SESSION MEETING AGENDA St. Charles Avenue Presbyterian Church November 19, :00 P.M., SCAPC Chapel, Frampton Fellowship Hall

Transcription

1 SESSION MEETING AGENDA St. Charles Avenue Presbyterian Church November 19, :00 P.M., SCAPC Chapel, Frampton Fellowship Hall Call to Order Don Frampton Faith Journeys Elder Class of 2021 (SCAPC Chapel) Moderator s Report Don Frampton Clerk s Report Ken Kneipp Report o Committee chairs to complete a summary of the 2018 work of their committee. to Ken Kneipp by December 10, o Next Session meeting date: December 17, Action Items o Approval of meeting minutes (attached) 1. Stated Session Meeting, October 22, New Member Meeting Minutes. Committee Reports: Community Ministries Brad Stillwagon, Chair (Glenn Barnett, Vice Chair) o Status of Grant Application review. o Carrollton Camp update. o Information on Christmas White Gift program. Congregational Care Janet Favrot, Chair (Susie Rumsfeld, Vice Chair) Action Item: o Transfer of recommended individuals to Inactive Member status (attached). Congregational Life Ebie Strauss, Chair (Allison Tiller, Vice Chair) o No report. Finance Tom Wright, Chair (Harrison Frampton, Vice Chair) o Update on Visionary Fund management. o Review 2019 budget schedule. o October year-to-date financial report. Action Item: o Approve designation of proceeds from Porter Estate to the organ replacement Visionary fund. Global Ministries Ann Maier, Chair (Dave Grissett, Vice Chair) o Report on November 4, 2018 Alternative Market Mission Fair. o Dec. 2 Sunday School Class on mission travels to Ghana (Patti Pannell and Harrison Dunlap).

2 New Business o Visit of Kathleen Ismail, founder of Ghana Scholarship Program, Dec. 1-4, Program/meal on Monday, Dec. 3, Land Building, 6:00 PM, open to congregation. Member Involvement Brenda Stephens/Margaret Ann Lindsey, Co-Chairs o Information on Session retreat, February 1-2, Membership Judith Luchsinger, Chair (Deanna McLendon, Vice Chair) o No report. Personnel Richard Seelman, Chair (Pete November, Vice Chair) o Update on annual staff performance reviews. o Update on hiring new Director of Youth and Young Adults. Property Leigh Ferguson, Chair (Kevin Murphy, Vice Chair) Action Items: o Identification (by Finance) of specific funds to be used for replacement of primary HVAC cooling tower. o Approval of expenditure for new 3 rd floor air conditioning system. Spiritual Formation Becka Curry, Chair (Sarah Edgecombe, Vice Chair) o No report. Stewardship Parke Ellis, Chair (Holly Snodgrass, Vice Chair) o Update on Stewardship Campaign. Worship and Music Bob Weaver, Chair (Matt Guy, Vice Chair) o Need for two Elder volunteers for 7:00 P.M. Communion service on Christmas Eve. Pastoral Care Rev. Don Frampton Rev. Sarah Chancellor-Watson Staff Reports Evelyn Audler Steven Blackmon Michele Murphy Tim Shipkin Closing Prayer Sarah Chancellor-Watson

3 Call to Order Don Frampton, Moderator Attendance St. Charles Avenue Presbyterian Church Minutes of Stated Meeting of Session October 22, 2018 The Moderator called the meeting to order in Frampton Fellowship Hall at 6:00 P.M. Present: Evelyn Audler, Glenn Barnett, Sallee Benjamin, Steven Blackmon, Jessie Bruggers, Sarah Chancellor-Watson, Sarah Edgecombe, Parke Ellis, Lyn Fabacher, Janet Favrot, Leigh Ferguson, Don Frampton, Harrison Frampton, John Galbraith, Rick Grubb, Hunter Hill, Leon Hinson, Ken Kneipp, Margaret Ann Lindsey, Judith Luchsinger, Ann Maier, Bob, McCleskey, Kevin Murphy, Michele Murphy, J. Pegues, Mary Dawn Pugh, Kathy Randall, Susie Rumsfeld, Louise Schaefer, Richard Seelman, Laura Shields, Tim Shipkin, David Stagg, Brenda Stephens, Nathan Turner, George Wilson Excused: Becka Curry, Cathy Dunn, Patrick Egan, Dave Grissett, Matthew Guy, Shannon Holtzman, Pete November, Nancy Rix, Ebie Strauss, Allison Tiller, Bob Weaver, Tom Wright Absent: Deanna McLendon, Holly Snodgrass, Brad Stillwagon The Clerk confirmed that a quorum was present. Devotional and Opening Prayer We were led in a devotional and opening prayer by Ann Maier. Moderator s Report Don Frampton The Moderator relayed information about Evergreen Life Services, a Presbyterian based mission which serves persons with intellectual and/or developmental disabilities. Evergreen began in Shreveport, LA and has support programs around the state of Louisiana. They are seeking a lay person liaison from SCAPC to their organization, and any Session member with a potential interest in serving in this role was invited to contact Don Frampton. (Later, Sallee Benjamin volunteered to be liaison and will contact Evergreen herself.) Clerk s Report Ken Kneipp A letter was received from PCUSA Presbyterian Mission, Louisville, KY expressing thanks for our church s recent gifts totaling $13,500 in support of several mission initiatives. A letter from Raintree Children and Family Services, New Orleans, LA was also received thanking our church for the gift of $1,750. It was reported that $5,000 graduate studies scholarships were recently awarded to Catherine Parler and Joshua Smith from the Willie Mae Dixon and Myron Turfitt

