POTOMAC AND RAPPAHANNOCK TRANSPORTATION COMMISSION MINUTES

Transcription

1 POTOMAC AND RAPPAHANNOCK TRANSPORTATION COMMISSION MINUTES DATE: October 7, 2004 TIME: 7:00 p.m. LOCATION: PRTC Transit Center Potomac Mills Road, 2 Floor Woodbridge, VA CALL TO ORDER Chairman Grzejka called the meeting to order at 7:02 p.m. 2. ROLL CALL MEMBERS PRESENT *Charles Badger DRPT *Hilda Barg, Secretary *Maureen Caddgian departed at 8:20pm *Bob Gibbons, Treasurer Stafford County *Bill Greenup, Vice Chairman City of Fredericksburg arrived at 7:10pm *John Grzejka, Chairman City of Manassas *John Jenkins arrived at 7:45pm *Michele McQuigg Virginia House of Delegates *Martin Nohe *Bill Wren, Immediate Past Chmn City of Manassas Park ALTERNATES PRESENT *Sorine Preli *David Rutherford *Tom Whelan (Commissioner Whelan left the table as a voting member when Commissioner Jenkins arrived at 7:45 p.m. Returned to the table as a voting member when Commissioner Caddigan left at 8:20 p.m.). 1

2 STAFF PRESENT AND GENERAL PUBLIC Gina Altis PRTC Executive Assistant Tim Collins FIRST TRANSIT General Manager Joyce Embrey PRTC Dir., Finance & Administration Pat Jones FIRST TRANSIT Joe Howard PRTC Legal Counsel Sheila Larson PRTC Dir., Marketing & Communications Bill Leisen PRTC Mgr., Contract Operations Doris Lookabill PRTC Mgr., Customer Service & Dispatch Betsy Massie PRTC Dir., Grant & Project Management Eric Marx PRTC Dir., Planning & Operations Jennifer Straub VRE Deputy Chief Executive Officer Wilbur Swanson FIRST TRANSIT AGM-Administration Dale Zehner VRE Chief Executive Officer MEMBERS ABSENT Jack Cavalier Wally Covington Scott Lingamfelter Toddy Puller John Stirrup ALTERNATES ABSENT Lawrence Davies Corey Hill Larry Hughes Lorraine Lasch Dan Painter Bob Oliver Gary Pash Phillip Rodenberg Sharmila Samarasinghe Noreen Slater Gary Snellings Corey Stewart David Turner Stafford County Virginia House of Delegates Virginia Senate City of Fredericksburg DRPT City of Manassas City of Manassas Park City of Manassas Stafford County City of Fredericksburg DRPT City of Manassas Park Stafford County *Voting Member 3. INVOCATION Led by Chairman Grzejka. 4. PLEDGE OF ALLEGIANCE Led by Chairman Grzejka. 5. CITIZENS TIME No citizens came forward. 2

3 6. APPROVAL OF MINUTES RES [PRTC\Minutes] Minutes of September 2, Commissioner Barg moved, with a second by Commissioner Wren, to approve the Minutes as presented. There was no discussion on the motion. (BARG\WREN, UNANIMOUS) 7. AGENDA APPROVAL RES [PRTC\Agenda] Agenda of October 7, Commissioner Gibbons moved, with a second by Commissioner Wren, to approve the Agenda as amended. There was no discussion on the motion. (GIBBONS\WREN, UNANIMOUS) 8. CONSENT AGENDA RES [PRTC\Consent Agenda] Consent Agenda of October 7, Commissioner Gibbons moved, with a second by Commissioner Wren, to approve the Consent Agenda as presented. (GIBBONS\WREN, UNANIMOUS) RES A. Approved the Treasurer s Report of, July 31, 2004, as [PRTC\Finance] presented. (GIBBONS\WREN, UNANIMOUS) RES B. Approved the City of Manassas Request for $327,900 in 2% [Manassas] Motor Fuels Tax Funds to be Budgeted and Appropriated for Road Improvements in the City as presented. (GIBBONS\WREN, UNANIMOUS) RES C. Approved the City of Manassas Request for $162,000 in 2% [Manassas] Motor Fuels Tax Funds to be Budgeted and Appropriated for Road Improvements in the City as presented. (GIBBONS\WREN, UNANIMOUS) RES D. Approved to Budget and Appropriate $2,250,000 of the City [Fredericksburg] of Fredericksburg s 2% Motor Fuel Tax Funds for the Downtown Parking Garage as presented. (GIBBONS\WREN, UNANIMOUS) 9. VIRGINIA RAILWAY EXPRESS (VRE) [VRE\Info] A. Operations Board Meeting Agenda and Minutes of September 17, There no comments. 3

