amendment to Section 703. Section 703 of the Water Ordinance is hereby amended in its entirety to read as follows: Section 703. No Obstruction of Fire Hydrants. No person shall, in any manner, obstruct or prevent free access to or place or store temporarily or otherwise any object, material, snow, debris, automobile or structure of any kind with a distance of fifteen (15) feet of any fire hydrant, whether the Fire Hydrant is privately owned or owned by the Township. Upon the failure of said Person to remove said obstruction which shall be set forth in a notice which shall be mailed to said Person by the Township, the Township is hereby authorized and empowered to remove said obstruction and charge the cost of said removal to said Person as a Miscellaneous Customer Fee. Section 12. Addition of New Section 705. A new Section 705 of the Water Ordinance, entitled Private Fire Hydrants, is hereby added to Article VII of the Water Ordinance to read in its entirety as follows: { } 6

26 Section 705. Private Fire Hydrants. All fire hydrants installed after January 1, 2017 shall be owned by the Township. Any fire hydrants installed prior to January 1, 2017 that are not owned by the Township shall be maintained by the owner in good repair and working order. Section 13. Amendment to Section 801. Section 801 of the Water Ordinance is hereby amended in its entirety to read as follows: Section 801. Requirements. Extensions of or improvements to the Water System may be initiated by the Township or by written request, including petitions, from property owners. The Township may grant the petition, in its discretion, and prescribe the terms and conditions upon which the petition will be granted and may require the written acceptance of such terms and conditions by the petitioners. a. As a condition of granting the petition, the petitioners must pay, in addition to all other charges imposed on new connections under this ordinance, a fee to cover the actual cost (or proportion of cost) of extending the water main along the entire frontage of the Premises, from property line to property line, improving the transmission, supply, treatment and storage system, or making other changes necessary to accommodate the extension and new connection. b. All newly constructed components of the Water System shall be inspected by the Township engineer or other designated representative at the expense of the petitioner. The materials and construction shall comply with the Township s then-current Specifications for Watermains and Water Services, as those specifications may be revised from time to time. c. The Township may, in the discretion of the Township Board, utilize any means legally available to the Township to extend or improve the Water System, including, without limitation, Township Funds on hand, the proceeds of bonds, funds advanced from a township improvement revolving fund or public improvement fund or the proceeds of special assessments. d. The Township, in its sole discretion, may also enter into a contract with any Person to set forth the terms and conditions for extending or improving the Water System, including payment for the extension or improvement. Such contract may in the discretion of the Township provide that a Person who extends the Water System or who pays for improvements to the Water System (the Contracting Party ) may be reimbursed for a portion of such expenditures from revenues resulting from Connection Fees and other charges paid by Customers other than the Contracting Party which thereafter utilize the Water System facilities installed by the Contracting Party. { } 7

27 Section 14. Amendment to Section 904. Section 904 of the Water Ordinance is hereby amended in its entirety to read as follows: Section 904. Leaking Service Line. If the Service Line from the curb stop to the Meter is found to be deteriorated or leaking, the Customer must repair the Service Line. The Township may, in the Township s sole discretion, complete the repair of or replace the Service Line, subject to the right of the Township to charge a Miscellaneous Customer Fee to the Customer for the costs incurred by the Township. Section 15. Amendment to Article X. Article X of the Water Ordinance is hereby amended to read in its entirety as follows: ARTICLE X CROSS-CONNECTIONS Section Rules. The Township adopts by reference the Water Supply Cross Connection Rules of the Michigan Department of Public Health, being R to R of the Michigan Administrative Code, as now or hereafter amended. Section Control Program. The Township shall develop a comprehensive control program for the prevention of all Cross Connections. The plan for the program shall be submitted to the Michigan Department of Public Health for review and approval. After the plan has been approved by the Michigan Department of Public Health, the Township shall implement the program for prevention of all future Cross Connections. Section Cross-Connection Prohibited. A Cross-Connection shall not be made: a. between the Water System and a Secondary Water Supply: b. by a Submerged Inlet: c. between the Water System and piping which may contain sanitary waste or a chemical contaminant: and d. between the Water System and piping immersed in a tank or vessel which may contain a contaminant. Section Cross Connection Devices. All devices for the prevention of Cross Connection shall be Approved. The devices shall be installed in good working condition at the Customer s expense. The Township will inspect, routinely, such devices and, if found to be defective or inoperative, shall require replacement thereof. { } 8

