Session Agenda St. Charles Avenue Presbyterian Church October 24, :00 p.m. Frampton Fellowship Hall

Transcription

1 Session Agenda St. Charles Avenue Presbyterian Church October 24, :00 p.m. Frampton Fellowship Hall Call to Order Dr. Donald R. Frampton, Moderator Meditation, Prayer Brent Butcher (Property Chair) Moderator s Report Dr. Donald R. Frampton Announcement: Parish Associate for Pastoral Care Clerk s Report Rasch Brown (Seth Hagler, Assistant Clerk) Approval of the following Session Minutes (all attached): Stated Session Meeting September 26, 2016; New Member Meeting Minutes September 11, 2016 Presbyterian Women s Report Henrietta Harris (handout). Committee/Team Reports: Community Ministry Amber Beezley, Chair (John Hope IV, VC) Report on White Gifts Report on Carrollton Christmas Camp Congregational Care Margo Phelps, Chair (Barbara Weiser, VC) Action Item: Recommendations to Inactive List (attached) Congregational Life Price Lanier, Chair (Pierce Young, VC) Finance Debbie Rees, Chair (Laura Avery, VC) Report: Income statement from September 2016 (attached). Report on auditor s review of 2015 financial statements. Budget worksheets to Committee Chairs (for information). Member Involvement Mike Pugh, Chair (Jeanie Clinton, VC) Report on meetings with outgoing/incoming Committee Chairs. Membership Tripp Edwards, Chair (Julie Nice, VC) Report: September 2016 Membership Report (attached)

2 Personnel Dave Mize, Chair (John Hope III, VC) Property Brent Butcher, Chair (J. Pegues, VC) Report: Steering Committee s approval to spend up to $ for upgraded security camera system. Status of painting, lighting, and paving at SCAPC. Spiritual Formation Michael O Keefe, Chair (Catherine Cauley, VC) Stewardship Ben Tiller, Chair (Nathan Adams, VC) Global Ministries Patti Pannell, Chair (Henrietta Harris, VC) Report on 100 year celebration of SCAPC Glodal Misnistries. Worship & Music Donna Lupberger, Chair (Casey Morris, VC) Pastoral Care The Pastors New Business / Other Matters: Staff Reports: Steven Blackmon Caroline Cottingham Andy Fox Michele Murphy Sarah Chancellor-Watson Wayne Willcox Closing Prayer Church Staff

3 St. Charles Avenue Presbyterian Church Minutes of Stated Meeting of Session September 26, 6:05 p.m. Call to Order Dr. Donald R. Frampton, Moderator Attendance: The Moderator called the meeting to order at 6:05 p.m. in the Frampton Fellowship Hall. Present: Amber Beezley, Sallee Benjamin, Steven Blackmon, Rasch Brown, Sarah Chancellor-Watson, Jeanie Clinton, Caroline Cottingham, Cathy Dunn, Lyn Fabacher, Janet Favrot, Andy Fox, Don Frampton, John Geiser, III, Henrietta Harris, Leon Hinson, John Hope, III, Ken Kneipp, Price Lanier, Judith Luchsinger, Dave Mize, John Morton, Jr., Michele Murphy, Julie Nice, J. Pegues, Margo Phelps, Richard Seelman, Jean Stickney, Brad Stillwagon, Bob Weaver, Wayne Willcox, Tom Wright, and Pierce Young Excused: Tripp Edwards and Parke Ellis Absent: Nathan Adams, Laura Avery, Anderson Baker, Brent Butcher, Catherine Cauley, Becka Curry, Graham Drennan, Casey Franklin, Seth Hagler, John Hope, IV, Kevin Kane, Donna Lupberger, John Martin, Casey Morriss, Michael O Keefe, Patti Pannell, Mike Pugh, Debbie Rees, Ben Tiller, and Barbara Weiser The Clerk confirmed a quorum was present. Meditation/Prayer Dr. Donald R. Frampton, Moderator Dr. Donald R. Frampton gave the opening Prayer. Moderator s Report Dr. Donald R. Frampton Clerk s Report Rasch Brown (Seth Hagler, Assistant Clerk) Upon Motion duly made and seconded, the following Session Minutes approved: New Member Meeting Minutes August 21, 2016 New Member Meeting Minutes August 28, 2016 Stated Meeting of Session August 29, 2016 Presbyterian Women s Report Henrietta Harris PW Session Liaison provided the Session with a written report updating the activities of the Presbyterian Women. Committee/Team Reports: Community Ministry Amber Beezley, Chair (John Hope IV, VC)