4 [VRE\Info] B. Chief Operating Officer s Report. Mr. Zehner reported that the ridership for September and October averaged 15,300 and 15,400, respectively. He noted that the trains are at capacity and a further increase in ridership is not expected until the rehabilitated Gallery cars are placed into operation. Mr. Zehner reported that the sale of the Mafersa cars went well. He noted that the contract was executed on September 29, and the first sixteen cars were shipped three days later with another ten to be shipped next week. Mr. Zehner reported that staff anticipates the completion of the new rail car procurement document by the end of next week. He noted that 11 cab cars will be purchased, with an option for an additional 50 cars. Regarding mid-day storage, Mr. Zehner reported that Secretary Clement sent a letter to Mr. David Gunn, President & CEO of National Railroad Passenger Corporation, expressing VRE s interest in leasing tracks located at Ivy City that Amtrak formerly used for its mail train operations. Mr. Gunn has directed his staff to prepare a proposal for VRE s consideration. Mr. Zehner reported that a notice to proceed (NTP) has been issued to Abernathy Construction for construction of the new Quantico bridge. He went on to say that Abernathy recommended a stone causeway be built instead of barges to reduce the impact on the environment and cost. Abernathy s recommendation has been accepted and the contract has been modified accordingly. Mr. Zehner reported that Spotsylvania County has formed a Transportation Committee, and the Committee has asked VRE to describe approaches which could be taken by the County to affiliate with VRE. VRE has replied and will be meeting with the Committee and Spotsylvania Board of Supervisors to present this same material and respond to questions. Mr. Zehner went on to explain that 92% of the riders boarding trains at Fredericksburg are Spotsylvania County residents. He noted that the City opposes the addition of any more VRE parking because of congestion. Finally, Mr. Zehner advised that if Fredericksburg residents seeking access to VRE become more hard-pressed to find parking in Fredericksburg owing to the sizable incidence of Spotsylvania residents, a plausible solution would be for VRE to convert one of the leased parking lots into a residents only parking lot. Commissioner Barg asked when the kiss-ride lot will be completed at the Woodbridge Station. Ms. Straub noted that staff recently met with and VDOT to discuss the project schedule and explore if certain elements of the project can be combined with the Route 123/Route 1 interchange. She said the timing of the kiss-ride portion of the project is uncertain, but that bids for the second platform will be done independent of the kiss-ride project. Commissioner Barg asked if there is a chance the funds set aside in the 4