4 Seminary Education Fund. Sarah Chancellor-Watson described the Turfitt scholarship fund and details of the awardees. Upcoming Session meeting dates of November 19 and December 17, 2018 were noted. Steering Committee meetings will be held on November 12 (in-person) and on December 10, 2018 (virtual). Committee chairs were requested to complete a written summary of the 2018 work of their committee for inclusion in the 2018 Annual Report. Please send these summaries to Ken Kneipp via by no later than December 10, Approval of the Annual Meeting on Sunday, February 3, 2019 following the 10:30 worship service. A motion was made, duly seconded, and unanimously approved. Approval of prior month (September, 2018) stated Session meeting minutes. A motion was made, duly seconded, and unanimously approved. Approval of New Member Meeting minutes (September 23, 2018 and September 30, 2018). A motion was made, duly seconded, and unanimously approved. Committee Reports Community Ministries Brad Stillwagon, Chair (Glenn Barnett, Vice Chair) Sarah Chancellor-Watson reported on Community Ministry Sunday which was held on October 14, Many representatives from our local ministry partner organizations were in attendance at church on that date, and expressed gratitude for SCAPC s support of their organization s work. It was also reported that work is currently underway to review grant applications from existing and new potential community ministry partners. This is expected to be completed during November in order that proposed budget details can be presented to the Finance Committee in December. Congregational Care Janet Favrot, Chair (Susie Rumsfeld, Vice Chair) No report. Congregational Life Ebie Strauss, Chair (Allison Tiller, Vice Chair) Don Frampton reported that Scottish Heritage Sunday is scheduled for October 28, SCAPC 50-year members will be recognized at the 10:30 worship service. As reported and approved at the August 27, 2018 Session meeting, Rev. Aaron Janklow, Senior Executive Pastor at Royal Poinciana Chapel, Palm Beach, FL will be the special guest preacher on that date. Finance Tom Wright, Chair (Harrison Frampton, Vice Chair) Harrison referenced September year-to-date financial summaries that were included in the Session packet. There were no specific items requiring discussion. The Finance Committee meets on December 3, 2018 for work on the 2019 church budget. Global Ministries Ann Maier, Chair (Dave Grissett, Vice Chair)

5 Ann described plans for an alternative market fair to be held on Sunday, November 4, 2018 in conjunction with our Community Ministries Committee. This will offer the opportunity for SCAPC members to purchase gift items from various ministry partner organizations. Kathleen Ismail, founder of the Ghana Scholarship Program, will be visiting SCAPC December 1-4, A future trip to support SCAPC mission work in Cuba is being planned. SCAPC s support of the Muliko Literacy Project through Presbyterian World Mission was recently highlighted in the PC(USA) Presbyterian Mission Newsletter. Member Involvement Brenda Stephens, Margaret Ann Lindsey, Co-Chairs No report. Membership Judith Luchsinger, Chair (Deanna McLendon, Vice-Chair) No report. Personnel Richard Seelman, Chair (Pete November, Vice-Chair) Richard reported that our annual church staff interviews are scheduled for October 31 and November 1, Property Leigh Ferguson, Chair (Kevin Murphy, Vice-Chair) Leigh described needed work to replace the primary HVAC cooling tower. Total cost for this project is estimated to be approximately $54,000, with ordering of parts to be scheduled in December, 2018 and completion and payment of the project in January/February, Subject to identification by the Finance Committee of the specific funds to be used for this project, a motion was made, duly seconded, and unanimously approved to proceed with this project. The need for a gutter repair on the State Street side of our building was also described. Total estimated cost is approximately $9,000, and payment is planned out of the 2018 approved budgeted funds. A motion was made, duly seconded, and unanimously approved to proceed with this project. Spiritual Formation Becka Curry, Chair (Sarah Edgecombe, Vice-Chair) No report. Stewardship Parke Ellis, Chair (Holly Snodgrass, Vice-Chair) Parke reported that 60 pledges for the Stewardship Campaign were received on Dedication Sunday, October 21, As of that date, we have received 229 pledges, with approximately 160 additional pledges still expected. Pledges received to date total slightly more than $1 million, and it was preliminarily estimated that total pledges will be approximately $100,000 greater than last year. It was mentioned that a focus of the Stewardship Committee will be to approach the nearly 30% of our members who do not pledge, and encourage them to do so.