28 Section Corrective Action. The Customer shall obtain prior written approval from the Township before taking any proposed corrective action or installing any protective device. The total time allowed for completion of corrections ordered by the Township shall take into account the degree of hazard involved and the time required to obtain and install necessary equipment. If the Cross Connection has not been removed within the time specified, the Township shall physically separate the Water System from the on-site piping system in such a manner that the two systems cannot again be connected by an unauthorized Person, and charge the cost thereof as a Miscellaneous Customer Fee. Section Secondary Water Supply. When a Secondary Water Supply is used in addition to the Water System, or in other high risk installations involving extensive plumbing, the exposed Water System and Secondary Water Supply piping shall be identified by the American Water Works Association Standard Color Code and tags and so maintained that each pipe may be traced readily in its entirety. If piping is so installed that it is impossible to trace in its entirety, it shall be considered a Cross Connection and it shall be necessary to protect the Water System at the Water Service in a manner acceptable to the Department of Environmental Quality. Section Private Water Storage Tank. A private water storage tank supplied from the Water System shall be deemed a Secondary Water Supply unless it is Approved for Potable Water usage. Section Maintenance. It shall be the responsibility of the Customer to maintain Cross Connection prevention devices in good working order and to make no piping or other arrangements for the purpose of altering or bypassing said devices. Section Testing and Inspection. Periodic testing and inspection schedules shall be established by the Township for all Cross Connection prevention devices. The interval between such testing and inspections and overhauls of each device shall be established in accordance with the age and condition of the device. Inspection intervals should not exceed one year, and overhaul intervals should not exceed five years. These devices should be inspected frequently after the initial installation to assure that they have been installed properly and that debris resulting from the installation has not interfered with the functioning of the device. The testing procedures shall be in accordance with the manufacturer s instructions when Approved. Certified testing of a Reduced Pressure Principle Back Flow Preventer is required by a licensed plumber at the Customer s expense on an annual basis. Records of the test as well as records of repair shall be provided to the Township by the Customer. Section Discontinuation of Service Due to Cross Connection. The Township is hereby authorized to discontinue water service after reasonable { } 9

29 notice to any Premises where a Cross Connection exists. The Township may take such other precautionary measures as necessary to eliminate any danger of Contamination of the Water System. Water service to such premises shall not be restored until such Cross Connection has been eliminated and the Customer pays a turn-on charge. Section Health Hazard. The Township shall immediately stop water service to any Customer discovered to have a Cross Connection which creates an imminent Health Hazard. Water service shall not be restored until the violation is permanently corrected. Section 16. Amendment to Section Section 1002 of the Water Ordinance is hereby amended in its entirety to read as follows: Section Readiness to Serve Fee. Customers shall pay a Readiness to Serve Fee based on the size of each Meter applicable to the Premises, regardless of the intended use of the Meter, to be paid monthly or quarterly in advance at the rate established by resolution of the Township Board from time to time. Section 17. Amendment to Section Section 1103 of the Water Ordinance is hereby amended in its entirety to read as follows: Section Commodity Fee. Customers shall pay a Commodity Fee based on metered water service, to be paid monthly or quarterly in arrears, at the rate established by resolution of the Township Board from time to time. At the discretion of the Township Board, the Commodity Fee may contain a separately itemized component for the cost of Township compliance with the Safe Drinking Water Act and other applicable governmental mandates. Section 18. Amendment to Section Section 1105 of the Water Ordinance is hereby amended in its entirety to read as follows: Section Connection Fee. The owner of a Premises who applies for connection of the Service Line to the System shall pay a Connection Fee and a Meter Fee in accordance with Section 1106, and an Inspection and Administration Fee, in accordance with Section a. Computation. The Connection Fee shall be a rate per Unit established by resolution of the Township Board from time to time, with a minimum assignment of one Unit per Premises. A Premises with an Unmetered Fire Protection Connection not otherwise connected for Potable Water use shall be assessed a Connection Fee, based on the assignment of { } 10