5 VRE budget for the kiss-ride project will be used elsewhere. Ms. Straub indicated that the funds are secure. Vice Chairman Greenup arrived at 7:10 p.m. during Mr. Zehner s report and was absent on the vote for Items 6, 7, 8, 8A, 8B, 8C, and 8D. [VRE\Convene C. Convene into Closed Meeting. There was nothing to discuss Closed Meeting] in Closed Meeting. [VRE\Certify D. Certification of Closed Meeting. N/A. Closed Meeting] [VRE] E. Action Items Reported out of Closed Meeting. N/A. 10. CHAIRMAN'S TIME Chairman Grzejka noted that Mr. Harf will distribute to Commissioners a self-evaluation to commence his performance review for the year, using the goals and objectives set by the Commission as a point of departure. The Chairman encouraged all Commissioners to react to the self-evaluation; appointed the Executive Committee to oversee the evaluation process; and directed the Executive Committee to prepare its recommendations for the full Commission s consideration at its December meeting. Chairman Grzejka also appointed Vice Chairman Greenup to chair the evaluation process this year. Appointment of a Nominating Committee for the Selection of PRTC Officers and VRE Operations Board Representatives for Calendar Year Chairman Grzejka stated that according to the Bylaws the election of Officers will be held at the Commission s Annual Meeting in December. The Bylaws require at least one regular member from each member jurisdiction to be elected as an Officer each year, three members of the Commission to serve on the VRE Operations Board, and as many alternate members of the Commission to serve as Alternate Members of the VRE Operations Board as the Commission sees fit. Chairman Grzejka appointed the Executive Committee to serve as the Nominating Committee and asked Commissioner Barg to serve as Chairperson. He noted that the Nominating Committee will invite nominations prior to the December meeting, Commission Members can make nominations, and nominations from the floor will be accepted at the Annual Meeting. Chairman Grzejka reported that the Executive Committee will attend the APTA 2004 Annual Meeting in Atlanta, Georgia, scheduled for October He noted that on Sunday, October 10, Commissioner Gibbons will be vying for election as the new Region II representative of transit board membership on APTA s governing board. Region II consists of the states of Delaware, Pennsylvania, Maryland, New Jersey, North Carolina, South Carolina, Virginia, West Virginia, and Washington, D.C. 5

6 Chairman Grzejka reported that on Wednesday, October 13, Mr. Harf will moderate a session titled Roadway Tolling, Value Pricing and Public Transportation in addition to making an introductory presentation. He noted that the APTA Annual Meeting provides the opportunity to attend educational sessions that focus on important issues regarding the public transportation industry, participation in technical tours hosted by the Metropolitan Atlanta Rapid Transit Authority (MARTA), and networking opportunities. He noted that a report will be provided to the Commission at its November meeting. Chairman Grzejka noted that he will be unable to attend the joint NVTC/PRTC meeting on Thursday, November 4, and asked Vice Chairman Greenup to chair the meeting in his absence. Chairman Grzejka announced that Mr. Roscoe Shell of First Transit will represent PRTC at the Bus Roadeo in Atlanta scheduled to be held during the APTA Annual Meeting and wished Mr. Shell good luck. 11. EXECUTIVE DIRECTOR'S TIME [PRTC\Info] A. Executive Directors Report. Mr. Harf reported that the PRTC Strategic Plan was completed following a Public Hearing held on Wednesday, September 15. He noted that the hearing was well attended and staff also received several letters from Social Services agencies endorsing the plan and making further comments particular to their respective constituencies. Mr. Harf reported that the PRTC Emergency Response Plan was updated to account for the findings of a series of simulations conducted earlier this year. The update features several improvements, most notably changes in communication protocols and specified acquisitions to ensure no loss of information and to facilitate service resumption. The updated plan will continue to be amended over time as necessary and has been submitted to FTA. On the Federal legislative front, Mr. Harf reported there has been little progress. With regard to the reauthorization, an eight month extension of the TEA-21 Reauthorization at the same funding level as TEA-21 has been enacted. He noted that, from all indications, there will not be a reauthorization bill until the new session of Congress next year. On the Appropriations front, Mr. Harf reported that because there is no appropriations bill, a continuing resolution was legislated on September 30. He noted that a House appropriations bill has been passed, but the Senate has not passed a bill as yet. Consequently, there will need to be a lame duck session. Mr. Harf reported that finishing touches were made on the bus schedule changes slated for November. He noted that new weekday services will commence on November 8 and Saturday OmniLink service will commence on November 13. He noted that the changes necessitate another bus operator pick to allow the operators to select assignments based on seniority. 6

