2. Agenda Approval: A motion was made by Comm. Hall, was supported by Comm. Williams and was carried.

Transcription

1 Proceedings of a meeting of the Board of County Road Commissioners of Marquette County, Michigan held on Monday, February 21, 2010 at 6:00 p.m. EST at the Marquette County Road Commission Administrative Office. Present: Darryll Sundberg, Chairperson, Russell Williams, Vice Chairperson, David Hall, Member Joseph Valente, Member and Neil Anderson, Member Absent: None In Attendance: Jim Iwanicki, Mike Harrington, Mike Quayle, Deb Pellow, Bill Nordeen, Norman Holmes, Catherine Parker, Gabriel Caplett, Cynthia Pryor, Arnold Sirtola, Darlene Turner, Pete LaRue, Tony Checkie, and Lisa Brogan who recorded the minutes. 1. Call Meeting to Order/Pledge of Allegiance: Commissioner Sundberg called the meeting to order at 6:00 p.m. and led those present in the Pledge of Allegiance. 2. Agenda Approval: A motion was made by Comm. Hall, was supported by Comm. Williams and was carried. 3. Approval of the Minutes: A motion to approve the minutes of the January 24, 2010 Regular Meeting was made by Comm. Anderson, supported by Comm. Williams and was carried. 4. Approval of the Accounts Payable, Payroll and Financial Reports: A motion to approve the accounts payables through February 21, 2011 was made by Comm. Hall, was supported by Comm. Williams and was carried. A motion to approve the payroll for January 2011 was made by Comm. Williams, was supported by Comm. Anderson and was carried. The list of outstanding accounts receivables were distributed for the Board s review. The January 2011 financials were presented to the Board for review. Mary Herman noted that the MTF decrease is shown as expected. Also noted were the primary road construction costs, equipment 5. Public Comment: Commissioner Sundberg opened this portion of the meeting to public comment. Mike Quayle reserved comment on item 6A and commented on MERS requirements. Tony Checkie, Halron Oil, reserved comment on 6D. Catherine Parker reserved comment on 7A and 10 D. Cynthia Pryor reserved comment on 10A, 10D, 10E, 7A and 7C.

2 There being no public comment offered at this time, this portion of the meeting was closed. 6. Action Items: A. MERS Resolution Approval: Non Union: A motion to approve the MERS resolution which changes the Non-Union employee contribution rate to 1.76% was made by Comm. Williams, was supported by Comm. Anderson and was carried. B. MERS Resolution Approval: Admin: A motion to approve the MERS resolution which changes the Administrator employee contribution rate to 2.04% was made by Comm. Williams, was supported by Comm. Hall and was carried. C. MDOT Audit Results: Mary Herman discussed the MDOT audit results for fiscal year 2009 and the Skandia Salt Shed. She stated that for fiscal year 2009 the Marquette County Road Commission owes MDOT $188,023 based on a significant health care cost savings in fiscal year The Skandia salt shed was audited as well and MDOT has calculated their share in that building to be $27,122 owed to the Marquette County Road Commission. The net result of the combined audits is $160,901 which will be deducted from future payments from the State of Michigan. D. Lubricants Bid Award: Mike Harrington reported that oil and lubricants bids were received. He stated that Bertoldi Oil was the lowest responsive bidder that met specifications. Discussion ensued regarding many variations of oil and the bid process. Tony Checkie, Halron Oil was present to discuss his bid with the Board. A motion to award the bid for oils and lubricants to Bertoldi Oil was made by Comm. Hall, was supported by Comm. Valente and was carried. E. Montgomery Street Mailbox Concern: A letter to the Board of Marquette County Road Commissioners was received and discussed regarding replacement of their mailbox above the standard procedure. A motion to comply with the current policy was made by Comm. Valente, was supported by Comm. Hall and was carried. F. CRAM Board of Directors Ballot: A motion to nominate Jim Iwanicki to the CRAM Board of Directors was made by Comm. Hall, was supported by Comm. Anderson and was carried. G. Adopt Act 51 Certified Road Maps & Changes: Kurt Taavola stated that there would be an increase to the local road system of 0.65 miles and no changed to the Urban Local Road system for the calendar year Also discussed was the Primary Road changes in 2010 which resulted in a decrease of 0.11 miles to the County Primary Road System and an increase of 0.08 miles to the County Urban Primary Road System.