30 Units and as determined by resolution of the Township Board from time to time. b. Credit Applicable to Properties Subject to Termination Agreement. Premises for which capacity was reserved in accordance with and to the extent of the Termination Agreement (e.g., the Caledonia Community Schools, the Glen Valley residential and commercial developments and the Jasonville Farms development) shall be deemed to have paid the Connection Fee insofar as assigned Units remain available for the development, subject to the terms of the Termination Agreement. Those parcels located in a Special Assessment District and subject to a full special assessment on the Special Assessment Roll, including, parcels located within the Northwest Township Water Special Assessment District No , determined by resolution of the Township Board on January 31, 2001, and located within the Cherry Valley Sewer and Water Special Assessment District No determined by resolution of the Township Board on October 15, 2003, shall be deemed to have paid the Connection Fee, if payments on the special assessment are current; provided, however, that such credit shall not result in a full or partial refund of the special assessment paid or payable pursuant to the Special Assessment Roll, unless specifically established by the Township at the time the Special Assessment Roll was confirmed by the Township; provided further that a partial special assessment (levied, for example, on a vacant lot) shall be offset against the Connection Fee. c. Cash Payment. The Connection Fee shall be paid in cash, to the extent not offset by a credit, prior to the issuance by the Township of a Service Connection permit to connect to the Water System pursuant to Article V. d. Increased Utilization of Water System. In the event a change in use of a Premises is proposed which will increase the utilization by that Premises of the Water System, then the owner of the Premises shall submit a new application for a Service Connection permit, the Township in accordance with the procedures set forth in Article V for the issuance of a Service Connection permit shall assign additional Units to the Premises to reflect such increased utilization and an additional Connection Fee based on the additional assigned Units shall be payable. e. Repair and Replacement of Service Connection. In the event the connection of a Service Line to a Service Connection for a Premises for which a Connection Fee has been paid is repaired, revised, or replaced, no additional Connection Fee shall be payable provided that an increase in the utilization by said Premises of the Water System does not occur as a result of said repair, revision or replacement. An additional Inspection and Administration Fee may be payable as a result of said repair, revision or replacement, depending upon the circumstances. { } 11

31 Section 19. Amendment to Section Section 1109 of the Water Ordinance is hereby amended in its entirety to read as follows: Section Fire Hydrant Fee. A Person shall apply to the Township to use Public Water from a fire hydrant for private use and shall pay a Fire Hydrant Fee. All other uses of unmetered public fire hydrants will be maintained at the expense of the System. Section 20. Amendment to Section Section 1301 of the Water Ordinance is hereby amended in its entirety to read as follows: Section Administrator. The Administrator shall coordinate the operation, maintenance and administration of the System, including ordinance application and enforcement for the Township. Section 21. Amendment to Section Section 1701 of the Water Ordinance is hereby amended in its entirety to read as follows: Section Repeal of Conflicts. All ordinances or parts of ordinances in conflict herewith and relating to the Water System are hereby repealed. Section 22. Severability and Paragraph Headings. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity of such section, paragraph, clause or provisions shall not affect any of the other provisions of this Ordinance. The paragraph headings in this Ordinance are furnished for convenience of reference only and shall not be considered to be a part of this Ordinance. Section 23. Publication and Recording. A true copy or a summary of this Ordinance shall be published within thirty (30) days after its adoption, and the same shall be recorded in the Ordinance Book of the Township and such recording authenticated by the signatures of the Township Supervisor and Township Clerk. Section 24. Effective Date. This Ordinance shall be in force and effect as of the date of publication of the Ordinance or a summary of the Ordinance. Passed and adopted by the Township Board of the Charter Township of Caledonia, County of Kent, Michigan, on December, 2017, and approved by me on December, { } 12

32 Bryan Harrison, Supervisor Charter Township of Caledonia ATTEST: Jennifer Venema, Clerk Charter Township of Caledonia { } 13

33 CERTIFICATE OF TOWNSHIP CLERK I hereby certify that the foregoing is a true and complete copy of an Ordinance adopted by the Township Board of the Charter Township of Caledonia, County of Kent, State of Michigan, at a regular meeting held on December _, 2017, and that public notice of said meeting was given pursuant to Act No. 267, Public Acts of Michigan, 1976, including in the case of a special or rescheduled meeting, notice by posting at least eighteen (18) hours prior to the time set for said meeting. I further certify that said Ordinance has been recorded in the Ordinance Book of the Township and such recording has been authenticated by the signatures of the Supervisor and the Township Clerk. Jennifer Venema, Township Clerk { }

34 CERTIFICATE OF PUBLICATION I, Jennifer Venema, Township Clerk of the Charter Township of Caledonia, County of Kent, Michigan, hereby certify that the Charter Township of Caledonia Water Connection, Use and Rate Ordinance, or a summary thereof, was published in the Sun & News on, 201. Dated:, 201 Jennifer Venema, Township Clerk { }