7 Mr. Harf went on to say that the November schedule changes mark the first time PRTC has had the opportunity to systematically account for the growing traffic congestion in the area employing the GPS capabilities on the buses to measure actual running times. He noted that the cost of congestion to commuters and households is widely recognized, but the cost to a transit operator like PRTC is less well understood. PRTC s schedule adjustments expressly for the purpose of compensating for congestion have an annualized cost of $160,000, and will continue to rise as congestion increases. The magnitude of this cost prompted management to explicitly acknowledge the need to budget for such congestion-related costs among the budget principles the Commission will be asked to adopt this evening. Commissioner Gibbons asked if congestion has contributed to ridership growth. Mr. Harf replied that ridership is increasing, but the added revenue associated with this increasing ridership is not enough to offset the rising cost. Mr. Harf noted that discussions are underway between First Transit and PRTC about adjustments to the contract s hourly cost matrix. He explained that the contract contains cliffs that cause inordinately high increases in cost in transitioning from one bracket to the next higher bracket. By way of illustration, if the amount of service PRTC operates is increased from 500 hours to 501 hours (the matrix is structured in brackets delineated in 100 hour increments) that one extra hour costs $123,000. First Transit and PRTC are seeking to smooth this and the Commission will be asked to approve a modified matrix to rectify this problem. Mr. Harf reported that four of the new OmniLink buses have been delivered to PRTC. The last of the buses will be off the assembly line and ready for delivery October 13, and the buses are expected to be in revenue service by the end of October. He noted that the OmniLink Champion bus auction is scheduled for November. Mr. Harf reported that preparations for the joint NVTC/PRTC meeting scheduled for Thursday, November 4, are underway. He noted that Alan Pisarski (author of Commuting in America) has accepted an invitation to speak. Mr. Harf also noted that there will be a segment of the joint meeting agenda devoted to discussing transportation funding. He went on to say that there was an excellent synthesis prepared by NVTC on a referenda nationally (why they succeed and fail) and what it takes to launch a successful referendum. He said the discussion will use funding proposals known to exist as a starting point, including the proposal advanced by the House Republican Leadership calling for borrowing. Commissioner McQuigg clarified that the borrowing proposal referenced by Mr. Harf is a Northern Virginia Republican proposal, not a House Republican Leadership proposal. She noted that the House Speaker has yet to present a proposal. She also indicated that another referendum is unlikely for years. Mr. Harf noted that the transportation funding problem has not gone away and will only get worse with time. 7

8 Mr. Harf reported that at Commissioner Gibbons request, a cost estimate was prepared for what is referred to euphemistically as a third rail improvement between Fredericksburg and Washington, D.C. The estimate just under $400M in 2005 dollars was sought because of an expressed interest by House Speaker Howell. Mr. Harf noted that Ms. Laurice Patten has joined PRTC as a dispatcher. Ms. Patten is currently employed by First Transit as an operator and auxiliary supervisor and will commence work at PRTC on October 12. Mr. Harf reported that the Marketing staff was consumed during the month of September with preparations for the schedule changes slated for November. Commissioner McQuigg expressed her appreciation to staff for the revised Item 8-A and asked why Stafford County s fuel tax favorable variance (57%) is so much higher than the 30% variance elsewhere. Ms. Embrey replied that it depends on when vendors submit their reports to the State, with the further complication that sometimes revenue is reported erroneously by jurisdictions necessitating corrections in ensuing months. Commissioner Gibbons concurred, observing that Stafford retained an auditor (approved by the State) who discovered that a vendor had never submitted a report for 24 stations. First Transit General Manager Mr. Collins reported that Operator-of-the Month MacLean Boadu will be recognized at the December meeting and noted that Mr. Boadu is a great asset to the organization. Mr. Collins reported that ridership continues to grow on the OmniLink and OmniRide and noted that the month of October is off to a great start with 5,800 riders on Tuesday and almost 5,800 yesterday. Mr. Collins reported that the operator force is holding steady (105 operators) and staff is working to expand the operator force in preparation for the upcoming service changes in November. He noted that 12 individuals are currently in training and another six are expected within the next week. Applications are still being received, though it has become somewhat harder the past few months with the employment market tightening. As mentioned earlier by Chairman Grzejka, Mr. Collins noted that the joint First Transit/PRTC Bus Roadeo winner Roscoe Shell will compete in the APTA Annual Meeting Bus Roadeo in Atlanta on Saturday, October 9. Mr. Shell is one of 250 operators from across the country to compete. Mr. Collins reported that preventive maintenance inspections continue to stay on course. A daily hurdle has been to keep the Champion fleet operational until the new Gillig vehicles arrive. Mr. Collins reported that ten accidents occurred during the month of September (six preventable and four non-preventable) and all the accidents were minor with no injuries. 8