3 H. Arrow Board Bids: A motion to award the low bid for one arrow board to Superior Equipment & Supply in the amount of $3845 was made by Comm. Hall, was supported by Comm. Valente and was carried. 7. Unfinished Business: A. County Road 595 Update: Jim Iwanicki reported that he met with the Township, County and City officials to discuss Kennecott s plan to use the existing roadways. A letter was then written to Rick Thomas, Rio Tinto requesting them to reconsider their decision to haul on existing roadways. A resolution regarding the proposed County Road 595 was then sent to Township and City officials for their consideration. Jim stated that the County of Marquette sent a letter to Federal and State legislators requesting support for the construction of County Road 595. Jim stated that he met with legislators Casperson, Benishek and Governor s Aide, Greg Andrews to discuss County Road 595. He stated a second meeting was held with Kennecott, Township, City, Road Commission and County officials to discuss their decision to move to existing roadways. After that meeting, Jim Iwanicki stated that Marquette County Road Commission attorneys are working with Kennecott to develop a draft agreement for County Road 595 planning. Commissioner Sundberg opened the floor for public comment. Mike Quayle asked about planning and time expenses and if it would hurt future projects that are planned within the County. He discussed legal fees and lawsuits and urged that rails be considered in lieu of the roadways. Catherine Parker stated that the Marquette County Road Commission is not accountable to the County Board and discussed unlawful activities if Law 632 is not followed. Cynthia Pryor discussed Kennecott s need to amend their transportation route, environmental assessments that need to be performed, asked where is the specific road (595) and new legislation for wetland mitigation. B. Ishpeming UST: The Monitoring Report was included for informational purposes. C. County Road 510/502 Intersection: A letter to Negaunee Township from Jim Iwanicki regarding the feasibility of a new intersection at County Road 510 and 502 was included for informational purposes.

4 8. INFORMATIONAL ITEMS A. US41 Corridor: The US41 Corridor agenda and minutes were included for informational purposes. B. Cumulative Snowfall Data: The snowfall report was included for informational purposes. C. CRASIF Refund Letter: A letter detailing the CRASIF refund for the coverage years and was received and placed on file. D. BCBS Rate Renewal: Jim Iwanicki provided the Board of Marquette County Road Commissioners current information on the upcoming BCBS rate increases beginning April 1 st. E. Artibee vs White Decision/County Road NNB: The judge s findings on the access dispute case on County Road NNB case were given to the Board for informational purposes. F. CRASIF and MCRCSIP Safety Workshops: The upcoming CRASIF/MCRCSIP Safety Workshop dates have been released. Please RSVP with Lisa if you would like to attend. G. Health Insurance Committee Meeting: There will be a health insurance committee meeting to discuss the upcoming rate changes at 2 pm on March 2 nd at the MCRC Office. 9. NEW BUSINESS: A. Category F Application NO. 572 (County Road 510) and No. 573 (Brookton Road): Jim Iwanicki reported that Category F funding application for County Road 510 was not approved but application No. 573 for Brookton Road was approved for funding. Cynthia Pryor asked for the definition of local and primary roads. Arnold Sirtola asked about funding requirements on local and primary roads. B. Local Bridge Applications: The local bridge application process has been started and has a May 1 st deadline. The proposed priority list for unfunded bridges is County Road JAD (Carp River), County Road AAT (Mulligan), County Road EM (Mehl & Little Lake), County Road 550 (Little Garlic River), County Road 480 (LSI Railroad). A motion to approve staff to submit the aforementioned top 5 list of bridges was made by Comm. Williams, was supported by Comm. Hall and was carried. C. Rehorst Abandonment Request: Forsyth Township: Jim Iwanicki reported that an abandonment request has been received but there is a flaw in the application that will be reviewed and discussed between staff and the requestor before proceeding.