6 Parke requested (and Don Frampton emphasized) the need for Session member volunteers to assist in following up with individuals who have not returned their pledge cards. This would require making fewer than 10 phone calls those who are able to assist should directly contact Parke Ellis. Worship and Music Bob Weaver, Chair (Matt Guy, Vice Chair) Elder volunteers as Communion servers were solicited for services on December 24, If you are available to assist, please contact Bob Weaver directly. Pastoral Care Sarah Chancellor-Watson We were pleased and grateful to have J. Pegues in attendance with us at our October meeting. Sarah mentioned that Eean McNaughton had recently been hospitalized, but is now recovering at home. Frances Hinrichs passed away on October 20, 2018; condolences are extended to Jack and the Hinrichs family. Services are scheduled for Saturday, November 3, Sarah also mentioned that she, Don Frampton, and Harry Brown have been conducting home communion visitations with homebound SCAPC members. Staff Reports Sarah Chancellor Watson reported that a successful youth retreat with 12 of our SCAPC youth was held at Grand Isle, LA on October 19-21, Efforts to identify a new Director of Youth Ministry are ongoing. Evelyn Audler No report. Steven Blackmon No report. Michele Murphy Michele reported that a group of 4 th and 5 th grade youth will be attending a retreat at Tickfaw State Park. It was also reported that attendance at our adult Sunday School offerings has been very high this fall, and that plans for next semester s offerings are currently being prepared. Tim Shipkin Tim reported that another RHINO group is scheduled to be here within the next 2 weeks, and that a mission trip to Puerto Rico is scheduled for mid-november. Closing Prayer Sarah Chancellor-Watson offered the closing prayer. A motion to adjourn was made, duly seconded, and unanimously approved, and the Session adjourned at 6:40 P.M. Respectfully submitted, Kenneth G. Kneipp Donald R. Frampton Clerk of Session Moderator of Session

7 Individuals Recommended for Inactive Member Status The following names have been reviewed by the staff, the pastors and the Congregational Care committee and are being recommended for change from active member to inactive member status. Should any of these persons ever wish to change their membership status back to active, it would be easy to make this change in our records. Cameron Yancey Adams Charles Jamison Beuerman Christopher Thomas Bivens Robert Lynn Bivens Daphne Davis Kyle Davis Ramona Christine Elder Meredith Warner Freeman Marsha Ghormley Allison Knowles Hardin Lilah Henderson Chesley Hines, III Eric Gallatin Malone Elizabeth Lapreyre McCleskey William Robert McGoey Jim McGuire Keith Pinkston Charlotte Livingston Piotrowski Douglas Prechter Kaitlin Crabtree Rodgers Anne Barton Rucker Elizabeth Hayne Rudolf William B. Rudolf Mary A. Rundle Virginia Hopkins Rundle Patrick Ryan Ainsley Hines Santa Barbara Michelle Stocker Ann Pool Waldrep Tracy McDonald Walters David Allen White Mollie Talley Williamson Olivia Montine Woollam Gloria Wroten Zeno Ames Yeates, II Karen Capiello Jerry Darby Boyra Celentano Chaundra Celentano Lewis Cocke Mary Duke Dewitt David McNeill Ralph Morton William Shelley Drew Smith Shelley Stocker