9 Mr. Collins reported that Kathy (bus operator) who was seriously injured in an accident on July 16 is at home recuperating and a time frame of her return is not known at this time. Mr. Collins reported that First Transit advertised positions this past month within its own ranks to select operators to participate in the training area and is pleased to announce that 13 employees stepped forward to voice their interest in joining the management team. He announced that Operator Delwyn Harvey has been selected as First Transit s new Training Supervisor and seven operators will participate in the training activities. Mr. Collins reported that First Transit s main focus is the operator pick process as we go forward with the new service change and prepare to implement the new service. A number of individuals have already been out on the Linton Hall route because it is in entirely new territory, whereas the other new services are in familiar territory. RES B. PRTC Updated Strategic Plan. Commissioner Wren moved, [PRTC\Strategic Plan] with a second by Commissioner Greenup, to adopt the updated bus service strategic plan as recommended and directs management to use it as a basis for formulating proposed budgets in FY 2006 and thereafter. Commissioner Gibbons commented that quality of the Strategic Plan is a tribute to staff. There was no discussion on the motion. (WREN\GREENUP, UNANIMOUS) Commissioner Jenkins arrived at 7:45 p.m. and was absent on the vote on Items 6, 7, 8, 8A, 8B, 8C, 8D, and 11B. RES C. PRTC Budget Guidelines FY Commissioner Wren [PRTC\Budget moved, with a second by Commissioner Barg, to adopt the Guidelines] FY 2006 budget principles. Commissioner Whelan asked if staff has received feedback from passengers regarding the slowness of the SmartCard being put in place. Mr. Harf replied no, speculating that this may be because there is such a small incidence of PRTC customers who are WMATA riders and therefore there has been little exposure to the Smartcard present on WMATA s system. The latest schedule for Smartcard deployment on PRTC is August 2005, Mr. Harf reported. There was no discussion the motion. (WREN\BARG, UNANIMOUS) RES D. Purchase Policy Amendment for Emergencies. [PRTC\Purchase Commissioner Wren moved, with a second by Commissioner Policy] Greenup, to approve an amendment to the PRTC purchase policy to permit purchases in excess of $30,000 to be made without prior Commission action in the event of emergencies, subject to the following conditions: 9

10 The Commission s Chairman (or the Vice Chairman in the Chairman s absence) must concur that an emergency is indeed present warranting the exception; All Commission members would need to be immediately advised of the purchase as an informational matter; The purchase transaction would be the subject of a ratifying action by the full Commission at the Commission s next regularly scheduled meeting; and All other facets of the adopted purchase policy would still be operative, including notification requirements as spelled out in the Virginia Public Procurement Act any time a procedural exception allowed by the Act for emergencies is made. Commissioner McQuigg asked how an emergency is defined. Chairman Grzejka replied that an emergency would be a situation where procurement under normal circumstances would cause undue hardship in the organization. Mr. Harf stated that staff was guided by the emergency purchase exception in the Commonwealth s own purchasing statute, where emergencies are also undefined. Mr. Harf went on to say the proposed amendment to PRTC s purchase policy is simply designed to enable PRTC to take full advantage of what is already allowed by state statute. Commissioner McQuigg suggested that the state has regulations to better define an emergency. Commissioner Jenkins expressed the view that it would be difficult to define emergencies, and said he was satisfied that the need for the Chairman s concurrence provides an adequate safeguard against abuse without a definition. Commissioner McQuigg reiterated her misgivings in lieu of a definition, saying she feels compelled to oppose the motion, so long as a definition is absent. Commissioner Jenkins recommended that the resolution be amended to note that the purchase transaction be the subject of ratification at the Commission meeting following the use of this exception. Commissioners Wren and Barg included this amendment to the resolution in their motion and second. 10