4 Congregational Care Margo Phelps, Chair (Barbara Weiser, VC) The Chair provided an update on the plan for and operation of SCAPC s Adult Day Care. Congregational Life Price Lanier, Chair (Pearce Young, VC) The Chair provided a report on WNO activities, including a collegiate night set for September 28, 2016 and a Zucchini Race scheduled for October 5, Finance Debbie Rees, Chair (Laura Avery, VC) Wayne Willcox reported on SCAPC s income statement from August Mr. Wilcox also reported that all recipients of SCAPC grants, except those to be held in escrow, will be funded no later than December 31, Member Involvement Mike Pugh, Chair (Jeanie Clinton, VC) Session Member Jean Stickney circulated a sign-in sheet for the Fall PSL Meeting scheduled for October 14 and 15, 2016 at the Feliciana Retreat Center. Membership Tripp Edwards, Chair (Julie Nice, VC) The Vice Chair reported that SCAPC has added 55 new members this year. Personnel Dave Mize, Chair (John Hope, VC) Property Brent Butcher, Chair (J. Pegues, VC) Upon Motion duly made and seconded, the Session approved repainting the waterdamaged walls of the Sanctuary ($20,000); updating and adding to the low voltage lighting system on the side roofs of the Sanctuary ($8,000); and repairing and replacing parts of the sidewalk and driveway at the Land building ($11,000). Spiritual Formation Michael O Keefe, Chair (Catherine Cauley, VC) Stewardship Ben Tiller, Chair (Nathan Adams, VC) World Mission Patti Pannell, Chair (Henrietta Harris, VC)

5 Worship & Music Donna Lupberger, Chair (Casey Morris, VC) Upon Motion duly made and seconded, the Session approved the following baptisms: Clay Morgan Smith, Jr., son of Clay Morgan Smith and Kathryn Mallios Smith, on Sunday, October 9, 2016, during the 10:30 am service. Mackenzie Isabel Stuckey, daughter of Ashley Rachelle Stuckey, on Sunday, November 6, 2016 during the 10:30 am service. Augustus Frederick Zaunbrecher, son of Austin Frederick Zaunbrecher and Durban McClure Clarke Zaunbrecher,on Sunday, November 20, 2016 during the 10:30 am service. Pastoral Care The Pastors The Moderator and the Associate Pastor provided an update on Pastoral Care. New Business / Other Matters: Staff Reports Steve Blackmon Mr. Blackmon provided his heartfelt thanks for the recognition he has received from SCAPC members for his 30 years of service to the church. Caroline Cottingham Ms. Cottingham provided a report on RHINO activities. Thus far, 190 volunteers have helped rehabilitate homes in Baton Rouge, Denham Springs, and Walker, Louisiana. Through a special offering that yielded approximately $30,000, along with other donations, SCAPC, through RHINO, has thus far provided some $20,000 in relief funds to University Presbyterian Church of Baton Rouge, First Presbyterian Church of Lafayette, and to the Presbytery of South Louisiana. Andy Fox Mr. Fox provided an update on the youth program and the great success the program is having with the start of the school year. Michele Murphy Ms. Murphy reported on the promising start for Sunday School and the 33 students enrolled for the communion workshop

6 Sarah Chancellor-Watson The Associate Pastor reported on a recent lunch with college students and the outreach efforts SCAPC is making with college students. Wayne Willcox Mr. Willcox identified those Session Members who have not yet returned their pledges and asked that they promptly do so. Closing Prayer Church Staff The closing prayer was provided by Assistant Pastor Sarah Chancellor-Watson. The Session adjourned at approximately 6:40 p.m. Respectfully submitted, Francis H. Rasch Brown, III Donald R. Frampton Clerk of Session Moderator of Session

7 Minutes Meeting of the Session St. Charles Avenue Presbyterian Church New Orleans, Louisiana September 11, 2016 The Session of St. Charles Ave. Presbyterian Church was called to order by Moderator, Dr. Don Frampton, on September 11, (Phil Stagg was elected Moderator in Don Frampton s absence, and with his approval. G a). An opening prayer was given. The purpose of the meeting was to receive new members. In attendance were: Phil Luchsinger Judith Luchsinger Lyn Fabacher Julie Nice Upon motion, the following persons were formally received by the Session: Transfer of Membership: Reaffirmation of Faith: Millard Woody Morrison, Sr. Profession of Faith: Reactivation of Membership: Affiliate: Following prayer, the meeting was adjourned. Respectfully submitted, Judith Luchsinger