8 Run Date 11/8/ St. Charles Avenue Presbyterian Church Page 1 Time 16:42:58 Fiscal Year Beginning 1/1/2018 Budgeted Financial Statement for Period 10 October 83.33% SCAPC Monthly Financial Report Var. Actual Actual for Actual for Actual Budget to Annual Actual YTD Description Period Period Last Year YTD Annual Budget % Last Year RECEIPTS Prior Yr Pledge Revenue , ****** 43, Current Year Pledge Revenue 140, , , ,259, , Draw on Prepaid Pledges , , , Members w/o Pledges 22, , , , , Loose Plate Collections 2, , , , , Operating Receipts 166, , ,380, ,746, ,272, Visionary Fund Operating Draw 1, , , , Visionary Fund Housing Draw 2, , , , , Visionary Fund Property Draw , Visionary Fund Special Draw , Music Fund Draw , , Funds from Gifts & Memorials 2, , , Nursery School Revenue.00 20, , Interest & Inv Income (Fees) , , , Miscellaneous Budgeted Income , TOTAL REVENUE 173, , ,586, ,094, ,589, DISBURSEMENTS Benevolences Presbytery Tax , , , Greater Church Support , , , Seminary Support Expense , Local Community Ministry , , , Global Ministries 2, , , , , Total Benevolences 3, , , , , Adult Spiritual Formation , , , Children's Spiritual Formation 1, , , , , Youth Spiritual Formation , , , Selley Speaker Series , Congregational Care 1, , , Congregational Life 3, , , , , Property & Insurance 23, , , , , Membership Music 5, , , , , Personnel 84, , , ,212, , Member Involvement , , , Stewardship Worship 1, , , , , Office 8, , , , , Nursery School , TOTAL EXPENSES 133, , ,625, ,134, ,661, NET FROM BUDGETED OPERATIONS 39, , , , ,664.09

9 Run Date 11/8/ St. Charles Avenue Presbyterian Church Page 2 Time 16:42:59 Fiscal Year Beginning 1/1/2018 Budgeted Financial Statement for Period 10 October 83.33% SCAPC Monthly Financial Report Var. Actual Actual for Actual for Actual Budget to Annual Actual YTD Description Period Period Last Year YTD Annual Budget % Last Year NET FROM BUDGETED OPERATIONS 39, , , , , UNBUDGETED ITEMS Wedding/Funeral/Rental Revenue 4, , , , Wedding/Funeral/Rental Expense -1, , , , Net Weddings Surplus (Deficit) 3, , , , RHINO Revenue 19, , , , RHINO Expenses -19, , , , Net RHINO Surplus (Deficit) , Miscellaneous Revenue , Miscellaneous Expenses , Net Misc. Surplus (Deficit) Fixed Asset Revenue , Fixed Asset Expenses , Net Fixed Asset Surplus (Def) Net Renovation Surplus (Deficit) Gifts & Memorials Revenue , , Gifts & Memorials Expenses , , Net G&M Surplus (Deficit) , Total Net Unbudgeted Surplus 3, , , , (Deficit) NET OPERATING INCOME (DEFICIT) 43, , , , , ============ ============ ============ ============ ======= ============

10 MONTHLY MEMBERSHIP REPORT MEMBERSHIP DIRECTORY CHANGES & UPDATES October 2018 ADDRESS UPDATES Name New Address Ryan Berger 6000 St. Charles Ave, NOLA Winifred Winnie Brown 212 Audubon St., NOLA Jo Huey 528 St. Louis St. #201, NOLA Elizabeth Urquhart Kleinschmidt 7022 Wuerpel St., NOLA Anne Mathes 5978 Madison Ct., St. Francisville, LA Don and Nevada Paxton 1133 Emma St., Ashland, OR Sarah Chancellor-Watson 505 Betz Ave., Jefferson, LA BIRTHS Name Birth Date Parents Miriam Louise Siegel 10/4/2918 Kyle and Eric Siegel BAPTISMS Name Baptism Date Jared Bennett Spencer, Jr. 10/14/2018 Parke Henry Clement 10/21/2018 Stephen Hunt Clement 10/21/2018 MARRIAGES Name Wedding Date Elizabeth Urquhart & Charles Kleinschmidt 10/20/2018 DEATHS Name Death Date Sarita Shubert 10/16/2018 Frances Hinrichs 10/20/2018 NEW MEMBERS Name Address Phone Date Received n/a ^Received by Transfer of Membership *Received by Reaffirmation of Faith Received as an Affiliate Received by Confirmation

11 MEMBERS DISMISSED Name Date Made Inactive Douglas Kilton 10/14/2018 moved to Houston, TX and asked to be made Inactive Lisa Kilton 10/14/2018 moved to Houston, TX and asked to be made Inactive STATISTICAL REPORT September 2018 Active Membership (as of 8/31/18) 1155 Gains + 0 Subtotal 1155 Losses - 2 TOTAL FOR OCTOBER *Membership Total on 1/1/ *New Members YTD 41 (including 12 confirmands)