11 There was no further discussion on the motion. (WREN\BARG, WITH MAJORITY VOTE, McQUIGG NAY) RES E. Modify Adopted Passenger Revenue Incentive Program for [PRTC\Passenger FY Commissioner Barg moved, with a second by Revenue Incentive Commissioner Caddigan seconded, to approve the Program] adjustment to the passenger revenue incentive program as recommended in the attached table, with the associated FY 2005 budget changes being reflected in PRTC s mid-year budget revision that the Commission will be asked to adopt later in the fiscal year. Commissioner McQuigg asked for a brief explanation. Mr. Harf replied that the budget adopted for FY05 assumes the new services will start September 1, when in fact they will start in November. He noted that there are offsetting revenue and expense adjustments associated with a later service start, so the action proposed has no adverse local subsidy consequence. There was no further discussion on the motion. (BAR\CADDIGAN, UANNIMOUS) RES F. Bus Shelters/Bus Stops Policies. Commissioner Wren [PRTC\Bus Shelters & moved, with a second by Commissioner Greenup, to Bus Stops Policies] adopt a policy change governing PRTC s assumption of maintenance responsibility for bus shelters whereby PRTC will accept maintenance responsibilities for bus shelters installed by other parties benefiting PRTC s customers, regardless of whether PRTC s own volume warrant for shelter installation (i.e., no fewer than fifteen passengers boarding/alighting daily) is met. Also reaffirms a pair of existing PRTC policies: 1. The placement of PRTC-funded and installed bus shelters only at those locations satisfying PRTC s own volume warrant; and 2. The placement of PRTC-funded and installed trash cans and associated trash pick-up at stops with shelters and those without install them at all PRTCfunded shelters and at stops without shelters where refuse build-up is chronic and traceable to PRTC riders. 11

12 There was no discussion on the motion. (WREN\GREENUP, UANNIMOUS) RES G. Authorization to Advertise for Procurement of Facility [PRTC\Cleaning Cleaning Services. Commissioner Wren moved, with a Services] second by Commissioner Jenkins, to authorize the Executive Director to advertise to procure these services. There was no discussion on the motion. (WREN\JENKINS, UNANIMOUS) [PRTC\Hot Lanes] H. Shirley-Clark I-95 HOT Lane Proposal. Commissioner McQuigg asked for further clarification of the term independent utility. Mr. Harf explained that under environmental law, projects cannot be piecemealed in an effort to sidestep delicate environmental issues if the practical effect is to compel completion of the rest of the project notwithstanding its environmental impacts. There were no further comments. [PRTC\2% Motor I. Eligible Uses of 2% Motor Fuels Tax Funds. Mr. Harf noted Fuels Tax] that there is a lot of latitude but cautioned against the broad exercise of this latitude noting that transit demands on the 2% motor fuels tax funding are growing over time. [PRTC\Diesel Fuel] J. Diesel Fuel Purchase. Commissioner Caddigan asked for clarification regarding paying down its debt using the fuel tax. Mr. Harf noted that the County taps its fuel tax to defray the local match share of debt-financed VRE improvements and grant-funded acquisitions (e.g., buses). He went on to say that this constitutes a very small portion of the 2% motor fuels tax being used most is being used for transit operating expenses (e.g., $2 million/year for VRE subsidy and $5 million/year for bus subsidy). Mr. Harf noted that the lock-in concludes at the end of October, after which PRTC will be paying rack prices until another lock-in. With prices as high as they are currently and barring a change for the better, PRTC will end the fiscal year having spent $167,000 more than budgeted in fuel. He observed that management is now wrestling with what to assume, expense-wise, for fuel in the FY2006 budget how much higher than the $0.90/gallon budgeted in FY2005. Mr. Harf also noted that while future prices are not attractive now, staff is watching price changes closely so another lock-in can be executed when conditions are favorable. 12