5 D. Road Loading Policy: Jim Iwanicki reported that staff has reviewed the current road loading policy and has recommended some changes to address the snow plowing and ice control issues in during weight restrictions. A motion to approve the proposed Road Loading Policy was made by Comm. Hall, was supported by Comm. Valente and was carried. E. Multi Government Cooperation Sharing: A motion to approve multi governmental cooperation in the interest of cost sharing was made by Comm. Hall, was supported by Comm. Williams and was carried. 10. CLOSED SESSION: Negotiations A roll call vote to go into closed session per the Open Meeting Act Section 8 for strategy and negotiation sessions connected with the negotiation of a collective bargaining unit was taken. Ayes: Valente, Hall, Sundberg, Anderson, Williams, Nays: none; Absent: none CLOSED SESSION A roll call vote to come out of closed session was taken at 7:40 p.m. 11. Mediator s Contract Proposal: A motion to approve the mediator s proposal as discussed with staff was made by Comm. Hall, was supported by Comm. Valente and was carried. 12. LATE ADDITIONS: A. Burns Retirement Resolution: A motion to approve the retirement resolution for William Burns was made by Comm. Williams, was supported by Comm. Anderson and was carried. The resolution reads as follows: WHEREAS, William Joseph Burns has long and faithfully served the Board of Marquette County Road Commissioners for thirty three years and six months, and WHEREAS, William Joseph Burns has retired as an employee of said Board and WHEREAS, it is the hope and wishes of said Board that he will have many years of good health and happiness in his retirement. NOW THEREFORE BE IT RESOLVED, that the said Board does hereby acknowledge and express its deep appreciation and gratitude for the public services rendered by William Joseph Burns and BE IT FURTHER RESOLVED, that this resolution be made a part of the minutes of the Board meeting, and that a copy be presented to Mr. William Joseph Burns. B. Vilona Retirement Resolution: A motion to approve the retirement resolution for Danny Vilona was made by Comm. Williams, was supported by Comm. Hall and was carried. The resolution reads as follows:

6 WHEREAS, Danny Bruno Vilona has long and faithfully served the Board of Marquette County Road Commissioners for twenty one years and five months, and WHEREAS, Danny Bruno Vilona has retired as an employee of said Board and WHEREAS, it is the hope and wishes of said Board that he will have many years of good health and happiness in his retirement. NOW THEREFORE BE IT RESOLVED, that the said Board does hereby acknowledge and express its deep appreciation and gratitude for the public services rendered by Danny Bruno Vilona and BE IT FURTHER RESOLVED, that this resolution be made a part of the minutes of the Board meeting, and that a copy be presented to Mr. Danny Bruno Vilona. 13. CORRESPONDENCE: 14. PUBLIC COMMENT: Commissioner Sundberg opened this portion of the meeting to public comment. Arnold Sirtola asked about the mailbox policy. Cynthia Pryor asked for updates on AAA/510 to be put on all agendas. Pete LaRue thanked Jim for his attendance at the last Marquette Township Road Commitee meeting. Norman Holmes commented on the Kennecott mine. There being no further public comment offered, this portion of the meeting was closed. 15. ADJOURNMENT: A motion to adjourn was made by Comm. Williams, was supported by Comm. Hall and was carried at 7:50 p.m. This is to certify that the minutes above were passed by a majority vote of the Board of County Road Commissioners of Marquette County, Michigan, at a meeting held on the 21 st day of March 2011 and which was duly spread upon the minutes of said meeting, the record of which is on file at the office of said Commission at Ishpeming, Michigan. Lisa Brogan, Board Secretary