8 Individuals Recommended for Inactive Member Status The following names have been reviewed by the staff, the pastors and the Congregational Care committee and are being recommended for change from active member to inactive member status. Should any of these persons ever wish to change their membership status back to active, it would be easy to make this change in our records. Lindsey Hamm Bell Curtis Anderson Bush Harlan Thomas Bush Stephanie Jane Carter John Michael Christovich Sarah Adair Clayton Augusta Cumby Sarah Foushee Bradley Ray Goodson Laura Morris Goodson Ellen Harris Mark Joffrion Valerie Powers Joffrion Ben Ledbetter John Douglas Piggott, III Rebekah Pigott Mary Satterlee Catherine Elaine Serou Marie-Claire Serou Quan Shi Lee Anne Trichel Kirsten Watson Rhett Watson Emily Cocke Wilson Michael Wilson

9 Run Date 10/7/ St. Charles Avenue Presbyterian Church Page 1 Time 17:00:08 Fiscal Year Beginning 1/1/2016 Budgeted Financial Statement for Period 09 September 75.00% SCAPC Monthly Financial Report Var. Actual Actual for Actual for Actual Budget to Annual Actual YTD Description Period Period Last Year YTD Annual Budget % Last Year RECEIPTS Prior Yr Pledge Revenue 1, , , , Current Year Pledge Revenue 56, , , ,180, , Draw on Prepaid Pledges , , , Members w/o Pledges 2, , , , , Loose Plate Collections 1, , , , , Operating Receipts 62, , ,140, ,587, ,128, Visionary Fund Operating Draw 53, , , , , Visionary Fund Housing Draw 2, , , , , Visionary Fund Property Draw , Benevolence Fund Draw , , Visionary Fund Special Draw , Music Fund Draw , Funds from Gifts & Memorials , , Campus Ministry Revenue , , Interest & Inv Income (Fees) , , , Miscellaneous Budgeted Income.00 5, , , , TOTAL REVENUE 119, , ,350, ,987, ,314, DISBURSEMENTS Benevolences Presbytery Tax , , , Greater Church Support 10, , , , , Local Community Ministry 41, , , , , Missions -2, , , , Total Benevolences 49, , , , , Adult Christian Education , , Children's Christian Education 1, , , , Youth Christian Education 1, , , , , Selley Speaker Series , , , Congregational Care , Congregational Life 1, , , , , Property & Insurance 38, , , , , Membership , Music 8, , , , , Personnel 93, , , ,120, , Member Involvement , , Stewardship Worship , , , Office 12, , , , , TOTAL EXPENSES 206, , ,444, ,987, ,353, NET FROM BUDGETED OPERATIONS -87, , , ,398.22

10 Run Date 10/7/ St. Charles Avenue Presbyterian Church Page 2 Time 17:00:08 Fiscal Year Beginning 1/1/2016 Budgeted Financial Statement for Period 09 September 75.00% SCAPC Monthly Financial Report Var. Actual Actual for Actual for Actual Budget to Annual Actual YTD Description Period Period Last Year YTD Annual Budget % Last Year NET FROM BUDGETED OPERATIONS -87, , , , UNBUDGETED ITEMS Wedding/Funeral/Rental Revenue , , Wedding/Funeral/Rental Expense , , Net Weddings Surplus (Deficit) , , Miscellaneous Revenue 39, , , Miscellaneous Expenses -39, , , Net Misc. Surplus (Deficit) Fixed Asset Revenue , Fixed Asset Expenses , Net Fixed Asset Surplus (Def) Renovation Project Revenue.00 4, , Renovation Project Expenses.00-4, , Net Renovation Surplus (Deficit) Gifts & Memorials Revenue 61, , , , Gifts & Memorials Expenses -61, , , , Net G&M Surplus (Deficit) Total Net Unbudgeted Surplus , , (Deficit) NET OPERATING INCOME (DEFICIT) -87, , , , ============ ============ ============ ============ ======= ============

11 MONTHLY MEMBERSHIP REPORT MEMBERSHIP DIRECTORY CHANGES & UPDATES September 2016 ADDRESS UPDATES Name New Address Peyton & Barbara Bush 1032 Eleonore St., New Orleans, LA Meg Kramer 625 Pine St., #10, New Orleans, LA John Pearce 923 Constance St., Apt. 114, New Orleans, LA BIRTHS N/A BAPTISMS Name N/A Baptism Date MARRIAGES N/A DEATHS Name N/A Death Date NEW MEMBERS Name Address Phone Date Received Millard Woody Morrison 1465 Eleonore St., New Orleans, LA /11/2016 MEMBERS DISMISSED Name Date Made Inactive Thomas Favrot, III 9/7/2016 STATISTICAL REPORT September Active Membership (as of 8/2016) 1109 Gains +1 Subtotal 1110 Losses -1 TOTAL 1109