13 Commissioner Jenkins asked about monthly fuel consumption. Mr. Harf replied that PRTC consumes about 56,000 gallons a month, with delivery in 7,000 gallon increments. Commissioner Jenkins asked if PRTC would get a better price if were to combine a fuel contract with VRE. Mr. Harf replied that multiple delivery sites is a complication. Mr. Harf noted that staff is considering buying two contracts (each 42,000 gallons) on the next lock-in. He explained that the excess would be sold by Continental (PRTC s supplier) on the open market. If the open market price (rack price) is higher than PRTC s lock-in price, PRTC would make a profit if it is lower, PRTC would absorb the loss. Mr. Harf said there is a risk either way, and management s aim is (obviously) to minimize risk. Commissioner McQuigg asked if others are making futures purchases. Mr. Harf replied yes. Commissioner McQuigg asked if these others are in Virginia. Mr. Harf said staff will research. Commissioner Gibbons asked if a fuel surcharge could be placed on the fare as the airline industry does. Commissioner Rutherford stated that in effect consumers are already paying a surcharge by virtue of the 2% motor fuels tax. Commissioner Nohe noted that riders will see a fuel surcharge as a fare increase. Mr. Harf replied that unlike the airlines PRTC s member jurisdictions profit when fuel prices rise because revenue gains from the 2% motor fuels tax dwarf the increases in expenses. Mr. Harf went on to say upwardly revised fuel tax revenue projections in Prince William County last year (prior to the most recent spike in fuel prices) amounted to six million dollars more revenue enabling the County to reduce its general fund appropriations for transit by nearly the same amount over the five year period (or about $1M/year). In contrast, PRTC s increased fuel expense/year at the time of this same revenue revision amounted to less than $100,000 annually. [PRTC\Info] K. Other Information Items: 1. PRTC Service Reports OmniRide/OmniLink Ridership and OmniMatch Activity. There were no comments. 2. PRTC Budget-to-Actual Comparisons Two Months Ended August 31, There were no comments. 3. Communications: a. Related to Funding. There were no comments. b. Related to Jurisdiction. There were no comments. c. General Interest. There were no comments. 13

14 Commissioner Caddigan departed at 8:20 p.m. and was absent on the vote on Items 11-L and 11-M. RES L. Convene into Closed Meeting. Commissioner Wren moved, [PRTC\Convene with a second by Commissioner Greenup, to convene into Closed Meeting] Closed Meeting at 8:20 p.m. to discuss two legal matters: 1) discussion of the contract provision of the PRTC VIACOM contract and 2) revenues pursuant to Section A.7 VA Code. There was no discussion on the motion. (WREN\GREENUP, UANNIMOUS) RES M. Certification of Closed Meeting. Commissioner Wren [PRTC\Certify moved, with a second by Commissioner Barg, to certify Closed Meeting] Closed Meeting at 8:40 p.m. There was no discussion on the motion. (WREN\BARG, UNANIMOUS) [PRTC] N. Action Items Reported Out of Closed Meeting 12. OTHER BUSINESS/COMMISSIONERS'TIME Chairman Grzejka noted that there is nothing to report out of Closed Meeting Commissioner Nohe reported that he is in receipt of communications from citizens regarding lack of available parking at the Horner Road commuter lot. He noted that a citizen suggested a shuttle bus service be provided between underutilized parking lots and Horner Road. Commissioner Gibbons commented that FRED provides shuttle service between commuter parking lots in north Stafford and it has been very successful. Commissioner McQuigg suggested that a survey to gauge commuter interest in this might be advisable. Commissioner Barg asked about charging a fee at the parking lots. Mr. Harf noted that there would have to be a substantial public sector source of funding because there is no way to recover 100% of the cost from the users and also observed that fee-based parking faces the added complication of being in an area with a large supply of free parking and a history of free parking, making a new fee-based parking facility difficult to market. 13. ADJOURNMENT There being no further business to come before the Commission, Chairman Grzejka adjourned the meeting at 8:50 p.m. 14

15 NEXT MEETING: LOCATION: Joint NVTC/PRTC Meeting Thursday, November 4, 2004, 7:30 p.m. Springfield Hilton 6550 Loisdale Road Springfield, VA PH: (703)