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37 OUR VISION Caledonia Township is a diverse community preserved through consistent planning, managed growth, and wellmaintained suburban and rural neighborhoods. The Township is rural in mindset, served by excellent school systems and has easy access to urban amenities, transportation, commerce and culture. Committed to a safe and stable environment to raise families, enjoy recreation, and enhance businesses, Caledonia Township intends to remain a desirable residential and business destination community. CALEDONIA TOWNSHIP 2017 OBJECTIVES, STRATEGIES AND ACTIONS OBJECTIVES/STRATEGIES/ACTIONS POINT PERSON OBJECTIVE 1: DEVELOP LAND USE AND PLANNING POLCIES THAT MANAGE GROWTH AS THE TOWNSHIP S POPULATION CONTINUES TO INCREASE STRATEGIES and ACTIONS: Create a plan and vision for agricultural lands along M-37 from 84 th to 100 th in collaboration with those property owners. 1.a Joint PC/TB meeting to discuss master planning and rezoning possibilities. 1.b Update Master Plan, if necessary. Encourage light industrial and mixed use development around M-6 and M-37 otherwise known as the Four Corners. 2.a Update Master Plan, if necessary. Establish regular communication with Gaines, Cascade and the City of Kentwood to 2.b ensure the Four Corners project is strategically developed in a manner consistent with the Caledonia Township s vision. OBJECTIVE 2: CONSTRUCT AND EXPAND THE REGIONAL TRAIL NETWORK AND ENHANCE PARK FACILITIES. STRATEGIES and ACTIONS: 1. Approve final trail map identifying preferred alignments for future trail additions. 1.a Review and update Sidewalk and Pathway Ordinance. 1.b Review and update Parks and Recreation plan. 1.c When possible leverage grant funding. 1.d Construct elements of the Community Green. BUDGET YEAR / AMOUNT STATUS REPORT

38 DRAFT CALEDONIA TOWNSHIP 2017 OBJECTIVES, STRATEGIES AND ACTIONS OBJECTIVES/STRATEGIES/ACTIONS Create a river trail designation and increase public access to the Thornapple and Coldwater rivers, and use them as focal points of the community. 3. Allow for disk golfing in Northshore and Lakeside Parks. 4. Coordinate with the Kent County Sheriff Department to patrol river. 4.a Determine level of service with KCSD and the DNR related to the river patrol. POINT PERSON 4.b Send Park and Path millage to voters in August/November (ballot wording due by 5/15 or 8/15). OBJECTIVE 3: ENSURE PUBLIC SAFETY SERVICES MEET CURRENT AND PROJECTED DEMAND STRATEGIES and ACTIONS: 1. Educate the public about the current state of fire and public safety operations in the Township. 1.a Determine a staffing model that will address the demand. BUDGET YEAR / AMOUNT STATUS REPORT 1.b Identify ways to fund public safety including proposing public safety millage in c Host at least one regional collaboration meeting with surrounding communities to discuss shared services. OBJECTIVE 4: ENSURE OFFICE STAFF AND DUTIES SERVE THE PUBLIC EFFECTIVELY AND EFFICENTLY STRATEGIES and ACTIONS: 1. Conduct a review of office staff roles and responsibilities. 1.a Establish a Staffing Review Committee. 1.b Review Township regulations as they relate to development in order to create a more welcoming community for businesses. OBJECTIVE 5: ADVOCATE FOR IMPROVED TRANSPORTATION INFRASTRUCTURE AND FUNDING STRATEGIES and ACTIONS: 1. Engage in further dialog with Kent County Road Commission about making transportation and safety improvements along the Kraft corridor. 1.a Obtain safety and CMAQ grants with Kent County Road Commission to fund improvement projects. 1

39 DRAFT CALEDONIA TOWNSHIP 2017 OBJECTIVES, STRATEGIES AND ACTIONS OBJECTIVES/STRATEGIES/ACTIONS POINT PERSON BUDGET YEAR / AMOUNT STATUS REPORT 1.b Address traffic speeds and pedestrian safety concerns on 68 th between Kraft and Cherry Valley. 2. Work with MDOT to create a long term strategy for decreasing congestion on M-37, and for ensuring safe pedestrian crossings. 2.a Obtain commitment from MDOT to improve intersections at M-37 and 84 th, 76 th and 100 th 2.b Host Town Hall meeting with KCRC, MDOT, and any other necessary parties about transportation infrastructure. 3. Pave gravel roads in the Township with the highest traffic counts, when/if feasible. OBJECTIVE 6: SUPPORT THE CREATION A COMMUNITY RECREATION AUTHORITY. STRATEGIES and ACTIONS: 1. Establish a community recreation authority sub-committee. 1.a Create a community recreation authority. OBJECTIVE 7: IMPROVE PUBLIC WATER QUALITY STRATEGIES and ACTIONS: 1. Determine the options for new water sources. RR 1.a Open discussions with outside sources about water supply. RR 1.b Conduct water supply study. RR OBJECTIVE 8: IMPROVE EDUCATION AND COMMUNICATION PROCESSES WITH THE PUBLIC STRATEGIES and ACTIONS: 1. Continue and expand communication tools and techniques to engage the community, including residents and business owners. 1.a Create a request for proposal for a public relations firm (and/or address need and roles during staffing review in Objective 4). 1.b Investigate modules available with Township s website provider to push information to lists. 1.c Revisit the conversation about creating a DDA to support community events and beautification 2. Actively communicate with residents to build awareness of Township news and upcoming changes. 2